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HomeMy Public PortalAbout07-17-18 - Special Council Meeting.pdfMINUTES SPECIAL COUNCIL MEETING KEY BISCAYNE FLORIDA TUESDAY JULY 17 2018 COUNCIL CHAMBER 560 CRANDON BOULEVARD 1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order by the Mayor at 6 00 p m Present were Councilmembers Luis de la Cruz Gary R Gross Allison McCormick Brett G Moss Kathleen Petros and Vice Mayor Franklin H Caplan and Mayor Mayra P Lindsay Also present were Village Manager John C Gilbert Village Clerk Jennifer Medina and Village Attorney Stephen J Helfman 2 PLEDGE OF ALLEGIANCE The Mayor led the Pledge of Allegiance 3 BRIEF COMMENTS BY COUNCIL Councilmember Gross addressed the Council regarding his disappointment with the Special Council Meeting that took place on July 6 2018 regarding the Village Manager s transition process 4 AGENDA There were no changes to the agenda 5 PUBLIC COMMENTS The following residents addressed the Council Clifford Brody 613 Ocean Dnve and Michael Davey 50 Ocean Lane Drive 6 CONTINUATION OF JUNE 26, 2018 BUDGET WORKSHOP The Manager addressed the Council introducing Lourdes Abadin Village s Financial Advisor with Estrada Hinojosa Lourdes Abadm addressed the Council regarding the proposed fiscal year 2018 2019 debt service 1 of July 17 2018 There was extensive discussion by Council regarding the proposed fiscal year 2018 2019 debt service the Village s current debt cap and the upcoming loan pay off dates The Manager addressed the Council regarding the Special Revenue Transportation Fund Stormwater and Solid Waste Enterprise Funds The Mayor addressed the Council regarding necessary reporting for the Village s transportation programs At this time Melissa McCaughan White Key Biscayne Community Foundation Director addressed the Council regarding the Village s on demand and the circular transportation programs The Manager addressed the Council regarding the preliminary Capital Improvement Projects (C1P) for FY 2019 including a list of current and new CIP projects in the amount totaling $3 524 875 No final decisions are made at this continuation of the budget workshop Final action will be taken at our Budget Hearings in September There was extensive discussion by Council regarding the proposed Fiscal Year 2019 Capital Improvement projects and the proposed millage rate The Acting Finance Director Beatnce Galeano addressed the Council regarding the proposed Fiscal Year 2019 Capital Improvement Plan At this time the Financial Advisor Lourdes Abadin addressed the Council regarding the debt service necessary for the undergrounding utility project It was the consensus of Council to direct the Manager to appropriate the adequate amount of monies for FY2019 to fund the undergrounding utility project The Parks and Recreation Director Todd Hofferberth addressed the Council regarding a FY2019 CIP to construct a Cultural Park Facility by way of a matching grant The Police Chief Charles R Press addressed the Council regarding a FY2019 CIP for the Police operating system and software The Building Zoning and Planning Director Sergio Ascunce addressed the Council regarding the Building Zoning Planning and Public Works department s proposed FY2019 Capital Improvement Projects There was extensive discussion by Council regarding the proposed FY2019 Library Capital Improvement Project It was the consensus of Council to add an additional $100 000 towards funding the proposed 2 of 4 July 17 2018 FY2019 Library Capital Improvement Project The Fire Chief Eric Lang addressed the Council regarding the Fire department s proposed FY2019 Capital Improvement Projects Lourdes Abadm addressed the Council regarding the estimated debt service for the purchase of the KE2 replacement and EMS equipment The Parks and Recreation Director addressed the Council regarding the improvements and maintenance of the playing fields There was extensive discussion by Council regarding the proposed FY2019 Capital Improvement Project to expand the Community Center No final decisions are made at this continuation of the budget workshop Final action will be taken at our Budget Hearings in September 7 RESOLUTIONS The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING THE VILLAGE'S ABILITY TO FUND AND SUPPORT THE PERMITTING, DESIGN, CONSTRUCTION AND MONITORING OF THE VILLAGE'S BEACH RENOURISHMENT PROJECT, PROVIDING FOR AN EFFECTIVE DATE Vice Mayor Caplan made a motion to approve the resolution The motion was seconded by Mayor Lindsay There was extensive discussion by Council regarding this resolution The resolution was approved by a 7 0 voice vote The vote was as follows Councilmembers de la Cruz Gross McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes At this time the Mayor introduced the newly hired Village Manager Andrea Agha to address the Council regarding the proposed FY2019 Capital Improvement Plan The newly hired Manager addressed the Council regarding the Council s FY2019 CIP priorities 8 SCHEDULE OF FUTURE MEETINGS/EVENTS A schedule of future meetings and events was presented to the Council 9 ADJOURNMENT The meeting was adjourned at 8 44 p m 3 of 4 July 17, 2018 Respectfully submitted: Jnifer Medina, CMC Village Clerk Approved this 4`/i day of Decenmber, 2018: Michael W. Davey Mayor .64 ts4440 °_ &ORIT) IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 4 of 4