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Home My Public Portal About2016-09-28 packetCity of Jefferson Cultural Arts Commission Minutes Tuesday, July 26, 2016 Boone/Bancroft Conference Room – John G. Christy Municipal Building 320 E. McCarty Street COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Don Govang 10 of 10 Erin Graham 1 of 1 Katy Lacy 1 of 1 Heidi Lucas 1 of 1 Sarah Nichols 4 of 10 Casey Osterkamp 6 of 10 Ashley Pringer 1 of 1 Mark Schreiber 1 of 1 Zak Wilson 7 of 10 COMMISSION MEMBERS ABSENT Lisa Chastain 5 of 10 Mitchell Woodrum 0 of 1 STAFF PRESENT Jayme Abbott, Neighborhood Services Coordinator Amy Schroeder, Parks and Recreation Call to Order: Meeting was called to order at 5:30 PM by Chairman Zak Wilson. Approval of Agenda: Sarah moved and Katy seconded approval of the agenda, as published. Motion carried on a voice vote, without dissention. Approval of Minutes: Casey moved and Sarah seconded approval of the November 18 minutes as published. Motion carried on a voice vote. New Business: The bill to move the Cultural Arts Commission to Parks and Recreation will have a first reading on July 18 and second (and final) reading on August 1. Amy Schroeder will be the City Liaison. Old Business: Jamie confirmed that we gave back the Missouri Arts Council (MAC) Grant, but we paid out the funded organizations. $4,165.00 is still available in the CAC fiscal year. Don Ashby has completed the City Hall Sidewalk Plaque. City engineers are working out details for placement. The Foundation Report: The Ice Cream Event was successful. Splash Park bricks are still for sale, as are Fountain of Hope tiles. Adjourn: Zak announced the next meeting would be on September 6 at 6:00 PM. Karen moved and Erin seconded a move to adjourn. Motion carried on a voice vote without dissention. Zak adjourned the meeting at 5:58 PM. Thursday Night Live Event Goals • Provide quality free entertainment appealing to a wide variety of demographics • Promote downtown Jefferson City’s bars, restaurants and storefronts • Provide a venue to cross-promote other local arts and music events throughout the community • Provide an opportunity for sponsors to benefit from media and general exposure at the Events • Continue to grow and enhance the Event to eventually bring in nationally known entertainment as part of the series Event Description It is expected that thousands of Zombies will converge on Downtown Jefferson City for the last ThNL of the season Thursday, October 27 from 6-9 pm. ZombieNightLive kicks off with The Many Colored Death sponsored by Byron Amplification & CoMo Guitar Works.playing rock/alternative. Brent Moore - Guitar/Vocals, Preston Rodgers - Bass and Shea Spence - Drums. Then we welcome back the ThNL stage Members Only - The nation's premier 80's tribute band bringing you the most bodacious hits of the decade of Rubik's Cube, Top Gun, and BIG Hair! Staring Justin Gabossi: Drums, Seth Jaeger: Guitar, Zach McClease: Guitar, Will Clark: Keys, Jeremiah Sharpe: Bass and Brent Thornton: Vocals At around 6:40 pm there may be an additional influx of Zombies who spontaneously combust into jerky movements that resemble a choreographed routine conducted by Larinda McRaven. Please only attempt to shoot them with a camera. Guests of all ages are encouraged to dress as zombies for this second annual event and be a part of the massive photo op at 6:50 pm (Loki Wilson/ Long Live Entertainment) Photographers/Videographers are invited to be on the ThNL stage to capture the historic moment. Already have a Halloween costume? Anything can be zombiefied with a little dirt and makeup (but the JCPD request no weaponized accessories.) Make-up stations by our good friends at Wal-mart will be conveniently located in the festival district. https://www.facebook.com/thursdaynightlivejc/ ThNL Budget Expenses Stage Lighting Sound $ 2,500.00 Management $ 500.00 Cups/supplies $ 300.00 Security/carders $ 900.00 Insurance $ 225.00 Electric/potties/trash $ 350.00 Bands $ 4,000.00 Makeup supplies $ 500.00 $ 9,275.00 Income Wristbands $ 1,800.00 MAC Grant $ 3,000.00 Sponsors $ 4,000.00 Mini Grant $ 500.00 $ 9,300.00 Link to the Thriller video: https://www.facebook.com/thursdaynightlivejc/videos/1024190234269656/ To: Cultural Arts Commission Members. The Cultural Arts Foundation (CAF) is spearheading a new splash park that will be the first in town and open to all. The splash park will be constructed and expected to be ready for use in 2017. The purpose of the splash park is to provide a place for children of all ages and abilities to experience the outdoors in different ways including structured play, natural play and water play. The splash park is an inclusive place where children play alongside family members, regardless of their abilities or backgrounds and also provide a family friendly activity for local and underserved children. One mom commented: “To most, a splash park is an outdoor alternative to community pools. To my family, it is so much more. My 5-year-old daughter, Abigail, has Raynaud’s Disease. This disease substantially limits her ability to go swimming as her medical condition manifests itself when she is in even mildly cold temperatures. A splash park allows her to wear layers of clothing and stay warm enough for her disease not to manifest itself. I want her to have the same experiences as every other child in our community." Misty, Abigail’s Mom The location of the splash park is at the corner of Lafayette and Dunklin in the Community Park behind the Eastside Community Activity Center (ECAC). The ECAC will be offering the land for the splash park and JC Parks and Recreation will be generously providing ongoing maintenance for the splash park. A recently awarded Dept. of Natural Resources grant to The JC Parks and Rec. Dept. will assist Parks and Rec.to add enhancements to the Community Park such as a new pavilion, misters on the greenway near the park, new playground equipment, increased parking and a new restroom. CAF has held two, large fundraising events, solicited private and public donations and will continue to offer tribute bricks for installation around the splash area in order to raise funds for the splash area. The foundation is close to hitting its first goal of $50,000 which will allow construction to begin. We will continue to seek funds for splash park add-ons such as fun water spray nozzles and other water play elements. The CAF would like to request the remaining unspent funds from The Cultural Arts Commission budget that will not be expended by the end of October. The partnership between The Cultural Arts Commission and Foundation and Parks and Recreation could result in a positive outcome for each organization. The funds could easily be expended on an artistic enhancement that would not happen otherwise. Specialty art tiles, family oriented sculpture, creative lighting for public safety or sound system wiring near an outdoor seating area could be sponsored by the Commission. If the Commission finds this idea worth exploring and an exact amount of funding is decided upon, the Commission and Foundation and Parks can work together to identify the best project to pursue. Thank you for your consideration and I look forward to the Commission’s response. Sincerely, Lucia Kincheloe- Foundation Board President Foundation Board Members: Joan Firley ~ Ron Medin ~ Rachel Flaster ~ Anji Ghandi ~ Angie Schulte ~ Nathan Nickolaus ~ Cindy Layton ~ Donald Govang ~ Patsy Johnson ~ Debbie Brunner ~ Anthony Majors~ General Ledger User: Printed:09/26/2016 - 10:10AM aschroeder Detailed Trial Balance 01 to 12, 2016Period: Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 10 General Fund EXPENSE 10-185 Non-Departmental 10-185-550040 Public Art 11,930.00 12/17/2015AP 2 528 18791 - Capitol City Cinema Ck# 49582 0.00 400.00 1/12/2016 AP 3 297 10640 - Capital City Council on the ArtsCk# 49988 0.00 285.00 2/8/2016 AP 4 172 Void 18730 Ck# 0 350.00 0.00 2/8/2016 AP 4 204 18730 - Music, Art and Dance Camp Ck# 50432 0.00 350.00 3/16/2016 AP 5 550 18716 - Halo Foundation Ck# 51036 0.00 300.00 7/25/2016 AP 9 825 10640 - Capital City Council on the ArtsCk# 53577 0.00 461.67 10-185-550040 Totals: 11,930.00 0.00 1,446.67 350.00 1,796.67 10-185 EXPENSE Totals: 0.00 1,446.67 11,930.00 350.00 1,796.67 EXPENSE Totals: 0.00 1,446.67 11,930.00 350.00 1,796.67 10 Totals: 0.00 1,446.67-11,930.00 1,796.67 350.00 Report Totals: 0.00 1,446.67-11,930.00 350.00 1,796.67 GL - Detailed Trial Balance (09/26/2016 - 10:10 AM)Page 1 General Ledger Budget Status Printed: User:aschroeder 9/26/2016 - 10:13 AM 1 to 12, 2016Period: Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available 10 General FundFund 10-185 Non-DepartmentalDept E30 Other Operating Expenses 1,446.6710-185-550040 Public Art 11,930.00 1,446.67 10,483.33 0.00 10,483.33 87.87 11,930.00 0.00 1,446.67 1,446.67 10,483.33 10,483.33 87.87E30 Sub Totals: 11,930.00 1,446.67 1,446.67 10,483.33 0.00 10,483.33 87.87Expense Sub Totals: 0.00Dept 185 Sub Totals: 1,446.67 1,446.67 10,483.33 11,930.00 Fund Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund Expense Sub Totals: 1,446.67 1,446.67 10,483.33 10,483.33 87.87 11,930.00 0.00 Fund 10 Sub Totals: 0.00 1,446.67 1,446.67 10,483.33 11,930.00 11,930.00 0.00 0.00 Expense Totals: Revenue Totals: 0.00 0.00 1,446.67 0.00 1,446.67 0.00 10,483.33 0.00 10,483.33 0.00 87.87 0.00 Report Totals: 11,930.00 1,446.67 1,446.67 10,483.33 GL-Budget Status (9/26/2016 - 10:13 AM)Page 1 updated: 9/26/2016 Cultural Arts Commission Fiscal Year End: 10/31 Project Check Date Check #RFF Amount Balance Notes 8,000.00$ Capitol City Cinema 12/14/2015 49582 400.00$ 7,600.00$ MAC Grant Project - Capital City Council on Arts 1/12/2016 49988 285.00$ 7,315.00$ Mini Grant Snap Chat HALO 3/17/2016 51036 300.00$ 7,015.00$ MAC Grant Project - Artist Residency Capital City Council on Arts 7/28/2016 53577 461.67$ 6,553.33$ Artis Studio Crawl Daily Plan-It pending 550.00$ 6,003.33$ MAC Grant Project - Friday Night Art Stroll Capital City Council on Arts pending 319.25$ 5,684.08$ MAC Grant Project - CelebARTY Projects w/ Obligated Funds Remaining Award Capital Arts 169.08$ 950.00$ MAC Grant Project - "Celebrity Art Show or Studio Crawl" Capitol City Cinema 100.00$ 500.00$ MAC Grant Project - Kids Film Festival Daily Plan-It -$ 550.00$ MAC Grant Project - Friday Night Art Stroll Etta Miller Performing Arts 1,000.00$ 1,000.00$ MAC Grant Project - Gallery Upgrade HALO -$ 300.00$ MAC Grant Project - Artist Residency Capitol City Cinema 250.00$ 250.00$ Mini Grant - Social Media Presence 1,519.08$ 5,684.08$ 1,519.08$ 4,165.00$ Current Budget Balance Funds Obligated Amount Available Notes