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HomeMy Public PortalAbout2018-02-22 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street February 22, 2018 Committee Members Present: Attendance Larry Henry, Chairman 8 of 8 Ken Hussey 8 of 8 Ron Fitzwater 8 of 8 Rick Prather 7 of 8 Rick Mihalevich 6 of 8 Staff Present: Matt Morasch, Public Works Director David Bange, City Engineer Don Fontana, Stormwater Engineer Eric Seaman, Wastewater Division Director Sonny Sanders, Planning & Protective Services Director David Grellner, Environmental Health Services Manager Jayme Abbott, Neighborhood Services Coordinator Dave Helmick, Housing/Property Inspector Sheri Johnston, Neighborhood Services Specialist Larry Burkhardt, Building Official Matt Schofield, Fire Chief Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Assistant Chairman Henry called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Joe Markus, Extenet; Cathy Brown, OA/FMDC-State of Missouri; Councilman Mark Schrieber; Greg Dorge, CMPS; Henry Gensky, 1127 Leslie Boulevard; Michael and Jane Lester, 316 Hickory Street; Z.A. Wheat, 1212 Moreau Drive; and Nicole Roberts, News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the December 7, 2017 Committee meeting minutes Councilman Hussey moved and Councilman Fitzwater seconded to approve the December 7, 2017 minutes, motion carried. 3. New Business 1. Extenet Systems Inc. Communication Request (Ryan Moehlman) Mr. Moehlman explained staff is requesting support of the permissive use for the installation of communication equipment on an AmerenUE owned utility pole adjacent to 1310 E. McCarty Street. Councilman Hussey moved and Councilman Prather seconded to refer the Permissive Use of Right-of-way for Extenet Systems Inc. to the City Council with recommendation to approve, motion carried. Minutes/Jefferson City Public Works and Planning Committee February 22, 2018 2 2. High Street Sidewalk Repair and Electric Update (David Bange) Mr. Morasch distributed a handout of the funding needs and explained the bid for the Downtown sidewalk and street repair came in at $775,000 of which $153,000 is above what has currently been appropriated for the project. He further explained the costs for electrical options f or the festival electric. There was discussion among Committee members and staff regarding the funding needs for the sidewalk and street repair, the festival electric needs, and the need to prioritize funds for various City projects. Councilman Hussey moved and Councilman Prather seconded to have staff set a Council Work Session for Monday, March 12, 2018 at 5:30 p.m. to discuss various project funding, motion carried. 7. Traffic Concerns Related to State Capitol Renovation Project (Matt Morasch) Mr. Bange explained staff has been working with the State on a traffic plan due to the renovations planned for the Capitol building. There was discussion among Committee members, staff and Ms. Brown regarding the traffic plans, parking, entrances remaining open to pedestrians, and the project time frame from March 2018 to 2020. 3. Scholastic Water Quality Basin – Robinson Road (David Bange) Mr. Bange explained staff is requesting support to allow Scholastic Inc. to construct a water quality basin, install a stormwater pipe, and construct a haul road on City owned property at 3025 Robinson Road which was purchased for Fire Station #2. Mr. Moehlman will bring an agreement forward for City Council approval. 4. Overlay and Fog Seal List (Matt Morasch) Mr. Morasch explained staff is requesting endorsement of the street resurfacing and seal coat plans for the coming year. There was discussion among Committee members and staff regarding the prioritization of the various streets, if streets were previously on the list, and bidding St. Mary’s Boulevard as an alternate. Councilman Mihalevich moved and Councilman Prather seconded to endorse the proposed overlay and fog seal list with any contingency funds to be used for St. Mary’s Boulevard overlay, motion carried. 5. Street Division Dump Truck Purchase (Matt Morasch) Mr. Morasch explained staff is requesting funding to replace two failed dump trucks which have cracked frames and can no longer be legally driven on the street. Minutes/Jefferson City Public Works and Planning Committee February 22, 2018 3 There was discussion among Committee member and staff regarding cost, truck rental, and looking at used dump trucks. Committee members referred this item for discussion at the City Council Work Session to be scheduled for March 12. 6. Amending Chapter 8 Landlord-Abandoned Building Registration (Jayme Abbott) Ms. Abbott explained staff has identified ways to amend the City landlord registration and abandoned building codes to strengthen code enforcement, clarify expectations and improve communications with landlords and abandoned building owners. There was discussion among Committee members and staff regarding the registration process, registration fee, and penalty for failing to register. Councilman Prather moved and Councilman Hussey seconded to refer the amendments to Chapter 8 to the City Council with recommendation to approve. 4. Other Topics 1. Water Main Leak Report (Britt Smith) Mr. Morasch referred Committee members to the report included in the packet. 2. Monroe Street Update (David Bange) Mr. Morasch explained there was no additional update from the previous Committee meeting. 3. Central Dairy Incident Update (Eric Seaman) Mr. Morasch explained staff is working with Central Dairy on a pretreatment plan at this time. 4. ISO Building Code Evaluation Report (Larry Burkhardt) Mr. Burkhardt explained the recent review and analysis of the Building Regulations Division by the Insurance Services Office (ISO). 5. Cardboard Recycling Update (Jayme Abbott) Ms. Abbott explained the continual problems with the current contractor not servicing the recycling containers in accordance to the contract which often leads to full containers and illegal dumping. Staff recommends switching to Republic Services for the cardboard recycling at a cost of $34,000.00 per year. 6. Yard Waste Compost Contract Request for Proposal Mr. Grellner explained a survey was conducted and staff is working to develop a request for proposal (RFP) for yard waste drop-off and compost services with the information submitted from the survey. 7. Lincoln University Transit Partnership Update (Matt Morasch) Minutes/Jefferson City Public Works and Planning Committee February 22, 2018 4 Mr. Morasch explained the partnership program has been utilized by Lincoln University staff and students. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues 1. Henry Gensky, 1127 Leslie Boulevard – Stormwater Concern Mr. Gensky explained he is requesting the City put in another 50 feet of curbing to correct the stormwater problem in the area. He stated the curbing in front of his house was the old moon shape and he has replaced 22 feet in front of his property. Since 1302 Leslie has tiled their downspouts into the curbing there have been problems. Mr. Wheat of 1212 Moreau stated the problem is the combination of water from, Moreau Drive and the downspouts at 1302 Leslie Boulevard which is causing water to rush down to is retaining wall. There was discussion among Committee members, staff and those present regarding various stormwater problems within the City, putting downspouts to the curb, new curbing not solving the problems, and cost sharing. Mr. Morasch explained the City has done cost share in the past by paying for concrete and help with the engineering but the property owners pay to have the work done. 6. Adjourn Councilman Prather moved and Councilman Fitzwater seconded to adjourn the meeting at this time (9:33 a.m.), motion carried.