HomeMy Public PortalAbout2017-12-12 minutesMEETING MINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
December 12, 2017
BOARD MEMBERS PRESENT
Paul Graham
Andrew Hake, Vice Chair
Matt Rimiller
Stacey Young, Chairwoman
Robert Gammon, Alternate
Brad Schaefer, Alternate
BOARD MEMBERS ABSENT
Katy Lacy
COUNCIL LIAISON PRESENT
Erin Wiseman
STAFF PRESENT
Sonny Sanders, Director of Planning & Protective Services
Eric Barron, Planning Manager
Bryan Wolford, City Counselor
Shane Wade, Civil Engineer II
Alex Rotenberry, Planner
Ian Zollinger, Planner
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
2of2
2 of 2
1 of 2
2of2
2 of 2
2of2
1 of 2
1. Call to Order and Introduction of Members, Ex -Officio Members and Staff
Chairwoman Young called the meeting to order at 7:30 a.m. and introduced Board members and
staff. A quorum was present to hear the items on the agenda. The following members were
designated to vote: Gammon, Graham, Hake, Rimiller, Young. Those wishing to speak to the
Board were sworn in.
With the recent passing of Ms. Janice McMillan, Mr. Barron spoke about her accomplishments
during her years of service to the City of Jefferson and the Jefferson City community. A moment of
silence was observed in her honor.
2. Procedures Explained
Chairwoman Young explained the procedures of the meeting. Mr. Rotenberry entered the
following documents as exhibits for all items under consideration at the meeting:
1. The City Code of the City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of Property owners to whom notice of the hearing was sent
5. The affidavits of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure for the Board of Adjustment
3. Adoption of Agenda
Mr. Graham moved and Mr. Hake seconded to adopt the agenda as printed. The motion passed
5-0 with the following votes:
Aye: Gammon, Graham, Hake, Rimiller, Young
Minutes/Jefferson City Board of Adjustment
December 12, 2017
Page 2
4. Approval of Minutes from the Regular Meeting of November 14, 2017
Mr. Graham moved and Mr. Rimiller seconded to approve the minutes as printed. The motion
passed 5-0 with the following votes:
Aye: Gammon, Graham, Hake, Rimiller, Young
5. Communications Received
No correspondence was received
6. New Business — Public Hearing
Case No. B17016 — 2500 Block of Mission Drive; Conditional Use Permit for New High
School. Application filed by Jefferson City Public Schools, property owner, for a conditional use
permit to operate a public high school. The plan for the high school campus includes a multi-
story school building, parking lots, and athletic practice fields. The property consists of 115.36
acres and is located on the north side of Mission Drive 2,000 feet east of Highway 179. The
property includes portions of the RU Rural, RA -1 High Density Residential, C-1 Neighborhood
Commercial, and C-2 General Commercial zoning districts and is described as part of Sections
14 and 15, Township 44 North, Range 12 West, Jefferson City, Missouri (Central Missouri
Professional Services, consultant).
Mr. Barron described the proposal and explained that the Jefferson City School District has
identified and purchased a site for construction of a second public high school, with plans to begin
construction in 2018, with grading and clearing activities beginning in 2017. He stated that the site
location has been widely publicized and a bond to pay for the construction was approved by voters
in April of 2017. Mr. Barron explained that public schools are a conditional use in every zoning
district, and the school district has applied for a conditional use permit so that planning and
construction of the second high school can proceed. He stated that the subject property consists of
multiple parcels and multiple zoning designations. Mr. Barron explained that the majority of the
property is zoned C-2 General Commercial, with portions zoned RU Rural, C-1 Neighborhood
Commercial, and RA -1 Multi -Family Residential. He stated that a new street is planned to be
constructed, linking the roundabout at Mission Drive with Creek Trail Drive/Frog Hollow Road. Mr.
Barron explained that sidewalks would be constructed on the western side of the new street to
serve the pedestrian needs of the school. He stated that a future street connection to the west is
shown on the plan but would be constructed at a future date. Mr. Barron explained that the Building
is planned to be up to three stories in height, with entry doors at multiple levels due to the difference
in topography elevation at the front and rear of the building. He stated that multiple parking lots are
planned, with approximately 720 spaces identified with the site plan. Mr. Barron explained that a
series of driveways would serve the parking lots and building and allow for internal vehicle
circulation separate from the public street. He stated that two stormwater detention basins are
shown on the plan. Mr. Barron explained that a 35 foot wide Type C bufferyard is shown on the
eastern side of the new city street that would be constructed to serve the school. He stated that the
bufferyard would serve as separation and screening for the multifamily residential uses along
Portabello Place Drive.
Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke
regarding this request. Mr. Samson distributed the following visuals: (1) visual depicting the location
of the proposed high school; (2) landscaping buffer exhibit; (3) site plan; and (4) visual depicting the
elevation changes. He stated that proposed development will be concentrated on the east side of
the property to take advantage of the natural topography and minimize the amount of earthwork to
develop the site. Mr. Samson explained that a new city street will be constructed on the east side of
the site which will connect to the roundabout at Mission Drive and Creek Trail Drive to the north. He
stated that on the west side will be a connection to Ridge Crest Subdivision. Mr. Samson explained
that the main purpose of the conditional use permit is to demonstration how the site has been
designed to minimize the impact to adjacent property owners. He stated that the site is ideally
located for this type of use. Mr. Samson explained that three sides of the property are surrounded
by major roadway networks. He stated that the only potential impact is on the northeast side of the
property and in order to minimize those impacts it was determined to locate the city street close to
the border of the property to provide additional distance between the residential property and the
Minutes/Jefferson City Board of Adjustment
December 12, 2017
Page 3
proposed high school development. Mr. Samson explained that a bufferyard will be put in place to
give an additional, level of buffering to the adjacent residential area. He stated that two separate
detention basins will be provided as part of the development to reduce stormwater runoff. He stated
that the detention basin located on the western side of the property will reduce storwater runoff by
15 percent whereas the detention basin located on the eastern side of the property will reduce
stormwater runoff by 25 percent.
No one spoke in opposition to this request and no correspondence was received.
Mr. John Campbell, 2715 Eagle Drive, expressed a concern for any plans for the 1.74 acres north
of Frog Hollow Road. Mr. Barron explained this area came as part of the property and there are no
development plans. He stated that this area is highly regulated as it is located in the floodplain and
close to a street. Mr. Barron explained that a greenway is proposed in this area.
Mr. Barron gave the Planning Division staff report and explained that the findings appear to be
met. He stated that the site is ideally located within an area that has good vehicle access and the
site has been designed to minimize impacts on surrounding properties. Mr. Barron explained that
infrastructure and utilities would be constructed to serve the development, including roads and
internal driveways for vehicle circulation and sidewalks for pedestrian circulation. He stated that the
site would be developed in accordance with applicable building code, fire code, zoning code,
stormwater code, and all other applicable regulations. Mr. Barron explained that a subdivision plat
will be brought before the Planning and Zoning Commission and the City Council at a future date.
He stated that there will be a development agreement for the proposed road network.
Mr. Graham moved and Mr. Rimiller seconded to approve the conditional use permit for a public
high school.
Mr. Graham expressed his support for the proposed high school.
Mr. Hake complemented the endeavors of those that worked tirelessly to bring the proposed high
school forward.
The motion passed 5-0 with the following roll call vote:
Aye: Gammon, Graham, Hake, Rimiller, Young
Miscellaneous Reports
None.
8. Other Business
9. Adjournment
The meeting was adjourned at 8:18 a.m.
ZnS?
tfully submitted, �, ^
tratmanG�� f
Administrative Assistant