HomeMy Public PortalAbout06-17-14 - Budget Worshop.tifMINUTES
BUDGET WORKSHOP
KEY BISCAYNE, FLORIDA
TUESDAY, JUNE 17, 2014
COUNCIL CHAMBER
560 CRANDON BOULEVARD
The meeting was called to order by the Mayor at 7:36 p.m. Present were Councilmembers, Theodore
Holloway, Michael E. Kelly, Mayra Lindsay, Edward London, James S. Taintor, Vice Mayor
Michael W. Davey and Mayor Franklin H. Caplan. Also present were Village Manager John C.
Gilbert, Village Clerk Conchita H. Alvarez and Village Attorney Chad Friedman.
The Mayor addressed the Council welcoming the public to the Budget Workshop.
The Manager addressed the Council giving a brief introduction to the budget presentation.
The following staff was also present: Chief of Staff/Deputy Clerk Jennifer Duque, Director
of Building, Zoning and Planning Jud Kurlancheek, Director of Parks and Recreation Todd
Hofferberth, Chief of Police Charles Press, Deputy Police Chief Jason Younes, Chief of Fire
Rescue Eric Lang, IT Administrator Michael Fleming and Finance Director Vivian Parks.
The following residents addressed the Council: Derek Duzoglou, 785 Glenridge Road; Cecile
Sanchez, 260 Cypress Drive; Don Ellisbur, 177 Ocean Lane Drive; Rafa Erhardt, 881 Ocean
Drive, on behalf of the 4th of July Committee; Melissa White, with the KB Community
Foundation; Ed Stone, 1121 Crandon Boulevard; Ricki Braswell and Kathye Susnjer, on
behalf of the Key Biscayne Chamber of Commerce.
The Manager reported that the preliminary roll assessment provided by the Miami -Dade County
Property Appraiser's Office reflects an increase in our property values of 8.844%. At a 3.0 Millage
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Rate, this would generate approximately an additional $1,550,676. Last year we had an increase of
4.63%. Due to a decrease in Millage Rate from 3.2 to 3.0, property tax revenues decreased by
$34,118.
The Manager also reported that the State of Florida will be providing their projection for the State
Shared Revenues at the end of June (not available at the time of creating the agenda).
The Cost Of Living Adjustment (COLA) for the proposed FY15 budget is based on the Consumer
Price Index (CPI) for all urban consumers for the Miami/Ft. Lauderdale area (all items indexed)
published by the Department of Labor Bureau of Labor Statistics for twelve (12) month change from
April 2013 to April 2014 and is being recommended at 2.5% for eligible employees.
The Manager also presented to the Council the departmental budgets along with the worksheets
detailing the expenses on the summary sheet.
Some assumptions included within this budget are: 1.) Insurance, Property and Liability costs reflect
an estimated 5% increase upon a recommendation from our Commercial Insurance Broker, Brown
& Brown; 2.) Workers Compensation premium costs reflect an estimated 21.4% increase; upon a
recommendation from our Commercial Insurance Broker, Brown & Brown; 3.) Life. Health and
Disability Insurance premium costs reflect an estimated 24% increase; upon a recommendation from
our Health Insurance Broker of Record Services, National Marketing Group; 4.) Police Officers,
Sergeants and Lieutenants - COLA based on CPI at 2.5%; Step of 5% for eligible personnel; Shift
Differential of 3% reflecting existing labor contract obligations; 5.) Fire Department - COLA based
on CPI at 2.5%; Step of 5% for eligible personnel; Life, Health, Disability Insurance and Pension
Retirement Contribution costs reflect the newly ratified labor contract obligations; 6) Cost Sharing
for certain Public Works Division employee's salary is pro -rated from the Stormwater Enterprise
Fund and from the Building, Zoning and Planning Department (see Public Works Division Regular
Salary Budget Worksheet for the individual percentage breakdown); 7.) General Employees - Merit
of up to 4% for eligible personnel reflecting labor contract obligations; 8.) All (non-union) exempt
employees - COLA based on CPI at 2.5%; Step of 5% for eligible personnel.
The Village will continue negotiations with the Police Officers, Sergeants and Lieutenants and
General Employees; thereby possibly changing the figures for the September Budget Hearings.
At the July 1st, 2014 Village Council Meeting the Council will preliminarily set our millage rate.
Upon further deliberations and community input, we will continue to prepare the proposed budget
for our September Budget Hearings.
The goal for this budget, as in the previous years, is to enhance services while still maintaining a cost
effective operational budget.
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Position reclassifications and additions within the Depaitniental Budgets, which may include
additions to the table of organization or professional services, are as follows:
Manager's Office - Special Projects Coordinator reclassified to Administrative
Services Manager
Manager's Office - Part -Time I.T. Assistant position status changed to Full -Time I.T.
Assistant
Building, Zoning and Planning - Permit Clerk/Receptionist position reclassified to
Administrative Assistant to the Public Works Division
Public Works Division - Special Projects Coordinator position reclassified to Senior
Executive Assistant
Fire Rescue Department - Addition of a Part -Time Administrative Assistant position
Fire Rescue Department - Promoted one (1) Fire Lieutenant position to the Fire
Captain position
Police Department - Executive Administrative Assistant position reclassified to
Senior Executive Assistant
Police Department - Special Projects Coordinator position reclassified to
Administrative Services Manager
As in the FY2014 Budget, the costs for the Departmental Self -Assessment process for Public Works
Division, Building, Zoning and Planning Department and Parks and Recreation Department are
included in their Departmental Budgets.
Robert Hollander with Brown & Brown addressed the Council regarding Workers
Compensation Insurance premiums and Michelle Gonzalez with National Marketing Group
addressed the Council regarding Life, Health and Disability Insurance premiums.
The Manager addressed the Council regarding the General Fund Revenues, the Council and the
Administration Budgets and the Debt Service; the Clerk addressed the Council regarding the Clerk's
Budget; the Attorney addressed the Council regarding the Attorney's Budget. The Manager made
a recommendation in the Council's Budget to change the name of the Youth Council line item to
Youth Enrichment Programs.
There was extensive discussion from Council regarding the non-compliance of the required
Quarterly Reports from the different organizations that the Village funds.
Lourdes Abadin, with Estrada Hinojosa, Financial Advisor for the Village addressed the
Council regarding the Debt Service.
Mayor Caplan excused himself from the meeting at 10:10 p.m.
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June 17, 2014
Director Kurlancheek addressed the Council regarding the Building, Zoning and Planning
Department Budget and the Public Works Department Budget; Chief Lang addressed the Council
regarding the Fire Rescue Department Budget; Director Hofferberth addressed the Council regarding
the Parks and Recreation Department Budget, the Community Center Budget and the Athletics
Division Budget and Chief Press addressed the Council regarding the Police Department Budget.
There was extensive discussion from Council regarding the maintenance of our beach.
There was extensive discussion from Council regarding the Senior fees for the Community Center
and the sports programs.
Councilmember Taintor asked Chief Press for the possibility of acquiring a second boat to improve
our enforcement on the water. Chief Press addressed the Council explaining that it will take the
hiring of two new police officers and that he will bring a proposal to Council at the First Budget
Hearing.
Vice Mayor Davey made a motion to extend the meeting to 11:30 p.m. The motion was seconded
by Councilmember Lindsay and approved by a 6-0 voice vote. The vote was as follows:
Councilmembers Holloway, Kelly, Lindsay, London, Taintor and Vice Mayor Davey voting Yes.
It was consensus of Council to hear the remainder of the Budget Workshop at their next Zoning
Meeting on June 24, 2014.
The meeting was adjourned at 11:20 p.m.
Respec lly submitted:
th
Village Clerk
o a H. Alvarez, MMC
. 7a,/,f.a
Ap-'oved this 1st fl' July , 2014:
■�rN
Fr i lin H. Caplan
Mayor
IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT
TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD
OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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