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HomeMy Public PortalAboutJoint School Committees -- 5/19/2011 Minutes .n{ Brewster School Committee Minutes of Thursday,May 19,2011 Held at Brewster Town Hall Present for the Committee: Dave Telman, Jennifer Rabold,Marie Enochty,Donna Kalinick, Mara Liebling For the Administration: Richard Hoffmann, Bonny Gifford, Keith Gauley,Ann Caretti, Hans Baumhauer Superintendent Hoffmann called the meeting to order at 7:02 p.m. Mr. Telman nominated Marie Enochty as Chair. Dr. Liebling nominated Jennifer Rabold as Chair. By written ballot, 3-2,Jennifer Rabold was voted Chair of the Brewster School Committee. REORGANIZATION Mr.Telman nominated Marie Enochty as Vice Chair and it was voted unanimously. Ms.Enochty nominated Ann Tefft as secretary and it was voted unanimously. Payroll Authorizer: Jennifer Rabold Alternate Payroll Authorizer: Marie Enochty Policy Subcommittee: Donna Kalinick Union/Region(CO budget): Jennifer Rabold Negotiations Subcommittee: Dave Telman Cape Cod Collaborative: Dave Telman PTA Liaison: Donna Kalinick Eddy School Council Liaison: Mara Liebling Stony Brook School Council Liaison: Marie Enochty Building Committee Liaison: Dave Telman Union 54 Voting Members: Jennifer Rabold,Marie Enochty, Dave Telman Alternate Union 54 Voting Members: Donna Kalinick and Mara Liebling Agenda Changes: Chair Rabold added: F. Summer Meetings to the agenda CITIZENS SPEAK Trish Hill and Karen Whitney, Brewster PTO presented a check to the Committee for both elementary schools in the amount of$1,000 for items that were cut. On a motion by Mr.Telman,seconded by Ms. Enochty, it was voted to accept the gifts with gratitude. Peter Norton, Selectmen,addressed the Committee thanking the Committee,the Principals and Dr. Hoffmann for all their hard work in passing the override indicating that the erosion of education has stopped and hopefully Brewster has gained some ground. Anne Moore thanked Mara and John Liebling for their donation of$1,000 for the Junior Great Books Program. On a motion by Mr.Telman,seconded by Ms. Enochty, it was voted to accept the gift with gratitude. PRIORITY BUSINESS Administrators' Reports Principal Gauley reported MCAS testing was completed for grades 3-5. Commissioner of Education,Mitchell Chester will be visiting Eddy Elementary on May 20th and all School Committee members were invited to stop by the school. Principal Gauley congratulated the students who participated in the 4th and 5th grade Math League Competition. Top scores from the Grade 4 competition belonged to Taylor Branch(22 points),Myles Walther(20 points), Charlie Campbell(19 points), and an honorable mention to third grader Henry Branchard with a score of 18 points. The top scorers for 5th grade competition were Jackson Rabold(27 points), Max Christopher and Brian Brooks(23 points)and Emily McGrath with 22 points. Committee members were apprised of some upcoming important dates including: June 1 —Music Memory Program at Barnstable High School,June 2—Grade 2 Parent Orientation,June 2-Gr. 5 Energy Carnival in Chatham,June 7— Volunteer Tea,and June 8—Field Day and Spring Concert. He also informed the Committee that there will be math grouping again next year at Eddy School in grades 3,4,and 5. Brewster School Committee Minutes—May 19, 2011 Page 2 Dr.Ann Caretti, Director of Students Services,reported to the Committee about a workshop she attended with Mae Timmins regarding software and apps at a low cost for educational learning. The extended school year program at Eddy School will begin July 5th and end August 11th. This is a 4 day a week,3 hours per day program with Carol Rubin coordinating the schedules and Chris Seymour/Perry Andac teaching. Dr. Caretti also made the Committee aware of a possible new special education student. The student has not registered yet and a Team Meeting has been scheduled. Dr.Caretti will keep the Committee informed. Donna Kalinick asked how many students participated in the summer programs and it was indicated that 5-6 students attend the 4 day per week program while approximately 20 attend tutorials. Dr. Caretti reported that there was one student out placed a month ago. They are working on having one out placed student returned to Eddy. Again,when she has news, she will inform the Committee. Dr. Bonny Gifford discussed the Math Initiative indicating the District Math Team had completed a goal action map for the data use and assessment key principle. Professional development framework for PK-5 teachers is being planned and she would like to implement this beginning in October,2011. The Literacy Team members are planning the Literacy Action Plan rollout. The Literacy Team will make a presentation to the Joint Committee on June 20t. The STEM talks are still underway and the district is sending a team to the Gateway to Technology and Engineering summer institute being sponsored by the National Center for Technological Literacy. Members of the curriculum leadership and literacy teams attended the Statewide Literacy Meeting entitled"Information Reading and Writing and Connections to the Common Core. Presentation ideas will be used in future work"unveiling and digging into"the frameworks. Principal Fronius and Dr.Gifford will be participating in the Department of Education's curriculum development work to begin this summer and continue over the next four years. The goal of this project is to develop model unit of study that incorporate the new MA Framework standards and emphasis on college and career readiness. Dr.Hoffmann met with Principal Conrad to discuss STEM. He indicated that it is Nauset High School's intention to call it "STEAM,"including the arts as it is so integrated in all curriculums. Dr.Hoffmann visited the Eddy School and met"Elvis" at an outstanding talent show. He also thanked everyone for supporting the override. He attended a meeting of the MIT Club of Cape Cod and indicated Jack Drake would be interested in doing some enrichment for our fifth grades and Middle School students. Dr.Hoffmann also attended the Stony Brook All School meeting where students from the High School,under the direction of Lisa Brown,talked about bullying. He also attended the National Honor Society Program at the High School where 70 students were inducted into the Chapter. Currently interviews are underway for a new Technology Coordinator and a Principal for Eastham Elementary School. FY 11 Budget Update Hans Baumhauer reported that there has been a 45 day placement to the Collaborative. He reviewed the FY 11 budget indicating that$40,000 in ARRA funds would be used to offset deficits in both budgets. (SN Medical Therapeutic) Prinipal Fronius will cover the out placed student from within her budget. Eddy Elementary will make it until the end of the year without additional appropriations. A surplus in natural gas and electricity will be used to offset deficits. Dr.Caretti indicated that if the two students remain out placed,they will be short a tuition. Dr.Caretti felt the new program at Eddy School could accommodate that student. A question was raised regarding the reduction of one special needs teacher and Dr. Caretti indicated they continue to monitor staffing. Mr. Baumhauer indicated he will meet with Prinipals and go over their budget for the end of the year. Mr.Telman asked that the levels be check in the oil tanks. Principal Gauley reported that the natural gas usage dropped 20% at Eddy School due to the fact that so many units have been shut down and in need of repair. Mr. Baumhauer indicated that when consolidation was considered they had$1,000,000 in the project for replacing HVAC units. He indicated the equipment is being over stressed. Principal Gauley indicated that Mechanical Control is presently working on the equipment. Mr.Baumhauer reported that the cafeteria deficit last year was$12,000 and will probably be between$12,000 and$18,000 this year. FY 12 Budget Chair Rabold thanked the Brewster citizens for supporting the override and understanding the value of education. She also noted that some citizens voted against the override and added the committee would be very careful with the budget,scrutinize it and be good stewards of the taxpayers' dollars. r Brewster School Committee Minutes—May 19, 2011 Page 3 Food Service Update Mr. Baumhauer indicated that the RFP has been sent out. The Committee has been formed that includes a nurse,dietician, cafeteria manager, Middle School Principal, Elementary Principal and Accounting Manager. Mr. Baumhauer felt the process would move quickly with RFP's being ranked and recommendations will be made to the Joint School Committee to see if it makes sense to move forward. The District does not want to run deficits in our cafeterias. Questions regarding "grandfathering"district employees was discussed. Chair Rabold mentioned reading an article in ASCD Leadership Magazine regarding school lunch. She asked Dr. Hoffmann if someone could come and educate them regarding the Food Service Program. Mr.Baumhauer invited the Committee to the first meeting of the RFP committee which will be scheduled in the near future. Questions were asked regarding buying local,the expectations of the new Wellness Policy, if the price of lunch would be increased. Mr. Baumhauer indicated that was a School Committee decision. If better quality lunches were made available, would there be more participation? Superintendent's Evaluation Dr.Hoffmann explained the process indicating that all parts of the evaluation should be done in open session and according to the Open Meeting Law. The Committee can discuss the evaluation,submit their written documents to the Chair and the Chair will compile evaluations and give to the Chair of Union 54,Mort Inger,on or before May 27th. The Chair of Union 54 and the Chair of the Region will meet with the Superintendent prior to the Joint Meeting. June 20th will be the official evaluation date which will take place at the Joint School Committee meeting.(It was noted that next year the Superintendent may call a special meeting of Union 54 for the purpose of evaluation the Superintendent, evaluations can be given to the Chair of Union 54 at that time and then discussed at a Joint School Committee meeting.) Committee members asked for more time to thoughtfully fill out he evaluation forms and will get forms to Jennifer Rabold by May 27th. It was the consensus of the Committee that John O'Reilly should fill out the evaluation and that Donna Kalinick should not evaluate the Superintendent,as they have not yet worked together. Chair Rabold will invite Mr.O'Reilly to the next meeting. Ms. Kalinick will not fill out the official evaluation forms but will be part of the discussion. Summer Meetings The School Committee will have a meeting on July 26th at 7:00 p.m. for the purpose of having a self-evaluation. Ms. Kalinick indicated she could not self-assess until she had been a member of the Committee for a year. Ms.Kalinick inquired about an August meeting for the purpose of discussing Special Needs staffing, in the event the out of district placement returns to Eddy. Dr.Caretti indicated this may be known in July. Dr. Hoffmann stated that some of that will be needs driven and we will do what needs to be done,then discuss how to fund it. REPORTS AND INFORMATION Cape Cod Collaborative—none Transportation—none Approval of Minutes On a motion by Mr. Telman,seconded by Ms. Enochty,it was voted 4 yeas and 1 abstention(Ms. Kalinick)to approve the minutes of the April 14,2011 meeting. Adjournment On a motion by Mr.Telman, seconded by Ms.Enochty, it was voted unanimously to adjourn the meeting at 8:25 p.m., subject to payment of bills. Respectfully submitted, Ann Tefft,recording secretary 111 r1t 1 A V