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HomeMy Public PortalAboutORD15773BILL NO. 2017-118 SPONSORED BY Councilman Fitzwater ORDINANCE NO. /,5-"T7 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH HDR, INC. FOR TRAVEL DEMAND MODELING AND VISIONING CONSULTANT SERVICES. WHEREAS, HDR has been selected as the firm best qualified to provide professional services related to Travel Demand Modeling and Visioning services; NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. HDR is hereby approved as the best qualified firm to provide professional services and its proposal is hereby accepted. Section 2. The Mayor and City Clerk are hereby authorized to execute an agreement with HDR. Section 3. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: "7/1-7-14c6=1) /2, .2O/�> Presiding Officer ATTEST: City Ierk Approved: GA J /3 Mayor Carrie Tergin APPROVED AS TO FORM: Cit o rSselor EXHIBIT A SPONSOR: Capital Area Metropolitan Planning Organization and City of Jefferson LOCATION: City of Jefferson PROJECT: CAMPO Visioning and Travel Demand Model Update THIS CONTRACT is between the Capital Area Metropolitan Planning Organization (CAMPO) and the City of Jefferson, 320 E. McCarty Street,Jefferson City,MO 65101, hereinafter referred to as the "Local Agency", and HDR Engineering, Inc., 4435 Main Street, Suite 1000, Kansas City, MO 64111, hereinafter referred to as the "Consultant". INASMUCH as funds have been made available by the Federal Highway Administration through its Surface Transportation Program,coordinated through the Missouri Department of Transportation,the Local Agency intends to update the Visioning and Travel Demand Model. This assessment includes a variety of services enumerated in Attachment A to support and supplement updating the Visioning and Travel Demand Model. The Consultant will provide the Local Agency with professional services hereinafter detailed, for evaluating existing service,data collection,and service plan development, and the Local Agency will pay the Consultant as provided in this contract. Article III also enumerates documents and other support which Local Agency will furnish to support Consultant's efforts. It is mutually agreed as follows: ARTICLE I—SCOPE OF SERVICES The Local Agency agrees to engage the services of the Consultant to render certain professional services,hereinafter described in Attachment A. ARTICLE II-DISADVANTAGED BUSINESS ENTERPRISE(DBE)REQUIREMENTS: A. DBE Goal: The following DBE goal has been established for this Agreement. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 5% of the total Agreement dollar value. B. DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete, 5% of the total services to be performed under this Agreement, by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: DBE FIRM PERCENTAGE NAME, CONTRACT OF STREET AND TOTAL $ $AMOUNT SUBCONTRACT COMPLETE TYPE OF VALUE OF TO APPLY DOLLAR VALUE MAILING DBE THE DBE TO TOTAL APPLICABLE TO ADDRESS SERVICE SUBCONTRACT DBE GOAL TOTAL GOAL Hg Consult Planning/ $8,000 $8,000 100% 11010 Haskell St. Data Collection Suite 210 Kansas City, KS 66109 Fig. 136.4.1 Contract Revised 01/27/2016 ARTICLE III-ADDITIONAL SERVICES The Local Agency reserves the right to request additional work, and changed or unforeseen conditions may require changes and work beyond the scope of this contract. In this event, a supplement to this agreement shall be executed and submitted for the approval of MoDOT prior to performing the additional or changed work or incurring any additional cost thereof. Any change in compensation will be covered in the supplement. ARTICLE IV-RESPONSIBILITIES OF LOCAL AGENCY The Local Agency will cooperate fully with the Consultant in the development of the project, including the following: A. make available all information pertaining to the project which may be in the possession of the Local Agency; B. provide the Consultant with the Local Agency's requirements for the project; C. make provisions for the Consultant to enter upon property at the project site for the performance of its duties; D. examine all studies and layouts developed by the Consultant, obtain reviews by MoDOT, and render decisions thereon in a prompt manner so as not to delay the Consultant; E. designate a Local Agency's employee to act as Local Agency's Person in Responsible Charge under this contract, such person shall have authority to transmit instructions, interpret the Local Agency's policies and render decisions with respect to matters covered by this agreement(see EPG 136.3); Local Agency will provide the following documents and support: 1. Draft Comprehensive Plan materials 2. Bicycle/Pedestrian Plan 3. Transit assessment 4. Parks Plan materials 5. Capitol Avenue Neighborhood Conservation Overlay District Plan 6. Historic Southside/Old Municburg District and Neighborhood Plan 7. Census TAZ files 8. Region-wide 2017 Land Use data by TAZ and ITE Code 9. Traffic Counts for the CAMPO region 10. Historic crash data 11. GIS data and other documents as requested ARTICLE V-PERIOD OF SERVICE Fig. 136.4.1 Contract Revised 01/27/2016 The Consultant will commence work within two weeks after receiving notice to proceed (NTP) from the Local Agency. The scope of work will be completed within 270 days of NTP. The Local Agency will grant time extensions for delays due to causes beyond the control of and without fault or negligence of the Consultant. Requests for extensions of time shall be made in writing by the Consultant, before that phase of work is scheduled to be completed, stating fully the events giving rise to the request and justification for the time extension requested. ARTICLE VI—STANDARDS The Consultant shall be responsible for working with the Local Agency in determining the appropriate design parameters and construction specifications for the project using customary professional judgment followed by members of Consultant's profession practicing at the same time and in the same general locality and based on the specific site conditions, Local Agency needs, and guidance provided in the most current version of EPG 136 LPA Policy. ARTICLE VII-COMPENSATION For services provided under this contract, the Local Agency will compensate the Consultant as follows: A. For all study activities and reports, the Local Agency will pay the Consultant the actual costs incurred plus a predetermined fixed fee of $11,610.00, with a ceiling established for said consulting services in the amount of$149,992.00,which amount shall not be exceeded. B. The compensation outlined above has been derived from estimates of cost which are detailed in Attachment B. Any major changes in work, extra work, exceeding of the contract ceiling, or change in the predetermined fixed fee will require a supplement to this contract, as covered in Article III -ADDITIONAL SERVICES. C. Actual costs in Sections A and B above are defined as: 1. Actual payroll salaries paid to employees for time that they are productively engaged in work covered by this contract,plus 2. An amount calculated at 49.23% of actual salaries in Item 1 above for payroll additives, including payroll taxes, holiday and vacation pay, sick leave pay, insurance benefits,retirement and incentive pay,plus 3. An amount calculated at 107.60%of actual salaries in Item 1 above for general administrative overhead, based on the Consultant's system for allocating indirect costs in accordance with sound accounting principles and business practice,plus Fig. 136.4.1 Contract Revised 01/27/2016 4. Other costs directly attributable to the project but not included in the above overhead, such as vehicle mileage, meals and lodging, printing, surveying expendables, and computer time,plus 5. Project costs incurred by others on a subcontract basis, said costs to be passed through the Consultant on the basis of reasonable and actual cost as invoiced by the subconsultants. D. The rates shown for additives and overhead in Sections VII. C.2 and VII. C.3 above are the established Consultant's overhead rate accepted at the time of contract execution and shall be utilized throughout the life of this contract for billing purposes. E. The payment of costs under this contract will be limited to costs which are allowable under 23 CFR 172 and 48 CFR 31. F. METHOD OF PAYMENT - Partial payments for work satisfactorily completed will be made to the Consultant upon receipt of itemized invoices by the Local Agency. Invoices will be submitted no more frequently than once every two weeks and must be submitted monthly for invoices greater than $10,000. A pro-rated portion of the fixed fee will be paid with each invoice. Upon receipt of the invoice and progress report, the Local Agency will, as soon as practical, but not later than 45 days from receipt,pay the Consultant for the services rendered, including the proportion of the fixed fee earned as reflected by the estimate of the portion of the services completed as shown by the progress report, less partial payments previously made. A late payment charge of one and one half percent (1.5%)per month shall be assessed for those invoiced amount not paid, through no fault of the Consultant, within 45 days after the Local Agency's receipt of the Consultant's invoice. The Local Agency will not be liable for the late payment charge on any invoice which requests payment for costs which exceed the proportion of the maximum amount payable earned as reflected by the estimate of the portion of the services completed, as shown by the progress report. The payment, other than the fixed fee, will be subject to final audit of actual expenses during the period of the Agreement. G. PROPERTY ACCOUNTABILITY- If it becomes necessary to acquire any specialized equipment for the performance of this contract,appropriate credit will be given for any residual value of said equipment after completion of usage of the equipment. ARTICLE VIII-COVENANT AGAINST CONTINGENT FEES The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the Local Agency shall have the right to annul this agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission,percentage,brokerage fee, gift, or contingent fee,plus reasonable attorney's fees. Fig. 136.4.1 Contract Revised Ol/27/2016 ARTICLE IX- SUBLETTING,ASSIGNMENT OR TRANSFER No portion of the work covered by this contract, except as provided herein, shall be sublet or transferred without the written consent of the Local Agency. The subletting of the work shall in no way relieve the Consultant of its primary responsibility for the quality and performance of the work. It is the intention of the Consultant to engage subconsultants for the purposes of: Sub-Consultant Name Address Services Hg Consult 11010 Haskell St. Suite 210,Kansas City, KS 66109 Planning/Data Collection City Explained 102 E. Cleveland St.,Lafayette, CO 80026 Scenario Planning ARTICLE X-PROFESSIONAL ENDORSEMENT Not applicable. ARTICLE XI-RETENTION OF RECORDS The Consultant shall maintain all records, survey notes, design documents, cost and accounting records, construction records and other records pertaining to this contract and to the project covered by this contract, for a period of not less than three years following final payment by FTA. Said records shall be made available for inspection by authorized representatives of the Local Agency, MoDOT or the federal government during regular working hours at the Consultant's place of business. ARTICLE XII-OWNERSHIP OF DOCUMENTS Plans, tracings,maps and specifications prepared under this contract shall be delivered to and become the property of the Local Agency upon termination or completion of work. Basic survey notes, design computations and other data prepared under this contract shall be made available to the Local Agency upon request. All such information produced under this contract shall be available for use by the Local Agency without restriction or limitation on its use. If the Local Agency incorporates any portion of the work into a project other than that for which it was performed, the extent allowed by law, the Local Agency shall save the Consultant harmless from any claims and liabilities resulting from such use. ARTICLE XIII—SUSPENSION OR TERMINATION OF AGREEMENT A. The Local Agency may,without being in breach hereof, suspend or terminate the Consultant's services under this Agreement, or any part of them, for cause or for the convenience of the Local Agency, upon giving to the Consultant at least fifteen (15) days'prior written notice of the effective date thereof. The Consultant shall not accelerate performance of services during the fifteen(15)day period without the express written request of the Local Agency. B. Should the Agreement be suspended or terminated for the convenience of the Local Agency, the Local Agency will pay to the Consultant its costs as set forth in Attachment B including Fig. 136.4.1 Contract Revised 01/27/2016 actual hours expended prior to such suspension or termination and direct costs as defined in this Agreement for services performed by the Consultant, a proportional amount of the fixed fee based upon an estimated percentage of Agreement completion, plus reasonable costs incurred by the Consultant in suspending or terminating the services. The payment will make no other allowances for damages or anticipated fees or profits. In the event of a suspension of the services, the Consultant's compensation and schedule for performance of services hereunder shall be equitably adjusted upon resumption of performance of the services. C. The Consultant shall remain liable to the Local Agency for any claims or damages occasioned by any failure, default, or negligent errors and/or omission in carrying out the provisions of this Agreement during its life, including those giving rise to a termination for non- performance or breach by Consultant. This liability shall survive and shall not be waived, or estopped by final payment under this Agreement. D. The Consultant shall not be liable for any errors or omissions contained in deliverables which are incomplete as a result of a suspension or termination where the Consultant is deprived of the opportunity to complete the Consultant's services. E. Upon the occurrence of any of the following events,the Consultant may suspend performance hereunder by giving the Local Agency 30 days advance written notice and may continue such suspension until the condition is satisfactorily remedied by the Local Agency. In the event the condition is not remedied within 120 days of the Consultant's original notice, the Consultant may terminate this agreement. 1. Receipt of written notice from the Local Agency that funds are no longer available to continue performance. 2. The Local Agency's persistent failure to make payment to the Consultant in a timely manner. 3. Any material contract breach by the Local Agency. ARTICLE XIV-DECISIONS UNDER THIS CONTRACT The Local Agency will determine the acceptability of work performed under this contract, and will decide all questions which may arise concerning the project. The Local Agency's decision shall be the final and conclusive administrative ruling. ARTICLE XV-SUCCESSORS AND ASSIGNS The Local Agency and the Consultant agree that this contract and all contracts entered into under the provisions of this contract shall be binding upon the parties hereto and their successors and assigns. ARTICLE XVI-COMPLIANCE WITH LAWS Fig. 136.4.1 Contract Revised 01/27/2016 The Consultant shall comply with all federal, state, and local laws, ordinances, and regulations applicable to the work, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d, 2000e), as well as with any applicable titles of the Americans with Disabilities Act (42 U.S.C. 12101, et seq.) and non-discrimination clauses incorporated herein, and shall procure all licenses and permits necessary for the fulfillment of obligations under this contract. ARTICLE XVII-RESPONSIBILITY FOR CLAIMS AND LIABILITY The Consultant agrees to save harmless the Local Agency, MoDOT and FHWA from all claims and liability due to its negligent acts or the negligent acts of its employees, agents or subconsultants. ARTICLE XVIII-NONDISCRIMINATION The Consultant, with regard to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of race, color or national origin in the selection and retention of subconsultants. The Consultant will comply with state and federal related to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d, 2000e), as well as with any applicable titles of the Americans with Disabilities Act (42 U.S.C. 12101, et seq.). More specifically, the Consultant will comply with the regulations of the Department of Transportation relative to nondiscrimination in federally assisted programs of the Department of Transportation, as contained in 49 CFR 21 through Appendix H and 23 CFR 710.405 which are herein incorporated by reference and made a part of this contract. In all solicitations either by competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials or equipment, each potential subconsultant or supplier shall be notified by the Consultant's obligations under this contract and the regulations relative to non-discrimination on the ground of color,race or national origin. ARTICLE XIX—LOBBY CERTIFICATION CERTIFICATION ON LOBBYING: Since federal funds are being used for this agreement, the Consultant's signature on this agreement constitutes the execution of all certifications on lobbying which are required by 49 C.F.R. Part 20 including Appendix A and B to Part 20. Consultant agrees to abide by all certification or disclosure requirements in 49 C.F.R. Part 20 which are incorporated herein by reference. ARTICLE XX—INSURANCE A. The Consultant shall maintain commercial general liability, automobile liability, and worker's compensation and employer's liability insurance in full force and effect to protect the Consultant from claims under Worker's Compensation Acts, claims for damages for personal injury or death, and for damages to property arising from the negligent acts, errors, or omissions of the Consultant and its employees, agents, and subconsultants in the performance of the services covered by this Agreement, including, without limitation, risks insured against in commercial general liability policies. B. The Consultant shall also maintain professional liability insurance to protect the Consultant Fig. 136.4.1 Contract Revised 01/27/2016 against the negligent acts, errors, or omissions of the Consultant and those for whom it is legally responsible, arising out of the performance of professional services under this Agreement. C. The Consultant's insurance coverage shall be for not less than the following limits of liability: 1. Commercial General Liability: $500,000 per person up to $3,000,000 per occurrence; 2. Automobile Liability: $500,000 per person up to $3,000,000 per occurrence; 3. Worker's Compensation in accordance with the statutory limits; and Employer's Liability: $1,000,000; and 4. Professional ("Errors and Omissions") Liability: $1,000,000, each claim and in the annual aggregate. D. The Consultant shall, upon request at any time, provide the Local Agency with certificates of insurance evidencing the Consultant's commercial general or professional liability ("Errors and Omissions") policies and evidencing that they and all other required insurance are in effect as to the services under this Agreement. E. Any insurance policy required as specified in (ARTICLE XX) shall be written by a company which is incorporated in the United States of America or is based in the United States of America. Each insurance policy must be issued by a company authorized to issue such insurance in the State of Missouri. ARTICLE XXI-ATTACHMENTS The following exhibits are attached hereto and are hereby made part of this contract: Attachment A—Scope of Service Attachment B -Estimate of Cost Attachment C -Certification Regarding Debarment, Suspension,and Other Responsibility Matters -Primary Covered Transactions Attachment D- Certification Regarding Debarment, Suspension, and Ineligibility and Voluntary Exclusion- Lower Tier Covered Transactions Attachment E—DBE Contract Provisions Attachment F—Fig. 136.4.15 Conflict of Interest Disclosure Form Fig. 136.4.1 Contract Revised 01/27/2016 Attachment G—Sub-Consultant Documentation ARTICLE XXII-ADDITIONAL TERMS A. Independent Consultant. The Consultant is an independent contractor and nothing herein shall constitute or designate the Consultant or any of its employees as agents or employees of the City. B. Benefits not Available. The Consultant shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City. C. Illegal Immigration. Prior to commencement of the work: a. Consultant shall, by sworn affidavit and provision of documentation,affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. b. Consultant shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. c. If Consultant is a sole proprietorship,partnership, or limited partnership, Consultant shall provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice to Proceed. Executed and made effective on the last day signed by any party as indicated below. CITY OF JEFFERSON, MISSOURI CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION Ca n e.� Carrie Tergin, Mayor Title: C47 / rsk•, • • Date: 3`6^, / Date: /2-.//P ATTEST: ATTEST: City Cler Tit e: Fig. 136.4.1 Contract Revised 01/27/2016 APPROVED AS TO FORM: t.......L City Ce or HDR ENGINEERING, INC. la 4, ' le: r. Vice President Date: 5'%/aa ATTEST: 6zirdyliz.., . Wi.,cater -_____ Title: A 6sfi. s'ecre • Fig. 136.4.1 Contract Revised 01/272016 1 hereby certify under Section 50.660 RSMo there is either: (I) a balance of funds, otherwise unencumbered, to the credit of the appropriation to which the obligation contained herein is chargeable, and a cash balance otherwise unencumbered, in the Treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation contained herein; or (2) bonds or taxes have been authorized by vote of the people and there is a sufficient unencumbered amount of the bonds yet to be sold or of the taxes levied and yet to be collected to meet the obligation in case there is not a sufficient unencumbered cash balance in the treasury. (i f Margie M ler. Director of Finance and ITS City of Jefferson, Missouri Fig. 136.4.1 Contract Revised 01(2712016 ATTACHMENT A Scope of Services Purpose The purpose of this project is to assist CAMPO with the following activities: (1) Scenario Planning for the CAMPO region, (2) Updating the CAMPO travel demand model, (3) Developing short- and long-term lists of potential transportation capital improvements, and (4) providing training on CommunityViz. The scope below envisions a collaborative effort between consultant staff and CAMPO staff. PHASE 1: INITIAL ACTIVITIES I NEAR-TERM ANALYSES 1. Project Administration (for both Phases 1 and 2) HDR will perform project management functions, including invoicing, cost control, scheduling, providing resources,etc. HDR team representatives will attend up to two (2) in-person client meetings for the purposes of coordinating project administrative activities (beyond other meetings listed in this scope). In addition, The Consultant will also attend up to ten (10)conference call meetings related to project management and status. Consultant Deliverables: • Monthly invoices • Up to two(2)in-person meetings • Up to ten(10)conference-call meetings 2. Initial Data Gathering CAMPO will make available to the HDR team all of the following: GIS data, resource documents, growth forecasts, stakeholder lists, development data, etc. identified as important for the creation of the CAMPO area regional visioning model and the travel demand forecasting model, Data will be exchanged via a file-share site or electronic storage media. The HDR team will rely on this initial data for its inventory and analysis to support recommendations in subsequent phases of the project. Plans to be provided by CAMPO include (but are not limited to) Draft Comprehensive Plan materials, the Bicycle/Pedestrian Plan, the transit assessment, Parks plan materials, the Capitol Avenue Neighborhood Conservation Overlay District Plan,and the Historic Southside/Old Munichburg District&Neighborhood Plan. Other data to be provided by CAMPO includes(but is not limited to)the latest census TAZ files, region-wide 2017 land-use data by TAZ and ITE land-use code, available traffic counts in the CAMPO region, and historical crash data. The HDR team will identify data gaps and assist CAMPO with prioritizing which ones CAMPO can fill as part of this project. The HDR team will develop a brief memo summarizing the data obtained in this task. Consultant Deliverables: • Brief data memo Fig. 136.4.1 Contract Revised 01/27/2016 3. CommunityViz Training A representative for City Explained, Inc (CEI) will lead a two-day, advanced training course with up to ten individuals associated with the CAMPO (or their designee). The purpose of the class will be to apply basic commands and functions in the software for building a large-scale, regional scenario planning model. It is assumed every student in the class will complete the tutorials provided by the software developer prior to the start of the training course. The HDR team will prepare a case study for the training course using local data provided by CAMPO. The case study will be used to explore the issues and opportunities associated with using the software for a regional scenario planning project. CAMPO will provide data and default values for building the case study project to the HDR team at least three weeks before the scheduled training event. The study area for the case study will include less than 20,000 parcels or grid cells. The format for the two-day event will favor hands-on training, whereby the instructor will use topic-specific presentations and the local case study to convey capabilities of the software. Training materials utilized and general resources for building a scenario planning model with CommunityViz software will be provided to each student for reference following the class. CAMPO will be responsible for securing a training location, refreshments(if desired), and a computer loaded with ArcGIS 10.3 or greater for each student in the class. CEI will provide a student copy of CommunityViz software for each computer in the training facility. Each day of the class will last up to eight hours in length, with a one- hour break for lunch and one twenty-minute break in both the morning and afternoon sessions. Consultant Deliverables: • Case study materials • Two-day CommunityViz training session 4. Scenario Planning Parameters and Scope Verification The HDR team will review technical and non-technical data provided in advance of the training, and compare it with suggestions, comments,and ideas collected during the training event,to verify and validate data required for building the CAMPO area scenario planning model (including a base-year data management tool and future year allocation tool). Preferred data sets,data formats, and collection dates will be identified, and combined with data collection and coding protocols,to guide CAMPO's future efforts. This task includes a half-day meeting, likely at the end of the training workshop, to specifically outline the following in advance of starting Phase 2: • Areas of focus for the scenario planning work(such as public health, quality of life, historic preservation, public safety,etc.) • Preliminary set of performance measures/outcomes to be used for the scenario planning work • Additional data needs and collection plan • Balance of effort between scenario planning and travel demand model update • Division of labor between CAMPO staff and HDR team As a follow-up to this meeting, HDR will develop a brief scope verification memo that will outline the decisions reached on the above items and confirm the scope going forward. If scope adjustments are needed to align the scope and budget,the memo will identify those adjustments. Fig. 136.4.1 Contract Revised 01/27/2016 Consultant Deliverables: • Scope verification memo 5. Near-Term CIP Input Under this task, the HDR team will assist CAMPO with the development of a list of short-term transportation improvements, specifically focused on roadway and intersection capacity. This task is not heavily dependent on Tasks 3 and 4,and can run concurrently. • Preliminary Congestion Mapping. HDR will use the "Typical Traffic" functionality of Google Earth to extract time-series maps of congestion (using a"slow" to"fast"scale) in the CAMPO region. These maps cover the major arterials and will be a discussion-starter for the stakeholder meetings. • Stakeholder Meetings. HDR will meet with CAMPO staff and representatives of CAMPO member cities to elicit known areas of current congestion. Agency staff will be the best source of information on problem intersections and roadway segments, as a comprehensive count and analysis program exceeds the scope of this project. Based on this meeting, HDR will develop a "starter" list of roadway segment and intersection projects. • Quantitative Congestion Estimates. HDR will use AADT data purchased from StreetLight for this task. HDR will purchase AADT data for 50 sites (segments)from StreetLight. Prior to this purchase, HDR will screen a larger subset of the available AADT data to determine which 50 sites have the most likelihood of exhibiting congestion problems. This data will be used to supplement count data already available from CAMPO. HDR will develop a methodology to identify expected intersection and segment capacity issues from this data. HDR will map the traffic volumes and potential congestion areas using GIS. HDR will conduct visual peak-hour confirmation of the most critical congestion issues identified by this methodology. Up to 10 hours are allotted for this task. Improvement List Based on the capacity deficiencies identified above, HDR will create a list of intersections and roadway segments (up to 15) considered in need of near-term improvements. The list will include the location, brief(one-sentence) description of the capacity issue, and potential improvements needed. Cost estimates will not be developed. Consultant Deliverables: • Google Maps time-of-day congestion mapping • Map of traffic volumes and congestion areas • Short-term capacity improvement list Fig. 136.4.1 Contract Revised 01/27/2016 6. Phase 1 Public/Stakeholder Involvement At the outset of the project, HDR will develop a brief Public Information Plan to guide the engagement efforts throughout the project. The items below constitute the main elements of the Phase 1 portion of the plan: • Public Meeting: This scope anticipates one public meeting to present information and gather feedback from the public. Anonymous electronic polling may be used in this meeting. HDR will prepare materials related to HDR's efforts for this meeting, coordinating with CAMPO on materials it is developing related to its efforts. Materials will include agendas, presentations, boards,and handouts—as well as a meeting summary. • Advisory Committee: It is assumed that CAMPO will select and convene an Advisory Committee or similar body. HDR will attend one meeting of this body in Phase 1. HDR will prepare materials for this meeting, to include agendas, presentations, and handouts — as well as a meeting summary. For these meetings, CAMPO will develop and provide materials relevant to its work. • Notifications: For all meetings described above, this scope assumes that CAMPO will provide or arrange noticing, invitations, refreshments(if any)and venues. These activities will run throughout Phase 1, coordinated with project milestones and input needs. Consultant Deliverables: • Materials for,and attendance at, one (1)public meeting. • Materials for,and attendance at, one (1)advisory body meeting. PHASE 2: LONG-TERM ANALYSES 7. Scenario Planning Activities The scenario planning efforts will have two major aspects: (1) Development of a broad set of scenarios related to the CAMPO region's future vision for itself (not just restricted to transportation and/or elements that will affect transportation), and (2) development of a focused set of transportation-related scenarios specifically testable with the travel demand forecasting model. • Broad Scenario Planning. This scope assumes that CAMPO staff will take the lead on scenario development and analysis, with the HDR team in a supporting role. Scenarios developed will include elements that can feed the Comprehensive Plan as well as the Long-Range Transportation Plan. Scenarios might include non- transportation investments and considerations (such as historic preservation, parkland inventory expansion, targeted public health investments, Smart City initiatives, or public safety), as well as strategies that have direct or indirect effects on transportation (demographic shifts, land-use policy, targeted industries for employment, or direct investments in transportation infrastructure). Specific activities the HDR team will undertake include the following: o Assistance with development of scenario descriptions. Up to 40 hours are allotted for this task. o Assistance with CommunityViz implementation of scenario planning (including extraction of performance measures). Up to 60 hours are allotted for this task. o Assistance with development of an Action Plan. Up to 60 hours are allotted for this task. • Focused Transportation Scenario Planning. In preparation for the future-scenario travel-demand modeling, HDR, in conjunction with CAMPO, will develop up to four specifically transportation-related long-term Fig. 136.4.1 Contract Revised 01/27/2016 planning scenarios, based on a matrix of two infrastructure supply options (such as investment strategies or funding options) and two travel demand options (such as demographics and/or land-use). These are expected to be subsets, or combinations of subsets, of the broad scenarios described above. Based on the broader scenarios developed above, HDR will develop a list of transportation model input variables/elements that will need to be adjusted to replicate each scenario's transportation effects (for example, household trip generation rates affected by aging in place).This scope assumes that CAMPO will make the determination of which scenarios are to be included in the focused analysis. The remaining effort for the transportation scenario planning(travel demand forecasting and associated tasks)is included in Task 8. Consultant Deliverables: • Assistance on broad scenario planning(up to 160 hours) • List of transportation model input variables/elements corresponding to elements of the broader scenarios. 8. Transportation Demand Model Update Existing Conditions. The HDR team will perform an update of CAMPO's 2010 travel-demand model to a 2017 base year. • Land-Use. The model uses 10 categories of land-use and five trip purposes. Trip production rates are based on households; trip attraction rates per TAZ are based on employment. CAMPO has prepared an updated TAZ file reflecting he most recent census TAZ boundaries, and has populated it with ITE land-use codes (and relevant sizes) representing 2017 conditions. To translate this data to population/employment data that can be used by the model, HDR will use the following method: o For TAZs that have retained their shape since 2010 and have no new land-use categories,the HDR team will use the growth between CAMPO's 2010 and 2017 ITE-based data to estimate growth in employment and households. o For TAZs with new land-use categories, or for dramatic projected growth within a given TAZ, HDR will use CAMPO's ITE-based data, and industry-available conversion factors, to estimate employment and household growth. o For TAZs that have been split, resized, or added, the HDR team will use a combination of the above methods. • Network. CAMPO will provide the HDR team with a list of relevant network changes that have occurred since 2010. HDR will code these changes into the model, along with centroid adjustments to accommodate the updated TAZ structure. • Externals. Based on available counts, HDR will adjust the External-External (E-E)trip matrix to reflect 2017 estimates. • CalibrationNalidation. CAMPO will provide HDR with traffic counts conducted in the CAMPO region since 2010. The HDR team will supplement this data with the up to 50 counts conducted in Task 5. HDR will then revalidate the model based on percent assignment error, RMSE, R2, and screenline analysis (similar to the methods used in our 2013 model documentation). • Peak-Hour. HDR will update the 2010 p.m. peak-hour model to 2017 conditions using the daily, directional, and vehicle-occupancy factors contained in our 2010 model documentation. Fig. 136.4.1 Contract Revised 01/27/2016 Future Conditions(Scenario-Based) • Forecasts. Based on the Scenario Planning outputs from Task 5, the HDR team will develop and run up to four (4) travel-demand models (representing the four scenarios) for a 2040 horizon year. Model changes may include items such as system-wide changes to socioeconomic data / assumptions, changes to future network assumptions (related to investment strategies or revised growth patterns), and modified trip generation assumptions. Consultant Deliverables: • Calibrated existing conditions model • Daily and p.m.peak-hour 2040 travel-demand model runs for up to four(4)scenarios. 9. Long-Term CIP Input HDR will extend the capacity analysis methods developed in Task 5 to identify potentially congested segments and intersections for the four 2040 scenarios, and will compare the four scenarios based on transportation performance measures developed in Task 4. Once a preferred scenario is selected by CAMPO, HDR will develop a list of potential long-term improvements to address roadway and intersection capacity needs (up to 20 items), similar in format to the list developed in Task 5. Cost estimates are not included in this scope. Consultant Deliverables: • Congestion maps and performance measures for up to four(4)scenarios. • Long-term improvement list for one (1)selected scenario. 10. Phase 2 Public/Stakeholder Involvement Phase 2 will include the following public/stakeholder involvement activities (implemented at appropriate intervals throughout phase 2), which relate to both the broad scenario planning and the focused transportation scenario planning: • Public Meeting: This scope anticipates one (1) public meeting to present information and gather feedback from the public. Anonymous electronic polling may be used in this meeting. HDR will prepare materials related to HDR's efforts for this meeting,coordinating with CAMPO on materials it is developing related to its efforts. Materials will include agendas, presentations, boards, and handouts — as well as a meeting summary. • Advisory Committee: HDR will attend up to two (2) meetings of the advisory body in Phase 2. HDR will prepare materials for these meetings, to include agendas, presentations, and handouts—as well as meeting summaries. For these meetings,CAMPO will develop and provide materials relevant to its work. • Notifications: For all meetings described above, this scope assumes that CAMPO will provide or arrange noticing, invitations, refreshments(if any)and venues. Consultant Deliverables: • Materials for, and attendance at, one(1)public meeting. • Materials for, and attendance at, two(2)advisory body meetings. Fig. 136.4.1 Contract Revised 01/27/2016 11. Documentation/Document Support HDR will update the 2013 travel demand model documentation to reflect the state of the model resulting from this project. This scope assumes that CAMPO will be the primary developer of other documents resulting from this effort, including (but not limited to) the Long-Range Transportation Plan, Jefferson City's Comprehensive Plan, and documentation of the scenario planning efforts and results. HDR will provide materials developed throughout this scope as described above, in electronic format, for CAMPO's use in developing these documents. Consultant Deliverables: • Updated travel demand model documentation. Fig. 136.4.1 Contract Revised 01/27/2016 Attachment B CAMPO Visioning and Travel Demand Model Update 285/2016 Hour and Fee Estimate-HDR Engineering,Inc. Hours Proj Mgr Sr.Eng Engineer Planner EIT OC Tranap Pt Sr. Admin Total Hrs Intern Manager Planner IIIProjectProject Management 8 10 18 Administration Project Meetings(t0 phone,2 in-person) 16 16 Subtotal 24 0 0 0 0 0 0 0 0 10:.. . 0 0 0 0 1 0 ® initial Data Data Assembly 2 2 6 10 Gathering Data Memo 6 1 7 (Subtotal 2 0 0 8 0 1 6 0 0 0 0 0 0. 0 ® Training T1 Milli. Can munityVlz !Case Study Materials Preparation 4 2 6 Two-day Community Viz training session 16 16 Subtotal 20-----0 0 0 2 0 0 0 0 0 0 0 0'` 0 ( 22 Scenario Data VenficatroiwalidationI 6 4 t0 Planning Scope Verification Meow 4 1 4 9 Parameters and 0 Scope Verification Subtotal 4 0 0 6 0 1 D 0 8 - 0 0 0 0. 0 111Nwr-Tenn Capita Stakeholder Meetings 16 16 knprovamsnt Volume 8 Congestion mapping 6 14 Plan Input Short-term Capacity Improvement List 8 8 1 9 Subtotal 16 0 0 td 8 1 0 0 0 0 0 0 0-.. 0 I 0 IlPhase 1 Publid Public Information Ran 2 4 6 Stakeholder Public Meeting 8 4 12 InvolvameM Advisory Committee Meeting 6 4 10 Subtotal 18 0. 0 4 8 0 0 0 0 0 0 0 0 0 INEFIAN Scenario Descriptions Development Assistance 6 8 14 Scenario Comm unityViz Scenario Planning Assistance 6 6 Planning Action Plan Development Assistance 6 8 14 Activitles Transportation Model Input VanableslElements 6 8 14 Subtotal 24 0 0 0. 0 0 D 0 20 0 0 0 0 0 I MON" © 12 Transportation Calibrated Existing Conditions Model 56 98 2 32 200 Demand Model Scenario-Based Future Conditions Models 12 56 96 2 30 196 Update Subtotal 24 0 0 112 194 4 82: 0 0 0 0 0 0 0 0 Congestions Maps/Performance Measures 1111 8 Long•Tame CIP Long-Term Improvement List 8 16 16 16 16 1 40 41 Subtotal 16 0 0 32 32 1 0 0 0 0: 0 0 0 0 ' 0 1:1 Phase 2 Public/ Public Meeting 8 6 14 Stakeholder Advisory Committee Meetings 16 6 22 Involvement Subtotal 21 0 0 12 0 0 0 0 0 0.. 0 0 0 0 1 I 38 ' 1111 Documentation/ Updated travel demand model documentatior 4 16 16 2 38 Document 0 Support Subtotal 4 0 0 18 16 2 0 0 0 0." 0 0 0 0 (GRAND TOTAL 174 0 0 204 260 10 68 0 32 10 0 0 0 0 I I 758 I Portions of these tasks will be completed under a separate contract Labor Costs Subconsultants Estimated Costs plus Fixed Fee Hg Consult 8,000 Hours Hourly Rate Dollars City Explained 41,000 Labor Total 32,291 Proj Mgr 174 77.29 13,448 Overhead(156.83%) 50,641 Sr.Eng - 72.45 - Labor and Overhead 82,932 Engineer - 46.58 - 1Total Subconardtapts 49,0001 Planner 204 37.51 7,652 Dir Design Expenses(Dir Costs) 6,450 EIT 260 26.93 7,002 Estimated Direct Costs Foxed Fee(14%) 11,610 DC 10 75.00 750 'Total 100,992 1 Transp Intern 68 17.00 1,156 Streetlight Data 5,000 PI Manager - 46.58 - Reproduction services 0 Sr.Planner 32 60.00 1,920 Telephone/Fax 0 Admin 10 36 23 362 Mapping,photos,etc. 0 Fee Estimate o - 40.00 - Mileage and Other 0 0 - 120.00 - Travel- Labor Fee Plus Expenses 100,992 0 - 85.00 - Car Rental 375 Subxonsultants 49,000 Lodging 700 'Total 149,992' Total 758 32,291 1 Meals 375 hotel Direct Costs 6,450 j ATTACHMENT C CERTIFICATION REGARDING DEBARMENT, SUSPENSION,AND OTHER RESPONSIBILITY MATTERS- PRIMARY COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause of default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," "proposal" and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transaction" provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded Fig. 136.4.1 Contract Revised 01/27/2016 from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the Nonprocurement List at the Excluded Parties List System. https://www.epls.gov/epls/search.do?page=A&status=current&agency=69#A. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal,State or local)terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Fig. 136.4.1 Contract Revised 01/27/2016 ATTACHMENT D CERTIFICATION REGARDING DEBARMENT, SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION--LOWER TIER COVERED TRANSACTIONS INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List at the Excluded Parties List System. https://www.epls.gov/epls/search.do?page=A&status=current&agency=69#A. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which normally possessed by a prudent person in the ordinary course of business dealings. Fig. 136.4.1 Contract Revised 01/27/2016 9. Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Fig. 136.4.1 Contract Revised 01/27/2016 Attachment E Disadvantage Business Enterprise Contract Provisions 1. Policy: It is the policy of the U.S.Department of Transportation and the Local Agency that businesses owned by socially and economically disadvantaged individuals (DBE's) as defined in 49 C.F.R. Part 26 have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Thus, the requirements of 49 C.F.R. Part 26 and Section 1101(b) of the Transportation Equity Act for the 21st Century(TEA-21)apply to this Agreement. 2. Obligation of the Contractor to DBE's: The Consultant agrees to assure that DBEs have the maximum opportunity to participate in the performance of this Agreement and any subconsultant agreement financed in whole or in part with federal funds. In this regard the Consultant shall take all necessary and reasonable steps to assure that DBEs have the maximum opportunity to compete for and perform services. The Consultant shall not discriminate on the basis of race, color, religion, creed, disability, sex, age, or national origin in the performance of this Agreement or in the award of any subsequent subconsultant agreement. 3. Geographic Area for Solicitation of DBEs: The Consultant shall seek DBEs in the same geographic area in which the solicitation for other subconsultants is made. If the Consultant cannot meet the DBE goal using DBEs from that geographic area, the Consultant shall, as a part of the effort to meet the goal,expand the search to a reasonably wider geographic area. 4. Determination of Participation Toward Meeting the DBE Goal: DBE participation shall be counted toward meeting the goal as follows: A. Once a firm is determined to be a certified DBE, the total dollar value of the subconsultant agreement awarded to that DBE is counted toward the DBE goal set forth above. B. The Consultant may count toward the DBE goal a portion of the total dollar value of a subconsultant agreement with a joint venture eligible under the DBE standards, equal to the percentage of the ownership and control of the DBE partner in the joint venture. C. The Consultant may count toward the DBE goal expenditures to DBEs who perform a commercially useful function in the completion of services required in this Agreement. A DBE is considered to perform a commercially useful function when the DBE is responsible for the execution of a distinct element of the services specified in the Agreement and the carrying out of those responsibilities by actually performing, managing and supervising the services involved and providing the desired product. D. A Consultant may count toward the DBE goal its expenditures to DBE firms consisting of fees or commissions charged for providing a bona fide service, such as professional, technical, consultant, or managerial services and assistance in the procurement of essential personnel, facilities, equipment, materials or supplies required for the performance of this Agreement, provided that the fee or commission is determined by MoDOT's External Civil Rights Division to be reasonable and not excessive as compared with fees customarily allowed for similar services. E. The Consultant is encouraged to use the services of banks owned and controlled by socially and economically disadvantaged individuals. 5. Replacement of DBE Subconsultants: The Consultant shall make good faith efforts to replace a DBE Fig. 136.4.1 Contract Revised 01/27/2016 Subconsultant, who is unable to perform satisfactorily, with another DBE Subconsultant. Replacement firms must be approved by MoDOT's External Civil Rights Division. 6. Verification of DBE Participation: Prior to final payment by the Local Agency, the Consultant shall file a list with the Local Agency showing the DBEs used and the services performed. The list shall show the actual dollar amount paid to each DBE that is applicable to the percentage participation established in this Agreement. Failure on the part of the Consultant to achieve the DBE participation specified in this Agreement may result in sanctions being imposed on the Commission for noncompliance with 49 C.F.R. Part 26 and/or Section 1101(b) of TEA-21. If the total DBE participation is less than the goal amount stated by the MoDOT's External Civil Rights Division, liquidated damages may be assessed to the Consultant. Therefore, in order to liquidate such damages, the monetary difference between the amount of the DBE goal dollar amount and the amount actually paid to the DBEs for performing a commercially useful function will be deducted from the Consultant's payments as liquidated damages. If this Agreement is awarded with less than the goal amount stated above by MoDOT's External Civil Rights Division, that lesser amount shall become the goal amount and shall be used to determine liquidated damages. No such deduction will be made when, for reasons beyond the control of the Consultant,the DBE goal amount is not met. 7. Documentation of Good Faith Efforts to Meet the DBE Goal: The Agreement goal is established by MoDOT's External Civil Rights Division. The Consultant must document the good faith efforts it made to achieve that DBE goal, if the agreed percentage specified is less than the percentage stated. The Good Faith Efforts documentation shall illustrate reasonable efforts to obtain DBE Participation. Good faith efforts to meet this DBE goal amount may include such items as, but are not limited to,the following: A. Attended a meeting scheduled by the Department to inform DBEs of contracting or consulting opportunities. B. Advertised in general circulation trade association and socially and economically disadvantaged business directed media concerning DBE subcontracting opportunities. C. Provided written notices to a reasonable number of specific DBEs that their interest in a subconsultant agreement is solicited in sufficient time to allow the DBEs to participate effectively. D. Followed up on initial solicitations of interest by contacting DBEs to determine with certainty whether the DBEs were interested in subconsulting work for this Agreement. E. Selected portions of the services to be performed by DBEs in order to increase the likelihood of meeting the DBE goal (including, where appropriate, breaking down subconsultant agreements into economically feasible units to facilitate DBE participation). F. Provided interested DBEs with adequate information about plans, specifications and requirements of this Agreement. G. Negotiated in good faith with interested DBEs, and not rejecting DBEs as unqualified without sound reasons,based on a thorough investigation of their capabilities. H. Made efforts to assist interested DBEs in obtaining any bonding, lines of credit or insurance Fig. 136.4.1 Contract Revised 01/27/2016 required by the Commission or by the Consultant. I. Made effective use of the services of available disadvantaged business organizations,minority Consultants' groups, disadvantaged business assistance offices, and other organizations that provide assistance in the recruitment and placement of DBE firms. 8. Good Faith Efforts to Obtain DBE Participation: If the Consultant's agreed DBE goal amount as specified is less than the established DBE goal given,then the Consultant certifies that good faith efforts were taken by Consultant in an attempt to obtain the level of DBE participation set by MoDOT's External Civil Rights. Fig. 136.4.1 Contract Revised 01/27/2016 Attachment F — Fig. 136.4.15 Conflict of Interest Disclosure Form for LPA/Consultants Local Federal-aid Transportation Projects Firm Name(Consultant): HDR Engineering, Inc. Project Owner(LPA): City of Jefferson/Capitol Area Metropolitan Planning Organization Project Name: CAMPO Visioning and Travel Demand Update Project Number: STP-3100(523) As the LPA and/or consultant for the above local federal-aid transportation project, I have: 1. Reviewed the conflict of interest information found in Missouri's Local Public Agency Manual (EPG 136.4) 2. Reviewed the Conflict of Interest laws, including 23 CFR§ 1.33,49 CFR 18.36. And,to the best of my knowledge, determined that,for myself,any owner,partner or employee,with my firm or any of my sub-consulting firms providing services for this project, including family members and personal interests of the above persons,there are: ® No real or potential conflicts of interest If no conflicts have been identified,complete and sign this form and submit to LPA ❑ Real conflicts of interest or the potential for conflicts of interest If a real or potential conflict has been identified,describe on an attached sheet the nature of the conflict,and provide a detailed description of Consultant's proposed mitigation measures(if possible). Complete and sign this form and send it,along with all attachments,to the appropriate MoDOT District Representative,along with the executed engineering services contract. LPA Consultant Printed Name: WAY-V 1 e `ev61 Printed Name: Joseph E. Nuts,P E. V • Signature: Signature: , Date: 40//es Dat;: Fig. 136.4.1 Contract Revised 01/27/2016 Attachment G H Consult Inc �e ylanners 10512 N.Euclid Ave. I Kansas City,MO 64155 I 816.912.4720 I www.HgCons.com January 10,2018 Christopher Kinzel HDR 4435 Main Street,Suite 1000 Kansas City,MO 64111 RE: CAMPO Visioning—Hg Consult Commitment Dear Christopher: Hg Consult has agreed to provide planning consulting services for the above mentioned project. Hg Consult has agreed to provide support for the following tasks: • Phase I—Initial data gathering,preliminary congestion mapping,visual peak hour conges- tion confirmation,and participation in the public/stakeholder meetings. • Phase II—Additional support in the public/stakeholder meetings. Hg Consult will complete this work in 65 hours plus $231.11 for expenses on a cost plus fixed fee basis not to exceed$8,000.00. Sincerely, H nsult, Inc. SA -n Wells,AICP if- President CAMPO Visioning Hg Consult-Fee Estimate Tasks Project Manager GIS Analyst Total Initial Data Gathering 1 8 9 Preliminary Congestion Mapping 2 20 22 Visual Peak Hour Congestion Confirmation 2 20 22 Public/Stakeholder Mtgs. 12 0 12 Total Hours 17 48 65 Rate $72.12 $28.85 Total Salary $1,226.04 $1,384.80 $2,610.84 Overhead(161.02%) $4,203.97 Profit(14%) $954.07 Total Labor,Overhead&Profit $7,768.89 Direct Expenses $231.11 Total Fee $8,000.00 CAMPO Jefferson City Visioning & Travel Demand Modeling Services Fee Estimate Worksheet- December 5,2017 City Explained,Inc. Total Total Task Number&Description Principal Senior Planner Consultant Consultant Planner Hours Dollars $165.00 $150.00 $100.00 Task 1-Project Administration 4.0 8.0 2.0 14.0 $2,060 Task 2-Initial Data Gathering 4.0 40.0 44.0 $4,600 Task 3-CommunityViz Training 40.0 40.0 $6,000 Task 4-Scenario Planning Parameters/Scope Verification 4.0 10.0 14.0 $2,160 Task 5-Near-Term CIP Input 0.0 $0 Task 6-Phase I Public Involvement 4.0 10.0 14.0 $2,160 Task 7-Scenario Planning 40.0 120.0 160.0 $18,000 Task 8-TDM Update 0.0 $0 Task 9-Long-Term CIP 0.0 $0 Task 10-Phase 2 Public Input 4.0 16.0 20.0 $3,060 Task 11-Document Support 6.0 6.0 $900 Project Totals Total Project Hours by Staff Position 16.0 134.0 162.0 312.0 - Total Project Dollars by Staff Position $2,640 $20,100 $16,200 - $38,940 Total Project Expenses by Staff Person $0 $2,060 $0 - $2,060 Total Project Cost(Labor) $38,940 Total Project Cost(Expenses) $2,060 Total Project Cost(Labor+Expenses) $41,000 From: Kinzel,Christopher To: Williams.Katrina Cc: Nick.Molly Subject: RE:CAMPO TDM and Visioning Scope of Services and Contract Date: Thursday,December 14,2017 8:34:45 AM Attachments: imaue004.onq imaae002.onq Katrina— Here is what City Explained has provided. • Airfare (Charlotte to St. Louis) — $600 • Hotel (three nights) — $450 • Rental Car+Gas — $300 • Meals (three days) — $150 • Training Binders & Materials (student notebooks to keep) — $560 Let me know if there are further questions. Thanks! Christopher S. Kinzei, P.E. Sr. Professional Associate ONEI'Y ED 1917-1.017 HDR 4435 Main Street,Suite 1000 Kansas City, MO 64111 D 816.360.2721 M 913.221.4352 Christooher,Kinzel@hdrinc.com hdrinc.com/follow-us From:Williams, Katrina [mailto:kawilliams@jeffcitymo.org] Sent:Tuesday, December 12, 2017 3:34 PM To: Kinzel, Christopher<Christopher.Kinzel@hdrinc.com> Subject: RE: CAMPO TDM and Visioning Scope of Services and Contract Sorry, that last email was done while I was on the phone with MoDOT. I sent it before reading it fully. I wanted to also let you know that the info for Streetlight is spelled out just fine in the scope and MoDOT is fine with that. It looks like once they get a follow up email from me abou the Cityexplained $2060 in Expenses breakdown we should be good to go. Thanks for working with us on this. Katrina Williams, GISP Transportation Planner Department of Planning and Protective Services—Capital Area Metropolitan Planning Organization City of Jefferson, Missouri 320 E. McCarty St. Jefferson City,MO 65101 Phone: (573)634-6536 Fax: (573)634-6457 kawilliams@jeffcitymo.org www.jeffersoncitymo.gov/cameo From: Kinzel, Christopher [mailto:Christopher.Kinzek hdrinc.com] Sent: Tuesday, December 12, 2017 2:03 PM To: Williams, Katrina Cc: Nick, Molly Subject: RE: CAMPO TDM and Visioning Scope of Services and Contract Katrina: We will request that of them. Christopher S. Kinzel, P.E. Sr. Professional Associate ONEI-)ED 1417=2017 HDR 4435 Main Street,Suite 1000 Kansas City.MO 64111 D 816.360.2721 M 913.221.4352 Christopher.Kinzei@hdrinc,com hdrinc.comffollow-us From:Williams, Katrina [mailto:kawilliams@jeffcitymo.org] Sent:Tuesday, December 12, 2017 1:45 PM To: Kinzel, Christopher<Christopher.KinzelPhdrinc.com> Subject: RE: CAMPO TDM and Visioning Scope of Services and Contract For CityExplained, can you tell me what the $2060 cover? ...travel, lodging, copies, mapping—i.e. what type of service? Katrina Williams, GISP Transportation Planner Department of Planning and Protective Services—Capital Area Metropolitan Planning Organization City of Jefferson, Missouri 320 E. McCarty St. Jefferson City, MO 65101 Phone: (573)634-6536 Fax: (573)634-6457 kawilliams@jeffcitymo.org www.jeffersoncitymo.gov/compo Joseph Drimmel (Sep 10, 2018)Sep 10, 2018 Month Meetings Charge Background Activities TC Meeting - Update on process and timeline, Outline of Deliverables, Expectations of the TC Survey and outreach to TC and Board on priorities - short term and long term Board Meeting - Update on process and timeline, Outline of Deliverables Release survey and PR Campaign Public Engagement Begins - Outreach Activities in preparation for the first open house Get on council and commission agendas Open House - Jefferson City - Trend Scenario and Goals Development HDR Open House - Holts Summit - Trend Scenario and Goals Development CAMPO Council meetings in Wardsville, Taos, St. Martins CAMPO Commission meetings in Cole and Callaway CAMPO Stakeholder Group Meetings/ Special Interst Group Outreach CAMPO Update to Technical Committee and Board CAMPO November Update to Technical Committee and Board CAMPO Continue scenario development Update to Technical Committee and Board CAMPO Build Preferred Scenario CAMPO Send out final survey CAMPO Develop Preferred Scenario CAMPO Get on council and commission agendas Update to Technical Committee and Board CAMPO Open House - Jefferson City HDR Open House - Holts Summit CAMPO Commission meetings in Cole and Callaway CAMPO Council meetings in Wardsville, Taos, St. Martins CAMPO Update to Technical Committee and Board CAMPO Preferred Scenario and Projects finalized HDR Draft Plan presented to Technical Committee CAMPO Draft Plan put on website for comment CAMPO Draft Plan presented to Technical Committee - Review of Plan - Forward to board CAMPO Draft Plan presented to Board - Review of Plan CAMPO May Board Approval CAMPO Draft Plan Review Review Period Exhibit A Build other two scenarios and tweak goals December January Public sees all 4 Scenarios with general needs CAMPO MTP Update Timeline (Tentative) February Preferred scenario is chosen, HDR Produces project list after TDM update March Draft Plan Review Review Period April Draft Plan Review Review Period September CAMPO October