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Home My Public Portal AboutComprehensive Water Planning -- 2012-09-10 Minutes 4 •16 U13 lip/i//iii C'��,o�t�', _•a rF'%� Comprehensive Water Planning .d' e'D „_, S ice/ "44�'� Town of Brewster ;. , • . Committee 3 Illl i- c"..‘'4 r�r.�i =� a= 2198 Main Street O _Irnll�II sio. = - Brewster, Massachusetts 02631-1898 (508) 896-3701 x1233 /gpH111 noNll11111\\\\ \\\ FAX (508) 896-8089 Date Approved: 10-22-12 Vote:7-0 TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) Regular Meeting Monday, September 10, 2012 at 4:30 pm Brewster Town Office Building Chairman',Lem Skidmore convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members,Joanne Hughes, Russell Schell,John O'Reilly, Elizabeth Taylor, Dave Bennett and Dan Ryan present. Absent: Buce Evans, Pat Hughes Also Present: Sue Leven, Jim Gallagher, Ben DeRuyter(Finance Committee Liaison) Recording or Taping Notification The Chair read"As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to record this meeting they are required to inform the chair." AGENDA Supporting Documents: 1.Citizen uild o pm 2 091012_A HWG Memo Concept Designs Storm water Retrofits 2.Put t update 091012_B HWG 9-27 draft presentation handout 3.Phase ose Il scope update 4.Phase Ill 091012_C Email and map from Schell,grant application planning update 091012_D pond data spreadsheet,J. Hughes 5.Review draft presentation sentation from HWG,for 9-27-12 Community Meeting. 6.Discuss date for Community Meeting in October. 7.Follow up with Joanne Hughes re:water testing process 8. Discuss drainage channels in MS4 catchment areas with Title V systems vulnerable to increasing water table elevation. (Schell) 9. Review minutes from 7/23/12,7/30/12,Review Action Items 10.Topics the Chair did not reasonably anticipate 1.Citizen: Forum Skidmore acknowledged Ben DeRuyter from the Finance Committee. He has volunteered to be the Liaison to the CWPC. Leven announced she received a call from Paula Miller complaining that a friend's dog has become sick and required IV treatment from drinking water at Cliff Pond in Nickerson State Park. She was concerned that children were playing in the water. Thle committee advised for her to contact DCR. Skidmore stated this in an operational issue for Town departments and he is aware of problems at Cliff Pond. Hughes, J suggested suggesting her friend call the State because it is a { swimmable pond and should be tested. I 2. Build out update Leven gave the committee an update. 24 x 36" color maps are available in the Planning office from HWG. She acknowledged Mark Robinson's comments on the open space and stated there is a possible disconnect of information on the maps, Nelson from HWG is sending questions for Robinson. HWG is still fine tuning the data. Pererria is working on pond maps, smart growth and baseline combined together. Skidmore realizes HWG can only deal with data given to them but part of their job is to make sure the information is accurate. Skidmore is concerned they are getting close to a final report and there are questions regarding the data. Hughes, J and Leven discussed the inaccuracies of the census. There was discussion about the definition of a "unit." Bennett was concerned about the maps and the difference between the yellow and orange areas. CWPC 9-10-12.docx Page 1 of 4 Leven explained the analysis is incomplete but the report is complete. Maps and report are available for review. Census information gives a benchmark. Leven and the committee discussed further. Leven asked the committee to review reports and map and send questions to her for HWG. Leven will check on the data analysis with HWG. Bennett asked for a formal inquiry for the definition of a unit, numbers inside of the lots, and why some lots have outlines and some don't. Leven will forward question to HWG. 3. Phas0 II scope update Leven explained they have storm water designs, pricing on Phase III, and numbers for Pleasant Bay. HWG needs to meet with Dudley at DEP. Leven explained a scope change request from HWG. The request is to re-allocate funds, since the build out Work has been complicated. They suggest not doing the small business storm water workshop and do a printed piece instead. Skidmore was concerned about project management. How important is the storm water workshop? He stated it was part of the public outreach plan. The committee asked for Mark Nelson to explain the change in scope when he comes to review the presentation on 9-24-12. Hughes, J expressed concern about the allocation of funds. 4. Phaseilll planning update Leven provided an update for the committee. Nelson has the committee comments and will develop the basic cost information before the CWPC meets with Finance Committee and Board of Selectmen. BOS 9/24, FinComm 10/3. O'Reilly asked is Sumner is looking to reduce the$200k for CWPC. Leven explained there is a placeholder in the warrant. Leven will know before 9/24. O'Reilly asked about how the HWG scope would change if there was a reduction. Leven explained if there was a reduction requested they would ask HWG to divide up the work. She noted it should not be an issue. 5. Review draft presentation from HWG,for 9-27-12 Community Meeting. The committee reviewed the draft presentation handouts. Both Schell and Hughes, P emailed comments. The committee gave general feedback and suggested edits to Leven. Leven will send the suggestions and edits to HWG. Nelson will review the presentation with the committee 9-24-12. The committee discussed the meeting to be held 9-27-12. The meeting will be at Town Hall at 6:30 pm. It will be recorded. Invites will be sent to the regular lists plus it was suggested to get Ponds and Homeowner's Associations from Nancy Ellis Ice. Leveh will contact Harwich's water committee. Flyers will be posted at the library and Town Hall. O'Reilly suggested a 5 X 7" flyer for the schools to put in the backpacks. Reach a broader audience. It was noted that the Assessor's office has condo association addresses. 6. Discus date for Community Meeting in October The meeting was discussed and proposed for 10-23-12 at Town Hall, 7:00 pm. The main topic will be the final presentation of Phase II. Leven will verify HWG availability. 7. Follow up with Joanne Hughes re:water testing process Spreadsheets from the State were distributed to the committee. Hughes, J provided the committee an update as to why the State is doing bacteria testing. She explained it can be triggered by a pond complaint or ongoing surveillance. Bennett, Schell, Hughes J discussed the testing topic further. Skidmore asked for the results of the study. He is interested in their conclusions and a final report. Hughes, J will follow up. It might be available in October. 8. Dlscu s'drainage channels in MS4 catchment areas with Title V systems vulnerable to increasing water table elevatlor (Schell) Schell presented a summary in support of a storm water grant application (due 10/5) for Mass Bays Research and Planning Grant. CWPC 9-10-12.docx Page 2 of 4 Skidmore referenced Dr. Muramotos's response via email and noted Bersin from DPW is working on storm water projects. He suggested the committee ask Leven if there are available funds to write the grant and to provide a definition of the problem to Bersin. Bennett asked if this request for a grant matches any of the 10% design plans provided by HWG. Skidmore suggested asking Leven for clarification. Schell stated both are storm water related but there is a difference between them. The deadline is 10/5/12 The committee discussed if DPW could manage the project. They considered recommending to Town Administrator. They discussed the open space grant application process with Taylor. They determined it is not the CWPC role. Schell stated this is important to the BOS office from a financial standpoint. Taylor stated HWG probably cannot pursue, outside of the scope of work. Schell made a Motion for the CWPC to recommend to the Town Administrator to pursue the Mass Bays Research and Planning grant for storm water mitigation (see email description), O'Reilly Second, All Aye, Vote 7-0. Schell requested a copy of Dr. Muramoto's response to be submitted with his email and map. 9. Revieinr minutes from 7/23/12,7/30/12, Review Action Items Bennett made a Motion to accept the 7/23/12 minutes as written, Ryan Second, All Aye, Vote 7-0. O'Reilly made a Motion to accept the 7/30/12 minutes as written, Hughes, J Second, All Aye, Vote 7-0. The committee reviewed the action items. See updated list, page#4. 10.Topics the Chair did not reasonably anticipate Bennett asked about final revisions to the build out. Skidmore stated Leven is waiting to hear back from HWG. They asked about a date. Bennett made a Motion to adjourn, Ryan Second, All Aye, Vote 7-0. The meeting ended at 6:05 pm Next Meeting: 9/24/12 @ 4:30 Respectfrlly submitted, 1:1P‘4 It ett,'Clerk Kelly o• e, Senio •epartment Assistant Planning CWPC 9-10-12.docx Page 3 of 4 CWPC Action Items, Post 9-10-12 Meeting Updated 9-12-12 g AC'T'ION I'T'EMS MEE'T'ING COMMENTS ESTIMATED STATUS I)A'I'E, COMPLETION I)A'I'I: it Statu of Bridge Projects: Data Synthesis- GIS/B ild-out, Ponds,Storm water Geo- locati«n orsley Witten Group(HWG) Phase II i Phase II Scope Update 9-10-12 HWG proposing a Discuss 9-24-12 Pending change in scope Community Meeting—Final presentation Phase II 9-10-12 10-23 proposed Pending Phase III top issues to be addressed by HWG 9-10-12 HWG working on Pending cost estimates 10%design on three storm water retro fit projects, 9-10-12 Concept designs Done HWG Walker's Pond received 9-6-12 Breakwater Beach Town Hall RG Data 6ynthesis and GIS-Maps accessible from 9-10-12 Waiting for install Pending web site—Request from Taylor. date for People GIS Build out data review 9-10-12 Maps available, Pending HWG fine tuning data Community Meeting 9-27-12 HWG/Ponds 9-10-12 Committee HWG to review Pending reviewed draft presentation presentation 9-24-12 Questions to include in tax bills about water 1-9-12 Leven discuss TBD Pending usage.Ask HWG for ideas,online form?Etc. with Mark Nelson &Lisa Vitale Cranberry Growers Association Contabt CGA and ask if they might talk to the bog Fall 2011 Leven emailed Leven following up Pending owners and find out when discharging into the Gates-Allen 8-3 ponds—to take samples. Misc: MS4 compliance Update 2011 SEA/HWG September 2012 Pending Bennett asked for reports done by Peter Weiskel 2-27-12 Bennett spoke to Summer 2012 Pending regarding tri town treatment plant Weiskel. Report Bennett will follow due out this up summer Follow up on the ponds testing process 9-10-12 Hughes, J 10-22-12 Pending Hughes,J to request final report from the State 4 CWPC 9-10.12.do x Page 4 of 4