HomeMy Public PortalAbout09-28-15 - Continuation od Second Budget Hearing.tifMINUTES
CONTINUATION OF SECOND BUDGET HEARING
KEY BISCAYNE, FLORIDA
FROM MONDAY, SEPTEMBER 21, 2015
TO MONDAY, SEPTEMBER 28, 2015
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by
the Mayor at 6:00 p.m. Present were Councilmembers Luis de la Cruz, Theodore Holloway (by
phone), Michael E. Kelly (arrived at 6:10 p.m.), Edward London (arrived at 6:20 p.m.), James S.
Taintor, Vice Mayor Franklin H. Caplan and Mayor Mayra P. Lindsay. Also present were Village
Manager John C. Gilbert, Village Clerk Conchita H. Alvarez and Village Attorney Stephen J.
Helfman.
2. PLEDGE OF ALLEGIANCE: Councilmember de la Cruz led the Pledge of Allegiance.
3. APPROVAL OF MINUTES: Vice Mayor Caplan made a motion to approve the minutes
of the September 1, 2015 Regular Council Meeting. The motion was seconded by Councilmember
de la Cruz and approved by a 4-0 voice vote. The vote was as follows: Councilmembers de la Cruz,
Taintor, Vice Mayor Caplan and Mayor Lindsay voting Yes.
Vice Mayor Caplan made a motion to approve the minutes of the September 8, 2015 First Budget
Hearing, as amended. The motion was seconded by Councilmember de la Cruz and approved by a
4-0 voice vote. The vote was as follows: Councilmembers de la Cruz, Taintor, Vice Mayor Caplan
and Mayor Lindsay voting Yes.
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September 28, 2015
4. MILLAGE RESOLUTION: The Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE
FINAL MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL
YEAR COMMENCING OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2016 PURSUANT
TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE
DATE.
Vice Mayor Caplan made a motion to approve the resolution. The motion was seconded by
Councilmember de la Cruz.
The Attorney addressed the Council regarding the budget process proposing to hear the millage, the
budget and CIP all together.
The Mayor requested to discuss and take action on the millage, the budget and CIP at a time certain
of 10:30 p.m.
5. ORDINANCES: There were no ordinances on first reading considered by Council.
The Clerk read the following ordinance on second reading, by title:
AN ORDINANCE OF THE VILLAGE OF KEY FLORIDA; BISCAYNE, ADOPTING THE
BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2015 THROUGH
SEPTEMBER 30, 2016 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL);
PROVIDING FOR AN EFFECTIVE DATE.
Vice Mayor Caplan made a motion to adopt the ordinance on second reading. The motion was
seconded by Councilmember de la Cruz.
The Attomey read into the record that the final millage rate is 3.0 mills which is $3.00 dollars per
thousand dollars of assessed property value within the Village of Key Biscayne. That the rolled -back
rate is 2.781 mills and the final millage rate is 3.0 mills which is 7.87% over the rolled -back rate.
The Mayor opened the public hearing. Kristen Guess, 425 Grapetree Drive; Kelly Lambert,
385 West Heather Drive; Julie Dick, 151 Crandon Boulevard; Robert Knecht, 1121 Crandon
Boulevard; Alan Fein, 525 Allendale Road; Allison McCormick, 245 Glenridge Road; Brett
Moss, 731 Crandon Boulevard; Kate Asturias, 650 Ocean Drive; Bradley Newsom, 345
Pacific Road; Betty Sime Conroy, 785 Crandon Boulevard and Lois Greenberg, 1121
Crandon Boulevard addressed the Council. The Mayor closed the public hearing.
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September 28, 2015
The Manager addressed the Council regarding the proposed budget for FY2015-16. During the First
Budget Hearing the Council reviewed and discussed the following operating budgets: Council,
Manager, Clerk, Attorney, Debt Service and Building, Zoning and Planning.
The following are changes that have been made to the FY2015-16 Budget since the First Budget
Hearing on September 8th. 1.) In the Council's budget the Public Relations line item was reduced
by $48,000; 2.) In the Council's budget the Youth and Community line item was reduced by $6,000;
3.) In the Manager's budget the Operating Supplies (K-8 Volunteer Program) line item was
increased by $1,130 and in the Clerk' budget the Other Current Charges -Legal Advertising line item
was reduced by $15,000.
The proposed Excess (Revenues)/Expenditures in the amount of $3,968,334 only takes into
consideration the operational budgets reviewed during the First Budget Hearing. The Manager is
recommending that the Council complete the review of the remaining operational budgets and
thereafter, recommend transferring the Excess (Revenues)/Expenditures into the Capital
Improvement Fund to fund the FY 2016 Capital Improvement Plan.
Chief of Police Charles Press addressed the Council regarding the Police Department's Budget.
There was extensive discussion from Council regarding the Police Department's Budget.
Deputy Chief of Fire Rescue Michael Haring addressed the Council regarding the Fire Department
Budget.
Councilmember London made a motion to eliminate the full time Community Outreach Liaison
person in the Fire Department. The motion was seconded by Mayor Lindsay and failed by a 2-4 roll
call vote. Councilmember London and Mayor Lindsay voting Yes. Councilmembers de la Cruz,
Kelly, Taintor and Vice Mayor Caplan voting No.
There was extensive discussion from Council regarding the Fire Department's Budget.
Councilmember London made a motion to make the Community Outreach Liaison person in the Fire
Department a part-time position. The motion was seconded by Councilmember Taintor and
approved by a 5-1 roll call vote. The vote was as follows: Councilmembers de la Cruz, Kelly,
London, Taintor and Mayor Lindsay voting Yes. Vice Mayor Caplan voting No.
Building, Zoning and Planning Department and Public Works Director Jud Kurlancheek addressed
the Council regarding the Public Works Department budget; Parks and Recreation Director Todd
Hofferberth addressed the Council regarding the Parks, Community Center and the Athletic Division
Budgets.
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September 28, 2015
There was extensive discussion from Council regarding the BZP, Public Works and Community
Center, Parks and Recreation Budgets.
Vice Mayor Caplan made a motion to reduce the Professional Services -Consultant in the Parks
Budget from $75,000 to $50,000. The motion was seconded by Councilmember Taintor and
approved by a 5-1 roll call vote. The vote was as follows: Councilmembers de la Cruz, Kelly,
Taintor, Vice Mayor Caplan and Mayor Lindsay voting Yes. Councilmember London voting No.
Vice Mayor Caplan made a motion to increase the Revenue line item in the Community Center to
$2.4. The motion was seconded by Councilmember Kelly and approved by a 6-0 roll call vote. The
vote was as follows: Councilmembers de la Cruz, Kelly, London, Taintor, Vice Mayor Caplan and
Mayor Lindsay voting Yes.
At this time the Mayor announced that informally the Village has been informed that the Federal
Government has granted the Village $887,000 to fund the Safe Route to School Program.
It was the consensus of Council to reduce the Capital Outlay -Equipment in the Council's Budget to
$2,500.
Vice Mayor Caplan made a motion to reduce the Receptionist line item in the Manager's Budget to
$22,500. The motion was seconded by Councilmember London and approved by a 6-0 voice vote.
The vote was as follows: Councilmembers de la Cruz, Kelly, London, Taintor, Vice Mayor Caplan
and Mayor Lindsay voting Yes.
The Manager addressed the Council regarding the Procurement/Sustainability Director. There was
extensive discussion from Council regarding this position.
Vice Mayor Caplan made a motion to increase the Grants -Educational Initiatives from $42,000 to
$60,000. The motion was seconded by Councilmember Kelly and approved by a 6-0 voice vote.
The vote was as follows: Councilmembers de la Cruz, Kelly, London, Taintor, Vice Mayor Caplan
and Mayor Lindsay voting Yes.
The Attorney addressed the Council regarding the Attorney's Budget.
Lourdes Abadin, with Estrada Hinojosa, Financial Consultant for the Village addressed the
Council regarding the Debt Cap.
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September 28, 2015
6. RESOLUTIONS: The Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA, APPROVING THE 5 YEAR CAPITAL IMPROVEMENTS PLAN FOR FISCAL
YEARS 2016-2020 ATTACHED AS EXHIBIT "A;" PROVIDING FOR VILLAGE
MANAGER AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Kelly made a motion to approve the resolution. The motion was seconded by Vice
Mayor Caplan.
The Manager addressed the Council reporting that during the First Budget Hearing on September
8, 2015, the Village Council, by consensus, authorized the Manager and Staff to make modifications
to the Five. (5) Year Capital Improvement Plan (CIP), the Restricted/Committed Reserves and the
Assigned Reserves.
Towards this effort the following modifications are being recommended by Staff: 1.) Category:
Assigned Reserve; Reserve: Calusa Park (Encumbered Funds) $239,606 was transferred to the
Restricted/Committed Reserve -Working Capital in order to fund the funds needed for the FY2016
CIP. 2.) Category: Assigned Reserve; Reserve: Playing Fields (Encumbered Funds ) $218,364 was
transferred to the Restricted/Committed Reserve -Working Capital in order to fund the funds needed
for the FY2016 CIP and 3.) Category: Capital Improvement Plan -Recreation and Open Space;
Project Name: Village Recreation Bus (Encumbered Funds) $82,644 was transferred to the
Restricted/Committed Reserve -Working Capital in order to fund the funds needed for the FY2016
CIP.
The following new projects and funding amounts were added at Council direction: 1.) Category
Assigned Reserve: Project Name: Beach Club. A total of $700,000 was transferred from the Land
Acquisition/Open Space Land Trust-Restricted/Committed Reserve in order to fund this project; 2.)
Category: Assigned Reserve: Project Name: Burying Powerlines ($150,000); 3.) Category: Assigned
Reserve: Project Name: Village Hall Parking Lot Purchase ($2,000,000); 4.) Category: Capital
Improvement Plan -Building, Zoning, Planning and Public Works. Project Name: Beach Park -
Planning and Conceptual Design ($50,000); 5.) Category: Capital Improvement Plan -Building,
Zoning, Planning and Public Works. Project Name: Library -Planning and Conceptual Design
($35,000); 6.) Category: Capital Improvement Plan -Building, Zoning, Planning and Public Works.
Project Name: Civic Center Parking Study. A total of $21,000 was transferred from the Master Plan
Initiatives -Assigned Reserve in order to fund this project and 7.) Category: Capital Improvement
Plan -Building, Zoning, Planning and Public Works. Project Name: Separated Bike Lane Study
($20,000) .
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September 28, 2015
The capital needs for FY2016 total $4,957,534 and will be funded partially by the General Fund -
Excess Revenues over Expenditures -$3,968,334 and the remaining balance of $989,200 will be
obtained by the Working Capital -Restricted Committed Reserve.
Vice Mayor Caplan made a motion to allow Councilmember Holloway to participate in the budget
discussion via telephone. The motion was seconded by Councilmember de la Cruz and approved
by a 5-1 roll call vote. The vote was as follows: Councilmembers de la Cruz, London, Taintor, Vice
Mayor Caplan and Mayor Lindsay voting Yes. Councilmember Kelly voting No.
Councilmember Taintor made a motion to move $90,000 from the Labor Negotiations line item to
Working Capital. The motion was seconded by Councilmember Kelly and failed by a 3-4 roll call
vote. The vote was as follows: Councilmembers Kelly, London and Taintor voting Yes.
Councilmembers de la Cruz, Holloway, Vice Mayor Caplan and Mayor Lindsay voting No.
Councilmember Taintor made a motion to remove the GPS and Body Cameras for the Police
Department and pay these with forfeiture funds. The motion was seconded by Councilmember
London and approved by a 4-3 roll call vote. The vote was as follows: Councilmembers Kelly,
London, Taintor and Mayor Lindsay voting Yes. Councilmembers de la Cruz, Holloway and Vice
Mayor Caplan voting No.
Councilmember Taintor made a motion to remove the Fire Station Ventilation System from the CIP.
The motion was seconded by Councilmember London and failed by a 2-5 roll call vote. The vote
was as follows: Councilmembers London and Taintor voting Yes. Councilmembers de la Cruz,
Holloway, Kelly, Vice Mayor Caplan and Mayor Lindsay voting No.
Councilmember Taintor made a motion to eliminate the Library Planning and Conceptual design line
item from the CIP. The motion was seconded by Councilmember London and failed by a 2-5 roll
call vote. The vote was as follows: The vote was as follows: Councilmembers London and Taintor
voting Yes. Councilmembers de la Cruz, Holloway, Kelly, Vice Mayor Caplan and Mayor Lindsay
voting No.
There was extensive discussion from Council regarding the purchase of the Police Parking lot.
Councilmember Taintor made a motion to reduce the purchase of the Police Parking lot line item
from $2 million to $350,000. The motion was seconded by Councilmember London and failed by
a 3-4 roll call vote. The vote was as follows: Councilmembers Kelly, London and Taintor voting
Yes. Councilmembers de la Cruz, Holloway, Vice Mayor Caplan and Mayor Lindsay voting No.
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September 28, 2015
Mayor Lindsay made a motion to reduce the purchase of the Police Parking lot line item from $2
million to $1.5 million. The motion was seconded by Councilmember Kelly and approved by a 6-1
roll call vote. The vote was as follows: Councilmembers de la Cruz, Holloway, Kelly, London,
Taintor and Mayor Lindsay voting Yes. Vice Mayor Caplan voting No.
Councilmember de la Cruz made a motion to place the $700,000 for purchase of the Beach Club
back into the Land Trust Fund. The motion was seconded by Vice Mayor Caplan and approved by
7-0 roll call vote. The vote was as follows: Councilmembers de la Cruz, Holloway, Kelly, London,
Taintor, Vice Mayor Caplan and Mayor Lindsay voting Yes.
The Attorney addressed the Council regarding the purchase of the Beach Club.
The Attorney addressed the Council explaining how the millage is calculated pursuant to the
Statutes.
Vice Mayor Caplan made a motion to add $250,000 to the Recreation and Open Space CIP for the
Presbyterian playing fields. The motion was seconded by Councilmember de la Cruz and approved
by a 4-3 roll call vote. The vote was as follows: Councilmembers de la Cruz, Holloway, Vice Mayor
Caplan and Mayor Lindsay voting Yes. Councilmembers Kelly, London and Taintor voting No.
Vice Mayor Caplan made a motion to add $100,000 to the Information Technology CIP for purchase
of software for the Community Center. The motion was seconded by Councilmember Kelly and
approved by a 6-1 roll call vote. The vote was as follows: Councilmembers de la Cruz, Holloway,
Kelly, Taintor, Vice Mayor Caplan and Mayor Lindsay voting Yes. Councilmember London voting
No.
Vice Mayor Caplan made a motion to extend the meeting to 11:05 p.m. The motion was seconded
by Councilmember de la Cruz and unanimously approved.
Finance Director Vivian Parks and the Attorney addressed the Council regarding the Budget.
Vice Mayor Caplan made a motion to transfer $512,000 from the Working Capital Reserve to fund
the CIP. The motion was seconded by Councilmember de la Cruz and approved by a 4-3 roll call
vote. The vote was as follows: Councilmembers de la Cruz, Holloway, Vice Mayor Caplan and
Mayor Lindsay voting Yes. Councilmembers Kelly, London and Taintor voting No.
Councilmember Kelly made a motion to extend the meeting to 11:10 p.m. The motion was seconded
by Councilmember Taintor and unanimously approved.
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September 28, 2015
The Clerk announced that the final millage rate is 3.0 mills which is $3.00 dollars per thousand
dollars of assessed property value within the Village of Key Biscayne. That the rolled -back rate is
2.781 mills and the final millage rate is 3.0 mills which is 7.87% over the rolled -back rate.
Vice Mayor Caplan made a motion to recess this meeting. The motion died for lack of a second.
Councilmember Kelly made a motion to extend the meeting to 11:15 p.m. The motion was seconded
by Councilmember London unanimously approved.
The motion to approve the resolution adopting the final millage rate for fiscal year commencing
October 1, 2015 through September 30, 2016 was approved by a 5-2 roll call vote. The vote was as
follows: Councilmembers de la Cruz, Holloway, Kelly, Vice Mayor Caplan and Mayor Lindsay
voting Yes. Councilmembers London and Taintor voting No.
The motion to approve the resolution approving the Five Year Capital Improvement Plan, as
amended, was approved by a 5-2 roll call vote. The vote was as follows: Councilmembers de la
Cruz, Holloway, Kelly, Vice Mayor Caplan and Mayor Lindsay voting Yes. Councilmembers
London and Taintor voting No.
The motion to adopt the budget ordinance on second reading, as amended, was approved by a 5-2
roll call vote. The vote was as follows: Councilmembers de la Cruz, Holloway, Kelly, Vice Mayor
Caplan and Mayor Lindsay voting Yes. Councilmembers London and Taintor voting No.
Mayor Lindsay announced that a Special Council Meeting will take place on Thursday, October 8,
2015 at 6:00 p.m. regarding the Marine Stadium. The Clerk will canvass the Council to make sure
we have a quorum.
7. PENDING BUSINESS/PENDING LITIGATION: A list of pending business/pending
litigation was presented to the Council.
8. SCHEDULE OF FUTURE MEETINGS AND EVENTS: A schedule of future meetings
and events was presented to the Council.
9. ADJOURNMENT: The meeting was adjoumed at 11:20 p.m.
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September 28, 2015
Respectfully submitted:
'onchita H. Alvarez, MMC
Village Clerk
Approved this 13th day of October, 2015:
Mayra a tndsayay
Mayor
IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL
WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT
PERSON WIL! NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH
THE APPEAL IS TO BE BASED.
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