HomeMy Public PortalAboutCapital Planning Committee -- 2012-12-17 Minutes Capital Plan Committee
Town Hall
} December 17, 2012
Minutes
The meeting was called to order at 4:06 P.M.
Present: Lisa Vitale, Lisa Souve, Don Poole, and Charles Sumner. Also attending
were Bob Bersin, Department of Public Works; Chief Richard Koch, Police Chief
Lisa Souve nominated Don Poole as Chairman, Lisa Vitale second. The vote was
unanimous in favor.
The meeting began with a discussion about the Capital Plan review process. All
meetings and department are scheduled through January with the exception of
the schools who asked for a later date than January 9th. They will come in the
14th or 16th and then theoretically, the presentation to the Board of Selectmen
would be on January 22nd. Lisa Souve met with the Nauset Business Manager
today and asked that they stick with the plan that they present and if the plan
changes, she needs a backup of the vote from school committee changing the
vote. Don Poole asked if the Committee felt that they needed to go over ever
line item from every plan. He thinks it would better if everyone looked at plans
and flag the items that are either changed or stand out and prepare questions
about specific items and move the process along more quickly. Charlie Sumner
said the whole capital spending for the Town is 1.5 million so some of these
requests will have to be scaled back. For the DPW, just in looking at it quickly,
there is a lot of requests for vehicle replacement, they will have to ask Mr. Bersin
to go back and balance the years out more equitably and move some of his
requests.
The first department for review was the Police Department. Chief Koch went
through his requests. The Police Department has three requests for Fiscal 2014.
The first is taser equipment for $26,000; this was originally in Fiscal 2015. Chief
Koch is asking that it be moved to FY2014 because he feels that the need is
urgent as the Department had four specific instances this year where the officer
could have used them. The $26,000 would get everyone on the force a taser,
except for Chief Koch. Everyone has to get trained and the Department has to
have a taser plan that is approved by the State. Chief Koch prefers to have each
officer issued one, instead of giving them at shift changes. Right now there is
only one state approved company that sells tasers, but there may be another
company that comes on board which will make the price less. The Police have
been dealing with dangerous situations where tasers would be very useful. The
second request is $40,000 for mobile computers and an add on of a digital
recorder for the basement for $15,000 that is really old and is necessary as it
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records all the calls that come into the station on 896-7011 and all the radio
transmissions. The last item is their ongoing replacement cycle of cruiser
replacement, $110,000 for 3 vehicles. There are no more Crown Victorias, they
are purchasing Fords and will have to buy new light bars and cages because they
can't take them off the other vehicles and put them on the new ones. There is
no trade in at the time of purchase, they are sold later and the money returns to
the general fund. Chief Koch expects the cost to be less than $110,000 but he
doesn't have firm numbers right now The bottom line number for the Police
Department Capital Requests is $191, 000. Don Poole said there is nothing in
2018 except the roof replacement; they need to put in cruiser replacement for
$105,000 for 2018 and move the roof replacement to 2021. Chief Koch is looking
into the Carport idea to keep vehicles out of sun after the Town Meeting
discussion and encouragement from Mike Fitzgerald, Chair of Finance Commiee.
Don Poole suggested that they put the carport in 2016 to be looked at Chief
Koch said that the shed in the back would be a good location to fence off and
put up the carport.
The second department for review was the DPW. Don Poole asked Mr. Bersin
why the requests in the different years are unbalanced in the equipment line. For
instance, in 2014 there are a lot of requests for vehicle replacement. Don Poole
asked about H8; it is a large one ton that they pushed off from last year. Mr.
Bersin explained that they have also tried to replace H9 in the last couple of
years. It is in worse shape than H8. Mr. Bersin explained that all trucks, the
three 1 tons and 3 heavier trucks are all used for plowing and sanding and are
front line vehicles. The Committee asked about the vehicle which is referred to
as P2. Mr. Bersin said that it went to Natural Resources and the DPW purchased
a new rack truck. They need to make sure this is listed properly on the Capital
Plan. Mr. Bersin said they do not typically change the name/number of a vehicle
when they replace it and gave the Committee a general guideline for
replacement of vehicles and equipment as follows:1 tons every 7 years, dump
trucks, plows and tools every 10 years, tractors every 15 years. The sweeper
which was leased in 2009 is recommended by EPA to be replaced every 4 years.
On the FY14 Capital Plan for vehicle replacement are the following items: 2006
GMC 4500 4X4, Chevy Dump Truck, 2 Gravely Tractor units, Large trailer,
Foreman's 2005 Chevy Pick up, Bobcat, Yard/Mule Tractor, 2 trash trailer,
grapple equipment and a Kubota mower. There is really one more trash trailer
that needs to be purchased not two L11 and L12 trailers were replaced already
and are L15 & L16 now; the one more that needs to be replaced is L10 and they
are keeping the 2008 trailer. The two that they are getting rid of will be sold as
surplus. Mr. Sumner asked about the mule if they can keep going with it for
another year Mr. Bersin stated that it is 22 years old. The Committee asked
what the line item for the clean air water act is Mr. Bersin explained that it is an
EPA program that requires an upgrade which requires book documents and
plans. The $45,000 that was appropriated in the fall was not spent and will really
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be spent in FY 2014. They decided to move the master mechanic's truck to 2016
because it is not a frontline truck. Mr. Bersin did not feel that the Bobcat L4 can
be can't be put off because it cannot take any attachments on it except a grapple
and bucket. Mr. Sumner asked about H3 as it has a small amount of mileage on
it. Mr. Bersin felt that it could be moved to another year. Mr. Bersin said that H5
is the hook truck and is used a lot. The Committee asked if the lease payments
for the sweeper should continue into 2018. They also asked if the Transfer
station doors could be pushed out to 2018. Mr. Bersin said they have not had
any problems so that should be fine. In addition to the equipment requests,
there are the regular requests for drainage road work of $150,000 and Chapter
90 projects of $30,000 for Daisy Lane. There was $33,500 for a Transfer Station
Feasibility study which was pulled from the fall Town Meeting. Mr. Sumner would
like to leave it on the plan for now until the PAYT has been decided upon. There
is an estimate of $125,000 for an HVAC system update of the Transfer Station
building which has to be done. Don Poole asked if they can move the regrading
of the Great Fields pile to 2016. There is an annual request for $20,000 for town
wide guard rail replacement. The last request is $1,000,000.00 in long term road
repairs. Mr. Sumner asked Mr. Bersin to take the plan that Lisa Souve, Charlie
Sumner, Jim Foley, and Bob Bersin are working on and put in debt payments
over the course of several years as instead of $1,000,000,000 all in one year.
The debt payments would have to be an override. The above modifications to
the Department of Public Works requests will help make the plan more equitable
over 5 years.
Lisa Souve made a motion to adjourn at 5:20pm, Lisa Vitale second. The Board
voted unanimously in favor.
The next meeting is on December 19th at 4:00 P.M.
Respectfully Submitted,
Donna J. Kalinick
Administrative Clerk
Town Administrator's Office
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