HomeMy Public PortalAboutCommunity Preservation Committee -- 2012-09-12 Minutes (2) Date Approved: October 26, 2012
Vote : 7-0-0
Town of Brewster
COMMUNITY PRESERVATION COMMITTEE
Meeting Minutes
September 12, 2012
Present: Terry Ryder, Elliott Carr, Don Arthur, Jeanne Boehm, Roland Bassett Jr., Len Avery, Martin
Karmark, Elizabeth Taylor, and Paul Ruchinskas
In Attendance: Ellen St. Sure, Steve Jones, Pat Bush, Charlie Sumner, Mark Robinson, Chris Miller
and Peter Johnson,
4:30: Call to Order
1. Minutes
• MOTION by Paul Ruchinskas to approve Minutes of August 8, 2012 as presented
Second by Rollie Bassett. VOTE: 9-0-0
N 2, AFiplilcations
a. King's Landing- presented by Paul Ruchinskas
• Request $400,000.00, request/will cover what costs/expenses
• From Housing portion
• Non-profit affordable housing, POAH- purchased property in May
• 1973 original project, to expire in 2017
• This will maintain and extend (in perpetuity) affordability
• The units need rehab and a waste water treatment upgrade
• CPC has created a Housing Subcommittee to review this application; needs some items
cleared up within a tight timeline.
• 22 million dollar transaction
• $400,000 request/costs
• How to measure effectiveness?
• When does our money goes in?
• Do they have a full commitment of funds?
• Summary needed within the next 10 days for the Warrant
`-1 • Subcommittee will meet Wednesday, September 19th at 4:30PM-to be posted
• Will report back to CPC on September 26, 2012
b. Mill Dam Restoration- Chris Miller
• From Historic portion
• Need to request an additional $60.000.00; already approved $130,000.00 in two requests
• Total $475,000.00 project
• Increase to $190,000. total
• All grant monies to be expended first
• Bids open September 21, 2012
• Additional expenses elsewhere took some monies
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• State required more oversight
MOTION by Roland Bassett Jr. to add $60,000. to Mill Dam Restoration Project. Second by
Elizabeth Taylor. VOTE: 9-0-0
• This is not unusual dealing with the State and Federal monies
• Where should we go when extras start to increase, Town would have to pick up these costs.
• The Town has had harsh and difficult conversation with the engineering firm regarding this
issue.
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• Award letter should reaffirm the funds at the end.
• Quarterly reports
c. Copelas Land Purchase- Mark Robinson
• Open Space project
• Two properties
• Approved subdivision plans; 29 lots on 82 acres
• Started negotiations in 2006
• Original William Maker property
• Applied for a State Land Grant and a Drinking Water Protection Grant
• Can not have both but would fund about 1/2
• Water Commission may help with funding
• Closing December 2013; 2 separate dates allow application for 2 sets of grants
• Not all titles are perfect
• There are "hold backs"
• Mr. Copelas can only get compensation for what he owns. Town Counsel is in touch and
aware of this.
• Negotiated a "friendly" purchase
• Perpetual Conservation Restriction
• Under the Trustees of the BCT
• Will have to bond this property
• Appraisal at highest and best use
MOTION by Paul Ruchinskas to approve this request as written (Copelas Land Purchase).
Second by Tino Karmark
VOTE: 9-0-0
3. NOW Budget format.
• Better presentation of numbers
• Don Arthur is the designated liaison with Lisa Souve
• We should know at the end of the year what has been spent
• Don Arthur will add administrative expenses to the next version;
• Members expressed appreciation to Don for putting the budget categories into an easy to
understand format
4. COO Project List
• To be kept and updated by Don Arthur
5. Pglicles and Procedures Discussion
• Expand the responsibilities of the CPC Liaison
• Who drafts the "Commitment Letter"?
• Letter for Land comes from the Town and Town Counsel but a copy should come to
application folder
• Other; perhaps the liaison in concert with Town Counsel
• Onus will be placed on the applicant to follow the steps
• Liaison; keep in check with applicant, assist applicant through the project
• Availability of applications should be advertised
• Bills for projects to go to liaison, then Don Arthur to Lisa Souve
• Past projects "grandfathered" in
MOTION by Roland Bassett Jr., to conceptually approve the Policies and Procedures dated 8-
28-12.
Second by Tino Karmark
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VOTE" 9-0-0
6. Glass Plate Negatives 11
• Began in 2005 under Historic request
• Reviewed and researched by Tino Karmark; move the question vote should be ahead of
closeout project vote
• Outcomes; monies spent, some security and some availability
• A lot of discussion regarding this project
• Terms of"loan"/grant are sketchy and ambiguous but written by Town Counsel
• Valuable asset
• Public Access seems to be the biggest concern
• Must balance the interest of the Brewster Historical Society
• Recommend we close this out at this point.
• 435 have been digitized, all watermarked for Internet access.
• If access images from BHS computer no watermark shown
• This has been a learning experience
MOTION by Tino Karmark to closeout this matter and consider this project complete.
Second by Elizabeth Taylor
VOTE: 9-0-0
MOVE the question by Len Avery, VOTE: 9-0-0
7. Disussion regarding quorum Issue
• Notify the office if you cannot attend a meeting
• Please notify the office prior to Wednesday if you cannot attend a meeting
8. RO ►rganizatlon
MOTION by Jeanne Boehm to keep the slate the same as FY12. Second by Rollie Bassett
VOTE: 9-0-0
Chairman-Elliot Carr
Vice-Chair-Paul Ruchinskas
Clerk- Elizabeth Taylor
Next Meeting: Wednesday, September 26, 2012 at 4:30 pm
MOTION to adjourn meeting at 6:00 PM by Elizabeth Taylor. Second by Don Arthur. VOTE: 9-0-0
Respectfully submitted, fik 0 %!!,A - •6 A `�i`�► 1
Eliza-- Taylor, Clerk Marilyn Mo•� s, Recording Secret-ry
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