HomeMy Public PortalAboutAssessors Board -- 2011-12-01 Minutes ORLEANS, BREWSTER, EASTHAM GROUNDWATER PROTECTION DISTRICT
BOARD OF MANAGERS MEETING
DECEMBER 1, 2011
Board of Managers Present- John Kelly, Chairman, Orleans; Charles Sumner, Brewster;
Martin McDonald, Eastham.
Others Present— Steve Brito, Assistant Chief Operator; Cyndi Bachman, District Secretary;
Beverly Carney, Orleans resident.
1. Meeting called to order at 9:05 a.m..
2. A motion was made by Charles Sumner to approve the Board of Managers Minutes
dated October 27, 2011. This motion was seconded by John Kelly and approved
and passed. Martin McDonald abstained.
3. U.S.G.S. Update
• Steve Brito stated the District is currently on a payment plan with U.S.G.S. and
gave a copy of the first paid bill to the Board for their review. U.S.G.S. have
requested an extension of their agreement for an additional six months at no
charge to the District.
4. A motion was made by Charles Sumner to vote on the extension agreement for
U.S.G.S. with no additional charge to the District. This motion was seconded by
Martin Mc Donald and unanimously approved and passed.
5. Chief Operator Updates—Steve Brito
• Process - The nitrate numbers are in the 20 mg/I range. All other parameters for
the permit numbers are in the single digits for BOD's and TSS.
• DEP - We have not heard from DEP since the report was sent to them for the
extra lab testing.
John Kelly asked that Jay call Brian Dudley, DEP next Monday for an answer
because this is costing us money every week to do the additional testing.
• Maintenance—We have been working on cleaning one of the filter presses.
We also have been working on our daily work orders which are on schedule.
• Flow—The flow for November was good and falls within our historical average
for the month of November.
• Winter Sale— In the past few years during our winter sale, we have been
charging 5 cents for in-District pumpings, and 6 cents for out-of-District.
For our winter sale this year, Jay is recommending 6 cents for in-District
and 7 cents for out-of-District. The Yarmouth plant has been following our trend
with having a winter sale, however, we do not know their pricing for this year as
of yet.
• Bad Debt Accounts—There is one outstanding bad debt account due to the
hauler's tank imploding and temporarily putting him out of business. He has
been informed that his account will be going to a collection agency.
• Out-of-District Reminder to Pump Letters— The Board has previously
discussed sending reminder to pump letters to the outer Cape towns. Steve
handed out a draft letter to the Board for their review.
• Charles Sumner stated the letter seems different than the one that was sent out to
Brewster and Orleans. The letter should be more educational .
• John Kelly stated he thought the same letter that was sent to Brewster and
Orleans would be sent to the out-of- District towns. He requested a copy of the
original letter be e-mailed to him and he will adjust it.
• Martin McDonald asked if it would be worth putting the sale ad in the letter.
• John Kelly stated we could send a copy of the ad along with the letter.
6. A motion was made by Charles Sumner to authorize a winter sale for the month of
January for 6 cents a gallon in-District and 7 cents a gallon out-of-District.
This motion was seconded by Martin McDonald and unanimously approved and
passed.
• Steve Brito asked Charles Sumner if he has talked to Ocean Edge regarding
disposal at Tri-Town. In the past we use to bill Ocean Edge, which worked for a
while until one of the haulers talked them into being billed by the hauler which
resulted in the District losing the Ocean Edge account.
• Charles Sumner stated he has not talked to Ocean Edge as of yet but will contact
them as soon as this meeting is over.
• Martin McDonald asked if the public knows that there is an advantage of having
their system pumped during the sale.
• Steve Brito stated the District advertises the sale in the newspaper.
• John Kelly requested sending a copy of the sale ad to each of the three towns
and ask that they place it on their websites as well as leaving a copy at their
Board of Health so that people coming into the office can see it. He asked that a
copy of ad be sent to him as well and he will forward it to the proper people to
place it on the Orleans website, as well as the cable station.
7. A motion was made by Charles Sumner to approve the annual longevity/bonuses for
the District Employees for FY12 at the 2010 rates, totaling$9,937.00.
This motion was seconded by Martin McDonald and unanimously approved and
passed.
8. The Board reviewed the District's bank balances.
9. A motion was made by Charles Sumner to approve Treasury Warrant Nos.6& 7
for payment. This motion was seconded by Martin McDonald and unanimously
approved and passed.
10. Old Business—Charles Sumner stated he will follow-up with Segal.
11. A motion was made by Martin McDonald to adjourn the meeting at 9:45 a.m.. This
motion was seconded by Charles Sumner and unanimously approved and passed.
Respectfully submitted,
Cyndi Bachman
District Secretary