HomeMy Public PortalAbout2017-03-21 packet NOTICE OF MEETING AND TENTATIVE AGENDA'
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City of Jefferson Cultural Arts Commission
Regular Meeting
Tuesday,March 21,2017—12:00 PM
Wellness and Recreation Center, 1299 Lafayette Street—Room 115
TENTATIVE AGENDA
1. Call to Order
2. Approval of Agenda
3. Approval of Minutes from February 21, 2017
4. New Business
a. Mini-grant application review, Missouri KidsFirst
5. Old Business
a. By-law amendment allowing attendance by phone
b. Commission member reference guide
c. Greenway art installation update
6. Foundation Report
7. Other Business
8. Adjourn
'Individuals should contact the ADA Coordinator at(573)634-6570 to request accommodations
or alternative formats as required under the Americans with Disabilities Act.
Please allow 3 business days to process the request.
Please call 573-634-6410 with questions regarding this agenda.
City of Jefferson Cultural Arts Commission Minutes
Tuesday, February 21, 2017
Wellness and Recreation Center Room 115
1299 Lafayette Street
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Don Govang 13 of 13
kYmberly Keeton 1 of 1
Katy Lacy 4 of 4
Heidi Lucas 4 of 4
Sarah Nichols 7 of 13
Zak Wilson 10 of 13
COMMISSION MEMBERS ABSENT
Erin Graham 1 of 4
Casey Osterkamp 7 of 13
Ashley Pringer 3 of 4
Mitchell Woodrum 0 of 4
STAFF PRESENT
Amy Schroeder, Parks and Recreation
Call to Order:
Meeting was called to order at 12:03 pm by Chairman Zak Wilson.
Approval of Agenda:
Katy moved and Heidi seconded approval of the agenda as published. Motion carried on a voice
vote, without dissention.
Approval of Minutes:
Heidi moved and Katy seconded approval of the minutes as published. Motion carried on a
voice vote.
New Business:
After discussion, Sarah moved and Don seconded a motion to fund Capitol City Cinema's Mini-
Grant request at $450.00, with a possibility of an additional $50.00 if used for promotion of the
event. The motion carried on a voice vote, without dissention.
The Missouri Kids First request was tabled until the March meeting, as Zak recused himself.
Old Business:
The attendance by phone by-law amendment will be placed on the Administration Committee
agenda, and could make it to City Council by March.
Zak and kYm will meet to start a draft of the Commission member reference guide, which can
be reviewed by the Commission.
If Commission feedback is requested on the Greenway art installation, Zak will assure that the
design is posted on Facebook. This would provide the public the opportunity for feedback.
The Foundation Report:
Don shared that the Foundation will hold a ground-breaking soon for the Splash Park that is
slated for a summer, 2017 opening.
Adjourn:
Zak adjourned the meeting at 12:40 pm.
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CULTURAL ARTS
1,_ et-,, GOMMISSIGN
Applicant Name Missouri KidsFirst
Contact Person
Nathan_Kempf
Telephone 573.632.4600
E-Mail Nathan@Missourikidsfirst.org
Project Information:
Name of Project: Pinwheels for Prevention Community Pinwheel Garden Amount of Request: $500.00
Provide a detailed project description identifying how the project will enhance collaboration,
education and/or community involvement.Attach additional pages if necessary.
Our project is a temporary outdoor art installation.We plant thousands of pinwheels on the Capitol lawn,transforming the space
by juxtaposing the neoclassical architecture and manicured grounds with an artwork that symbolizes childhood and hope.The installation
arrests the viewer's attention and allows us to raise awareness and educate the community about successful child abuse prevention.
Documentation: Return this form with the following attachments:
❑ Detailed Project Explanation
❑ Budget Identifying All Sources of Funds (i.e.Cash Match, In-Kind, etc.)
❑ Project Renderings (Concept, Pictures, Drawings,etc.)
❑ Detailed Project Timeline
❑W-9 Form
Certification By Applicant:
The Applicant certifies that all information in this application,and all information furnished in support of
this application is given for the purpose of certifying the eligibility for the Cultural Arts Commission Mini
Grant program and was completed to the best of the Applicant knowledge and belief.Verification of any
information contained in this application may be obtained from any source named herein. I understand
funding f is progr is subject to annual appropriation by the City Council.
/A.— 9 . 17, 11
Signat e of Applicant Date
Completed applications should be returned to:
Amy Schroeder, Park Planner
427 Monroe St.
Jefferson City,MO 65101
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or
alternative formats as required under the Americans with Disabilities Act. Please allow three business
days to process the request.
Detailed Project Explanation
April is Child Abuse Awareness month, and Missouri KidsFirst holds our Pinwheels
for Prevention Community Garden event every April at the Missouri Capitol. This
year our event will begin at 9 AM on April 13. At the event, Missouri KidsFirst
transforms the Missouri State Capitol's south lawn into a pinwheel garden. Our
garden is an artwork that makes for an arresting visual, one meant to capture
attention in order to raise awareness about child abuse prevention efforts.
Historically, art has often been distinctly capable of raising awareness about
important social issues. Knowing this, Missouri KidsFirst uses silver and blue
pinwheels to create a temporary piece that grabs the public's attention in order to
raise awareness and educate the public about Child Abuse Prevention. In this way,
the pinwheel garden promotes art as a vehicle for positive social change. The
pinwheels themselves represent hope and are intended to create a positive
response in the viewers as they learn about successful child abuse prevention. This
is done so that those who view the pinwheel garden at the event will leave inspired
to take action to prevent child abuse in our community.
While the pinwheel garden is itself temporary, Missouri KidsFirst will use pinwheels
from the garden to create installments in several businesses in the Jefferson City
community throughout the year. A card accompanying these installments will
explain where the pinwheels originated and what they represent.
We are requesting$500 to purchase pinwheels to increase the scope of the artwork
and enable us to create multiple installments for display at local businesses.
(Cont.) Project Description
The pinwheel garden installation is the centerpiece of a broader event that engages
the community by raising awareness and providing education about child abuse
prevention.At the event and surrounded by the pinwheel installation, Missouri
KidsFirst staff provides education that engages the community in prevention efforts.
Jefferson City's mayor will be present and take part in a ceremony as we present
"Standing with Children" awards to members of the community who have made
extraordinary, successful child abuse prevention efforts on behalf of children in our
state and community. Lincoln University's "Groove Masters" drum line provides
music at the ceremony.
Budget
• All work for the event is done on a volunteer basis.
• Our initial investment in Pinwheels: $3,200
• The Capitol grounds are made available without cost to Missouri KidsFirst.
• (In-Kind donation $37.50) Local floral shop has donated 50% cost for $75
Pinwheel Window Installation and pledged same in-kind donation for post-
event installations.
Detailed Timeline for Installation Event
7:00 AM Volunteers arrive at Missouri KidsFirst office to transport installation materials
to Capitol.
8:00 AM Volunteers begin setting up installation.
9:00 AM Pinwheel Garden Installation Complete
9:00 AM to 12 PM Missouri KidsFirst staff greets public and discusses installation
12:00 PM Groove Dynasty plays
12:05 PM (Tentative) Special Guest introduced
12:08 PM (Tentative) Special Guest delivers remarks
12:13 PM Remarks and presentation first award
12:16 PM 1St Awardee remarks
12:18 PM Thank 1st Awardee, remarks and presentation of 2nd award
12:21 PM 2nd Awardee remarks
12:23PM Thank 2nd Awardee, remarks and presentation of 3rd award
12:26 PM 3rd Awardee remarks
12:29 PM Executive Director thanks recipients, special guest. Closing remarks about
installation
12:30 PM to 1PM Pinwheel Installation taken down removed from Capitol Grounds
Form W'9 Request for Taxpayer Give Form to the
(Rev.August 2013) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service
Name(as shown on your income tax return)
Missouri Network of Child Advocacy Centers,Inc.
c‘i Business name/disregarded entity name,if different from above
& Missouri KidsFirst
o Check appropriate box for federal tax classification: Exemptions(see instructions):
o ❑Individual/sole proprietor ❑ C Corporation ❑ S Corporation ❑ Partnership ❑Trust/estate
co
CD c
2 Exempt payee code(if any)
0
u ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► Exemption from FATCA reporting
+o H code(if any)
C
c ✓❑ Other(see instructions)► 501 (c)3 Nonprofit
IE 0
Address(number,street,and apt.or suite no.) Requester's name and address(optional)
a 520 Dix Road,Suite C
ami City,state,and ZIP code
a>
rn Jefferson City,MO
List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on the"Name"line I Social security number
to avoid backup withholding.For individuals,this is your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - -
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN on page 3.
Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose Employer identification number
number to enter.
2 7 - 0 1 2 4 8 9 9
Part II Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and
2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding,and
3. I am a U.S.citizen or other U.S.person(defined below),and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and
generally,payments other thao.i• - est and divide s you ar: not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sign ' IP- �
Signature of - / ,1►., l•-�� �D/
Here U.S.person► /4�, rlr Date
General I nstructio s withholding tax on foreign partners'share of effectively connected income,and
4.Certify that FATCA code(s)entered on this form(if any)indicating that you are
Section references are to the Internal Revere e Code unless otherwise noted. exempt from the FATCA reporting,is correct.
Future developments.The IRS has created a page on IRS.gov for information Note.If you are a U.S.person and a requester gives you a form other than Form
about Form W-9,at www.irs.gov/w9.Information about any future developments W-9 to request your TIN,you must use the requester's form if it is substantially
affecting Form W-9(such as legislation enacted after we release it)will be posted similar to this Form W-9.
on that page.
Definition of a U.S.person.For federal tax purposes,you are considered a U.S.
Purpose of Form person if you are:
A person who is required to file an information return with the IRS must obtain your 'An individual who is a U.S.citizen or U.S.resident alien,
correct taxpayer identification number(TIN)to report,for example,income paid to •A partnership,corporation,company,or association created or organized in the
you,payments made to you in settlement of payment card and third party network United States or under the laws of the United States,
transactions,real estate transactions,mortgage interest you paid,acquisition or •An estate(other than a foreign estate),or
abandonment of secured property,cancellation of debt,or contributions you made
to an IRA. •A domestic trust(as defined in Regulations section 301.7701-7).
Use Form W-9 only if you are a U.S.person(including a resident alien),to Special rules for partnerships.Partnerships that conduct a trade or business in
provide your correct TIN to the person requesting it(the requester)and,when the United States are generally required to pay a withholding tax under section
applicable,to: 1446 on any foreign partners'share of effectively connected taxable income from
such business.Further,in certain cases where a Form W-9 has not been received,
1.Certify that the TIN you are giving is correct(or you are waiting for a number the rules under section 1446 require a partnership to presume that a partner is a
to be issued), foreign person,and pay the section 1446 withholding tax.Therefore,if you are a
2.Certify that you are not subject to backup withholding,or U.S.person that is a partner in a partnership conducting a trade or business in the
3.Claim exemption from backup withholding if you are a U.S.exempt payee.If United States,provide Form W-9 to the partnership to establish your U.S.status
applicable,you are also certifying that as a U.S.person,your allocable share of and avoid section 1446 withholding on your share of partnership income.
any partnership income from a U.S.trade or business is not subject to the
Cat.No.10231X Form W-9(Rev.8-2013)
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Greenway art installation update
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Cultural Arts Commission
Fiscal Year End: 10/31
Project Check Date Check# RFF Amount Balance Notes
$ 9,665.00
Projects w/Obligated Funds Remaining Award Notes
MOstly Opera $ 500.00 $ 500.00 Children's Concert
Capitol City Cinema $ 500.00 $ 500.00 Kid's Film Festival
$ 1,000.00 $ 1,000.00
Current Budget Balance $ 9,665.00
Funds Obligated $ 1,000.00
Amount Available $ 8,665.00