The URL can be used to link to this page

Home My Public Portal AboutCommunity Preservation Committee -- 2012-09-12 Minutes Date Approved: n ve 2-0 12 Vote : 6 -O Town of Brewster COMMUNITY PRESERVATION COMMITTEE Meeting Minutes September 12, 2012 Present: Terry Ryder, Elliott Carr, Don Arthur, Jeanne Boehm, Roland Bassett Jr., Len Avery, Martin Karmark, Elizabeth Taylor, and Paul Ruchinskas In Attendance: Ellen St. Sure, Steve Jones, Pat Bush, Charlie Sumner, Mark Robinson, Chris Miller and Peter Johnson, 4:30: Call to Order 1 Minutes ,a • MOTION by Paul Ruchinskas to approve Minutes of August 8, 2012 as presented Second by Rollie Bassett. VOTE: 9-0-0 2. Applications a. King's Landing- presented by Paul Ruchinskas • Request $400,000.00, request/will cover what costs/expenses • From Housing portion • Non-profit affordable housing, POAH- purchased property in May • 1973 original project, to expire in 2017 • This will maintain and extend (in perpetuity) affordability • The units need rehab and a waste water treatment upgrade • CPC has created a Housing Subcommittee to review this application; needs some items cleared up within a tight timeline. • 22 million dollar transaction • $400,000 request/costs • How to measure effectiveness? • When does our money goes in? • Do they have a full commitment of funds? • Summary needed within the next 10 days for the Warrant • Subcommittee will meet Wednesday, September 19th at 4:30PM-to be posted • Will report back to CPC on September 26, 2012 b. Mill Dam Restoration- Chris Miller • From Historic portion • Need to request an additional $60.000.00; already approved $130,000.00 in two requests • Total $475,000.00 project • Increase to $190,000. total • All grant monies to be expended first • Bids open September 21, 2012 • Additional expenses elsewhere took some monies • State required more oversight MOTION by Roland Bassett Jr. to add $60,000. to Mill Dam Restoration Project. Second by Elizabeth Taylor. VOTE: 9-0-0 • This is not unusual dealing with the State and Federal monies • Where should we go when extras start to increase, Town would have to pick up these costs. • The Town has had harsh and difficult conversation with the engineering firm regarding this issue. CPC Minutes 09-12-12 9/18/2012 11:16 AM Page 1 of 3 • Award letter should reaffirm the funds at the end. • Quarterly reports c. Copelas Land Purchase- Mark Robinson • Open Space project • Two properties • Approved subdivision plans; 29 lots on 82 acres • Started negotiations in 2006 • Original William Maker property • Applied for a State Land Grant and a Drinking Water Protection Grant • Can not have both but would fund about 1/2 • Water Commission may help with funding • Closing December 2013; 2 separate dates allow application for 2 sets of grants • Not all titles are perfect • There are "hold backs" • Mr. Copelas can only get compensation for what he owns. Town Counsel is in touch and aware of this. • Negotiated a "friendly" purchase • Perpetual Conservation Restriction • Under the Trustees of the BCT • Will have to bond this property • Appraisal at highest and best use MOTION by Paul Ruchinskas to approve this request as written (Copelas Land Purchase). Second by Tino Karmark VOTE: 9-0-0 3 New Budget format.` • Better presentation of numbers • Don Arthur is the designated liaison with Lisa Souve • We should know at the end of the year what has been spent • Don Arthur will add administrative expenses to the next version; • Members expressed appreciation to Don for putting the budget categories into an easy to understand format 4. CPC Project List • To be kept and updated by Don Arthur 5 Policies and Procedures Discussion,- • Expand the responsibilities of the CPC Liaison • Who drafts the "Commitment Letter"? • Letter for Land comes from the Town and Town Counsel but a copy should come to application folder • Other; perhaps the liaison in concert with Town Counsel • Onus will be placed on the applicant to follow the steps • Liaison; keep in check with applicant, assist applicant through the project • Availability of applications should be advertised • Bills for projects to go to liaison, then Don Arthur to Lisa Souve • Past projects "grandfathered" in MOTION by Roland Bassett Jr., to conceptually approve the Policies and Procedures dated 8- 28-12. Second by Tino Karmark CPC Minutes 09-12-12 9/18/2012 11:16 AM Page 2 of 3 VOTE" 9-0-0 6. Glass Plate Negatives • Began in 2005 under Historic request • Reviewed and researched by Tino Karmark; move the question vote should be ahead of closeout project vote • Outcomes; monies spent, some security and some availability • A lot of discussion regarding this project • Terms of"loan"/grant are sketchy and ambiguous but written by Town Counsel • Valuable asset • Public Access seems to be the biggest concern • Must balance the interest of the Brewster Historical Society • Recommend we close this out at this point. • 435 have been digitized, all watermarked for internet access. • If access images from BHS computer no watermark shown • This has been a learning experience MOTION by Tino Karmark to closeout this matter and consider this project complete. Second by Elizabeth Taylor VOTE: 9-0-0 MOVE the question by Len Avery, VOTE: 9-0-0 7. Discussion regarding.quorum;issuei' • Notify the office if you cannot attend a meeting • Please notify the office prior to Wednesday if you cannot attend a meeting $. :Reorganization MOTION by Jeanne Boehm to keep the slate the same as FY12. Second by Rollie Bassett VOTE: 9-0-0 Chairman-Elliot Carr Vice-Chair-Paul Ruchinskas Clerk- Elizabeth Taylor Next Meeting: Wednesday, September 26, 2012 at 4:30 pm MOTION to adjourn meeting at 6:00 PM by Elizabeth Taylor. Second by Don Arthur. VOTE: 9-0-0 Respectfully submitted, l I � 04 11 l as, Ai Ail I Eliza• Taylor, •Clerk Marilyn M oers, Recording Secretary CPC Minutes 09-12-12 9/18/2012 11:16 AM Page 3 of 3