HomeMy Public PortalAbout09-11-18 - First Budget Hearing.pdfMINUTES
FIRST BUDGET HEARING
KEY BISCAYNE FLORIDA
TUESDAY SEPTEMBER 11 2018
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order
by the Mayor at 6 00 p m Present were Councilmembers Luis de la Cruz Allison McCormick
Brett G Moss Kathleen Petros and Vice Mayor Franklin H Caplan and Mayor Mayra P
Lindsay Councilmember Gary R Gross was not present Also present were Village Manager
Andrea Agha Village Clerk Jennifer Medina and Village Attorney Chad Friedman
2 INVOCATION Mr Tony Goudie representing Pastor Dennis Easthng from the Key
Biscayne Community Church gave an invocation
3 PLEDGE OF ALLEGIANCE Mayor Lindsay led the Pledge of Allegiance
4 BRIEF COMMENTS BY COUNCIL Councilmembers de la Cruz and Petros
addressed the public and the Council regarding efforts to Improve the Key Biscayne beach water
quality Mayor Lindsay also addressed the Council acknowledging the efforts of the
Waterkeepers to test beach water quality within Key Biscayne
5 PUBLIC COMMENTS The following residents addressed the Council Michele
Estevez 798 Crandon Boulevard and Michael Davey 50 Ocean Lane Dnve
6 MILLAGE RESOLUTION The Clerk read the following resolution by title
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING
THE PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019
PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), SETTING A DATE FOR
A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE, PROVIDING FOR
AN EFFECTIVE DATE
September 11 2018
Vice Mayor Caplan made a motion to approve the resolution The motion was seconded by
Mayor Lmdsay
The Attorney addressed the Council regarding the process for the adoption of the millage
resolution
Mayor Lmdsay made a motion to table the resolution to be heard after Item 7A The motion was
seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows
Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay
voting Yes
7 ORDINANCES The Clerk read the following ordinance on first reading by title
AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING
THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2018
THROUGH SEPTEMBER 30, 2019 PURSUANT TO FLORIDA STATUTE 200 065
(TRIM BILL), PROVIDING FOR AN EFFECTIVE DATE
Mayor Lindsay made a motion to adopt the ordinance on first reading The motion was seconded
by Vice Mayor Caplan
Mayor Lindsay addressed the Council regarding the process for the adoption of the budget on
first reading
The Manager addressed the Council regarding the proposed budget for FY2019 20 with a
tentative millage rate of 3 0000 mills for Fiscal Year 2018 19 which is $3 0000 per $1 000 of
assessed property value This is the same as the millage rate adopted for the current year The
tentative millage rate is expected to yield $24 317 983 in ad valorem revenue at a 95% collection
rate based on the July 1 2018 certified Property Tax Roll as provided by Miami Dade County
Property Appraiser
The Manager also addressed the Council regarding the fact that for the first time in eight years
Village property values have decreased The Miami Dade County Property Appraiser certified a
gross taxable value of $8 532 625 700 representing a 1 32% decrease or $325 311 of reduced ad
valorem revenue
Additionally the Manager explained to the Council that in conjunction with the proposed millage
rate this resolution submits a summary of the highlights to the FY 2018 19 Proposed General
Fund Budget which include revenues the Village expects to receive and corresponding
expenditures Also the Manager presented the Council with a balanced General Fund Budget
and continues to fund the 5 Year Capital Improvement Plan operating costs which have been
evaluated and priontized to best serve the needs and areas of pnonties to the residents and the
Council The significant initiatives and projects that require detailed work plans funding
strategies and performance measures include utility undergroundmg stormwater infrastructure
beach renounshment strategic plan/sea level nse adaption plan and a sustamability plan as well
as investments in culture/ library/art facilities and corresponding programming
2of10
September 11 2018
The Manager proceeded to address the Council regarding the FY2019 Proposed Budget which
specifically allocates funds for the following projects the planning phases of the utility
undergroundmg project beach renounshment strategic planning process and adaptation and
sustainability plannmg Also the Manager explained presenting a comprehensive funding
strategy for the implementation of the Stormwater Master Plan and as for the expansion of the
cultural facilities this will be contemplated during the strategic planning process
The Manager also addressed the Council recommending a full update of the Strategic Plan
budgeted for a total of $50 000 be completed in FY19
At this time the Manager addressed the Council regarding the estimated tax roll value from
Miami Dade County Property Appraiser on July 1 2018 reflecting a gross taxable value of
$8 532 625 700 which in comparison the certified taxable value for the previous year shows a
decrease of $114 144 184 million m assessed values Also the Manager addressed the Council
regarding the following
Mdlage Rate
The Village s current year adopted millage rate is currently the lowest millage rate among the
thirty five (35) mumcipahties in Miami Dade County including fire service and well below the
statutory lmut of 10 0 mills Since its first year of incorporation the Village averaged a millage
rate of 3 4420 and was able to maintain the rate of 3 2000 since 2008 for six (6) consecutive
years In 2014 the millage rate was further reduced to an all time low of 3 0000 mills the same
as the current year s rate For FY2018 19 the Proposed Budget provides for maintaining the
3 000 millage rate which is the minimum rate to qualify for State Revenue Sharing
Rolled Forward Rate
Based on the proposed millage rate of 3 0000 the rolled forward rate for FY2019 is 3 0196 The
rolled forward rate would provide the same ad valorem tax revenue as was levied dunng the
prior year exclusive of new construction and improvements The proposed millage rate of 3 000
is 0 65% lower than the current year aggregate rolled back rate The State Department of
Revenue required methodology for calculating the rolled forward rate uses the roll value after the
Value Adjustment Board action The rolled forward rate would generate $158 877 more in ad
valorem revenue as compared to the proposed rate of 3 0000
Ad Valorem Revenue
The FY2018 19 Budget was developed using the proposed millage rate of 3 000 This millage
rate will generate property tax revenues or ad valorem (calculated at 95% for budget purposes) in
the amount of $24 317 983 The impact is approximately $325 311 or 1% decrease in ad
valorem revenue for the General Fund
FY2018 19 Proposed Budget
The proposed budget is a deliberate balance of revenues and expenditures prepared in accordance
3of10
September 11 2018
with the State of Flonda s Truth in Millage process and best serves the Village s pnontization
for provision of core services and the Council s Strategic Plan Initiatives It balances the
Village s financial resources with current programming and service levels while maintaining a
solid financial position We were able to balance this fiscal year s budget with recurring
revenues and expense savings which allow us to maintain the current level of services expected
by our residents The total FY19 Proposed General Fund Budget is $34 525 506 an overall
increase of $246 412 or 0 72% as compared to the prior year s Adopted Budget mainly due to
projected increases in Licenses & Permits and Franchise Fees Revenues
In addition to core services this year s budget provides backing for beach renounshment
consultants enhanced public safety in schools funding of the 5 year Capital Improvement Plan
and costs dictated by the recently ratified collective bargaining agreements
At this time Vice Mayor Caplan addressed the Council regarding an increase in the millage rate
The Attorney addressed the Council regarding the process necessary to increase the millage rate
Councilmember McCormick addressed the Manager and the Council regarding an increase to the
millage rate and the renewal and replacement program included within the proposed Capital
Improvement Plan
Councilmember Moss addressed the Manager requesting the earned interest on the total amount
of Village reserves
At this time Councilmember Petros addressed the Council requesting an update on the
acquisition of the Village Hall parking lot Vice Mayor Caplan addressed the Council providing
an update on the status of acquinng the Village Hall parking lot
Councilmember Petros addressed the Council suggesting including a cost estimate on the
proposed improvements to the 530 Crandon Boulevard site and the second expansion to the
Community Center as Capital Improvement projects There were no objection to these additions
The Mayor opened public comments The following residents addressed the Council
Donald Elisburg 177 Ocean Lane Dnve Nancy Elisburg 177 Ocean Lane Dnve and Ed
London 736 Woodcrest Road The Mayor closed public comments
The followmg are the budgetary changes discussed by Council
Council
The significant change to the Council s budget is the addition of $192 000 for a beach funding
consultant It was the consensus of Council to move this line item under the Manager s budget
There was extensive discussion by Council regarding the Histoncal Society line item
It was the consensus of Council to direct the Clerk to coordinate site visits to the Historical
Society storage area
4of10
September 11 2018
It was also the consensus of Council to direct the Manager to include year to date (actuals) for
the second reading of the budget ordinance
It was the consensus of Council to direct the Manager to research the Subscriptions and
Membership line item and provide the findings at the second budget heanng on September 25
2018
Manager
The mam significant budgetary change in this operating budget since the Budget Workshop is an
increase to the Assistant Manager line item of $38 000 and the salary increases due to ment and
COLA s
Councilmember Moss addressed the Manager regarding COLA s for exempt employees
The Manager addressed the Council regarding ment increases COLA s and the performance
evaluation process
There was extensive discussion by Council regarding the Assistant Manager line item and the
performance evaluation process for employees
It was the consensus of Council to direct the Manager to provide a salary and compensation
analysis for an Assistant Manager position move the cost of the Assistant Manager into the
Professional Services line item and identify the functions included within the Professional
Services line item
At this time the Manager introduced Ms Michelle Febres from National Marketing Group
Services Inc Ms Febres addressed the Council regarding the hfe and health insurance plan
There was extensive discussion by Council regarding the hfe and health msurance plan
At this time Councilmember Petros addressed the Manager requesting the Village and employee
contributions to the Village s health insurance plan
It was the consensus of Council to direct the Manager to obtain the employer and employee
contnbutions towards the health insurance plan
At this time the Manager introduced Mr Robert Hollander Executive Vice President of Brown
& Brown of Flonda Inc
Mr Hollander addressed the Council regarding the property and casualty insurance policy
There was extensive discussion by Council regarding the property and casualty insurance policy
It was the consensus of Council to direct the Manager to obtain a breakdown of the Subscription
and Membership line item
5of10
September 11 2018
Village Clerk
There were no significant budgetary changes to this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the function of communications
It was the consensus of Council to direct the Clerk to obtain a breakdown of the Subscription and
Membership lme item and in addition to providing a list of events attended by the Council thus
far this fiscal year (FY2017 18)
Attorney
There were no sigmficant budgetary changes to this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the current litigation matters for Fiscal
Year 2017 18
It was the consensus of Council to direct the Manager to obtain a breakdown of the year to date
actuals for this operating budget
Debt Service
There were no significant budgetary changes to this operating budget since the Budget
Workshop
It was the consensus of Council to direct the Manager to obtain amortization schedules for all
outstanding debt provide working capital reserve totals for the past five (5) years and lastly to
provide the average collection rate for ad valorem taxes
At this time the Mayor addressed the Council regarding scheduling a park planning charrette
Building
There were no significant budgetary changes to this operating budget smce the Budget
Workshop
There was extensive discussion by Council regarding the building permit fee reserve
It was the consensus of Council to direct the Manager to obtain a budgetary impact analysis of
the building permit fee change
It was the consensus of Council to remove $15 600 from this operating budget for merchant fees
Planning Division
There were no significant budgetary changes to this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the Part Time Plan Reviewer position
6of10
September 11 2018
It was the consensus of Council to direct the Manager to move the cost of the Part Time Planning
Reviewer into the Professional Services line item
There was extensive discussion by Council regarding effectively commumcating with residents
regarding code compliance
Police
There were no significant budgetary changes to this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the increased involvement of Police with
Key Biscayne adolescent behaviors
It was the consensus of Council to direct the Manager to provide the in kind costs for the 2018
tennis tournament
There was extensive discussion by Council regarding the retirement contribution line item
Fire
There were no significant budgetary changes to this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding a funding policy to decrease the unfunded
liability the FY2018 19 fire truck replacement and the reclassification from a Lieutenant to an
Assistant Fire Marshall
Public Works
There were no significant budgetary changes m this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the landscape and the beach maintenance
line items
It was the consensus of Council to increase the beach maintenance line item to $240 000
Parks
There were no significant budgetary changes in this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the Concert Series and the Art Festival line
items
Community Center
There were no significant budgetary changes in this operating budget since the Budget
Workshop
7 of 10
September 11 2018
Athletics
There were no significant budgetary changes in this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the sports eye program
It was the consensus of Council to remove the Adult Softball line item
Special Transportation Fund
There were no significant budgetary changes in this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the on demand and circulator
transportation service
It was the consensus of Council to remove the word FreeBee from the description of the on
demand and circulator line item
Solid Waste Fund
There were no significant budgetary changes in this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the collection rate for the solid waste
enterpnse fund
It was the consensus of Council to direct the Manager to explore alternate collection methods
Stormwater Fund
There were no significant budgetary changes in this operating budget since the Budget
Workshop
There was extensive discussion by Council regarding the design of the stormwater improvements
at the K 8 Community School area
It was the consensus of Council to direct the Manager to provide a cost benefit analysis for the
utilization of stormwater pumps throughout the Village and to add 10% design cost for the
stormwater improvements for the K 8 Community School area
Vice Mayor Caplan made a motion to extend the meeting to 11 10 p m The motion was
seconded by Mayor Lindsay and approved by a 6 0 voice vote The vote was as follows
Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay
voting Yes
At this time Vice Mayor Caplan made a motion to remove the millage resolution from the table
The motion was seconded by Councilmember McCormick and approved by a 6 0 voice vote The
vote was as follows Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan
and Mayor Lindsay voting Yes
8of10
September 11 2018
There was extensive discussion by Council regarding the millage rate
There was extensive discussion by Council regarding the capital projects for the upcoming year
Vice Mayor Caplan made a motion to approve the millage resolution with a 3 250 millage rate
The motion was seconded by Councilmember Moss
The Attorney read into the record that the proposed millage rate for the Village of Key Biscayne
for the fiscal year commencing October 1 2018 through September 30 2019 be and is hereby
fixed at the rate of 3 0 mills which is $3 00 dollars per $1 000 00 of assessed property value
within the Village of Key Biscayne That the rolled forward rate is 3 0196 mills and the proposed
millage rate is 3 0 mills which is 7 63% over the rolled forward rate
Vice Mayor Caplan s motion to approve the millage resolution with a 3 250 millage rate was
approved as amended by a 6 0 roll call vote The vote was as follows Councilmembers de la
Cruz McCoinuck Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes
Vice Mayor Caplan made a motion to extend the meeting to 11 15 p m The motion was
seconded by Councilmember Moss and approved by a 6 0 voice vote The vote was as follows
Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay
voting Yes
The Manager addressed the Council regarding the proposed capital projects for the upcoming
year
Councilmember Moss made a motion to extend the meeting to 11 20 p m The motion was
seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows
Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay
voting Yes
It was the consensus of Council to direct the Manager to fund the proposed capital projects from
the working capital reserve and to plan for borrowing on the larger scale projects
Councilmember Moss made a motion to extend the meeting to 11 25 p m The motion was
seconded by Vice Mayor Caplan and approved by a 6 0 voice vote The vote was as follows
Councilmembers de la Cruz McCormick Moss Petros Vice Mayor Caplan and Mayor Lindsay
voting Yes
At this time Vice Mayor Caplan made motion to approve the budget ordinance on first reading
as amended The motion was seconded by Mayor Lindsay and approved by a 6 0 roll call vote
The vote was as follows Councilmembers de la Cruz Gross McCormick Moss Petros Vice
Mayor Caplan and Mayor Lindsay voting Yes
The Clerk announced the second reading of this ordinance for Tuesday September 25 2018 at
600pm
9 of 10
September 11, 2018
8. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and
events was presented to the Council.
9. ADJOURNMENT: The meeting was adjourned at 11:25 p.m.
Respectfully submitted:
-641
J�finifer Medi a
illage Clerk
Approved this 25th day of September, 2018:
Mayoa kLjrdsay
Mayor
KEY)
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR
HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND,
FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
10 of 10