HomeMy Public PortalAbout09-08-15 - First Budget Hearing.tifMINUTES
FIRST BUDGET HEARING
KEY BISCAYNE, FLORIDA
TUESDAY, SEPTEMBER 8, 2015
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by
the Mayor at 7:00 p.m. Present were Councihnembers Luis de la Cruz, Theodore Holloway Michael
E. Kelly, Edward London, James S. Taintor, Vice Mayor Franklin H. Caplan and Mayor Mayra
Lindsay. Also present were Village Manager John C. Gilbert, Village Clerk Conchita H. Alvarez
and Village Attorney Chad Friedman.
2. PLEDGE OF ALLEGIANCE: Mayor Lindsay led the Pledge of Allegiance.
At this time the Mayor requested to ad an item to the agenda under Village Attorney, request for
Executive Session.
3. APPROVAL OF MINUTES: Councilmember Kelly made a motion to approve the minutes
of the August 25, 2015 Regular Council Meeting. The motion was seconded by Vice Mayo Caplan.
Councilmember Taintor brought to the attention of the Clerk that on page 6 of 7 the second motion
by Councilmember Kelly should reflect the 700 block of Woodcrest Road and not North and South
Mashta Drive. The Clerk will make the correction to the minutes.
Vice Mayor Caplan also noted that on page 2 the Congresswoman will co-sponsor the Bill regarding
sea level rise and not sign as it is reflected in the minutes. The Clerk will make the correction to the
minutes.
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The minutes, as amended, were approved by a 7-0 voice vote. The vote was as follows:
Councilmembers de la Cruz, Holloway, Kelly, London, Taintor, Vice Mayor Caplan and Mayor
Lindsay voting Yes.
4. MILLAGE RESOLUTION: The Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE. FLORIDA: ADOPTING THE
PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL
YEAR COMMENCING OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2016 PURSUANT
TO FLORIDA STATUTE 200.065 (TRIM BILL); SETTING A DATE FOR A FINAL
PUBLIC HEARING TO ADOPT THE MILLAGE RATE; PROVIDING FOR AN
Lt CTIVE DATE.
Councilmember Kelly made a motion to approve the resolution. The motion was seconded by
Councilmember Holloway.
Councilmember Kelly made a motion to table the resolution. The motion was seconded by Vice
Mayor Caplan and approved by a 7-0 voice vote. The vote was as follows: Councilmembers de la
Cruz, Holloway, Kelly, London, Taintor, Vice Mayor Caplan and Mayor Lindsay voting Yes.
5. ORDINANCES: The Clerk read the following ordinance on first reading, by title:
AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE
BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2015 THROUGH
SEPTEMBER 30, 2016 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL);
PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Kelly made a motion to adopt the ordinance on first reading. The motion was
seconded by Councilmember Holloway.
The following residents addressed the Council: Michael Davey, 50 Ocean Lane Drive; Betty
Sime Conroy, 785 Crandon Boulevard; Lois Greenberg, 1121 Crandon Boulevard; Gloria
Plaza, 200 Ocean Lane Drive; Allene Nicholson, 769 Allendale Road; Ed Stone, 1121
Crandon Boulevard; Bradley Newsom, 345 Pacific Road and Brett Moss, 731 Crandon
Boulevard.
The attorney addressed the Council regarding the budget process.
At this time the Capital Improvement Plan was discussed by the Manager, Department Directors and
the Council.
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September 8, 2015
The Manager addressed the Council giving an overview of the budget.
In the past, the practice would be to start the 1" Budget Hearing reviewing the proposed budget for
FY2015-16. This year, I would recommend that the Village Council start with the review of the
Capital Improvement Plan (CIP). The formal adoption, by Resolution, for the FY2016-2020 CIP will
remain as an item at the 2"s Budget Hearing on September 21s`, 2015.
It is requested that the Village Council review the attached Proposed Five (5) Year Capital
Improvements Plan (CIP) for FY2016-2020.
During the Budget Workshop (June 16, 2015), the Village Council reviewed and discussed the Five
(5) Year CIP for FY2016-2020 and the Restricted/Committed and Assigned Reserves.
Since the Workshop, the following modifications by Department have been made to the CIP:
Manager: Category: Assigned Reserve: Project Name: Educational Initiatives (Encumbered
Funds) $42,187 was transferred to the General Fund in the Manager's departmental budget therefore,
no longer listed as a CIP Assigned Reserve.
It was the consensus of Council to add $1,130 to the Operating Supplies line item (K-8 Volunteer
Program) in the Manager's budget.
Category: Assigned Reserve: Project Name: Maintenance Reserve- Police/Administration (FY2016
Funds Needed) was decreased by $50,000.
Recreation: Category: Assigned Reserve: Project Name: Calusa Park (Encumbered Funds) was
decreased to reflect a S200.000 project cost thereby showing a new balance of $263,885.
Category: Assigned Reserve: Project Name: Maintenance Reserve- Community Center (FY2016
Funds Needed) was reduced by $50,000.
Category: Assigned Reserve: Project Name: Playing Fields (FY2016 Funds Needed) was decreased
by $200,000.
Category: Assigned Reserve: Project Name: Recreational Facilities (FY2016 Funds Needed) was
reduced by $75,000.
Category: Recreation and Open Space: Project Name: Community Center Expansion (FY2016
Funds Needed) was increased by $600,000.
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September 8, 2015
Fire: Category: Assigned Reserve: Project Name: Maintenance Reserve- Fire Station (FY2016
Funds Needed) was increased by $50,000.
Building, Zoning, Planning and Public Works: Category: Assigned Reserve: Project Name:
Traffic Calming (FY2016 Funds Needed) was reduced by $180,000.
Category: Maintenance; Project Name: Maintenance: Traffic Circles (FY2016 Funds Needed) was
reduced by $200,000.
Category: Maintenance: Project Name: Replacement: Crandon Sprinkler Timers from Battery to
Electric (FY2016 Funds Needed) was decreased by $43,000.
Category: Building. Zoning. Planning and Public Works: Project Name: Beach Renourishment-
Annual Monitoring (FY2016 Funds Needed) was increased by $25,000.
Category: Building. Zoning. Planning and Public Works: Project Name: Crandon Blvd. LED
Flasher at East Heather Dr. (FY2016 Funds Needed) was increased by $35,000.
Category: Building. Zoning. Planning and Public Works Project Name: Curbing on Streets
Surrounding KB K-8 School (FY2016 Funds Needed) project FY2016 Funds Needed decreased by
a total of $50,000 due to the Safe Routes to School grant funding.
As part of our ongoing need to identify existing funding sources (Encumbered Funds) to cover future
project needs in the community, the following projects will be funded by the CIP Assigned Reserve
Master Plan Initiatives (MPI).
Category: Building. Zoning. Planning and Public Works: Project Name: Street Lighting Phase V-
Femwood Road, Westwood Drive, West Heather Drive (Total Project Cost: $810,000).
Category: Recreation and Open Snace: Project Name: 530 Crandon Park Construction (Total
Project Cost: $1,400,000).
The CIP FY2016 deficit of $3,228,534 will be funded entirely by the General Fund -Excess Revenues
over Expenditures at the current millage rate of 3.0.
The following Capital projects set as priorities (not in any particular order) for FY2015-2017 by
Council do not have an identified funding source: 1.) Virginia Key Playing Fields; 2.) Renovations
to the Library; 3.) Purchase and Development of the Police Parking Lot; 4.) Burying of the Power
Lines; 5.) Purchase of Land and 6.) Beach Club.
There was extensive discussion from council regarding the CIP.
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September 8, 2015
Chief of Police Charles Press addressed the Council regarding the purchase of body cameras
for the Police Department. It was the consensus of Council that the purchase of the body
cameras will be done with confiscated funds and the annual maintenance will come from the
Police Department's Budget.
Director of Building, Zoning and Planning addressed the Council regarding the Beach Park
maintenance.
It was the consensus of Council to re -design the pavilion at the Beach Park to a smaller foot print.
It was also the consensus of Council to direct staff to come back for the Second Budget Hearing with
a more accurate amount.
Director Kurlancheek also addressed the Council regarding the new software for permitting
in the BZP Department which is not working properly.
Chief of Fire Rescue Eric Lang addressed the Council regarding the CIP Budget for the Fire
Department.
Director Kurlancheek addressed the Council regarding the street lighting program.
Todd Hofferberth, Park and Recreation Director addressed the Council regarding the CIP
projects for this Department.
Lourdes Abadin, Financial Advisor for the Village with Estrada Hinojosa addressed the
Council regarding the Debt Service.
It was the consensus of Council to add $2 million towards the purchase and development of the
Police Parking Lot; add $93,000 for the planning phase of burying of the Power Lines and $50,000
for legal process of the easement; transfer $700,000 from the Land Acquisition/Open Space Trust-
Restricted/Committed Reserve towards the acquisition of the Beach Club; add $50,000 for separated
bike lanes to the BZP and Public Works CIP line item and add $25,000 for a parking space traffic
study.
The goal of the proposed budget for FY2015-16, as in previous years, is to support the level of
services the Village provides to its residents and visitors while minimizing and/or reducing
expenditures.
Property Values for FY2015-16 increased approximately 15.29% ($1,024,091,295). Last year the
Village experienced an increase of 8.871% ($545,754,200). At the July 7`", 2015 Village Council
Meeting, the Council preliminarily set the Village millage rate at 3.0. The proposed budget maintains
the same millage rate of 3.0.
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Budgetary figures (where applicable) have been updated since the June Budget Workshop to include
current information from the State shared revenues, as well as, the ongoing review and needs of
Departmental line item budgets that continued throughout the summer.
The Cost Of Living Adjustment (COLA) for the proposed FY16 Budget is based on the Consumer
Price Index (CPI) for all urban consumers for the Miami/Ft. Lauderdale area (all items indexed)
published by the Department of Labor Bureau of Labor Statistics for the twelve (12) month change
from April 2014 to April 2015 and is being reflected as a 0.5% COLA for all eligible employees.
Some assumptions included within this budget are: 1.) Insurance, Property and Liability premium
costs remain the same for the proposed budget based upon the recommendation from our
Commercial Insurance Broker, Brown & Brown; 2.) Workers Compensation premium costs reflect
an estimated 3.68% increase based upon the recommendation from our Commercial Insurance
Broker, Brown & Brown; 3.) Life, Health and Disability Insurance premium costs reflect an
estimated 4.7% increase based upon a recommendation from our Health Insurance Broker of Record
Services, National Marketing Group; 4.) Police Officers, Sergeants and Lieutenants- COLA based
on CPI at 0.5%; Step of 5% for eligible personnel; Shift Differential of 3% reflecting existing labor
contract obligations; 5.) Fire Department- COLA based on CPI at 0.5%; Step of 5% for eligible
personnel; Life, Health, Disability Insurance and Pension Retirement Contribution costs reflect the
existing labor contract obligations; 6.) Cost Sharing for certain Public Works Division employee's
salary is pro -rated from the Stormwater Enterprise Fund and from the Building, Zoning and Planning
Department- as in previous years; 7.) General Employees- COLA based on CPI at 0.5%; merit of
up to 4% for eligible personnel reflecting existing labor contract obligations; 8.) All exempt
employees- COLA based on CPI at 0.5%; Step of 5% for eligible personnel and 9.) Solid Waste
Enterprise Fund costs reflects an estimated increase in the annual residential solid waste fee which
was formally acted upon by Council at the August 25th Council Meeting.
Budget Highlights are as follows'
Revenues. Revenues were adjusted to reflect updated information from the State of Florida and
Village revenue generating activities.
Expenditures. Total expenditures are increasing by $500,561 or 1.85%.
Village Council. The significant budgetary change to this operating budget since the Budget
Workshop is the addition of a Public Relations line item for a total of $96,000. It was the consensus
of Council to decrease this line item to $48,000.
Village Manager. The significant budgetary changes in this operating budget since the Budget
Workshop is the addition of one (1) Full -Time position for a Receptionist at $35,000 plus benefits
and a position reclassification from an Administrative Services Manager to a
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Procurement/Sustainability Director. Also, a newly created line item for the Key Biscayne
Community Foundation totaling $125,000 was added by Council action at the September 1s`, 2015
Council Meeting. There are no other significant changes to this budget.
Village Clerk. No significant budgetary changes to this budget. Councihnember London proposed
to decrease the legal advertising line item in the Clerk's office to $35,000. There was no objection
to the change.
Village Attorney. The four (4) significant changes in this operating budget are as follows: 1.) An
increase to the Legal Counsel -General Services line item by $50,000; 2.) An increase to the Legal
Counsel -Litigation Outside Counsel line item by $250,000; 3.) A decrease to the Legal Counsel -
Land Development line item by $75,000 and 4.) A decrease to the Legal Counsel -Labor Relations
line item by $50,000.
The Village Attorney addressed the Council regarding the Attorney's budget.
Debt Service. Overall the Debt Service costs have been increased by $348,886 or 10%, due to the
Principal payment to the School Improvement Bond #2.
Building. Zoning & Planning. There are no significant changes to this operating budget.
Police. The significant budgetary change in this operating budget since the Budget Workshop is due
to an increase in overtime by an additional $20,000. There are no other significant budgetary
changes to this budget.
Chief Press addressed the Council regarding the budget for the Police Department.
Fire. The significant budgetary change in this operating budget since the Budget Workshop is the
conversion of a Part -Time Community Outreach Liaison position into a Full -Time position.
Public Works. No significant budgetary changes were made to this operating budget.
Parks. The main significant budgetary change in this operating budget since the Budget Workshop
is an increase to the Repair & Maintenance -Fields line item by $68,090.
There are no other significant budgetary changes to this operating budget.
Community Center. No significant budgetary changes were made to this operating budgets.
Expenses are $221,614 over the projected revenues for this particular Division.
Athletics. No significant budgetary changes were made to this operating budget.
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As another budget that has revenue producing activities, it may appear that the proposed budget of
$654,071 is the total fiscal impact to the General Fund budget, but in fact, this is offset by projected
revenues of $437,025.
The Manager again, is recommending for the FY2016 Budget Hearing process is to discuss the CIP
during the 131 Budget Hearing and to discuss the proposed operating budgets at the°2 Budget
Hearing.
The Manager has directed Department Director's to make themselves available at the request of the
Council to discuss any questions, thoughts or concems the Council may have in an effort to make
the Budget Hearings more efficient and effective.
Councilmember London made a motion to extend the meeting to 11:10 p.m. The motion was
seconded by Councilmember Holloway and was approved by a 5-2 voice vote. The vote was as
follows: Councilmembers de la Cruz, Holloway, London and Mayor Lindsay voting Yes.
Councilmembers Kelly and Taintor voting No.
Councilnmember London made a motion to table the ordinance until after the adoption of the millage
rate resolution. The motion was seconded by Vice Mayor Caplan and approved by a 7-0 voice vote.
The vote was as follows: Councilmembers de la Cruz, Holloway, Kelly, London, Taintor, Vice
Mayor Caplan and Mayor Lindsay voting Yes.
Councilmember Kelly made a motion to remove the millage resolution from the table. The motion
was seconded by Councilmember Holloway and approved by a 7-0 voice vote. The vote was as
follows: Councilmembers de la Cruz, Holloway, Kelly, London, Taintor, Vice Mayor Caplan and
Mayor Lindsay voting Yes.
Councilmember London made an amending motion to lower the millage rate to 2.8 mills. The
motion was seconded by Councilmember Kelly and approved by a 4-3 roll call vote. The vote was
as follows: Councilmembers Holloway, Kelly, London and Taintor voting Yes. Councilmember de
la Cruz, Vice Mayor Caplan and Mayor Lindsay voting No.
The Clerk read into the record that the proposed millage rate for the Village of Key Biscayne for the
fiscal year commencing October 1, 2015 through September 30, 2016, be and is hereby fixed at the
rate of 2.8 mills which is $2.80 dollars per $1,000.00 of assessed property value within the Village
of Key Biscayne. That the rolled -back rate is 2.781 mills and the proposed millage rate is 2.8 mills
which is 0.68% over the rolled -back rate.
The ordinance, as amended, was approved by a 7-0 roll call vote. The vote was as follows:
Councilmembers de la Cruz, Holloway, Kelly, London, Taintor, Vice Mayor Caplan and Mayor
Lindsay voting Yes.
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September 8, 2015
The Clerk announced the second reading of this ordinance for Monday, September 21, 2015.
6. RESOLUTIONS: There were no resolutions considered by Council.
At this time the Attorney requested an Executive Session regarding pending litigation with the City
of Miami and NMMA. The Clerk will canvass the Council to set a date for the Executive Session.
7. SCHEDULE OF FUTURE MEETINGS AND EVENTS: A schedule of future meetings
and events was presented to the Council.
8. ADJOURNMENT: The meeting was adjourned at 11:10 p.m.
Respe
lly submitted:
A . 0.0err
Conchita H. Alvarez, MMC
Village Clerk
Approved this 28th day of September, 2015:
1,‘ A "
May ena Lindsay
Mayor /
IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL
WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT
PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE BASED.
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