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Home My Public Portal AboutResolution 2020-84, Approving Change Order #3 For Sanitary Sewer Rehabilitation (Phase 1) ProjectRESOLUTION 2020-84 A RESOLUTION APPROVING CHANGE ORDER #3 FOR THE SANITARY SEWER REHABILITATION (PHASE I) PROJECT WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, pursuant to notice duly published in the manner and form prescribed and as required by, bids and proposals were received by the City Clerk and reported to this Council for the proposed Sanitary Sewer Rehabilitation (Phase I) Project for the City of Riverdale, Iowa (the "Project") as described in the public notice of hearing; and, WHEREAS, VISU-SEWER, Pewaukee, Wisconsin, was awarded the contract for the "Project" under Resolution No. 2020-10, approved January 28, 2020, for the amount of $160,921.50 (ref. Exhibit "A", attached); and, WHEREAS, it has been determined necessary and prudent to make the following changes as described in Change Order #3 provided by MSA Professional Services (ref. Exhibit "B", attached): Description of Change 1. Cancel Pay Item 3 2. Increase quantity of pay item 4 from 3 EA to 5 Each 3. Increase quantity of pay item from 6 from 1516 LF to 1530 LF 4. Reduce pay item 7 from 1516 LF to 1274 LF 5. Increase Item 8 10 each to 11 each 6. Omit Item 9 7. Increase Item 11 from 10 Each to 11 Each 8. Omit Item 16 9. Omit item 17 10. Reduce Item 24 from 860 LF to 854 LF 1 1. Increase Item 25 7 Each to 13 Each Amount CHANGE ORDER NO. 2 $ (18,763.50) NEW AMOUNT OF CONTRACT WITH CHANGE $ 104,588.00 (con.) Resolution 2020-84 A Resolution Approving Change Order #3 for the Sanitary Sewer Rehabilitation (Phase I) Project NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, The City of Riverdale that the Council approved the attached Change No. 3 of the "Project" and authorizes the Mayor to sign same. Passed and approved this 27th day of October 2020. APPROVED ATTEST Micha Bowden, M IC / atie Enloe, ep Y ut Clerk RESOLUTION 2020-10 A RESOLUTION AUTHORIZING EXECUTION OF A CONSTRUCTION CONTRACT FOR THE 2020 SANITARY SEWER REHABILITATION WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa; WHEREAS, the City Council has properly advertised for and accepted bids for the Sanitary Sewer Rehabilitation project; and; WHEREAS, the City's Engineering Firm MSA and Engineer Chris Cooper have reviewed the bids and found the three bidders to be qualified, responsible bidders, and; WHEREAS, the City Council has determined it is in the best interest of the community to approve the lowest bid from Visu-Sewer in the amount of $160,921.50. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa authorizes the Mayor, Clerk and City Administrator to execute contract documents and proceed to complete the Sanitary Sewer Rehabilitation work with Visu-Sewer in the amount of $160,921.50. Passed and approved this 28th day of January, 2020. 1 Michael Bawd i, Mayor ATTEST: a -1 '\ C C)(---YZ^.--) Mary rances Blevins, City Clerk -Treasurer City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com BID 'I 'AB111. ATIl)N PROJECT Riverdale Sanitary Sewer L eung OWNER Citv of Riverdale PROJEC T NUMBER: 10876061 Visu-Sewer. Inc Isll7 t)A I E.: Municipal Pipe T ool Co Inc 1/21/2020 I nsitulo nn TechnoIoeres ITEM NO. ITEM DESCRIPTI ON ESTIMA TE D VLIANTI'rl UNITS UNIT PRI CE TOTAL UNI T '1'UT AL UNI T '11)t AL PRICE PRICE PRICE PRI CE PRICE I Traffic Contro l, SUDAS 8030. 104 1 1 .5 5 750 00 $ 750 00 $ 3,700 00 5 3,700 00 $ 8,698 60 5 8,698.60 2. Exterior Chimney Seal 7 FA 5 850 (10 $ 5,950 .00 5 856 00 5 5,992 00 5 634 70 5 4,442 9(1 3. interior Manhole Joint Seal 8 LA 5 851 00 5 6,800 00 $ 856 00 $ 6,848 01 $ 634 70 5 5,077 60 4. Manho le Joint Sealing - Special 3 EA $ 755 00 $ 2,265.00 $ 2,675 00 $ 8,025.00 $ 528 90 $ 1,586 .70 5. Furnish Sanitary Manhole Castings, SW -601 7 IA $ 850 00 $ 5,95(1 UU 5 85 o 00 $ 5,992 00 $ 1,322.30 $ 9,256.10 6. Sanitary Sewer Televising 1,510 LE 5 3.25 5 4 ,927 .00 $ 2 50 5 3,790 00 5 0 80 5 1,212 Mr 7. Cured in Place Pipe Lining, 8" 1,516 1.F $ 27.00 5 4(1,932.01 5 28 75 $ 43,585.00 $ 50.50 $ 76,558 .00 8. Reinstate Lateral Connectio ns I 0 EA $ 100 00 $ 1,000 00 $ 100.00 5 1 ,000.00 5 61 60 $ 616 00 9. Ream Pro truding La tera l Pipe 3 EA $ 175 00 $ 525 00 $ 1,000 0(1 $ 3,000.00 $ 854 80 $ 2,564 40 10. Abandon Sanitary Sewe r La teral Se rvice 7 LA $ 525 11 $ 3,675.00 $ 535 00 $ 3 ,745 11. Lateral Grouting 10 LA 5 730.00 $ 7,300 00 $ 575 .00 00 $ 5,750.00 $ 2,810 70 $ 2,086. I0 $ 19 ,674 .90 $ 20.861.00 12. Explorato ry Excavation 1 1.5 $ 51,540 00 5 51,540 00 5 31,030 00 $ 31,030 00 13. Ex cavated Sanitary Lateral Co nnection Repa ir I LA $ 7,350 00 $ 7,350 UU 5 7,490 00 $ 7 ,490.00 5 15,867 60 $ 5 15,867.60 14. Type 111 Barricades, Tempo rary installation 2 EA $ 160 (10 $ 320.00 $ 1,070 00 $ 2,140.00 7,933 80 $ 7,933 80 15. Stripping, Salv aging, an d Spreading To pso il 11.5 $ 1 ,050 .00 $ 1,050.00 $ 1,070 00 5 1,070 00 5 370 20 $ 3,173 50 5 740 40 16. Pavement R emoval 23 SY $ 25 00 $ 575 00 $ 21 40 5 492.20 $ 5 3,173.50 17. Type 1 Seedin g 650 SY $ 1050 $ 6 ,825 .00 $ 10.70 $ 6,955 .00 79 30 5 $ 1,823.90 18. Erosion Control Blanket 600 SY 5 10 50 $ 6,300.00 $ 10.70 $ 6,420 .00 3.7(1 5 3 70 $ 2,405 .110 $ 2,220 .00 19. Granular Subbase Material, 10" 15 T UN $ 5250 5 787 5U $ 53.50 $ 802 5U 2U. Ho t Mix Asphalt, 3" 5 T UN $ 420 0U $ 2,100.00 $ 428 00 $ 2,140 .00 $ 52 90 $ 793 40 $ 793.50 $ 3,967.00 21. Mobilization I LS 5 3,1011 00 $ 3,100 .00 5 32,900 00 $ 32,900.00 22. ConlirmintAba ndoned La terals 1 LS $ 900.00 $ 900.00 $ 1,600 .00 $ 1,600 .00 $ 13,237.80 5 13,237 .80 23. Ream Protruding Lateral Tap Within 50 Feet of RR 0 LA $ 1,000 00 $ - $ 7,500.00 $ 5 4,231.40 $ $ 4,231.40 24. San itary Sewer Chemical G ro utin g U LA $ 1,70(1 0U $ - $ 6,000 .00 - $ 2,100 00 2,750 $ TOTA L: Items #l-#24 _ 8 160,921.50 - $ 184,466.70 $ 00 $ 8 206,942.90 _ _ Fo r update d bidding info rmation visit us at www.msa-ps .c om 1 0f 1 10876061 Enginee, Est, B M, Tab and Pay App1_Ou eai1 T ABULATION MSA January 27, 2020 Ms. Lisa Kotter City Administrator City of Riverdale 110 Manor Drive Riverdale, IA 52722 Re: Riverdale Sanitary Sewer Rehabilitation City of Riverdale Dear Administrator Kotter: Upon review of the bids received on 1/21/2020 for the above -referenced project, it was found that they were submitted by qualified contractors. The low bid, submitted by Visu-Sewer, Inc. of $160,921.50, is above our opinion of the probable construction cost. Upon review of the bid submitted by Visu- Sewer, we determined the reason for the difference in the bid cost is the unit cost for bid item 12, Exploratory Excavation. Visu-Sewer's bid cost for this item is $51,540 This cost is almost a third of their bid price. MSA believes that there are potentially acceptable methods to lower the cost of this bid item. MSA has discussed our concern 'with Visu-Sewer, and they have concurred that they are open to discussing options to reduce the cost of this item. Based on this, it is our recommendation that the low responsive bidder listed below be accepted. MSA recommends that award of this project be made contingent upon tentative agreement between the City, the Engineer, and the Contractor as to an acceptable method to reduce the cost of bid item 12, Exploratory Excavation. 2117 State Street Suite 200 Bettendorf, IA 52722 P TF F (563) 445-3501 (838) 732-6321 (563) 445-3503 www msa-ps com Visu-Sewer, Inc. W230 N4855 Betker Drive Pewaukee, WI 53072 Current Bid Amount $160,921.50 Please execute the enclosed Notice of Intent to Award in triplicate for the contract and return two copies to our office and keep one for your files. After receiving the executed copies, we will forward one copy of the Notice of Intent to Award to the Contractor. Respectfully Yours, M Professional Services, Inc. Christian R. oper, P.E., CPESC Senior Project Engineer 2020 MSA Pmfessronel Services G 1101fo87511037506118idding and Cor eaeting1Contractirg Docurnentst?0876C61 2Cf 27 Owner Awward Latter Modified t doex NOTICE OF INTENT TO AWARD Date: January 28.2020 Project Riverdale Sanitary Sewer Rehabilitation Owner City of Riverdale Owner's Contract No Contract City of Riverdale - Riverdale Sanitary Sewer Rehabilitation Bidder Visu-Sewer. Inc. Engineer's Project No 10876061 BIdder3 kJdress W230 N4855 Betker Dr. Pewaukee, WI 53072 You are notified that your Bid dated 1/21/202_0 for the above Contract has been considered. You are the Successful Bidder. The Owner's intent is to award this Contract for Riverdale Sanitary Sewer Rehabilitation, contingent upon Owner, Engineer, and Contractor agreement for a modified or alternate way of addressing Bid Item 12, Exploratory Excavation. As such, you are considered the Prospective Selected Contractor. Your current bid Contract Price is One Hundred Sixty Thousand Nine Hundred Twenty One and 50/100 Dollars (S 160.921.50). 0 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 0 sets of the Drawings w ill be delivered separately or otherwise made available to you immediately. The Owner, the City of Riverdale, respectfully requests a good -faith dialogue and a tentative agreement between the Prospective Selected Contractor and the Owner's Engineer to address modifications and,' or alternatives to Bid Item 12, Exploratory Excavation. The intent will be to modify the Contract by Change Order. HOLD ON THE FOLLOWING HIGHLIGHTED ITEMS: You must comply with the following conditions precedent within [ 15] days of the date you receive this Notice of Award. 1. Deliver to the Owner [ 3 ] fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders (Article 20). General Conditions (Paragraph 5.01), and Supplementary Conditions (Paragraph SC -5.01). 3. Other conditions precedent: Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. tvofRi By: — - —•+; A t horized Si: `"ure 4—t/ ' Title ` NOTICE OF INTENT TO AWARD Date: Januar% 28.2020 Pr,r;mot Riverdale Sanitary Sewer Rehabilitation Owner City of Riverdale Contrxr Cite of Riverdale - Riverdale Sanitary Sewer Rehabilitation Bidder Visu-Sewer. Inc. lOwneet Contrxr No B;Jder3 ..k.kiress kN'230 N4855 Betker Dr. Pewaukee, WI 53072 E i neer's Pralect \o 10876061 You are notified that your Bid dated I/21/2020 for the above Contract has been considered. You are the Successful Bidder. The Owner's intent is to award this Contract for Riverdale Sanitary Sewer Rehabilitation, contingent upon Owner, Engineer. and Contractor agreement for a modified or alternate way of addressing Bid Item 12, Exploratory Excavation. As such. you are considered the Prospective Selected Contractor. Your current bid Contract Price is One Hundred Sixty Thousand Nine Hundred Twenty One and 50%100 Dollars (S160,921.50). 0 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 0 sets of the Drawings w ill be delivered separately or otherwise made available to you immediately. The Owner. the City of Riverdale, respectfully requests a good -faith dialogue and a tentative agreement bet een the Prospective Selected Contractor and the Owner's Engineer to address modifications and, or alternatid es to Bid Item 12, Exploratory Excavation. The intent will be to modify the Contract by Change Order. HOLD ON THE FOLLOWING HIGHLIGHTED ITEMS: You must comply with the following conditions precedent within [ 15] days of the date you receive this Notice of Award. 1. Deliver to the Owner [ 3 ] fully executed counterparts of the Contract Documents. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders (Article 20), General Conditions (Paragraph 5.01), and Supplementary Conditions (Paragraph SC -5.01). 3. Other conditions precedent: Failure to comply with these conditions within the time specified will entitle Owner to consider you in default annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions. Owner will return to you one fully executed counterpart of the Contract Documents. By:. of Ri A horized Sig "'ure Tide NOTICE OF INTENT TO AWARD Date: January 28, 2020 Project Riverdale Sanitary Sewer Rehabilitation Owner City of Riverdale Owner's Contract No Contract City of Riverdale - Riverdale Sanitary Sewer Rehabilitation Bidder Visu-Sewer, Inc. Engineer's Project No 10876061 Bidder's Address W230 N4855 Betker Dr. Pewaukee, WI 53072 You are notified that your Bid dated 1/21/2020 for the above Contract has been considered. You are the Successful Bidder. The Owner's intent is to award this Contract for Riverdale Sanitary Sewer Rehabilitation, contingent upon Owner, Engineer, and Contractor agreement for a modified or alternate way of addressing Bid Item 12, Exploratory Excavation. As such, you are considered the Prospective Selected Contractor. Your current bid Contract Price is One Hundred Sixty Thousand Nine Hundred Twenty One and 50/100 Dollars (S160,921.50). 0 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 0 sets of the Drawings will be delivered separately or otherwise made available to you immediately. The Owner, the City of Riverdale, respectfully requests a good -faith dialogue and a tentative agreement between the Prospective Selected Contractor and the Owner's Engineer to address modifications and/ or alternatives to Bid Item 12, Exploratory Excavation. The intent will be to modify the Contract by Change Order. City of Riverdale Owner By: Authorized Signature Title Date of issuance October 1: 2020 ct4'xtc.r� Effective Date October 1, 2020 Change Order No. 3 Protect Owner Sanitary Sewer Rehabilitation 1CiL\La Riverdale Contract: Riverdale Sanitary Sewer Rehabilt n Cc -tractor. Vist 1-SR1it[Pr The Contract Documents are modified as follows upon execution of this Change Order: Description: 1. Finalize all project quantities Owners Contract No.. NIA Date of Contact: March 20. 2020 Engineers Proiect No 10$7E061 O^,it pay item 3, increase quantity of pay item 3 from 3 EA to 5 EA. increase quantity of pay item 6 from 1516 LF to 1530 LF reduce pay item 7 from 1516 LF to 1274 LF.:ncrease 'ncrease pay item 8 from 10 EA to 1' EA. omit pay Item 9. increase pay item 11 from 10 EA to 11 EA. omit Day;temss 16 and 17, reduce pay item 24 from 860 LF :o 854 LF, increase o ya tern 25frry,..'FAto 11 EA Attachments (fist documents supporting change): CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $160,921 50 Original Contract Times: ❑ Working days Substantial completion (days or date): Per Agreerneni Ready for final payment (days or date): Per Agreement ❑ Caterdar days 1 ) (Decrease] from previously approved Change Orders 'Increase] 'Decrease! from previously approved Change Orders No 0 to No . 1 No. 0 to No. 0 Substantial completion (days) N/A $37.570 00 Ready for final payment (days): N/A Contract Price prior to this Change Order: S23.35' 50 Contract Times prior to this Change Order. Substantial completion (days or date). No Chance Ready for final payment (days or date): No Chance 1 61 [Decrease] of this Change Order [increase] [Decrease] of this Change Order Substantial completion (days or date): 0 $ 8 763 50 Ready for final payment (days or date) 0 Contract Price incorporating this Change Order: Contract Times with all approved Change Orders. Substantial cwnpietion (days or date)- No Change $,.1..A,588 CV Ready for final payment (days or date): No Change Date Approved by F;r.?7,g Agency ',d sp.:;cahfe i ACCEPTED ACCEPTE By owner (Aunicrzed Sgrathrel Contractcr ;At thc•+zerf Signature) Date Date /VSLr• Z c' Date E3CI)C C-941 Change Order (2807 Edition) 60 63 63-1 Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.