HomeMy Public PortalAbout02-06-18 - Special Council Meeting.pdfMINUTES
SPECIAL COUNCIL MEETING
KEY BISCAYNE, FLORIDA
TUESDAY, FEBUARY 6, 2018
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order
by the Mayor at 5:00 p.m. Present were Councilmembers Luis de la Cruz, Allison McCormick,
Gary Gross, Brett G. Moss, Kathleen Petros and Vice Mayor Franklin H. Caplan and Mayor
Mayra P. Lindsay. Also present were Village Manager John C. Gilbert, Village Clerk Jennifer
Medina and Village Attorney Chad Friedman.
2. PLEDGE OF ALLEGIANCE: The Mayor led the Pledge of Allegiance.
3. PUBLIC COMMENTS: The following resident addressed the Council: Michael Davey,
50 Ocean Lane Drive.
4. RESOLUTIONS: The Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, APPROVING THE INDIVIDUAL PROJECT ORDER FOR
PROFESSIONAL ENGINEERING SERVICES: PROVIDING FOR AUTHORIZATION:
OF SERVICES; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by
Councilmember Moss.
Mr. Josh Horning, Project Manager from Kimley Horn, addressed the Council regarding the
terms of the proposed master agreement with the Village.
February 6, 2018
There was extensive discussion by Council regarding the master agreement between the Village
and Kimley Horn and Associates, Inc. for continuing professional services.
Vice Mayor Caplan offered the following amendments to the resolution, master agreement and
access agreement: replace the word "implement" with "pay" within section 4 of the resolution;
address duplicate definitions of the term "consultant" within paragraph 1 and 2 of the master
agreement; clarify the term "additional services" within section 1 of the master agreement; refer
to only the title of "Village Manager" throughout the document as the client's representative;
clarify section 2 of the master agreement regarding the clients responsibility specifically section
2(b); add contract language relating to the Village not being liable for duplicative inspection
costs; clarify section 3 referring to "continuous progress"; within section 5(a) remove contract
language relating to "retainers"; remove the first sentence in 5(d); remove the last two sentences
within section 7 of the master agreement; clarify the prohibition to lien private property within
the access agreement; clarify section 19(b) of the master agreement regarding the contractor
being responsible for their sub -contractors.
Councilmember de la Cruz suggested clarification of the master agreement's section 2b(ii)
regarding professional interpretations the Village should deliver.
Councilmember Moss requested to amend the amount not to exceed to "$491,436.00" within
section 3 of the resolution.
Councilmember Gross thanked Mr. Horning for his cooperation during the contract negotiation
process.
The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers de
la Cruz, Gross, McCormick, Moss, Petros, Vice Mayor Caplan and Mayor Lindsay voting Yes.
5. ADJOURNMENT: The meeting was adjourned at 5:22 p.m.
Respectfully submitted:
enniferJledina, MC
Village Clerk
Approved this 13th day of February 2018:
Mayor
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February 6, 2018
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR
HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND,
FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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