HomeMy Public PortalAboutResolutions-2018-104
DocuSign Envelope ID: 523BF311-18AB-4EEA-AEEB-827688C38B64
RESOLUTION NO. 2018-104
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
Whereas, the City of Tiffin has operational transfers that are required to be made; and,
Whereas, the City Council of the City of Tiffin, Iowa, wishes to make the needed transfers;
and,
Whereas, the City Clerk has submitted the following list of the transfers needed.
Section 1. Emergency Fund to the General Fund:
a. Transfer Order: $115,970.04 from the Emergency Fund to the General
Fund for monies levied in past budgets.
Section 2. Capital Project Funds Disbursement:
a. Transfer Order: $313,289.72 from the Capital Project Fund split 50% to
Water and Sewer Funds. Funds were receipted in to Fund 301 for the Clear
Creek Amana School Water/Sewer/Lift Station project.
b. Transfer Order: $1,563,840.81 for the Capital Project for Ireland Avenue
Relocation Project
Section 3. Tax Increment Finance Fund to the following breakdown:
a. Transfer Order: $1,015,065.12 from the TIF Fund to transfer to the
following Capital Project Funds for reimbursement.
$373,630.09 for the Capital Project for the Ballfield Improvement Project
$165,458.12 for the Capital Project for Park Road Paving Project
$179,522.95 for the Capital Project for the Land Swap
$21,492.40 for the Capital Project for the Industrial Park Watermain
Extension
$263,429.41 for the Capital Project for the Master City Parks Project
$11,532.15 for the Capital Project for the City Pond Improvement Project
Now, therefore be it resolved by the City Council of the City of Tiffin, Iowa, that the City
Clerk is directed to make these recommended transfers.
Be it further resolved that the Mayor and City Clerk are hereby authorized and directed to
execute said resolution.
th
On the 6 day of November, at a regular meeting of the Tiffin City Council, Tiffin, Iowa,
Councilperson Schnedler introduced RESOLUTION NO. 2018-104, A RESOLUTION
AUTHORING THE TRANSFER OF FUNDS and made a motion for approval. Motion
seconded by Councilperson Bartels.
Ayes: Bartels, Havens, Schnedler, Upton.
Nays: None
Absent: Ryan
DocuSign Envelope ID: 523BF311-18AB-4EEA-AEEB-827688C38B64
Whereupon four Council members were present and voted approval and Mayor Berner
declared that the RESOLUTION NO. 2018-104, A RESOLUTION AUTHORIZING THE
TRANSFER OF FUNDS to be adopted and signified his approval of the same by affixing his
signature thereto.
th
Passed by the City Council on the 6day of November, 2018.
City of Tiffin
____________________________
Steven L. Berner, Mayor
ATTEST: ________________________________
Ashley Platz, City Clerk
Certificate Of Completion
Envelope Id: 523BF31118AB4EEAAEEB827688C38B64Status: Completed
Subject: Please DocuSign: I-1 - 2018-104 - Resolution Authorizing Tranfer of Funds 2018.docx
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Document Pages: 2Signatures: 2Envelope Originator:
Certificate Pages: 5Initials: 0Abigail Hora
AutoNav: Enabled300 Railroad St
EnvelopeId Stamping: EnabledPO Box 259
Time Zone: (UTC-08:00) Pacific Time (US & Canada)Tiffin, IA 52340
ahora@tiffin-iowa.org
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Status: OriginalHolder: Abigail HoraLocation: DocuSign
11/21/2018 11:57:34 AM ahora@tiffin-iowa.org
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Deputy City ClerkSigned: 11/21/2018 1:35:29 PM
CITY OF TIFFIN, IOWA
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City of Tiffin
To:City Council of Tiffin and Mayor Berner
From: Ashley Platz, City Clerk
CC: Doug Boldt, City Administrator
Date: /2018
Re: Fund Balance Transfers
Enclosed you will find an explanation of the final transfers to bring our Capital projects out of
deficit. I am presenting these transfers for your approval. I will go in depth with each transfer
and explain the expenditures that caused the deficits and then explain where TO
REIMBURSEMENT
FUND 119 – EMERGENCY FUND
This money has been levied frompast budgets that were expensed from the General Fund
which was not ever transferred. I will be making a journal entry to reimburse the General fund.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
119-910-6910 EMERGENCY FUND –TRANSFER OUT$115,970.04 - D
119-000-1110 EMERGENCY FUND -CASH $115,970.04 - C
001-910-4830 GENERAL FUND – TRANFER IN$115,970.04 -C
001-000-1110 EMERGENCY FUND –CASH $115,970.04 -D
FUND 301 – CAPITAL PROJECT FUND
Upon reviewing the revenue for this fund, I noticed that the CCA Water/Sewer/Lift Station
reimbursement was being received in this fund. We will leave $50k in this fund and transfer the
rest into water and sewer evenly as displayed below.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
301-910-6910 CAP PROJ FUND – TRANSFER OUT $313289.72- D
301-000-1110 CAP PROJ FUND - CASH $313289.72 -C
600-910-4830 WATER – TRANFER IN $156,644.86 -C
600-000-1110 WATER – CASH$156,644.86 -D
10-910-4830 SEWER – TRANSFER IN $156,644.86 -C
610-000-1110 SEWER - CASH $156,644.86 -D
Tiffin City Clerk’s Office 300 Railroad Street | PO Box 259 | Tiffin, IA 52340319.545.2572 | ajay@tiffin-iowa.org
FUND 303 –CAP IRELAND AVENUE RELOCATION PROJECTFUND
Upon review of this project it appears that most of the proceeds were deposited into the
Capital Fund 301 – CAPITAL PROJECT FUND. This was one of the large buckets where most of
the money was placed without disbursing them to the appropriate capital funds for each
project. With this transfer I will be transferring money from Fund 301 to reimburse Fund 303.
Below shows the GL Journal Entry.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
301-910-6910 CAP PROJ FUND – TRANSFER OUT $1,563,840.81 - D
301-000-1110 CAP PROJ FUND- CASH $1,563,840.81 -C
303-910-4830 CAP IRELAND AVE RELOC – TRANFER IN $1,563,840.81 -C
303-000-1110 CAP IRELAND AVE RELOC – CASH $1,563,840.81 -D
FUND 305 – PARK/BALLFIELD IMPROVEMENT PROJECT
Upon review of expenses in this fund, all of these expenses were journal corrections from Tim
Long made in FY 15 for the Parks Improvement plan. We have determined to use TIF to
reimburse the Capital Fund 305.
GL –ACCOUNTACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $373,630.09 - D
125-000-1110 TIF -CASH $373,630.09 - C
305-910-4830 CAP IRELAND AVE RELOC – TRANFER IN $373,630.09 -C
305-000-1110 CAP IRELAND AVE RELOC – CASH $373,630.09 -D
FUND 307 - PARK ROAD PAVING PROJECT
Upon review of expenses in Fund 307 - Park RD Paving Project. These expenses are
engineering fees for Park Rd. We have determined to use TIF to reimburse Capital Fund 307
GL – ACCOUNT ACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $165,458.12 - D
125-000-1110 TIF -CASH$165,458.12 -C
307-910-4830 PARK RD PAVING PJT – TRANFER IN $165,458.12 - C
307-000-1110 PARK RD PAVING PJT – CASH $165,458.12 D
FUND 308 – CAP LAND SWAP/WATERSHED
Upon review of the expense in this fund. The adjustments made in FY 15 from Interim
Administrator Tim Long. We have determined to use TIF to reimburse CAP FUN 308
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $179,522.95 - D
125-000-1110 TIF -CASH $179,522.95 - C
308-910-4830 CAP LANDSWAP/WTRSHD – TRANFER IN $179,522.95 - C
308-000-1110 CAP LANDSWAP/WTRSHD – CASH $179,522.95 - D
Tiffin City Clerk’s Office 300 Railroad Street | PO Box 259 | Tiffin, IA 52340 319.545.2572 | ajay@tiffin-iowa.org
FUND 313 –CAP INDUSTRIAL PARK WATERMAIN EXT
Upon review of the expenses in this fund, one payment to Ricklefs Excavating in 2015 for the
for the industrial park water main extension. It has been determined that TIF money will
reimburse this fund.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $21,492.40 - D
125-000-1110 TIF -CASH $21,492.40 - C
313-910-4830 IND PARK WTR MAIN EXT –TRANFER IN$21,492.40 -C
313-000-1110 IND PARK WTR MAIN EXT –CASH$21,492.40 -D
FUND 315 –CITY PARKSPROJECT
Upon reviewing of the FUND -315 all expenses were for City Parks Project.We will use TIF to
reimburse FUND 315.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $263,429.41 - D
125-000-1110 TIF -CASH $263,429.41 - C
315-910-4830 CITY PARKS PROJECT – TRANFER IN $263,429.41 - C
315-000-1110 CITY PARKS PROJECT – CASH $263,429.41 - D
FUND 324 – CITY POND IMPROVEMENT PJT
The expenses in this fund were engineering expenses from both Hart-Frederick and MMS
Consultants. We have determined to reimburse this fund with TIF.
GL – ACCOUNTACCOUNT NAMEDEBITS CREDITS
125-910-6910 TIF -TRANSFER OUT $11,532.15 - D
125-000-1110 TIF -CASH $11,532.15 - C
324-910-4830 CITY POND IMPRVMNT – TRANFER IN $11,532.15 - C
324-000-1110 CITY POND IMPRVMNT – CASH $11,532.15 - D
Tiffin City Clerk’s Office 300 Railroad Street | PO Box 259 | Tiffin, IA 52340 319.545.2572 | ajay@tiffin-iowa.org