HomeMy Public PortalAbout2018-02-22 minutesMINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
February 22, 2018
Committee Members Present: Attendance
Larry Henry, Chairman 8 of 8
Ken Hussey 8 of 8
Ron Fitzwater 8 of 8
Rick Prather 7 of 8
Rick Mihalevich 6 of 8
Staff Present:
Matt Morasch, Public Works Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Eric Seaman, Wastewater Division Director
Sonny Sanders, Planning & Protective Services Director
David Grellner, Environmental Health Services Manager
Jayme Abbott, Neighborhood Services Coordinator
Dave Helmick, Housing/Property Inspector
Sheri Johnston, Neighborhood Services Specialist
Larry Burkhardt, Building Official
Matt Schofield, Fire Chief
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Assistant
Chairman Henry called the meeting to order at 7:30 a.m. A quorum was present at this time. The
following guests were present: Joe Markus, Extenet; Cathy Brown, OA/FMDC-State of Missouri;
Councilman Mark Schrieber; Greg Dorge, CMPS; Henry Gensky, 1127 Leslie Boulevard; Michael and
Jane Lester, 316 Hickory Street; Z.A. Wheat, 1212 Moreau Drive; and Nicole Roberts, News Tribune.
1. Introductions
Introductions were made at this time.
2. Approval of the December 7, 2017 Committee meeting minutes
Councilman Hussey moved and Councilman Fitzwater seconded to approve the December 7,
2017 minutes, motion carried.
3. New Business
1. Extenet Systems Inc. Communication Request (Ryan Moehlman)
Mr. Moehlman explained staff is requesting support of the permissive use for the installation of
communication equipment on an AmerenUE owned utility pole adjacent to 1310 E. McCarty Street.
Councilman Hussey moved and Councilman Prather seconded to refer the Permissive Use of
Right-of-way for Extenet Systems Inc. to the City Council with recommendation to approve, motion
carried.
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February 22, 2018
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2. High Street Sidewalk Repair and Electric Update (David Bange)
Mr. Morasch distributed a handout of the funding needs and explained the bid for the
Downtown sidewalk and street repair came in at $775,000 of which $153,000 is above what has
currently been appropriated for the project. He further explained the costs for electrical options f or the
festival electric.
There was discussion among Committee members and staff regarding the funding needs for
the sidewalk and street repair, the festival electric needs, and the need to prioritize funds for various
City projects.
Councilman Hussey moved and Councilman Prather seconded to have staff set a Council
Work Session for Monday, March 12, 2018 at 5:30 p.m. to discuss various project funding, motion
carried.
7. Traffic Concerns Related to State Capitol Renovation Project (Matt Morasch)
Mr. Bange explained staff has been working with the State on a traffic plan due to the
renovations planned for the Capitol building.
There was discussion among Committee members, staff and Ms. Brown regarding the traffic
plans, parking, entrances remaining open to pedestrians, and the project time frame from March 2018
to 2020.
3. Scholastic Water Quality Basin – Robinson Road (David Bange)
Mr. Bange explained staff is requesting support to allow Scholastic Inc. to construct a water
quality basin, install a stormwater pipe, and construct a haul road on City owned property at 3025
Robinson Road which was purchased for Fire Station #2.
Mr. Moehlman will bring an agreement forward for City Council approval.
4. Overlay and Fog Seal List (Matt Morasch)
Mr. Morasch explained staff is requesting endorsement of the street resurfacing and seal coat
plans for the coming year.
There was discussion among Committee members and staff regarding the prioritization of the
various streets, if streets were previously on the list, and bidding St. Mary’s Boulevard as an alternate.
Councilman Mihalevich moved and Councilman Prather seconded to endorse the proposed
overlay and fog seal list with any contingency funds to be used for St. Mary’s Boulevard overlay,
motion carried.
5. Street Division Dump Truck Purchase (Matt Morasch)
Mr. Morasch explained staff is requesting funding to replace two failed dump trucks which
have cracked frames and can no longer be legally driven on the street.
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February 22, 2018
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There was discussion among Committee member and staff regarding cost, truck rental, and
looking at used dump trucks. Committee members referred this item for discussion at the City Council
Work Session to be scheduled for March 12.
6. Amending Chapter 8 Landlord-Abandoned Building Registration (Jayme Abbott)
Ms. Abbott explained staff has identified ways to amend the City landlord registration and
abandoned building codes to strengthen code enforcement, clarify expectations and improve
communications with landlords and abandoned building owners.
There was discussion among Committee members and staff regarding the registration
process, registration fee, and penalty for failing to register.
Councilman Prather moved and Councilman Hussey seconded to refer the amendments to
Chapter 8 to the City Council with recommendation to approve.
4. Other Topics
1. Water Main Leak Report (Britt Smith)
Mr. Morasch referred Committee members to the report included in the packet.
2. Monroe Street Update (David Bange)
Mr. Morasch explained there was no additional update from the previous Committee meeting.
3. Central Dairy Incident Update (Eric Seaman)
Mr. Morasch explained staff is working with Central Dairy on a pretreatment plan at this time.
4. ISO Building Code Evaluation Report (Larry Burkhardt)
Mr. Burkhardt explained the recent review and analysis of the Building Regulations Division by
the Insurance Services Office (ISO).
5. Cardboard Recycling Update (Jayme Abbott)
Ms. Abbott explained the continual problems with the current contractor not servicing the
recycling containers in accordance to the contract which often leads to full containers and illegal
dumping. Staff recommends switching to Republic Services for the cardboard recycling at a cost of
$34,000.00 per year.
6. Yard Waste Compost Contract Request for Proposal
Mr. Grellner explained a survey was conducted and staff is working to develop a request for
proposal (RFP) for yard waste drop-off and compost services with the information submitted from the
survey.
7. Lincoln University Transit Partnership Update (Matt Morasch)
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February 22, 2018
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Mr. Morasch explained the partnership program has been utilized by Lincoln University staff
and students.
5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
1. Henry Gensky, 1127 Leslie Boulevard – Stormwater Concern
Mr. Gensky explained he is requesting the City put in another 50 feet of curbing to correct the
stormwater problem in the area. He stated the curbing in front of his house was the old moon shape
and he has replaced 22 feet in front of his property. Since 1302 Leslie has tiled their downspouts into
the curbing there have been problems. Mr. Wheat of 1212 Moreau stated the problem is the
combination of water from, Moreau Drive and the downspouts at 1302 Leslie Boulevard which is
causing water to rush down to is retaining wall.
There was discussion among Committee members, staff and those present regarding various
stormwater problems within the City, putting downspouts to the curb, new curbing not solving the
problems, and cost sharing.
Mr. Morasch explained the City has done cost share in the past by paying for concrete and
help with the engineering but the property owners pay to have the work done.
6. Adjourn
Councilman Prather moved and Councilman Fitzwater seconded to adjourn the meeting at this
time (9:33 a.m.), motion carried.