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HomeMy Public PortalAbout2017-12-12 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT December 12, 2017 BOARD MEMBERS PRESENT Paul Graham Andrew Hake, Vice Chair Matt Rimiller Stacey Young, Chairwoman Robert Gammon, Alternate Brad Schaefer, Alternate BOARD MEMBERS ABSENT Katy Lacy COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Bryan Wolford, City Counselor Shane Wade, Civil Engineer II Alex Rotenberry, Planner Ian Zollinger, Planner Anne Stratman, Administrative Assistant ATTENDANCE RECORD 2of2 2 of 2 1 of 2 2of2 2 of 2 2of2 1 of 2 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairwoman Young called the meeting to order at 7:30 a.m. and introduced Board members and staff. A quorum was present to hear the items on the agenda. The following members were designated to vote: Gammon, Graham, Hake, Rimiller, Young. Those wishing to speak to the Board were sworn in. With the recent passing of Ms. Janice McMillan, Mr. Barron spoke about her accomplishments during her years of service to the City of Jefferson and the Jefferson City community. A moment of silence was observed in her honor. 2. Procedures Explained Chairwoman Young explained the procedures of the meeting. Mr. Rotenberry entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Graham moved and Mr. Hake seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Gammon, Graham, Hake, Rimiller, Young Minutes/Jefferson City Board of Adjustment December 12, 2017 Page 2 4. Approval of Minutes from the Regular Meeting of November 14, 2017 Mr. Graham moved and Mr. Rimiller seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Gammon, Graham, Hake, Rimiller, Young 5. Communications Received No correspondence was received 6. New Business — Public Hearing Case No. B17016 — 2500 Block of Mission Drive; Conditional Use Permit for New High School. Application filed by Jefferson City Public Schools, property owner, for a conditional use permit to operate a public high school. The plan for the high school campus includes a multi- story school building, parking lots, and athletic practice fields. The property consists of 115.36 acres and is located on the north side of Mission Drive 2,000 feet east of Highway 179. The property includes portions of the RU Rural, RA -1 High Density Residential, C-1 Neighborhood Commercial, and C-2 General Commercial zoning districts and is described as part of Sections 14 and 15, Township 44 North, Range 12 West, Jefferson City, Missouri (Central Missouri Professional Services, consultant). Mr. Barron described the proposal and explained that the Jefferson City School District has identified and purchased a site for construction of a second public high school, with plans to begin construction in 2018, with grading and clearing activities beginning in 2017. He stated that the site location has been widely publicized and a bond to pay for the construction was approved by voters in April of 2017. Mr. Barron explained that public schools are a conditional use in every zoning district, and the school district has applied for a conditional use permit so that planning and construction of the second high school can proceed. He stated that the subject property consists of multiple parcels and multiple zoning designations. Mr. Barron explained that the majority of the property is zoned C-2 General Commercial, with portions zoned RU Rural, C-1 Neighborhood Commercial, and RA -1 Multi -Family Residential. He stated that a new street is planned to be constructed, linking the roundabout at Mission Drive with Creek Trail Drive/Frog Hollow Road. Mr. Barron explained that sidewalks would be constructed on the western side of the new street to serve the pedestrian needs of the school. He stated that a future street connection to the west is shown on the plan but would be constructed at a future date. Mr. Barron explained that the Building is planned to be up to three stories in height, with entry doors at multiple levels due to the difference in topography elevation at the front and rear of the building. He stated that multiple parking lots are planned, with approximately 720 spaces identified with the site plan. Mr. Barron explained that a series of driveways would serve the parking lots and building and allow for internal vehicle circulation separate from the public street. He stated that two stormwater detention basins are shown on the plan. Mr. Barron explained that a 35 foot wide Type C bufferyard is shown on the eastern side of the new city street that would be constructed to serve the school. He stated that the bufferyard would serve as separation and screening for the multifamily residential uses along Portabello Place Drive. Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request. Mr. Samson distributed the following visuals: (1) visual depicting the location of the proposed high school; (2) landscaping buffer exhibit; (3) site plan; and (4) visual depicting the elevation changes. He stated that proposed development will be concentrated on the east side of the property to take advantage of the natural topography and minimize the amount of earthwork to develop the site. Mr. Samson explained that a new city street will be constructed on the east side of the site which will connect to the roundabout at Mission Drive and Creek Trail Drive to the north. He stated that on the west side will be a connection to Ridge Crest Subdivision. Mr. Samson explained that the main purpose of the conditional use permit is to demonstration how the site has been designed to minimize the impact to adjacent property owners. He stated that the site is ideally located for this type of use. Mr. Samson explained that three sides of the property are surrounded by major roadway networks. He stated that the only potential impact is on the northeast side of the property and in order to minimize those impacts it was determined to locate the city street close to the border of the property to provide additional distance between the residential property and the Minutes/Jefferson City Board of Adjustment December 12, 2017 Page 3 proposed high school development. Mr. Samson explained that a bufferyard will be put in place to give an additional, level of buffering to the adjacent residential area. He stated that two separate detention basins will be provided as part of the development to reduce stormwater runoff. He stated that the detention basin located on the western side of the property will reduce storwater runoff by 15 percent whereas the detention basin located on the eastern side of the property will reduce stormwater runoff by 25 percent. No one spoke in opposition to this request and no correspondence was received. Mr. John Campbell, 2715 Eagle Drive, expressed a concern for any plans for the 1.74 acres north of Frog Hollow Road. Mr. Barron explained this area came as part of the property and there are no development plans. He stated that this area is highly regulated as it is located in the floodplain and close to a street. Mr. Barron explained that a greenway is proposed in this area. Mr. Barron gave the Planning Division staff report and explained that the findings appear to be met. He stated that the site is ideally located within an area that has good vehicle access and the site has been designed to minimize impacts on surrounding properties. Mr. Barron explained that infrastructure and utilities would be constructed to serve the development, including roads and internal driveways for vehicle circulation and sidewalks for pedestrian circulation. He stated that the site would be developed in accordance with applicable building code, fire code, zoning code, stormwater code, and all other applicable regulations. Mr. Barron explained that a subdivision plat will be brought before the Planning and Zoning Commission and the City Council at a future date. He stated that there will be a development agreement for the proposed road network. Mr. Graham moved and Mr. Rimiller seconded to approve the conditional use permit for a public high school. Mr. Graham expressed his support for the proposed high school. Mr. Hake complemented the endeavors of those that worked tirelessly to bring the proposed high school forward. The motion passed 5-0 with the following roll call vote: Aye: Gammon, Graham, Hake, Rimiller, Young Miscellaneous Reports None. 8. Other Business 9. Adjournment The meeting was adjourned at 8:18 a.m. ZnS? tfully submitted, �, ^ tratmanG�� f Administrative Assistant