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HomeMy Public PortalAbout10 07 2020 BAR Work Session Minutes LEESBURG BOARD OF ARCHITECTURAL REVIEW WORK SESSION MINUTES Wednesday, October 7, 2020 Town Hall, 25 West Market Street Council Chamber MEMBERS PRESENT: Chairman Teresa Minchew, Parliamentarian Stacy Skinner, Richard Koochagian, Julie Pastor, Tom O’Neil, Paul Reimers, and Planning Commission Liaison Gigi Robinson MEMBERS ABSENT: Dale Goodson STAFF: Preservation Planner Lauren Murphy, and Planning & Zoning Analyst Debi Parry Call to Order and Roll Call Chairman Minchew called the meeting to order at 7:01 pm and noted that a quorum was present. Adoption of the Meeting Agenda On a motion by Ms. Pastor, seconded by Mr. Reimers, the meeting agenda was adopted by a 6-0-1vote (Goodson absent). BAR Member Disclosures None Presentations & Public Comment None Continued Cases in the H-1 Overlay Old & Historic District a. TLHP-2020-0073, 206-212 Church Street SE Project: New Construction – Demolition and Addition This continued case was called to order at 7:02pm. Ms. Murphy provided a brief review of the proposal to demolish a non-contributing secondary structure and construct a large rear addition onto the existing contributing structure at 212 Church Street SE. She stated the applicant has addressed many of the Board’s concerns with this submission; however, discussion is still needed regarding how to treat the wall immediately behind Church Street as there was no clear majority at the previous meeting regarding the need for additional fenestration. Further, she stated her finding that the proposal is consistent with the Guidelines and recommended approval. The applicant’s representative, Luke Rowand, was present. There was discussion regarding the material for the entry doors and alterations to the roof plan. There was concern expressed regarding the addition of the parapet walls as well as various discrepancies between the illustrative and elevation drawings provided during the meeting. Further, there was additional discussion regarding changes to the garage openings and doors and other alterations that were made after the previous submission. After further discussion it was the consensus of the Board to continue this application and ask that the applicant provide revised drawings and a comprehensive list of changes. Ms. Murphy noted that this application is approaching its critical action date. Mr. Rowand requested that the Board extend the critical action date for his application to allow additional time to prepare the revised submission materials based on tonight’s discussion. BOARD OF ARCHITECTURAL REVIEW WORK SESSION MINUTES October 7, 2020 Page 2 of 4 DEPARTMENT OF PLANNING & ZONING · 25 WEST MARKET STREET · LEESBURG, VIRGINIA 20176 Telephone 703.771.2765 · Fax 703.771.2724 · www.leesburgva.gov/planning At 7:45pm Mr. Koochagian proposed a motion to continue TLHP-2020-0073, 206-212 Church Street SE, to the November 2, 2020 work session with the extension being requested by the applicant and agreed to by the BAR. The application will return with the changes as requested, generally referring back to the drawings from September 9, 2020 and incorporating as discussed during this meeting. The motion was seconded by Ms. Skinner. Mr. Koochagian amended his motion to state that the case would be extended to the November 2, 2020 work session or next scheduled work session in the event of inclement weather. Ms. Murphy noted that the Town Attorney’s office has stated that a date certain should be given when continuing an application. Further, she stated if the November 2, 2020 meeting is cancelled for some reason, staff will contact the applicant to request an additional extension of the critical action date. There was further discussion and it was the consensus of the applicant and the Board to amend the motion to indicate an extension of the critical action date to November 30, 2020 with the clarification of the Board’s intent to schedule the case for the November 2, 2020 work session. The amendment was accepted by Mr. Koochagian and Ms. Skinner and the motion, as amended, was approved by a 6-0-1 vote (Goodson absent). b. TLHP-2020-0098, 104 Cornwall Street NE New Construction – Deck Replacement This continued case was called to order at 7:49pm. Ms. Parry provided a brief review of the proposal to replace and enlarge the deck on the rear of this non-contributing structure. She stated the outstanding issue from the previous meeting is the proposed aluminum railing system. She stated the applicant has samples of three railing systems for the Board to review and encouraged the Board to include findings in their motion regarding the railing system to be approved. Further, she asked that the Board also include a condition of approval to confirm and capture the details of the proposed lattice for the record. The applicant, Theresa Bishop, she stated she continues to seek approval of the Key-Link railing system that was originally proposed. She noted this product does have external fasteners; however, they cannot be seen from a distance and the railing will be on her rear deck with no visibility from the public right-of-way. Further, she stated if the Board does not find the Key-Link system to be approvable, she would be willing to consider either the Azek or Trex options provided. There was discussion regarding the railing options provided and how they would relate to the size and scale of the proposed deck. It was noted during discussion that the structure is non-contributing and the deck is screened from public view. Further, there was also discussion regarding how the Guidelines address exposed fasteners in such applications. At 8:08pm Mr. Pastor proposed a motion to approve TLHP-2020-0098, 104 Cornwall Street NE, based on the information provided, as clarified through October 7, 2020, including photos, specifications, material samples and based on the following findings and conditions: 1. Given the non-contributing nature of the primary structure and its limited visibility from the right-of- way, the proposal with the Key-Link railing system is consistent and appropriate. 2. A traditional wood boxed lattice will be framed and installed behind the skirtboard around the base of the deck. The motion was seconded by Mr. O’Neil and approved by a 4-2-1 vote (Koochagian and Minchew opposed; Goodson absent). c. TLHP-2020-0083, 2 & 6 West Market Street Installation of signs associated with two businesses This continued case was called to order at 8:07pm BOARD OF ARCHITECTURAL REVIEW WORK SESSION MINUTES October 7, 2020 Page 3 of 4 DEPARTMENT OF PLANNING & ZONING · 25 WEST MARKET STREET · LEESBURG, VIRGINIA 20176 Telephone 703.771.2765 · Fax 703.771.2724 · www.leesburgva.gov/planning Ms. Parry provided a brief review of the proposal to install eight signs for two businesses at 2 & 6 West Market Street. She stated at the previous meeting the Board expressed concern with the overall number of signs of signs proposed as well as various elements specific to some of the signs. She stated the Board asked the applicant to take a holistic approach with regard to their signage needs and return with a revised proposal. She noted that the Board did not express concern with signs 1 and 3; however, there was discussion regarding the lighting solution for sign 3. She noted that the existing fascia board on 6 West Market Street is not historic and indicated that additional discussion is needed with the applicant regarding the three design options he has provided for the wall sign design as well as any modifications proposed for the fascia (sign 2). She stated the applicant appears to have removed the smaller wall sign (sign 4) and the window signs (signs 5-8) from the application. Further, she recommended discussion with the applicant with regards to his sign plans for Wild Geese Pub and Yummy Pig. The applicant, Jim Thompson, was present. He discussed the size of the existing fascia board where sign 2 is proposed, noting the existing 7” size of the area between the beads and stating that he will likely need to alter this by adding an additional trim piece to allow for 9” lettering. Further, he stated he has removed the window signs at 2 W est Market for Yummy Pig and is working to find an alternate solution. There was further discussion about each of the proposed signs. It was confirmed that Mr. Thompson is willing to install new shielded lighting on the projecting bracket for sign 3 with details to return to staff prior to installation. There was also discussion confirming the details of sign 1 and further confirming that sign 4 has been removed from the application. Further, there was discussion regarding the details of sign 2 as well as options for providing some level of name recognition signage for Yummy Pig. After further discussion, it was the consensus of the Board that the proposal, as amended, is approvable based on tonight’s discussion. Further it was noted that any future sign solution that the applicant wishes to pursue for the arched windows on 2 West Market Street will require a new application. At 8:45pm Mr. Reimers proposed a motion to approve TLHP-2020-0083, 2 & 6 West Market Street, with the following clarifications and conditions: 1. Signs 1, 2, and 3 are approved. 2. The alternative lighting for the sign bracket related to sign 3 will be provided to staff for approval. 3. A scaled drawing of sign 2, option 2, will be provided to staff for approval. The motion was seconded by Ms. Pastor. Mr. Koochagian proposed a friendly amendment to state that the trim to be reinstalled on the bottom of the fascia board for sign 2 will be mounted at least 1” from the bottom of the fascia. Mr. O’Neil proposed a friendly amendment to clarify that the applicant has withdrawn signs 4 and 5-8 from the application. The friendly amendments were accepted and the motion was approved by a 5-1-1 (Koochagian opposed and Goodson absent). Old Business a. Format for BAR Minutes Chairman Minchew called discussion of this item to order at 8:48pm. Ms. Parry stated a draft template has been provided to show suggested changes to the BAR minutes format. She stated the new format was reviewed by the Town Attorney’s office and the Town Clerk’s office as well as the subcommittee appointed by the Board. There was discussion regarding the template as proposed and it was the consensus of the Board to adopt this new template for their meeting minutes. There was also discussion regarding the Board’s BOARD OF ARCHITECTURAL REVIEW WORK SESSION MINUTES October 7, 2020 Page 4 of 4 DEPARTMENT OF PLANNING & ZONING · 25 WEST MARKET STREET · LEESBURG, VIRGINIA 20176 Telephone 703.771.2765 · Fax 703.771.2724 · www.leesburgva.gov/planning desire to retain the recordings of their meetings for ease of reference in the future as well as the need for the Board to clarify any extenuating circumstances surrounding any approvals within their motions so that important information is captured in the meeting minutes. New Business None Staff Announcements Ms. Murphy stated the National Trust Past Forward conference is scheduled for later this month and asked that any Board members interested in attending contact her. Further, she reminded Board members of the annual training requirements associated with the Town’s Certified Local Government (CLG) status. Ms. Parry provided an update regarding the status of the Verizon small cell applications that were heard at the September 23rd meeting. She noted the application for installation on Loudoun Street SW has been withdrawn due to accessibility concerns related to the Americans with Disabilities Act (ADA) and that the remaining two application will return to the Board for discussion at a future meeting once revised drawings have been submitted. There was a question regarding the ongoing zoning enforcement case regarding the window replacements at 1500 East Market Street, Carradoc Hall. There was also a question regarding the status of zoning enforcement actions during the COVID 19 pandemic. Further, Ms. Murphy noted that questions regarding zoning enforcement cases should be directed to the Zoning Administrator. Chairman Minchew asked that staff request an update from the Zoning Administrator regarding the long- standing zoning enforcement cases. Adjournment On a motion by Ms. Skinner, seconded by Mr. Koochagian, the meeting was adjourned at 9:10 pm. Teresa Minchew, Chairman Deborah Parry, Planning & Zoning Analyst