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NOTICE OF MEETING AND TENTATIVE AGENDAi
City of Jefferson Cultural Arts Commission
Special Meeting
Tuesday, October 4, 2016 ~ 5:00 PM
City Hall, 320 E. McCarty Street ~ Boone-Bancroft Conference Room
TENTATIVE AGENDA
1. Call to Order
2. Approval of Agenda
3. Approval of Minutes from July 26, 2016
4. New Business
a. Mini Grant Application
5. Old Business
6. Foundation Report
7. Dates to Remember
a. Next Meeting, October 26, 2016, 5:00 pm
8. Adjourn
City of Jefferson Cultural Arts Commission Minutes
Tuesday, July 26, 2016
Boone/Bancroft Conference Room – John G. Christy Municipal Building
320 E. McCarty Street
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Don Govang 10 of 10
Erin Graham 1 of 1
Katy Lacy 1 of 1
Heidi Lucas 1 of 1
Sarah Nichols 4 of 10
Casey Osterkamp 6 of 10
Ashley Pringer 1 of 1
Mark Schreiber 1 of 1
Zak Wilson 7 of 10
COMMISSION MEMBERS ABSENT
Lisa Chastain 5 of 10
Mitchell Woodrum 0 of 1
STAFF PRESENT
Jayme Abbott, Neighborhood Services Coordinator
Amy Schroeder, Parks and Recreation
Call to Order:
Meeting was called to order at 5:30 PM by Chairman Zak Wilson.
Approval of Agenda:
Sarah moved and Katy seconded approval of the agenda, as published. Motion carried on a
voice vote, without dissention.
Approval of Minutes:
Casey moved and Sarah seconded approval of the November 18 minutes as published. Motion
carried on a voice vote.
New Business:
The bill to move the Cultural Arts Commission to Parks and Recreation will have a first reading
on July 18 and second (and final) reading on August 1. Amy Schroeder will be the City Liaison.
Old Business:
Jamie confirmed that we gave back the Missouri Arts Council (MAC) Grant, but we paid out the
funded organizations.
$4,165.00 is still available in the CAC fiscal year.
Don Ashby has completed the City Hall Sidewalk Plaque. City engineers are working out details
for placement.
The Foundation Report:
The Ice Cream Event was successful. Splash Park bricks are still for sale, as are Fountain of
Hope tiles.
Adjourn:
Zak announced the next meeting would be on September 6 at 6:00 PM.
Karen moved and Erin seconded a move to adjourn. Motion carried on a voice vote without
dissention.
Zak adjourned the meeting at 5:58 PM.
Thursday Night Live
Event Goals
• Provide quality free entertainment appealing to a wide variety of demographics
• Promote downtown Jefferson City’s bars, restaurants and storefronts
• Provide a venue to cross-promote other local arts and music events throughout the community
• Provide an opportunity for sponsors to benefit from media and general exposure at the Events
• Continue to grow and enhance the Event to eventually bring in nationally known entertainment as
part of the series
Event Description
It is expected that thousands of Zombies will converge on Downtown Jefferson City for the last ThNL of
the season Thursday, October 27 from 6-9 pm. ZombieNightLive kicks off with The Many Colored Death
sponsored by Byron Amplification & CoMo Guitar Works.playing rock/alternative. Brent Moore -
Guitar/Vocals, Preston Rodgers - Bass and Shea Spence - Drums.
Then we welcome back the ThNL stage Members Only - The nation's premier 80's tribute band bringing
you the most bodacious hits of the decade of Rubik's Cube, Top Gun, and BIG Hair! Staring Justin
Gabossi: Drums, Seth Jaeger: Guitar, Zach McClease: Guitar, Will Clark: Keys, Jeremiah Sharpe: Bass and
Brent Thornton: Vocals
At around 6:40 pm there may be an additional influx of Zombies who spontaneously combust into jerky
movements that resemble a choreographed routine conducted by Larinda McRaven. Please only
attempt to shoot them with a camera.
Guests of all ages are encouraged to dress as zombies for this second annual event and be a part of the
massive photo op at 6:50 pm (Loki Wilson/ Long Live Entertainment) Photographers/Videographers are
invited to be on the ThNL stage to capture the historic moment. Already have a Halloween costume?
Anything can be zombiefied with a little dirt and makeup (but the JCPD request no weaponized
accessories.) Make-up stations by our good friends at Wal-mart will be conveniently located in the
festival district.
https://www.facebook.com/thursdaynightlivejc/
ThNL Budget
Expenses
Stage Lighting Sound $ 2,500.00
Management $ 500.00
Cups/supplies $ 300.00
Security/carders $ 900.00
Insurance $ 225.00
Electric/potties/trash $ 350.00
Bands $ 4,000.00
Makeup supplies $ 500.00
$ 9,275.00
Income
Wristbands $ 1,800.00
MAC Grant $ 3,000.00
Sponsors $ 4,000.00
Mini Grant $ 500.00
$ 9,300.00
Link to the Thriller video: https://www.facebook.com/thursdaynightlivejc/videos/1024190234269656/
To: Cultural Arts Commission Members.
The Cultural Arts Foundation (CAF) is spearheading a new splash park that will be the first in town
and open to all. The splash park will be constructed and expected to be ready for use in 2017.
The purpose of the splash park is to provide a place for children of all ages and abilities to experience the
outdoors in different ways including structured play, natural play and water play. The splash park is an
inclusive place where children play alongside family members, regardless of their abilities or backgrounds and
also provide a family friendly activity for local and underserved children.
One mom commented: “To most, a splash park is an outdoor alternative to community pools. To my
family, it is so much more. My 5-year-old daughter, Abigail, has Raynaud’s Disease. This disease
substantially limits her ability to go swimming as her medical condition manifests itself when she is
in even mildly cold temperatures. A splash park allows her to wear layers of clothing and stay warm
enough for her disease not to manifest itself. I want her to have the same experiences as every other
child in our community." Misty, Abigail’s Mom
The location of the splash park is at the corner of Lafayette and Dunklin in the Community Park behind the
Eastside Community Activity Center (ECAC). The ECAC will be offering the land for the splash park and
JC Parks and Recreation will be generously providing ongoing maintenance for the splash park. A recently
awarded Dept. of Natural Resources grant to The JC Parks and Rec. Dept. will assist Parks and Rec.to add
enhancements to the Community Park such as a new pavilion, misters on the greenway near the park, new
playground equipment, increased parking and a new restroom.
CAF has held two, large fundraising events, solicited private and public donations and will continue to offer
tribute bricks for installation around the splash area in order to raise funds for the splash area. The
foundation is close to hitting its first goal of $50,000 which will allow construction to begin. We will continue
to seek funds for splash park add-ons such as fun water spray nozzles and other water play elements.
The CAF would like to request the remaining unspent funds from The Cultural Arts Commission budget that
will not be expended by the end of October. The partnership between The Cultural Arts Commission and
Foundation and Parks and Recreation could result in a positive outcome for each organization. The funds
could easily be expended on an artistic enhancement that would not happen otherwise. Specialty art tiles,
family oriented sculpture, creative lighting for public safety or sound system wiring near an outdoor seating
area could be sponsored by the Commission. If the Commission finds this idea worth exploring and an exact
amount of funding is decided upon, the Commission and Foundation and Parks can work together to identify
the best project to pursue.
Thank you for your consideration and I look forward to the Commission’s response.
Sincerely,
Lucia Kincheloe- Foundation Board President
Foundation Board Members: Joan Firley ~ Ron Medin ~ Rachel Flaster ~ Anji Ghandi ~ Angie
Schulte ~ Nathan Nickolaus ~ Cindy Layton ~ Donald Govang ~ Patsy Johnson ~ Debbie
Brunner ~ Anthony Majors~
General Ledger
Budget Status
Printed:
User:aschroeder
9/29/2016 - 2:17 PM
1 to 12, 2016Period:
Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available
10 General FundFund
10-185 Non-DepartmentalDept
E30 Other Operating Expenses
2,315.9210-185-550040 Public Art 11,930.00 2,315.92 9,614.08 0.00 9,614.08 80.59
11,930.00 0.00 2,315.92 2,315.92 9,614.08 9,614.08 80.59E30 Sub Totals:
11,930.00 2,315.92 2,315.92 9,614.08 0.00 9,614.08 80.59Expense Sub Totals:
0.00Dept 185 Sub Totals: 2,315.92 2,315.92 9,614.08 11,930.00
Fund Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fund Expense Sub Totals: 2,315.92 2,315.92 9,614.08 9,614.08 80.59 11,930.00 0.00
Fund 10 Sub Totals: 0.00 2,315.92 2,315.92 9,614.08 11,930.00
11,930.00
0.00
0.00
Expense Totals:
Revenue Totals:
0.00
0.00
2,315.92
0.00
2,315.92
0.00
9,614.08
0.00
9,614.08
0.00
80.59
0.00
Report Totals: 11,930.00 2,315.92 2,315.92 9,614.08
GL-Budget Status (9/29/2016 - 2:17 PM)Page 1
General Ledger
User:
Printed:09/29/2016 - 2:15PM
aschroeder
Detailed Trial Balance
01 to 12, 2016Period:
Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance
10 General Fund
EXPENSE
10-185 Non-Departmental
10-185-550040 Public Art 11,930.00
12/17/2015AP 2 528 18791 - Capitol City Cinema Ck# 49582 0.00 400.00
1/12/2016 AP 3 297 10640 - Capital City Council on the ArtsCk# 49988 0.00 285.00
2/8/2016 AP 4 172 Void 18730 Ck# 0 350.00 0.00
2/8/2016 AP 4 204 18730 - Music, Art and Dance Camp Ck# 50432 0.00 350.00
3/16/2016 AP 5 550 18716 - Halo Foundation Ck# 51036 0.00 300.00
7/25/2016 AP 9 825 10640 - Capital City Council on the ArtsCk# 53577 0.00 461.67
9/20/2016 AP 11 753 16918 - Daily Plan It Ck# 54677 0.00 550.00
9/26/2016 AP 11 800 10640 - Capital City Council on the ArtsCk# 54736 0.00 319.25
10-185-550040 Totals: 11,930.00 0.00 2,315.92 350.00 2,665.92
10-185 EXPENSE Totals: 0.00 2,315.92 11,930.00 350.00 2,665.92
EXPENSE Totals: 0.00 2,315.92 11,930.00 350.00 2,665.92
10 Totals: 0.00 2,315.92-11,930.00 2,665.92 350.00
Report Totals: 0.00 2,315.92-11,930.00 350.00 2,665.92
GL - Detailed Trial Balance (09/29/2016 - 2:15 PM)Page 1
updated: 10/3/2016
Cultural Arts Commission
Fiscal Year End: 10/31
Project Check Date Check #RFF Amount Balance Notes
8,000.00$
Capitol City Cinema 12/14/2015 49582 400.00$ 7,600.00$ MAC Grant Project
Capital City Council on Arts 1/12/2016 49988 285.00$ 7,315.00$ Mini Grant Snap Chat
HALO 3/17/2016 51036 300.00$ 7,015.00$ MAC Grant Project - Artist Residency
Capital City Council on Arts 7/28/2016 53577 461.67$ 6,553.33$ Artist Studio Crawl
Daily Plan-It 9/26/2016 54677 550.00$ 6,003.33$ MAC Grant Project - Friday Night Art Stroll
Capital City Council on Arts 9/29/2016 54736 319.25$ 5,684.08$ MAC Grant Project - CelebARTY
Projects w/ Obligated Funds Remaining Award
Capital Arts 169.08$ 950.00$ MAC Grant Project - "Celebrity Art Show or Studio Crawl"
Capitol City Cinema 100.00$ 500.00$ MAC Grant Project - Kids Film Festival
Daily Plan-It -$ 550.00$ MAC Grant Project - Friday Night Art Stroll
Etta Miller Performing Arts 1,000.00$ 1,000.00$ MAC Grant Project - Gallery Upgrade
HALO -$ 300.00$ MAC Grant Project - Artist Residency
Capitol City Cinema 250.00$ 250.00$ Mini Grant - Social Media Presence
1,519.08$
5,684.08$
1,519.08$
4,165.00$
Current Budget Balance
Funds Obligated
Amount Available
Notes
FY2017 Council Adopted Budget - Line Item Detail
2014 2015 2016 2017
Account Number Description Actual Actual Adopted Adopted
10-185-522020 Professional Services 30,414.96$ 22,916.63$ 25,000.00$ 25,000.00$
10-185-522025 JCTV 55,000.00$ 55,000.00$ 55,000.00$ 55,000.00$
10-185-524010 Trash Collections -$ -$ -$ -$
10-185-526030 Assessment Charge 34,174.93$ 45,704.98$ 45,750.00$ 45,750.00$
10-185-527020 Economic Development 185,000.00$ 560,000.00$ 185,000.00$ 185,000.00$
10-185-529010 Special Events 6,815.72$ 9,738.02$ 7,000.00$ 7,000.00$
Contractual Services 669,572.40$ 979,074.65$ 683,114.00$ 728,696.72$
Utilities
10-185-531010 Electricity 34,355.39$ 34,755.18$ 42,000.00$ 42,000.00$
10-185-533010 Natural Gas 5,972.76$ 5,538.91$ 6,400.00$ 6,400.00$
10-185-535010 Water 6,057.66$ 6,103.12$ 7,250.00$ 7,250.00$
10-185-535020 Downtown Irrigation -$ -$ -$ -$
Utilities 46,385.81$ 46,397.21$ 55,650.00$ 55,650.00$
Repairs & Maintenance
10-185-540010 Building & Grounds Maint.64,418.95$ 41,729.38$ 60,000.00$ 60,000.00$
10-185-540020 Tree & Landscape Maint 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
10-185-547020 Maintenance Agreements 2,028.00$ 1,560.00$ 2,000.00$ 2,100.00$
Repairs & Maintenance 91,446.95$ 68,289.38$ 87,000.00$ 87,100.00$
Other Operating Expenses
10-185-550010 Miscellaneous 27,520.75$ 6,060.50$ 10,000.00$ 10,000.00$
10-185-550015 Bad Debt Expense -$ -$ -$ -$
10-185-550020 Neighborhood Reinvestment -$ -$ -$ -$
10-185-550025 Contingency -$ -$ -$ -$
10-185-550026 Addt'l Positions/Equipment -$ -$ -$ -$
10-185-550030 Old Town Projects -$ -$ -$ -$
10-185-550035 Old Town Redev Committee -$ -$ -$ -$
10-185-550036 Salute to America 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$
10-185-550037 Historic Preservation Comm -$ -$ -$ -$
10-185-550038 Civil War Reenactment Comm -$ -$ -$ -$
10-185-550040 Public Art 5,355.00$ 2,650.00$ 8,000.00$ 6,000.00$
10-185-550041 ALPLA Settlement 50,000.00$ -$ -$ -$
10-185-550043 JC Fire Museum 13,283.12$ 723.23$ -$ -$
10-185-550045 Conference Center -$ -$ -$ -$
10-185-550050 Neighb Stablization Prog -$ -$ -$ -$
10-185-550060 MSP -$ -$ -$ 20,000.00$
10-185-550070 Energy Grant Expenditures -$ -$ -$ -$
10-185-550080 Neighborhd Improvement Progr -$ -$ -$ -$
10-185-550090 Hazard Mitigation -$ -$ -$ -$
Other Operating Expenses 106,158.87$ 19,433.73$ 28,000.00$ 46,000.00$
Capital Purchases
10-185-572020 Purchase Of Equipment -$ -$ -$ -$
10-185-573030 Purch/improv Land/buildin -$ -$ 55,000.00$ -$
Capital Purchases -$ -$ 55,000.00$ -$
Capital Projects
10-185-578073 Council Infrastructure Proj -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
Debt Service
10-185-580080 Note Principal 370,524.00$ -$ -$ -$
10-185-580090 Note Interest 21,276.70$ -$ -$ -$