HomeMy Public PortalAbout10-10-17 - Second Budget Hearing.pdfMINUTES
SECOND BUDGET HEARING
KEY BISCAYNE FLORIDA
TUESDAY OCTOBER 10 2017
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order
by the Mayor at 7 00 p m Present were Councilmembers Luis de la Cruz Gary R Gross
Allison McCormick Brett G Moss Kathleen Petros and Vice Mayor Franklin H Caplan and
Mayor Mayra P Lindsay Also present were Village Manager John C Gilbert Village Clerk
Jennifer Duque and Village Attorney Stephen J Helfivan
2 PLEDGE OF ALLEGIANCE Vice Mayor Caplan led the Pledge of Allegiance
3 MILLAGE RESOLUTION The Clerk read the following resolution by title
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE FLORIDA ADOPTING
THE FINAL MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), SETTING A DATE FOR
A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE, PROVIDING FOR
AN EFFECTIVE DATE
4 ORDINANCES The Clerk read the following ordinance on second reading by title
AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING
THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2017
THROUGH SEPTEMBER 30, 2018 PURSUANT TO FLORIDA STATUTE 200 065
(TRIM BILL), PROVIDING FOR AN EFFECTIVE DATE
October 10 2017
The Attorney announced that the millage rate for the Village of Key Biscayne is fixed at 3 0 mills
which is $3 00 per thousand dollars of assessed property value within the Village of Key
Biscayne That the rolled back rate is 2 8890 mills and the final millage rate is 3 0 mills which is
3 84% over the rolled back rate
Vice Mayor Caplan made a motion to adopt the millage resolution and the ordinance on second
reading The motion was seconded by Councilmember Petros
The Mayor opened public hearing There were no speakers present The Mayor closed the
public hearing
The Manager addressed the Council reportmg that at the First Budget Hearing for FY2017 18
held on Tuesday September 26th 2017 Council reviewed and discussed the followmg operating
budgets Council Manager Clerk Attorney Debt Service Building Zonmg Planning & Public
Works Police Fire and Parks
The following changes were directed by Council for these budgets in the Village Manager s
budget the International Sister City Program line item was eliminated in the Village Manager s
budget the Educational Initiatives line item was increased by $5 000 m the Village Attorneys
budget the Labor Relations tine item was increased by $25 000 in the Village Attorney s budget
the Litigation line item was decreased by $25 000 and in the Planmng Zoning & Code Division
the Executive Code Enforcement Assistant lme item was increased by $2 095
At this time the Acting Finance Director Beatrice Galeano addressed the Council regarding
additional changes to the FY2017 18 the proposed budget reflects updated year to date actuals
the revenues for the Community Center increased to $129 000 the capital outlay items from the
Building Zoning Planning & Public Works department budget were transferred to the
FY2017 18 Capital Improvement Plan totaling $88 713 and $500 000 to operate the Building
Department will be obtained from the accumulated Building Permit Reserve
There was extensive discussion from Council regarding future litigation expenses
At this time the Building Zoning Planning and Pubhc Works Director Sergio Ascunce
addressed the Council regarding the increase to the Building Zoning and Planning budget
Councilmember Moss made a motion to revise the full time Chief Mechanical Inspector to a
part time position and to also maintain and evaluate the existing building permit fee schedule for
a year and revisit at that time The motion was seconded by Vice Mayor Caplan and approved by
a 7 0 voice vote The vote was as follows Councilmembers de la Cruz Gross McCormick
Moss Petros Vice Mayor Caplan and Mayor Lindsay voting Yes
At this time the Mayor allowed for public comments The following residents addressed
the Council Derek Duzoglou 575 Crandon Boulevard and Michelle Estevez 798
Crandon Boulevard
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October 10 2017
The Building Zoning Planning and Public Works Director Sergio Ascunce continued to address
the Council regarding the increase to the Building Zoning Planning Code Divisions and the
Public Works budget
The Manager addressed the Council regarding a request by Council at the first budget heanng to
explain the hierarchy of the Landscape Committee and the Manager also addressed the Council
regarding the completed and ongoing landscaping projects within the Village
At this time the Manager introduced Mr Justin Friedman from E Science Mr Friedman
addressed the Council regarding the Village s landscape assessment
There was extensive discussion from Council regarding the Village s landscape and landscape
maintenance
Chief of Police Charles R Press addressed the Council regarding the Police budget
There was extensive discussion from Council regarding the Police s overtime line item
Parks and Recreation Director Todd Hofferberth addressed the Council regarding the Parks
budget
There was extensive discussion from Council regarding the Parks budget professional services
line item
The Manager addressed the Council regarding a request by Council at the first budget hearing to
provide a list of entities the Village provides funding to
The Key Biscayne Community Foundation Executive Director Melissa McCaughan White
addressed the Council regarding the efforts and programming provided by various non for profit
groups and the Key Biscayne Community Foundation
The budget ordinance as amended was adopted by a 7 0 roll call vote The vote was as follows
Councilmembers de la Cruz Gross McCormick Moss Petros Vice Mayor Caplan and Mayor
Lindsay voting Yes
5 RESOLUTIONS The Clerk read the following resolution by title
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, APPROVING THE 5 YEAR CAPITAL IMPROVEMENTS
PLAN FOR FISCAL YEARS 2018 2022 ATTACHED AS EXHIBIT "A" PROVIDING
FOR VILLAGE MANAGER AUTHORIZATION, AND PROVIDING FOR AN
EFFECTIVE DATE
Mayor Lindsay made a motion to approve the CIP resolution The motion was seconded by
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October 10, 2017
Councilmember de la Cruz.
At this time, the proposed FY2018-2022 Capital Improvement Plan (CIP) was discussed.
The Manager addressed the Council regarding the September 26, 2017 budget hearing, the
department directors reviewed their recommendations for the FY 2017-2018. The attached
proposed CIP includes three (3) new recommended projects for FY 2017 totaling $575,000. The
total amount of funds needed for all proposed projects for FY 2018 is $3,972,324 and will be
entirely funded by the excess revenue over expenditures in the General Fund budget.
A reevaluation of all previous Capital Improvement Projects resulted in a transfer of three (3)
projects into the General Fund budget. In addition, a total of four (4) projects have been
completed -to -date.
There was extensive discussion from Council regarding the proposed FY2018-2022 Capital
Improvement Plan.
Parks and Recreation Director Todd Hofferberth addressed the Council regarding funding for the
improvements and maintenance of playing fields.
It was the consensus of Council to add funding under Recreation and Open Space to restore the
Village Green.
The resolution, as amended, was approved by a 7-0 voice vote. The vote was as follows:
Councilmembers de la Cruz, Gross, McCormick, Moss, Petros, Vice Mayor Caplan and Mayor
Lindsay voting Yes.
The millage resolution was approved by a 7-0 roll call vote. The vote was as follows:
Councilmembers de la Cruz, Gross, McCormick, Moss, Petros, Vice Mayor Caplan and Mayor
Lindsay voting Yes.
6. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and
events was presented to the Council.
7. ADJOURNMENT: The meeting was adjourned at 9:53 p.m.
Respectfully submitted:
J nnifer I 'que, CMC
Village Clerk
Approved this 28`h day of Auvust 2018:
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October 10, 2017
.A/
Mayrd-Lindsay
Mayor
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IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR
HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND,
FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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