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HomeMy Public PortalAboutCapital Planning Committee -- 2012-12-26 MinutesI .34 ; r a;� I Capital Plan Committee Town Hall December 26, 2012 Minutes i The meeting was called to order at 4:05 P.M. I I Present: Lisa Souve, Don Poole, John Dickson, Lisa Vitale and Charles Sumner. 1 Also attending was Paul Anderson, Water Department. 1 The first department for review was the Water Department. Paul Anderson went through his list of capital requests. Paul Anderson brought a copy of the water department master plan with the items that they have done checked off so the l committee could see where they are at. Don Poole asked if Mr. Anderson had certain items that he wanted to point out. The first change he had was that he moved item #4 Chevy pickup truck back a year and moved #8, Mr. Anderson's vehicle up a year because he needs a small truck to keep equipment in. He currently drives a sedan and cannot keep equipment and tools in it that he needs when he has to go to a job site. Mr. Anderson wanted the Committee to know l that there may be a need at some point in the future for a Treatment plant for Well #3. The iron level has been high. The water department just did a pantanite injection and the immediate result was that the iron level went from .7 to .17. Mr. Sumner asked what the scope of the treatment was. They contracted Maher, who is the sole contractor for pantanite. They injected the pantanite into the well, then let it sit a few days and then pump out that water to waste. The 1 treatment could work on an annual basis which cost 7K versus 3.5 million to build a treatment, plus operational expenses to maintain it. The water department is going to leave well #3 offline until it gets closer to summer when the demand is higher. John Dickson asked how often pantanite has been used. Mr. Anderson explained that it has been used extensively in Europe, but was just recently approved for use in the US. He attended a seminar where they were talking about it and did some investigating and decided with the Water Commissioners to try it. Well #3 started with an iron problem awhile ago, it was redeveloped and the iron dropped down, but then it crept up again; it was redeveloped again, but that is no longer working as a solution. Wells #1 & #2 do not have an iron problem. Well #6 can be treated with the current treatment plant they already have but Well #3 is too far away from that treatment plant. If the iron level climbs back up, Mr. Anderson would recommend treating it again with pantanite before considering building a treatment plant. Lisa Souve asked what the expectancy of a treatment is. Mr. Anderson said it depends on the well, P cy p every well is different. Once Well #6 is online, Well #3 will only be needed a few month a years when demand is high. Mr. Anderson said it is a good source but they could just run it in the summer if needed. Mr. Dickson noted that there are not a lot of requests on for 2014 and what is there is being funded through water receipts. Mr. Anderson noted that they did add 10K to develop a standpipe Capital Plan Review Minutes Page 1 December 26, 2012 asset management plan which will evaluate and set a schedule for maintenance. Mr. Dickson asked why the construction account has 230K for 2 years then drops down to 180K in 2016. Mr. Anderson said they are using the additional funds to replace meters that are in pits, but should be done with that project by 2016. Mr. Anderson said he did not increase his operational costs for the new well as he can't determine the costs until it is online. Mr. Sumner suggested that Mr. Anderson get an estimated cost from Kathy Lambert to put in a fiber optic network to the water department building. Mr. Anderson would also like to get it to wells. The Town is paying for its' own loop with cable money. The Water Department would pay for its' own and golf would jump off that. Mr. Sumner asked about the security cameras at the building and whether they have full coverage there. Mr. Anderson explained that each employee has a card to get into the building; there is a camera on the front of building and the police come by quite a lot. Mr. Dickson asked when well #6 will be online. Mr. Anderson expects it to be ready for this summer. They are waiting on NSTAR to come to complete the project. Mr. Sumner asked if there are any other sections of water line replacement planned. Mr. Anderson can't see adding to the capital requests now unless it is necessary until the well project is complete. For projects, he continues to carry Great Fields Rd. water main replacement in case the Town decides to redo the road. They also would like to do Red Top and Slough Rd. at some point, dependent on the money they have on hand. Right now, there ISO rating is good and they have a lot of available water. Some of these decisions will have to wait until they see what happens with Well #3. Lisa Souve asked if they need to borrow money for well #6 or they can just bond it now as the project is almost done. Mr. Sumner asked about the table top exercise and whether the issue with the well connections between Towns has been resolved. Mr. Anderson said that he has solved it in Dennis and Orleans, but still has to work with Harwich. These are interconnections between the Towns if you need to draw water from another Town's system, but they are not exercised on a regular basis. The example would be if the church caught on fire on July 4th, they would have to open up the gates from another Town. At this time of year, the average daily use is 1.4 million gallons of water, in the summer is it 4 million gallons a day and you lose pressure when you start draining the wells. The fire took 1.4 million gallons of water to fight. The Water Department came in and turned the wells up during the fire. Mr. Dickson asked what the implications of not doing projects #2 and #4, Slough Rd. and Red Top. Mr. Anderson explained that they had Stantec come in and give them options and decided to bring the main to Well #6 as the best option so #2 and #4 became less critical, thought they would still like to do them to increase the water loop. The water department just completed AP Newcomb and it cost $26,000 to do in house versus paying a contractor. He thinks that Red Top would be easy to do in house as well. Mr. Anderson said he can look at these projects and re-prioritize. He explained that this is a young system, begun in 1971 and the Town is in good shape, except there is a lot of asbestos pipe that will have to be replaced down Capital Plan Review Minutes Page 2 December 26, 2012 A the road. Mr. Poole asked Mr. Anderson to please redo the plan before next year and to merge the two documents and put everything on the capital plan. Mr. Poole also asked that the plan be changed so equipment is together and projects are together like how the DPW's is arranged. I Mr. Sumner went through the Board of Selectmen capital requests. He will be changing #1 which is the annex outside Town Hall. The building has been condemned because the foundation is about to collapse. The COA thrift shop has been there and typically makes about 13 to 15K yearly that is used for programming. Tom Thatcher is working on getting quotes to lift the building and pour a foundation. The cost is more expensive than what they thought at about $75K. The building itself is in good shape, but this project would be expensive. Mr. Sumner has thought if they build a new fire station, they may keep the existing fire station for natural resources and they could maybe put the thrift I shop there but it's a few years down the road. Don Poole said a building will I always have value and maybe the Chamber of Commerce could go in there. It was decided to put 75K in for now as a placeholder. #2 on the list is the Town hall HVAC project. They received money for engineering at the November Town meeting. This project will probably not be ready for spring Town meeting. Right now, they use window AC units, but it is a very inefficient system. Mr. Dickson also noted that water comes into the windows in the Town clerk's office when it rains hard. The next item is wastewater planning professional services. They are waiting to hear from the WQRC about the cost of the next phase. The 120K is a placeholder for future work and may be pushed back until the fall. All Citizens Access has a couple of projects a year they want to accomplish. There is 25K to complete the second phase of the Drummer Boy access project. 4 Mr. Dickson asked if there should be some money on the plan to deal with the gift shop at Drummer Boy. It is unusable right now and they need to make decisions about whether to take it down or move up fixing it and decide what the use of it would be. The Garden Club and Town Band currently store items there in the summer. Mr. Dickson thinks the Capital plan should reflect the actual need e . . if replacement ither in 2015 at or Town 2016 HallMs. Mr. Sumner Vitale asked said there that Mr. Thatcher a plan for is puttincarpet g it in his budget to do a few areas at a time. Ms. Souve asked if the property access improvements were for Linnell Landing. That money comes from all access and the money for Drummer Boy is specific to Drummer Boy projects. They may be able to get some volunteer work for what they want done. A motion to adjourn was made at 4:55pm. The next meeting is on January 2, at 4:00 P.M. Respectfully Submitted, Donna J. 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