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HomeMy Public PortalAbout2017-06-28 packetiIndividuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 3 business days to process the request. Please call 573-634-6410 with questions regarding this agenda. NOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Environmental Quality Commission Regular Meeting Wednesday, June 28, 2017 ~ 1:30 PM The Linc, 1299 Lafayette Street ~ Room 205 TENTATIVE AGENDA 1. Call to Order 2. Approval of Agenda 3. Approval of Minutes from May 17, 2017 4. Transit Assessment Presentation: Alex Rotenberry, Transportation Planner, CAMPO 5. Adoption of 2017 Meeting Calendar 6. Commission branding update 7. Other Business 8. Adjourn Minutes City of Jefferson Environmental Quality Commission May 17, 2017 COMMISSION PRESENT: Pam Barkhaus Kristi Campbell Rita Esterly Todd Higgins Nate Petersen Marrianne Ryno Ashley Varner ABSENT: Joshua Nash CITY COUNCIL-ABSENT Mark Schreiber ATTENDANCE RECORD 1-2 2-2 2-2 2-2 2-2 2-2 2-2 0-2 STAFF PRESENT: Amy Schroeder, Community Relations Manager Jayme Abbott, Neighborhood Services Coordinator City Staff: Mayor Carrie Tergin CALL TO ORDER Chair Kristi Campbell called the meeting to order at 12:02 p.m. in Room 116 of the Linc, 1299 Lafayette Street, Jefferson City, MO 65101. APPROVAL OF AGENDA Kristi entertained a motion to approve the agenda as printed. Nate made a motion to approve the agenda. Todd seconded the motion. The motion passed with all voting in favor. APPROVAL OF MINUTES Kristi entertained a motion to approve the April 20 minutes as printed. Ashley made a motion to approve the minutes. Todd seconded the motion. The motion passed with all voting in favor. ADOPTION OF 2017 MEETING CALENDAR After discussion, the committee agreed to postpone scheduling remainder of 2017 meetings to wait for approval of electronic attendance at next month’s City Council meeting. Kristi entertained a motion to schedule next meeting for June 28 at 1:30 p.m. Marrianne made a motion to approve the proposed meeting date. Todd seconded the motion. The motion passed with all voting in favor. COMMISSION BRANDING UPDATE Todd spoke of his, Marrianne’s, and Rita’s brainstorming session and requested Mayor provide feedback of proposed mission statement and intent statement that was included in their draft document. Kristi referred to the existing purpose statement and proposed using this as a template to create mission and vision statements to support the commission’s goals. Kristi entertained a motion to rename the committee as Community Betterment Commission. Marrianne made a motion to approve the Commission name change. Rita seconded the motion. The motion passed with all voting in favor. Jayme will relay request to Administration who will inform us how to proceed. 2 ADJOURNMENT With no other business to discuss, Ashley made a motion that the meeting adjourn. Todd seconded the motion. The motion passed with all voting in favor. The meeting adjourned at 1:00 p.m. W E N E E D Y O U R I N P U T ! J E F F T R A N d o e s n o t d i s c r i m i n a t e b a s e d o n p o l i t i c a l a f f i l i a t i o n , r a c e , c o l o r , r e l i g i o n , n a t i o n a l o r i g i n , s e x , a g e , i n c o m e l e v e l o r d i s a b i l i t y . I f y o u f e e l y o u h a v e b e e n d i s c r i m i n a t e d a g a i n s t , p l e a s e c o n t a c t J E F F T R A N f o r t h e T i t l e V I C o m p l a i n t P r o c e d u r e a n d a T i t l e V I C o m p l a i n t F o r m , a l s o a v a i l a b l e a t w w w .j e f f t r a n .o r g . I n d i v i d u a l s s h o u l d c o n t a c t t h e A D A C o o r d i n a t o r a t (5 7 3 ) 6 3 4 -6 5 7 0 t o r e q u e s t a c c o m m o d a t i o n s o r a l t e r n a t i v e f o r m a t s a s r e q u i r e d u n d e r t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t . P l e a s e a l l o w 7 2 b u s i n e s s h o u r s t o p r o c e s s t h e r e q u e s t . FOR YOUR BACHELORETTE WWW.SURVEYMONKEY.COM/R/JEFFTRAN-SURVEY WE WANT TO KNOW HOW YOU USE JEFFTRAN AND HOW WE CAN IMPROVE SERVICE. Pedestrian – Bicycle Task Force (Under the Auspices of the Environmental Quality Commission) Minutes for October 17, 2001 The meeting came to order at 7:05 P.M. with Roger Randolph presiding. Others attending were:  Mark Hohengasser  Don Conner  Dana Ray  Mark Sullivan  Don James  Betty Walker  Dean Martin 1. The minutes from the September 19th meeting were approved during the meeting. 2. It was reported that the Schnuks construction has closed of the Greenway trial. They have close a large area, which seems excessive. Parks and Recreation was contacted a week ago and they indicated that they would take care of it. 3. Access across area of Dix connector for the Greenway is an issue. Will there be a culvert or other safe way across for bicyclists and pedestrians? We need to see what is planned for this (contact Marty Brose and MODOT District Engineer?). 4. Next get together will be at Roger Randolph’s house for a social (619 Norris). Not an official meeting – November 7 at 6:30 P.M. Significant others are invited. 5. Betty Walker contacted Wally Rickter (AARP). They were to discuss Greenways, etc. 6. Dana Ray said there is a PTA meeting next week. Mailed out some stuff and she has the pedestrian-bicycle pamphlets. She would also like to get some ½ cent Sales Tax brochures. 7. Mayor Rackers was on the radio for Walk Your Kids to School Day and put in a plug for the sales tax and for sidewalks for safety of children. 8. The revised prioritization criteria are finished and ready to try out. The teams are as follows:  1. Roger Randolph, Wallace McMullin and Betty Wallace  2. Mark Hohengasser., Dana Ray, Don Conner  3. Mark Sullivan Don James, Dean Martin The assigned streets to try out the prioritization sheet are (subject to better note keeping than Dean did: Team 1.  West Main to 179  Truman Blvd to the mall  Boonville Road Team 2.  Tanner Bridge  Ellis  Riverside Drive  Edgewood Team 3  East McCarty to Scholastic  Riverside Drive  Grant Don James will talk with Marty Brose about updating the Safe Schools Plan. The Pedestrian – Bicycle Task Force can help do this. Report to the Environmental Quality Commission? Bicycle information. Report in the next couple of months. Dean will draft an outline and begin filling in some of the skeleton. Next meeting is tentatively scheduled for November 21st but may change due to the proximity to Thanksgiving (stay tuned). C:\My Documents\Env. Quality Commission\Minutes 10-17-01Pedestrian.doc DRAFT Ashley and Kristi provided 6/9/17 DRAFT Pa g e 1 Community Betterment Commission Vision Jefferson City is a healthy place to live. Mission Promote initiatives that empower a healthy community, provide guidance to all community programs related to wellness, safety, and environmental sustainability of the Jefferson City community. Goals/Tasks 1. Promote initiatives that support and empower a healthy community -Support Farmers' Market -Promote educational programs on health, wellness, safety, and environment -Support exercise and physical fitness programs -Support outdoor and nature activities -Support Bike/ped Plan program implementation 2. Collaborate and strengthen public-private partnerships through mentioned programs. 3. Help build a community that strives for a culture that values health and well being -Be aware of and promote community events related to health safety, wellness, and environment 4. Partner with the city park system for healthy living opportunities for all ages -Utilize greenways, green spaces, and trails -Promote use of facilities that provide healthy living opportunities. 5. Support and encourage community sustainability -Promote 3 R's (Reduce, Recycle, Reuse) -Promote Stream Teams -Support Adopt A Spot and Adopt a Street programs 6. Serve as the Livable Streets advisory board -Liaise with the Livable Streets program 7. Recommend principles and practices to be considered in transportation projects -Support sidewalks -Support all forms of transit 8. Promote preservation and enhancement of green space, rain gardens, and natural drainage corridors 9. Identify grant opportunities to support initiatives. DRAFT Ashley and Kristi provided 6/9/17 • Vision – Big picture of what you want to achieve. • Mission – General statement of how you will achieve the vision. A companion statement often created with the vision and mission is a statement of core values. • Core Values – How you will behave during the process. Once you have identified what your organization wants to achieve (vision) and generally how the vision will be achieved (mission), the next step is to develop a series of statements specifying how the mission will be utilized to achieve the vision: • Strategies – Strategies are one or more ways to use the mission statement in order to achieve the vision statement. Although an organization will have just one vision statement and one mission statement, it may have several strategies. • Goals – These are general statements of what needs to be accomplished to implement a strategy. • Objectives – Objectives provide specific milestones with a specific timeline for achieving a goal. • Action Plans – These are specific implementation plans of how you will achieve an objective. DRAFT Todd H., Marrianne, and Rita provided 5/11/17 DRAFT Pa g e 1 EQC Suggested Name Change for the Commission: The Premier Community Initiatives Commission (We were looking for a catchy phrase that would connect with Millennials) Suggested Motto: Welcome, Participate, and Enjoy EQC Mission Statement The Environmental Quality Commission makes Jefferson City the premier place to live through planning, assisting, and promoting programs, policies, and partnerships focusing on wellness, safety, and environmental sustainability; creating an inviting, healthy community. Intent (Mayor's Vision) Provide oversight and guidance to all community programs focused on water, air, land use, and human factors affecting wellness, safety, and environmental sustainability of the Jefferson City community. Objectives 1. People a. Physical i. Exercise: -Promote sidewalks - Support recreational facilities - Encourage competitions ii. Diet: -Promote healthy eating initiatives - Foster healthy eating/diet competitions - Encourage healthy eating programs through social engagement b. Mind i. Promote educational opportunities for all ii. Encourage an addiction-free community c. Social i. Promote opportunities for social engagement ii. Promote friendly city initiatives d. Safety - Promote Safe Cities initiatives 2. Land Use a. Agriculture i. Promote "Grow Local" programs ii. Encourage "Know your Farmer" events iii. Support expansion of community gardens through Parks and Recreation iv. Research the feasibility of establishing a Community Supported Agriculture (CSA) venture on city/county property to help connect people to their food v. Research the feasibility of establishing a food waste composting facility. b. Residential DRAFT Todd H., Marrianne, and Rita provided 5/11/17 DRAFT Pa g e 2 i. Promote a community of neighborhoods ii. Develop and support solid waste reduction initiatives c. Commercial i. Repurpose vacant property ii. Partner with private associations to determine needs for solid waste reduction initiatives among commercial entities within the city iii. In association with private associations, develop and recommend implementation of solid waste reduction initiatives for commercial entities within the city d. Noise - Promote noise dampening initiatives 3. Air a. Promote transportation alternatives to reduce emissions b. Become an urban tree community (https://www.arborday.org/programs/treeCityUSA/index.cfm) 4. Water a. Support watershed restoration initiatives. b. Promote water retention pond construction to reduce surface water runoff c. Encourage stream flow enhancement projects to reduce flooding d. Promote the organization of more Stream Teams e. Host Stream Team clean up days (Clean Streams Initiative) f. Develop clean water educational programs for children 5. Secure Funding - Identify grant opportunities to support initiatives. Goals Goals have not been developed at this point. Once we agree on objectives and can add metrics to the objectives we can develop goals. DRAFT Todd H., Marrianne, and Rita provided 5/11/17 DRAFT Pa g e 3 Specified Tasks 1. Promote initiatives that support and empower a healthy community 2. Collaborate and strengthen public-private partnerships 3. Help build a community that strives for a culture that values health and well being 4. Partner with the city park system for healthy living opportunities for all ages 5. Support and encourage community sustainability 6. Serve as the Livable Streets advisory board 7. Recommend principles and practices to be considered in transportation projects 8. Promote preservation and enhancement of green space, rain gardens, and natural drainage corridors. 9. Encourage stream cleanup activities Implied Tasks 1. Support Farmers' Market 2. Support sidewalks 3. Promote 3 R's (Reduce, Recycle, Reuse) 4. Promote Stream Teams 5. Connect public transit to people and events 6. Seek grants 7. Promote educational programs on health, wellness, safety, and environment 8. Liaise with the Livable Streets program 9. Be aware of community events related to health safety, wellness, and environment 10. Meet regularly 11. Critical information will be provided to the Commission in a timely manner to facilitate discussion, planning, and decision making (or recommendations to decision makers) DRAFT Todd H., Marrianne, and Rita provided 5/11/17 DRAFT Pa g e 4 Requests for Information for Amy/Todd/Mayor Tergin 1. (S)1 Define "healthy" community? This is a fundamental question, as it goes towards defining the mission, focus, and activities of the Commission. 2. (S) How does EQC collaborate on Public/Private partnerships? What authority? What process? We don't think that the commission is empowered to commit funds. This might follow along lines of working on grant proposals and if funded, their execution, but we need clarification. 3. (S) How do we partner with Parks and Recreation? Programming? Future facilities planning? What authority? The detail and process needs to be specified. Relationships need to be defined. 4. What is the relationship of the EQC to other commissions? We don't want to be redundant to other commissions' missions. For example, we may focus on health and environmental issues, but not economic development issues - with the understanding that economic issues play into our focus areas. We may have an interest in the downtown redevelopment, but EQC input might be ancillary to other commissions. 5. (S) What kind of community sustainability is desired? What areas? What is the focus or end goal as it relates to the commission? 6. (S) Who will provide the EQC members training to enable them to recommend principles and practices to be considered in transportation projects? There is an implication of subject matter expertise tied to the task, but none exists on the EQC at the present time. The expertise will likely come from outside of the EQC and staff recommendations will be "run by" the EQC for comment, but this is different from the EQC making recommendations. This needs to be clarified in terms of intent, process, roles and responsibilities. 7. What are the metrics to measure our progress? Who establishes the metrics? This is a general guidance question that hinges on the answers to the questions relating to scope of the Commission's mission and focus. 8. What is Mayor's vision for the Commission? Is the commission to provide input or is it to develop objectives, goals, and plans? Could be both, but needs to be defined more clearly. 9. What is the Commission's role in community safety? There may be no direct role, but there may be many indirect roles. The Commission needs to receive guidance and boundaries on its role in safety related issues. 1 (S) denotes question relates to a Specified task and (I) denotes question relates to an Implied task from the task list on pg. 3. DRAFT Todd H., Marrianne, and Rita provided 5/11/17 DRAFT Pa g e 5 10. (S) Does the Commission have a role in reviewing emergency response/recovery plans for the city? If so, what role? If not, why not? This is a somewhat leading question. There are a number of health, safety, and environmental issues related to emergency responses that the Commission members may have an interest in and may have expertise in. 11. (I) How will critical information be passed to the Commission members? For example, annual pedestrian accident statistics. Information requirements for the Commission members need to be fulfilled. Limits on the amount or types of information the Commission can request or is provided need to be established. 12. (S & I) What is the relationship of the EQC to the Livable Streets program? We are the advisory board, but what is the program and who runs it? Is the entire Commission the advisory board or should it be a sub-committee of the Commission? 13. (I) What will be the process for requesting grant funding? Who will write the grant proposals? Who can deny the proposals from being submitted for the city? We can't have grant proposals submitted willy-nilly on behalf of the city by the Commission or its members. A process needs to be established that includes responsibilities for writing the grant proposals, reviewing proposals, and approving/denying proposals for submission. Also, the city should not be submitting grant proposals that fund projects within the Commission's mission area without informing the Commission and seeking its support. This July, City of Jefferson Parks, Recreation and Forestry and the National Recreation and Park Association are celebrating the power of play. Play is a vital part of our mental wellbeing, physical health and personal interactions, and local parks and recreation facilities are places where all people can play and have fun. See below for activities during our month-long celebration of the power of play. Each week offers a social media contest which you can participate with Facebook, Twitter, and Instagram. Weekly winners will be randomly chosen the following Monday. Week 1: July 1-8 Get Your Move On Sponsor: Healthy Schools Healthy Communities Move It photo contest*: Participants will ‘get their move on’ in any of the parks in any way: dancing, walking, running, biking, etc. Take a pic or video with #GetYourMoveOn. Three Red Wheel Bike Shop prizes are up for grabs: a bike, a $50 gift certificate, and $25 gift certificate. Special events: 7/4 Red, Bike, and Blue; 7/9 Tour de Jeff Moonlight Bike Ride Week 2: July 9-15 Get Your Splash On Sponsor: City of Jefferson Parks, Recreation and Forestry Make a Splash photo contest*: take a pic or video of your favorite water activity, (swimming, boating, water fights, etc.) with #GetYourSplashOn. One winner will receive a water fun gift bucket including Jefferson City swim passes and tickets to Big Surf. Special events: 7/14 Ice Cream Splash; 7/14 Stars Under the Stars “Lego Movie” Week 3: July 16-22 Get Your Happy On Sponsor: Avenue HQ Emoji photo contest*: Show us your best emoji impression at the park. Include the emoji and #GetYourHappyOn with your picture. 2 winners will receive a prize package that includes a $30 Arris’ Pizza gift certificate and 4 tickets to an Avenue HQ comedy show. Special events: 7/21 Super Hero Pool Party Week 4: July 23-29 Get Your Shark On Sponsor: J. Pfenny’s Shark in the Park hidden object contest*  Each day, a shark-themed object will be hidden in our 1,400 acre park system. A clue will be posted on Parks and Recreation’s Facebook, Twitter, and Instagram accounts at 6:00 am each day. The first person to return the object to The Linc, 1299 Lafayette Street, will receive a $10 gift certificate to J. Pfenny’s  Grand prize: everyone who finds the hidden object location, regardless of being the first, is entered into a grand prize drawing by taking a picture at the sight and using #GetYourSharkOn. The winner will be selected on Monday, July 31, and will receive a $30 J. Pfenny’s gift certificate.  Jawsome photo contest: A stationary object will be placed at a different playground each day during week 4. A clue will be posted on Parks and Recreation’s Facebook, Twitter, and Instagram accounts at 6:00 am each day. Find the object and post a pic with #JawsomeParks. We will draw 5 winners on Monday, July 31. Special events: 7/27 Friends of the Park annual event at Memorial Park Family Aquatic Center *Make sure your posts are public. Pictures submitted on social media are subject to use by City of Jefferson Parks, Recreation and Forestry and affiliated organizations. Find more information at ww.jeffersoncitymo.gov/parks_and_recreation_month.php Month-Long: Play Unplugged Complete a list of 31 tasks that encourage physical activity. Turn in your completed sheet by noon on August 1 to be eligible for a prize. List located on other side of this form or online. PLAY TO WIN PLAY UNPLUGGED Unplugged Activity Date of Completion 1. Find 5 shapes in the clouds 2. Search for a 4-leaf clover 3. Search the stars for a constellation 4. Blow bubbles 5. Catch fireflies or go on a bug safari 6. Jump rope 7. Build a fort 8. Find 5 different types of leaves 9. Read a book outside 10. Make a paper airplane 11. Set up an obstacle course 12. Draw with sidewalk chalk 13. Find a cool rock or fossil 14. Water fun (swim, boat, water fight, etc.) 15. Find 5 different types of birds 16. Chase a squirrel 17. Go on a hike 18. Have an outdoor picnic 19. Make a funny face with fruit on a plate 20. Play “I Spy” 21. Do a yoga pose 22. Watch a sunrise or sunset 23. Climb a tree 24. Have a NERF battle 25. Play a board game or card game 26. Play catch (baseball, football, Frisbee, etc.) 27. Make a nature collage (leaves, grass, flowers) 28. Stack and balance at least 3 rocks 29. Throw litter in a trash can 30. Swing (playground, hammock, etc.) 31. Use household objects to make music Participant Name: ______________________________ Phone/email: __________________________________________ Parent name if participant is under 18 years old: ___________________________________________________________ This July, step away from the devices. Complete the items below that spark your imagination and get you outdoors. Completed lists turned in by noon on August 1, 2017, will be eligible for a prize. Multiple items can be completed a day. Visit jeffersoncitymo.gov/parks for prize information and other Parks and Recreation Month activities. All ages invited to participate. FUN FOR ALL: If you have a physical or developmental condition preventing you from completing a task, you may write in an alternative “unplugged” activity. Return completed list to: City of Jefferson Parks, Recreation and Forestry The Linc 1299 Lafayette Street, Jefferson City, MO 65101 jcparks@jeffcitymo.org (573) 634-6482 Thank you to our 2017 Parks and Recreation Month supporters!