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R2061 R E S O L U T I O N NO. 2061 WHEREAS, the present rules of the Board of Trustees governing its procedures were adopted by order of the Board on January 9, 1991 and are set forth in Resolution No. 1964, and WHEREAS, the Board is desirous of amending, clarifying and supplementing its procedures; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT: SECTION 1. The following rules are hereby adopted governing the procedures of the Board: RULE 1. The Board shall elect from its members a Chairman and Vice-Chairman whose terms of office shall be for one year for a term beginning on the 1st day of July and ending on the 30th of June of the following year; and the Chairman shall alternate every two years between a member from the City of St. Louis and a member from St. Louis County. The Chairman shall preside over all meetings of the Board and maintain order and decorum, enforce all rules adopted for the government of the Board, confine members in debate to the question under consideration, and when two or more members ask for recognition at the same time, decide which member shall be first heard. He shall decide all questions of order or procedure subject to appeal by two or more members of the Board. Any appeal from a ruling by the Chairman shall be summarily determined without debate, one of the members appealing shall be allowed briefly to state the ground of his appeal and the Chairman may make a brief statement of the 2 basis of his ruling. Appeal shall be decided by a majority of the members present. In the absence of the Chairman, the Vice-Chairman shall perform all the duties of the Chairman. In the absence of the Chairman and Vice-Chairman, the Board shall select from its membership a presiding officer who shall perform all of the duties of the Chairman during the absence of the Chairman and Vice- Chairman. RULE 2. Ordinances, resolutions, regulations, rules and orders shall be introduced by a member or members of the Board or by the Board as a whole, and said ordinance, resolutions, regulations, rules and orders shall be in written or printed form. The enacting clause of all ordinances passed by the Board shall be, "BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT". An affirmative vote by two members of the Board appointed from the City of St. Louis and two members of the Board appointed from St. Louis County shall be necessary to pass any ordinance, resolution, regulation, rule or order, unless otherwise provided in the Plan. RULE 3. No ordinance shall be revived or reenacted by mere reference to the title thereof, but the same shall be set forth at length. No Section or Sections of any ordinance shall be amended except that the Section or Sections amended shall be set forth in full as amended. RULE 4. All ordinances shall be read at least once in open session of the Board before passage and without unanimous 3 consent of all members of the Board present, no final vote shall be taken on the passage thereof until the expiration of at least fourteen days from the time that such ordinance was first introduced; provided that an ordinance which has been introduced may be amended after introduction and prior to its passage, if such amendments are germane to the original purpose of the ordinance. RULE 5. Every ordinance except an appropriation ordinance or an emergency measure shall take effect at the expiration of fifteen days after the date said ordinance is enacted, unless a later date therefor be fixed therein. An appropriation or an emergency measure shall take effect immediately upon its enactment; provided, however, that no ordinance shall be designated an emergency measure unless it contains the statement that an emergency exists and specifies distinctly the facts and reasons constituting the emergency. RULE 6. Special meetings of the Board may be called by the Chairman or any two members of the Board in accordance with Section 610.010 through 610.030 R.S. Mo. 1969 as amended. To call a special meeting the Chairman or any two members of the Board shall give notice in writing to the Secretary-Treasurer of the District who shall notify all the members of the Board by telephone, telex, by personal service or letter at their usual place of abode. Notice of meetings, special and regular shall be posted at a public place within the boundaries of the District for 4 at least 24 hours prior to the date and time of such meeting, provided however, this notice requirement may be waived upon good cause shown that such notice is impossible or impractical, in which case as much notice as is reasonably possible shall be given. The nature of the good cause justifying the departure from the Rule shall be stated in the minutes of the meeting. RULE 7. Any regular or special meeting of the Board may be adjourned to a date certain by the Board and no written notice need be given of the adjourned meeting, except that an absent member of the Board shall be notified. RULE 8. A majority of the members of the Board shall constitute a Quorum, but a smaller number present at any meeting may adjourn from day to day or to a day certain. RULE 9. The Chairman shall take the chair at the hour set for the meeting and immediately call the members to order. Upon the appearance of a quorum, the Board shall proceed with the meeting. RULE 10. The Order of Business at all regular meetings of the Board shall be as follows: 1. Roll call. 2. Approval of Journal of preceding meeting. 3.Comments by the Chairman. 4. Comments from the public. 5. Hearing from citizens on matters not on agenda. 6. Bond Bid openings. 5 7.Hearings as directed by the Board. 8.Communications. 9.Unfinished Business - a. Final passage of ordinances; b. Resolutions; c. Not requiring action at this meeting. 10.New Business - a. Introduction of proposed ordinances; b. Resolutions; c. Miscellaneous. 11.Report of Executive Director and staff. 12. Reports of Special Committees. 13. Matters approved unless objection is raised. 14.Any other business that my properly be brought before the Board. 15.Closed session. 16. Adjournment. RULE 11. Proposed ordinances shall be introduced by a member or members in the form of a "Proposed Ordinance". A proposed ordinance shall be read by title upon introduction and given a number, followed by the designation of the fiscal year in which it was introduced. Proposed ordinances shall be numbered beginning with the first proposed ordinance introduced in each fiscal year. RULE 12. During the introduction of proposed ordinance order of business, amendments to proposed ordinances may be adopted by majority vote of the members present, provided that no amendment shall be adopted that is not germane to the original 6 purpose of the proposed ordinance. Any proposed ordinance introduced by a member or members fewer than the entire membership of the Board shall be read at the time of introduction, but shall not be voted upon until after fourteen (14) days have elapsed when it shall again be read in open meeting and finally voted upon, provided that by unanimous consent of all the members present it may be placed on the final passage order of business and acted upon at the meeting at which it was introduced if such meeting be an open meeting. RULE 13. During the final passage order of business, no amendments shall be offered to a proposed ordinance except by unanimous consent of all members of the Board present. On the final passage of any ordinance, resolution, regulation, rule or order, the yeas and nays shall be entered by name on the Journal and at the request of any one member of the Board, the yeas and nays or any other question shall be so entered. RULE 14. Resolutions may be introduced and adopted at any meeting of the Board of Trustees. The Board shall transact the following items of business by resolutions: 1. Authorizing encroachment on District easements. 2.Declaring the necessity of improvements in subdistricts. 3.Declaring improvements to be in the public interest. 4.Authorizing filing of applications for grants in aid of construction. 5. Accepting grants in aid of construction. 6. Selecting depositaries for District funds. 7 7. Congratulatory or commendatory expressions. 8.Any other matter of business not required to be done by ordinance and which the Board deems proper, or any and all other duties which it may need to or be required to perform by the Constitution, Laws and the Plan. RULE 15. Orders may be adopted at any meeting of the Board of Trustees. The Board shall transact the following items of business by order: 1.Approval of the appointment or dismissal of all heads of departments. 2. Exercise and perform any and all other powers of a nonlegislative nature which it may possess and any and all other duties which it may need to or be required to perform by the Constitution, Laws and the Plan. RULE 16. A proposed ordinance, resolution, or proposed order may be dropped from the order of business at any time upon motion of one of the members present, seconded by another member, and concurred in by affirmative vote by two members of the Board appointed from the City of St. Louis and two members of the Board appointed from St. Louis County. A proposed ordinance placed on the final passage order of business and not finally passed after 15 successive regular meetings, shall be dropped from the order of business by the Secretary-Treasurer and may not be considered again by the Board unless introduced anew. Proposed resolutions, regulations, rules and orders placed on the order of business and not passed after ten successive regular meetings shall be dropped from the order of business by the Secretary-Treasurer and may not 8 be considered again by the Board unless introduced anew. Communications, letters, petitions, reports and miscellaneous items placed on the order of business for a meeting and not acted upon at the meeting shall be dropped from the order of business of the next succeeding meeting unless the Chairman on his own order or the Board by vote of two members appointed from the City of St. Louis and two members appointed from St. Louis County shall order that it be placed under the unfinished business order of business for the next meeting. RULE 17. The Secretary-Treasurer shall prepare, on Monday of each week in which a regular meeting is scheduled an order of business for the succeeding regular meeting of the Board, noting thereon under the proper order all the items of business that have come to his attention by 12 o'clock noon Monday. Items of business shall be listed by caption so that members of the Board may reasonably understand the nature of the items of business. The Secretary-Treasurer shall mail or deliver copies of the order of business to the members of the Board not later than 5:00 P. M. on Monday before the regular meeting and shall make copies available to the public at the same time. Except by unanimous consent, no proposed ordinance may be finally passed at any meeting unless it shall have been listed on the order of business prepared by the Secretary-Treasurer the previous Monday. Items of business other than the final passage of bills may be placed on the calendar at any time by majority vote of the Board 9 members present. The order of business of a special meeting shall be established by majority vote of the members of the Board at the beginning of the meeting, provided that whenever a special meeting is called, the Secretary-Treasurer shall state in the notice therefor the business to be transacted and no other business shall be considered unless agreed to by two members of the Board appointed from the City of St. Louis and two members of the Board appointed from St. Louis County. RULE 18. The record of the proceedings of the Board shall be kept by the Secretary-Treasurer as follows: 1. JOURNAL - The journal shall consist of entries which will show the items of business transacted by the Board. A proposed ordinance shall be entered in the journal by title and number when it is introduced, and when it is finally passed. The number assigned to an ordinance shall be entered at the time it is enacted. On the final passage of any ordinance, resolution, regulation, rule or order, the yeas and nays shall be entered by name on the journal and at the request of any one member the yeas and nays on any other question shall be so entered. A copy of the journal of each meeting shall be mailed by the Secretary-Treasurer to each member of the Board as soon thereafter as possible and copies shall be made available to the public at the same time. The Secretary-Treasurer shall keep a book which shall be entitled "Journal of the Board of Trustees - (year)". The original copy of the journals of the Board shall be authenticated by the signature 10 of the Secretary-Treasurer, and shall be maintained in said book in the offices of the Secretary-Treasurer. Certified copies of any of the proceedings of the Board shall be furnished to anyone requesting same upon payment to the Secretary-Treasurer of the cost of preparing same, said payment to be deposited by the Secretary-Treasurer to the credit of the General Fund. 2. ORDINANCES - The Secretary-Treasurer shall maintain a book entitled "Ordinances of The Metropolitan St. Louis Sewer District -(year)" in which shall be recorded on good and sufficient paper the official copy of the ordinances enacted. The original copy shall be signed by the Chairman of the Board and authenticated by the signature of the Secretary-Treasurer and shall be retained by the Secretary-Treasurer in the official files of the District. 3. RESOLUTIONS - The Secretary-Treasurer shall maintain a book entitled "Resolutions of The Metropolitan St. Louis Sewer District -(year)" in which shall be recorded on good and sufficient paper the official copy of the resolutions passed by the Board. The original copy shall be signed by the Chairman of the Board and authenticated by the signature of the Secretary- Treasurer and shall be retained by the Secretary-Treasurer in the official files of the District. 4. FILES - The Secretary-Treasurer shall maintain an official file for the Board of Trustees in which may be filed all original ordinances and resolutions and all other items received 11 by the Board and ordered filed by it. RULE 19. Until such time as the Board shall provide for the publication of a code or other volume or volumes containing the Plan or the ordinances, resolutions, or orders of the District, the Secretary-Treasurer shall furnish certified copies of any ordinance, resolution, order or journal to anyone requesting the same upon the payment to the Secretary-Treasurer of the cost of preparing the certified copy. The Secretary-Treasurer shall furnish copies of any order or business, ordinance, resolution, order or journal to anyone requesting the same upon the payment to the Secretary-Treasurer of the cost of preparing the copy, provided that the Secretary-Treasurer may establish an annual charge for the cost of the furnishing of all copies of such orders of business, ordinances, resolutions, orders or journals, together or separately. Such fees shall be deposited monthly to the credit of the General Fund and the Secretary-Treasurer shall make a report thereon to the Director of Finance for his audit. RULE 20. The Secretary-Treasurer or a deputy shall attend all regular and special meetings of the Board; keep and make out its journal and record all its proceedings; act as the reading clerk at Board meetings; make out and transmit all its messages, communications, copies and documents; keep, under the direction of the Chairman, regular files of the papers of the Board; attest all documents issued by order of the Board and all ordinances, orders, and resolutions of the Board. He shall 12 superintend the preservation of all books and records belonging to the Board. He shall furnish stenographic assistance to the members of the Board when such assistance is needed in the performance of their official duties. He shall prepare all payrolls, requisitions, and other similar documents necessary to the administration of the affairs of the Board. RULE 21. The Chairman may appoint such special committees of the Board from time to time as he may deem needed to transact the business of the Board, and to study, report and make recommendations to the Board on such subject or matter. Upon the completion of its assignment, the committee shall stand discharged. There shall be only one standing committee of the Board, which shall be the Committee of the whole. RULE 22. Robert's Rules of Order, revised, is adopted as though fully set out herein and shall be followed in the absence of a specific rule. RULE 23. No rule of the Board shall be dispensed with except by an affirmative vote of all of the members of the Board present. SECTION 2. The rules of procedure adopted by the Board on January 9, 1991 as set forth in Resolution No. 1964, and all other orders and resolutions inconsistent herewith shall be superseded by these rules. 13 The foregoing Resolution was adopted July 8, 1992.