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HomeMy Public PortalAbout09-24-19 Special Council Meeting.pdfMINUTES SPECIAL COUNCIL MEETING KEY BISCAYNE, FLORIDA TUESDAY, SEPTEMBER 24, 20 I 9 COUNCIL CHAMBER 560 CRANDON BOULEVARD 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 5:30 p.m. Present were Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha, Village Clerk Jennifer Medina and Village Attorney Chad Friedman. 2. INVOCATION: Father Juan Carlos Paguaga from Saint Agnes Catholic Church was unable to provide an invocation. 3. PLEDGE oF ALLEGTANCE: The Mayor led the Pledge of Allegiance 4. BRIEF COMMENTS BY COUNCIL: The Mayor addressed the public and the Council announcing the memorial service on Thursday, September 26,2019 honoring former Mayor of City of Miami Maurice A. Fend and, also addressed the public notifying the flag at half staff in his honor. At this time Councilmember Lauredo addressed the Council regarding presenting a proclamation in honor of former Mayor of City of Miami Maurice A. Fen6 at the next regularly scheduled Council meeting. There were no objections by Council. 5. PUBLIC COMMENTS: The following residents addressed the Council: Bill Durham, 230 Seaview Drive, commented on the importance of laughter; and Ann Taintor,lT0 Ocean Lane Drive commented in support of a pop-up historical museum. 6. CONSENT AGENDA: Mayor Davey made a motion to approve the following consent agenda. The motion was seconded by Councilmember Lauredo and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. September 24, 2019 Davey voting Yes. The minutes to the August 27 ,2019 Regular Council Meeting. The minutes to the September 10,2019 Special Council Meeting. The minutes to the September I0,2019 First Budget Hearing. 7. ORDINANCES: The Clerk read the following ordinance on second reading, by title AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING ORDINANCE NO. 2OI8-7 WHICH ADOPTED THE BUDGET F'OR FISCAL YEAR 2OI8.2OI9 BY REVISING THE 2018.2019 FISCAL YEAR OPERATING BUDGET; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFF.ECTIVE DATE. Mayor Davey made a motion to adopt the ordinance on second reading. The motion was seconded by Councilmember Moss. At this time Councilmember Moss addressed the Council regarding the current general fund balance as it relates to the Village's bond rating. The Manager addressed the Council regarding approximately a $5 million balance in the general tund. The Mayor addressed the Council regarding the current balance of the parks and open land trust fund The Manager addressed the Council regarding approximately a$7.4 million balance in the parks and open land trust fund. At this time, Interim Chief Financial Officer Christopher Wallace addressed the Council regarding the general fund balance, the land acquisition fund balance as it relates to the Village's bond rating. At this time, Councilmember London addressed the Council regarding the factors that determine the Village's bond rating. The Manager addressed the Council regarding the Village's total cash balance of approximately $18 million. The Interim Chief Financial Offrcer addressed the Council regarding the Village's total cash balance of approximately $18 million, except for possibly $l million, will be considered to determine the Villages' bond rating and, also addressed the Council regarding banks not typically reviewing legal restrictions to determine bond ratings. 2 of 5 September 24, 2019 Councilmember Lauredo addressed the Council regarding any adverse effects of transferring the Fire Rescue Transport fee revenue monies. At this time Councilmember Petros addressed the Council regarding the recent Actuarial Valuation Report which reported the Village's pension plan funds liability (approximately 89.4%o funded) and suggested transferuing a portion of the Fire Rescue Transport fee revenue monies into the Village's pension fund in order to decrease the pension plans unfunded liability. At this time Councilmember Segurola addressed the Council regarding the advantages and disadvantages of transferring the Fire Rescue Transport fee revenues into the pension fund. The Interim Chief Financial Officer addressed the Council regarding the advantages and disadvantages of underfunding or overfunding the Village's pension fund. At this time Vice Mayor McCormick addressed the Council regarding the intent of the prior Council to transfer the Fire Rescue Transport fee revenue monies into the Village's pension tund. There was extensive discussion by Council regarding this ordinance. At this time, the Village's Financial Advisor Lourdes Abadin from Estrada Hinojosa addressed the Council regarding maintaining a balance of approximately 30Yo of general fund expenditures in order to preserve a AAA bond rating. At this time, the Interim Chief Financial Officer addressed the Council regarding the Village's legal commitment of the parks and open space land trust monies. At this time, the Attorney addressed the Council regarding current restrictions of the parks and open space land trust monies. Mayor Davey made a motion to continue the second reading of this ordinance to the next regularly scheduled Council meeting. The motion was seconded by Vice Mayor McCormick. There was extensive discussion by Council regarding continuing the second reading of this ordinance. At this time the Mayor withdrew the motion to continue the second reading of this ordinance to the next regularly scheduled Council meeting. Councilmember Petros made a motion to transfer $500,000 from the Fire Rescue Transport fee revenue fund into the Village's pension fund. The motion was seconded Councilmember Lauredo and approved by a 5-2 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Councilmembers Brett G. Moss and Edward London voting No. The ordinance was adopted, as amended, on second reading by a 5-2 roll call vote. The vote was 3 of 5 September 24,2019 as follows: Councilmembers Luis Lauredo, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. Councilmembers Brett G. Moss and Edward London voting No. At this time, the Manager withdrew Items 8A and 88. There were no objections by Council. 8. RESOLUTIONS: The Clerk announced Items 8A and 88 withdrawn from the agenda. A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNEO FLORIDA' APPROVING THE PURCHASE OF INFORMATION TECHNOLOGY COMPUTER EQUIPMENT FROM DELL MARI(ETING L.P.; PROVIDING FOR AUTHORIZATION; DECLARING CERTAINIT EQUIPMENT AS SURPLUS PROPERTY; AUTHORIZING THE SALE OR DISPOSITION OF SURPLUS PROPERTY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF INFORMATION TECHNOLOGY SERVER EQUIPMENT FROM CDW GOVERNMENT' LLC; PROVIDING FOR AUTHORIZATION; DECLARING CERTAIN IT EQUIPMENT AS SURPLUS PROPERTY; AUTHORIZING THE SALEOR DISPOSITION OF SURPLUS PROPERTY; PROVIDING FoR IMPLEMENTATION; AND PROVIDING F.OR AN EFFECTIVE DATE. 9. REPORTS AND RECOMMENDATIONS: The following items were discussed: Mayor and Councilmembers. Councilmember Lauredo addressed the Council regarding funding requests by Community Groups. There was extensive discussion by Council regarding establishing a process for funding requests by Community Groups. At this time, Councilmember Segurola addressed the Council providing an update of the funding request process by Community Groups. There was extensive discussion by Council regarding establishing guidelines instead of a process for funding requests by Community Groups. It was the consensus of Council to designate Councilmember Segurola to bring back suggestions to Council regarding Community Group funding requests. At this time, Councilmember Segurola addressed the Council regarding circulating suggestions by Council and the public via the Clerk to establish guidelines for funding requests by Community Groups. 4 of 5 September 24, 2019 At this time, Councilmember London addressed the Council regarding the transfer of $500,000 from the Fire Rescue Transport fee revenue fund into the Village's pension fund will now result in the Village's pension fund being 93.2% funded. Village Attorney. The Attorney did not submit a report. Village Clerk. The Clerk did not submit a report. Village Manager. The Manager did not submit a report. 10. ADJOURNMENT: The meeting was adjourned at 7:08 p.m. submitted: Medina Village Clerk this 1{' day 2019: Michael W. Davey Mayor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE WLLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SACH PURPOSE, MAY NEED TO ENSARE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLADES THE TESTIMONY AND EWDENCE APON WHICH THE APPEAL IS TO BE BASED. 5 of 5