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HomeMy Public PortalAbout09-10-20 Virtual Special Council Minutes.pdfMINUTES VIRTUAL SPECIAL COUNCIL MEETING KEY BISCAYNE, FLORIDA THURSDAY, SEPTEMBER 10, 2020 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 7:19 p.m. Present were Councilmembers Luis Lauredo, Allison McCormick, Kathleen Petros, Ignacio Segurola, Vice Mayor Brett G. Moss and Mayor Michael W. Davey. Councilmember London was absent. Also present were Village Manager Andrea Agha, Village Clerk Jocelyn B. Koch and Village Attorney Chad Freidman. 2. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance. 3. PUBLIC COMMENTS: The following resident addressed the Council: Francis Khan, 1121 Crandon Boulevard. 4. RESOLUTIONS: The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES RELATING TO PHASE ONE OF THE STORMWATER MASTER PLAN EVALUATION AND REFINEMENT OF PLANNING ELEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $300,000; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros. Councilmember Lauredo made an amending motion to eliminate $127,000 for public participation, $22,000 for website page development and $54,000 for a gap analysis from the work order. The motion was seconded by Councilmember McCormick. September 10, 2020 Mayor Davey asked for clarification of the gap analysis. Amy Eason with AECOM, Inc. addressed the Council regarding the gap analysis and public engagement. Vice Mayor Moss made a friendly amendment to the Lauredo motion to keep the gap analysis and to negotiate the hourly rate down 10% across the board for a reduction of $131,715. The motion was seconded by Mayor Davey. Councilmember Lauredo withdrew the portion of his amending motion to eliminate the gap analysis. The motion was seconded by Councilmember McCormick. There was extensive discussion by Council regarding this resolution. Chief Resiliency and Sustainability Officer Dr. Roland Samimy addressed the Council on the gap analysis and public participation. The Lauredo motion, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Vice Mayor Moss restated his friendly amendment to negotiate the hourly rate down 10% across the board for a reduction of $131,715. The motion was seconded by Councilmember Lauredo. The Attorney gave clarification on the negotiated rates regarding the consultant, the contract and the RFQ process. The Manager was directed by Council to bring it back at a future meeting if the consultant does not accept the amended contract. The Moss motion, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The resolution, as amended, was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR STORMWATER UTILITY AND RIGHT-OF-WAY IMPROVEMENTS RELATING TO THE K-8 SCHOOL DESIGN CRITERIA PACKAGE 2 of 5 September 10, 2020 PROJECT IN AN AMOUNT NOT TO EXCEED $500,000; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros. Councilmember Lauredo requested clarification that the resolution does not entail more studies involved. Building, Zoning and Planning Director Jake Ozyman addressed the Council that this is a hard bid and no additional studies are involved. Councilmember Petros requested clarification on the differences of the design criteria report & document, separation of preliminary plans and bidding services. Amy Eason with AECOM, Inc. addressed the Council regarding the above matter. Councilmember McCormick requested clarification from the Manager if staff could participate in the bidding process. The Manager addressed the Council regarding the above matter. Vice Mayor Moss made a motion to defer the resolution to the October 27, 2020 Regular Council Meeting in order to understand the scope of the whole project and to look at all of the design criterias. The motion was seconded by Councilmember Lauredo. The Manager addressed the Council regarding survey work, initial policy setting on the stormwater system, the K8 Center, undergrounding, stormwater utility and the completestreets; and to do everything at the same time and the Manager strongly recommends to move forward on all of these work orders. Fernando Vasquez with AECOM, Inc. addressed the Council giving clarification about the timing of these work orders and the master plan. There was extensive discussion by Council regarding this resolution. The motion to defer the resolution to the October 27, 2020 Regular Council Meeting was approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO KCI TECHNOLOGIES, INC. FOR PROFESSIONAL SURVEYING SERVICES FOR STORMWATER UTILITY AND RIGHT OF WAY IMPROVEMENTS 3 of 5 September 10, 2020 RELATING TO THE MASTER ISLAND SURVEY PROJECT IN AN AMOUNT NOT TO EXCEED $500,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros. Councilmember Segurola requested clarification regarding the survey including landscaping and beautification. The Manager addressed the Council regarding the above matter. There was discussion by Council regarding this resolution. Vice Mayor Moss requested an update from the Attorney on FP&L. The Attorney clarified recent FP&L legislation and its status. Vice Mayor Moss requested clarification on the survey. Building, Zoning & Planning Director, Jake Ozyman addressed the Council regarding the survey. Benjamin Hoyle from KCI Technologies, Inc. gave clarification of the survey and timeline. Vice Mayor Moss made a motion to defer the resolution to the October 27, 2020 Regular Council Meeting. The motion was seconded by Councilmember Lauredo and approved by a 5-1 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, and Vice Mayor Moss voting Yes. Mayor Davey voting No. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE MIAMI-DADE COUNTY LOCAL MITIGATION STRATEGY 2020; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Petros and approved by a 6-0 roll call vote. The vote was as follows: Councilmembers Lauredo, McCormick, Petros, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 5. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 6. ADJOURNMENT: The meeting was adjourned at 9:23 p.m. Respectfully submitted: 4 of 5 Jocelyn B. Ko h Village Clerk Approved this 27th day of October 2020: o Michael W. Davey Mayor September 10, 2020 IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 5 of 5