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HomeMy Public PortalAbout09-11-18 - First Budget Hearing.pdfMINUTES FIRST BUDGET HEARING KEY BISCAYNE FLORIDA TUESDAY SEPTEMBER 11 2018 COUNCIL CHAMBER 560 CRANDON BOULEVARD 1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order by the Mayor at 6 00 p m Present were Councilmembers Luis de la Cruz Allison McCormick Brett G Moss Kathleen Petros and Vice Mayor Franklin H Caplan and Mayor Mayra P Lindsay Councilmember Gary R Gross was not present Also present were Village Manager Andrea Agha Village Clerk Jennifer Medina and Village Attorney Chad Friedman 2 INVOCATION Mr Tony Goudie representing Pastor Dennis Easthng from the Key Biscayne Community Church gave an invocation 3 PLEDGE OF ALLEGIANCE Mayor Lindsay led the Pledge of Allegiance 4 BRIEF COMMENTS BY COUNCIL Councilmembers de la Cruz and Petros addressed the public and the Council regarding efforts to Improve the Key Biscayne beach water quality Mayor Lindsay also addressed the Council acknowledging the efforts of the Waterkeepers to test beach water quality within Key Biscayne 5 PUBLIC COMMENTS The following residents addressed the Council Michele Estevez 798 Crandon Boulevard and Michael Davey 50 Ocean Lane Dnve 6 MILLAGE RESOLUTION The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), SETTING A DATE FOR A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE, PROVIDING FOR AN EFFECTIVE DATE September 11 2018 Vice Mayor Caplan made a motion to approve the resolution The motion was seconded by Mayor Lmdsay The Attorney addressed the Council regarding the process for the adoption of the millage resolution Mayor Lmdsay made a motion to table the resolution to be heard after Item 7A The motion was seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes 7 ORDINANCES The Clerk read the following ordinance on first reading by title AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019 PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), PROVIDING FOR AN EFFECTIVE DATE Mayor Lindsay made a motion to adopt the ordinance on first reading The motion was seconded by Vice Mayor Caplan Mayor Lindsay addressed the Council regarding the process for the adoption of the budget on first reading The Manager addressed the Council regarding the proposed budget for FY2019 20 with a tentative millage rate of 3 0000 mills for Fiscal Year 2018 19 which is $3 0000 per $1 000 of assessed property value This is the same as the millage rate adopted for the current year The tentative millage rate is expected to yield $24 317 983 in ad valorem revenue at a 95% collection rate based on the July 1 2018 certified Property Tax Roll as provided by Miami Dade County Property Appraiser The Manager also addressed the Council regarding the fact that for the first time in eight years Village property values have decreased The Miami Dade County Property Appraiser certified a gross taxable value of $8 532 625 700 representing a 1 32% decrease or $325 311 of reduced ad valorem revenue Additionally the Manager explained to the Council that in conjunction with the proposed millage rate this resolution submits a summary of the highlights to the FY 2018 19 Proposed General Fund Budget which include revenues the Village expects to receive and corresponding expenditures Also the Manager presented the Council with a balanced General Fund Budget and continues to fund the 5 Year Capital Improvement Plan operating costs which have been evaluated and priontized to best serve the needs and areas of pnonties to the residents and the Council The significant initiatives and projects that require detailed work plans funding strategies and performance measures include utility undergroundmg stormwater infrastructure beach renounshment strategic plan/sea level nse adaption plan and a sustamability plan as well as investments in culture/ library/art facilities and corresponding programming 2of10 September 11 2018 The Manager proceeded to address the Council regarding the FY2019 Proposed Budget which specifically allocates funds for the following projects the planning phases of the utility undergroundmg project beach renounshment strategic planning process and adaptation and sustainability plannmg Also the Manager explained presenting a comprehensive funding strategy for the implementation of the Stormwater Master Plan and as for the expansion of the cultural facilities this will be contemplated during the strategic planning process The Manager also addressed the Council recommending a full update of the Strategic Plan budgeted for a total of $50 000 be completed in FY19 At this time the Manager addressed the Council regarding the estimated tax roll value from Miami Dade County Property Appraiser on July 1 2018 reflecting a gross taxable value of $8 532 625 700 which in comparison the certified taxable value for the previous year shows a decrease of $114 144 184 million m assessed values Also the Manager addressed the Council regarding the following Mdlage Rate The Village s current year adopted millage rate is currently the lowest millage rate among the thirty five (35) mumcipahties in Miami Dade County including fire service and well below the statutory lmut of 10 0 mills Since its first year of incorporation the Village averaged a millage rate of 3 4420 and was able to maintain the rate of 3 2000 since 2008 for six (6) consecutive years In 2014 the millage rate was further reduced to an all time low of 3 0000 mills the same as the current year s rate For FY2018 19 the Proposed Budget provides for maintaining the 3 000 millage rate which is the minimum rate to qualify for State Revenue Sharing Rolled Forward Rate Based on the proposed millage rate of 3 0000 the rolled forward rate for FY2019 is 3 0196 The rolled forward rate would provide the same ad valorem tax revenue as was levied dunng the prior year exclusive of new construction and improvements The proposed millage rate of 3 000 is 0 65% lower than the current year aggregate rolled back rate The State Department of Revenue required methodology for calculating the rolled forward rate uses the roll value after the Value Adjustment Board action The rolled forward rate would generate $158 877 more in ad valorem revenue as compared to the proposed rate of 3 0000 Ad Valorem Revenue The FY2018 19 Budget was developed using the proposed millage rate of 3 000 This millage rate will generate property tax revenues or ad valorem (calculated at 95% for budget purposes) in the amount of $24 317 983 The impact is approximately $325 311 or 1% decrease in ad valorem revenue for the General Fund FY2018 19 Proposed Budget The proposed budget is a deliberate balance of revenues and expenditures prepared in accordance 3of10 September 11 2018 with the State of Flonda s Truth in Millage process and best serves the Village s pnontization for provision of core services and the Council s Strategic Plan Initiatives It balances the Village s financial resources with current programming and service levels while maintaining a solid financial position We were able to balance this fiscal year s budget with recurring revenues and expense savings which allow us to maintain the current level of services expected by our residents The total FY19 Proposed General Fund Budget is $34 525 506 an overall increase of $246 412 or 0 72% as compared to the prior year s Adopted Budget mainly due to projected increases in Licenses & Permits and Franchise Fees Revenues In addition to core services this year s budget provides backing for beach renounshment consultants enhanced public safety in schools funding of the 5 year Capital Improvement Plan and costs dictated by the recently ratified collective bargaining agreements At this time Vice Mayor Caplan addressed the Council regarding an increase in the millage rate The Attorney addressed the Council regarding the process necessary to increase the millage rate Councilmember McCormick addressed the Manager and the Council regarding an increase to the millage rate and the renewal and replacement program included within the proposed Capital Improvement Plan Councilmember Moss addressed the Manager requesting the earned interest on the total amount of Village reserves At this time Councilmember Petros addressed the Council requesting an update on the acquisition of the Village Hall parking lot Vice Mayor Caplan addressed the Council providing an update on the status of acquinng the Village Hall parking lot Councilmember Petros addressed the Council suggesting including a cost estimate on the proposed improvements to the 530 Crandon Boulevard site and the second expansion to the Community Center as Capital Improvement projects There were no objection to these additions The Mayor opened public comments The following residents addressed the Council Donald Elisburg 177 Ocean Lane Dnve Nancy Elisburg 177 Ocean Lane Dnve and Ed London 736 Woodcrest Road The Mayor closed public comments The followmg are the budgetary changes discussed by Council Council The significant change to the Council s budget is the addition of $192 000 for a beach funding consultant It was the consensus of Council to move this line item under the Manager s budget There was extensive discussion by Council regarding the Histoncal Society line item It was the consensus of Council to direct the Clerk to coordinate site visits to the Historical Society storage area 4of10 September 11 2018 It was also the consensus of Council to direct the Manager to include year to date (actuals) for the second reading of the budget ordinance It was the consensus of Council to direct the Manager to research the Subscriptions and Membership line item and provide the findings at the second budget heanng on September 25 2018 Manager The mam significant budgetary change in this operating budget since the Budget Workshop is an increase to the Assistant Manager line item of $38 000 and the salary increases due to ment and COLA s Councilmember Moss addressed the Manager regarding COLA s for exempt employees The Manager addressed the Council regarding ment increases COLA s and the performance evaluation process There was extensive discussion by Council regarding the Assistant Manager line item and the performance evaluation process for employees It was the consensus of Council to direct the Manager to provide a salary and compensation analysis for an Assistant Manager position move the cost of the Assistant Manager into the Professional Services line item and identify the functions included within the Professional Services line item At this time the Manager introduced Ms Michelle Febres from National Marketing Group Services Inc Ms Febres addressed the Council regarding the hfe and health insurance plan There was extensive discussion by Council regarding the hfe and health msurance plan At this time Councilmember Petros addressed the Manager requesting the Village and employee contributions to the Village s health insurance plan It was the consensus of Council to direct the Manager to obtain the employer and employee contnbutions towards the health insurance plan At this time the Manager introduced Mr Robert Hollander Executive Vice President of Brown & Brown of Flonda Inc Mr Hollander addressed the Council regarding the property and casualty insurance policy There was extensive discussion by Council regarding the property and casualty insurance policy It was the consensus of Council to direct the Manager to obtain a breakdown of the Subscription and Membership line item 5of10 September 11 2018 Village Clerk There were no significant budgetary changes to this operating budget since the Budget Workshop There was extensive discussion by Council regarding the function of communications It was the consensus of Council to direct the Clerk to obtain a breakdown of the Subscription and Membership lme item and in addition to providing a list of events attended by the Council thus far this fiscal year (FY2017 18) Attorney There were no sigmficant budgetary changes to this operating budget since the Budget Workshop There was extensive discussion by Council regarding the current litigation matters for Fiscal Year 2017 18 It was the consensus of Council to direct the Manager to obtain a breakdown of the year to date actuals for this operating budget Debt Service There were no significant budgetary changes to this operating budget since the Budget Workshop It was the consensus of Council to direct the Manager to obtain amortization schedules for all outstanding debt provide working capital reserve totals for the past five (5) years and lastly to provide the average collection rate for ad valorem taxes At this time the Mayor addressed the Council regarding scheduling a park planning charrette Building There were no significant budgetary changes to this operating budget smce the Budget Workshop There was extensive discussion by Council regarding the building permit fee reserve It was the consensus of Council to direct the Manager to obtain a budgetary impact analysis of the building permit fee change It was the consensus of Council to remove $15 600 from this operating budget for merchant fees Planning Division There were no significant budgetary changes to this operating budget since the Budget Workshop There was extensive discussion by Council regarding the Part Time Plan Reviewer position 6of10 September 11 2018 It was the consensus of Council to direct the Manager to move the cost of the Part Time Planning Reviewer into the Professional Services line item There was extensive discussion by Council regarding effectively commumcating with residents regarding code compliance Police There were no significant budgetary changes to this operating budget since the Budget Workshop There was extensive discussion by Council regarding the increased involvement of Police with Key Biscayne adolescent behaviors It was the consensus of Council to direct the Manager to provide the in kind costs for the 2018 tennis tournament There was extensive discussion by Council regarding the retirement contribution line item Fire There were no significant budgetary changes to this operating budget since the Budget Workshop There was extensive discussion by Council regarding a funding policy to decrease the unfunded liability the FY2018 19 fire truck replacement and the reclassification from a Lieutenant to an Assistant Fire Marshall Public Works There were no significant budgetary changes m this operating budget since the Budget Workshop There was extensive discussion by Council regarding the landscape and the beach maintenance line items It was the consensus of Council to increase the beach maintenance line item to $240 000 Parks There were no significant budgetary changes in this operating budget since the Budget Workshop There was extensive discussion by Council regarding the Concert Series and the Art Festival line items Community Center There were no significant budgetary changes in this operating budget since the Budget Workshop 7 of 10 September 11 2018 Athletics There were no significant budgetary changes in this operating budget since the Budget Workshop There was extensive discussion by Council regarding the sports eye program It was the consensus of Council to remove the Adult Softball line item Special Transportation Fund There were no significant budgetary changes in this operating budget since the Budget Workshop There was extensive discussion by Council regarding the on demand and circulator transportation service It was the consensus of Council to remove the word FreeBee from the description of the on demand and circulator line item Solid Waste Fund There were no significant budgetary changes in this operating budget since the Budget Workshop There was extensive discussion by Council regarding the collection rate for the solid waste enterpnse fund It was the consensus of Council to direct the Manager to explore alternate collection methods Stormwater Fund There were no significant budgetary changes in this operating budget since the Budget Workshop There was extensive discussion by Council regarding the design of the stormwater improvements at the K 8 Community School area It was the consensus of Council to direct the Manager to provide a cost benefit analysis for the utilization of stormwater pumps throughout the Village and to add 10% design cost for the stormwater improvements for the K 8 Community School area Vice Mayor Caplan made a motion to extend the meeting to 11 10 p m The motion was seconded by Mayor Lindsay and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes At this time Vice Mayor Caplan made a motion to remove the millage resolution from the table The motion was seconded by Councilmember McCormick and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes 8of10 September 11 2018 There was extensive discussion by Council regarding the millage rate There was extensive discussion by Council regarding the capital projects for the upcoming year Vice Mayor Caplan made a motion to approve the millage resolution with a 3 250 millage rate The motion was seconded by Councilmember Moss The Attorney read into the record that the proposed millage rate for the Village of Key Biscayne for the fiscal year commencing October 1 2018 through September 30 2019 be and is hereby fixed at the rate of 3 0 mills which is $3 00 dollars per $1 000 00 of assessed property value within the Village of Key Biscayne That the rolled forward rate is 3 0196 mills and the proposed millage rate is 3 0 mills which is 7 63% over the rolled forward rate Vice Mayor Caplan s motion to approve the millage resolution with a 3 250 millage rate was approved as amended by a 6 0 roll call vote The vote was as follows Councilmembers de la Cruz McCoinuck Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes Vice Mayor Caplan made a motion to extend the meeting to 11 15 p m The motion was seconded by Councilmember Moss and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes The Manager addressed the Council regarding the proposed capital projects for the upcoming year Councilmember Moss made a motion to extend the meeting to 11 20 p m The motion was seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes It was the consensus of Council to direct the Manager to fund the proposed capital projects from the working capital reserve and to plan for borrowing on the larger scale projects Councilmember Moss made a motion to extend the meeting to 11 25 p m The motion was seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes At this time Vice Mayor Caplan made motion to approve the budget ordinance on first reading as amended The motion was seconded by Mayor Lindsay and approved by a 6 0 roll call vote The vote was as follows Councilmembers de la Cruz Gross McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes The Clerk announced the second reading of this ordinance for Tuesday September 25 2018 at 600pm 9 of 10 September 11, 2018 8. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 9. ADJOURNMENT: The meeting was adjourned at 11:25 p.m. Respectfully submitted: -641 J�finifer Medi a illage Clerk Approved this 25th day of September, 2018: Mayoa kLjrdsay Mayor KEY) IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 10 of 10