HomeMy Public PortalAbout09-23-14 - Second Budget Hearing.tifMINUTES
SECOND BUDGET HEARING
KEY BISCAYNE, FLORIDA
TUESDAY, SEPTEMBER 23, 2014
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by
the Mayor at 7:00 p.m. Present were Councihnembers Theodore Holloway, Michael E. Kelly, Mayra
P. Lindsay, Edward London (arrived at 7:08 p.m.), James S. Taintor, Vice Mayor Michael W. Davey
and Mayor Franklin H. Caplan. Also present were Village Manager John C. Gilbert, Deputy Village
Clerk Jennifer Duque and Village Attorney Stephen J. Helfman.
2. PLEDGE OF ALLEGIANCE: Mayor Caplan led the Pledge of Allegiance.
3. MILLAGE RESOLUTION: The Deputy Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE
FINAL MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL
YEAR COMMENCING OCTOBER 1, 2014 THROUGH SEPTEMBER30, 2015 PURSUANT
TO FLORIDA STATUTE 200.065 (TRIM BILL); SETTING A DATE FOR A FINAL
PUBLIC HEARING TO ADOPT THE MILLAGE RATE; PROVIDING FOR AN
EFFECTIVE DATE.
Councilmember Lindsay made a motion to approve the resolution. The motion was seconded by
Vice Mayor Davey.
Mayor Caplan made a motion to table the resolution to be heard after the budget hearing. The motion
was seconded by Councilmember Lindsay and approved by a 7-0 voice vote. The vote was as
follows: Councilmembers Holloway, Kelly, Lindsay, London, Taintor, Vice Mayor Davey and
Mayor Caplan voting Yes.
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4. ORDINANCES: The Deputy Clerk read the following ordinance on second reading, by
title:
AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE
BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2014 THROUGH
SEPTEMBER 30, 2015 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL);
PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Lindsay made a motion to adopt the ordinance on second reading. The motion was
seconded by Councilmember Kelly.
At this time, the Manager introduced Mr. Michael Futterman, CPA, Audit Partner with Marcum
LLP. Mr. Futterman addressed the Council regarding budgeting practices.
There was extensive discussion from Council regarding budgeting practices.
The Attorney addressed the Council regarding the budgeting process. There was extensive discussion
from Council regarding budgeting practices.
The Mayor opened the public hearing. Ed Meyer, 798 Crandon Boulevard; Donald Elisburg,
177 Ocean Lane Drive; Gene Stearns, 250 Cape Florida Drive; Patricia Woodson, 940
Mariner Drive; Betty Sime Conroy, 785 Crandon Boulevard; Alan Fein, 525 Allendale Road
addressed the Council. The Mayor closed the public hearing.
At this time, Councilmember Lindsay addressed the Council regarding setting a date for a Capital
Improvement Plan Workshop. It was the consensus of Council to schedule the Capital hnprovement
Plan Workshop on October 14, 2014 at 6:00 p.m.
During the First Budget hearing, Council reviewed and discussed the Departmental Budgets except
for the Police Department. The remaining four (4) sections of the Proposed FY2014-15 Budget to
be reviewed and discussed by Council are: the Police Departmental Budget, the Transportation
Special Revenue Fund, and the Stormwater and Solid Waste Enterprise Funds.
The Manager addressed the Council regarding the proposed budgets. The following are changes that
have been made to the FY2014-15 Budget since the First Budget Hearing on September 9'". 1.) The
costs for Insurance, Property and Liability along with Workers Compensation reflect the actual
renewal premiums; 2.) In the Council's budget the Subscriptions & Memberships budget line item
by $3,100 (new total: $3,000); 3.) The Grants budget line item increased by $10,000 (new total:
$25,000).
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September 23, 2014
The Manager's budget reflects a decrease of $2,000 to the Office Supplies line item (new total:
$10,000).
The Attorney's portion of the budget reflects an increase of $40,000 to the Lawsuits line item (new
total: $100,000).
The Building, Zoning and Planning budget reflects an increase of $300,000 to the Building Permit -
350 Ocean Drive revenue line item (new total: $500,000).
The Parks and Recreation portion of the budget reflects a two (2) newly created line items entitled
Promotional Events- City Theater with a budget of $15,000 and Promotional Events -Dog Park
Committee with a budget of $10,000.
The Community Center budget reflects a correction in the Life, Health Disability Insurance line item
by a decrease of $28,570 (new total: $48,253) and increased the Memberships revenue line item by
$30,000 (new total: $630,000).
At this time, the proposed FY2015-2019 Capital Improvement Plan was discussed.
The Manager addressed the Council regarding the Five (5) Year Capital Improvements Plan for
FY2015-2019. The Operational and Non -Operational projects separated within each of the seven (7)
categories. The Non -Operational projects identified in the applicable categories were prioritized
numerically by Staff; one (1) being the most important.
Additionally, the Manager is recommending to move the encumbered funds for the Contingency and
Completed Project Excess line items into the Working Capital line item.
The Manager is also recommending to remove $50,000 towards the assigned reserve for the
Landscape Master Plan, remove the lease payments located within the Public Safety- Fire category
totaling $84,000 and to remove the proposed projects within the Building, Zoning and Public Works
category regarding new sidewalks totaling $243,000.
There was extensive discussion from Council regarding moving the $7,000,000 Developer
Contribution into the Land Acquisition/Open Space Land Trust fund.
It was the consensus of Council to add $41,000 towards additional golf cart parking on Ocean Drive
and E. Heather.
It was the consensus of Council to reduce the amount for the 530 Crandon Park Construction for a
total of $669,529 within the Recreation and Open Space category.
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September 23, 2014
It was the consensus of Council to add $150,000 towards upgrading the audio and visual system in
the Village Council Chambers.
There was extensive discussion from Council regarding the proposed FY2015-2019 Capital
Improvement Plan.
Vice Mayor Davey made a motion to extend the meeting to 11:15 p.m. The motion was seconded
by Councilmember Lindsay and approved by a 7-0 voice vote. Councilmembers Holloway, Kelly,
Lindsay, London, Taintor, Vice Mayor Davey and Mayor Caplan voting Yes.
The amount of total funds needed for the FY2015 CIP is $4,966,527. The funding will be obtained
from the Restricted/Committed Reserves -Working Capital line item.
Vice Mayor Davey made a motion to remove from the table the proposed millage rate resolution.
The motion was seconded by Councilmember Lindsay and approved by a 7-0 voice vote. The vote
was as follows: Councilmembers Holloway, Kelly, Lindsay, London, Taintor, Vice Mayor Davey
and Mayor Caplan voting Yes.
The Attorney read into the record that the proposed millage rate for the Village of Key Biscayne for
the fiscal year commencing October 1, 2014 through September 30, 2015, and is hereby fixed at the
rate of 3.0 mills which is $3.00 dollars per $1,000.00 of assessed property value within the Village
of Key Biscayne. That the rolled back rate is 2.7217 mills and the proposed millage rate is 3.0 mills
which is 10.23% over the rolled -back rate.
Councilmember London made an amending motion to lower the millage rate to 2.5 mills. The
motion failed for lack of a second.
Councilmember Taintor made an amending motion to lower the millage rate to 2.8 mills. The motion
failed for lack of a second.
Vice Mayor Davey made a motion to extend the meeting to 11:20 p.m. The motion was seconded
by Councilmember Holloway and approved by a 7-0 voice vote. Councilmembers Holloway, Kelly,
Lindsay, London, Taintor, Vice Mayor Davey and Mayor Caplan voting Yes.
There was extensive discussion from Council regarding lowering the millage rate.
The motion to approve the resolution adopting the proposed millage rate, as amended, for fiscal year
commencing October 1, 2014 through September 30, 2015 was approved by a 5-2 roll call vote. The
vote was as follows: Councilmembers Holloway, Lindsay, Taintor, Vice Mayor Davey and Mayor
Caplan voting Yes. Councilmembers London and Kelly voting No.
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September 23, 2014
The motion to approve the budget ordinance on second reading, as amended, was approved by a 6-1
roll call vote. The vote was as follows: Councilmembers Holloway, Kelly, Lindsay, Taintor, Vice
Mayor Davey and Mayor Caplan voting Yes. Councilmember London voting No.
5. RESOLUTIONS: The Deputy Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA, APPROVING THE 5 YEAR CAPITAL IMPROVEMENTS PLAN FOR FISCAL
YEARS 2015-2019 ATTACHED AS EXHIBIT "A;" PROVIDING FOR VILLAGE
MANAGER AUTHORIZATION; AM) PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Lindsay made a motion to approve the resolution. The motion was seconded by Vice
Mayor Davey.
The resolution, as amended, was approved by a 7-0 roll call vote. The vote was as follows:
Councilmembers Holloway, Kelly, Lindsay, London, Taintor, Vice Mayor Davey and Mayor Caplan
voting Yes.
6. REPORTS AND RECOMMENDATIONS: There were no items discussed.
Mayor and Councilmembers. The Council did not submit a report.
Village Attorney. The Attorney did not submit a report.
Village Clerk. The Clerk did not submit a report.
Village Manager. The Manager did not submit a report.
7. OTHER BUSINESS/GENERAL DISCUSSION: There was no further business discussed.
8. PENDING BUSINESS/PENDING LITIGATION: A list of pending business/pending
litigation was presented to the Council.
9. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and
events was presented to the Council.
10. ADJOURNMENT: The meeting was adjourned at 11:20 p.m.
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September 23, 2014
Respectfully submitted:
nnifer qu
144-1
Chief of Staff/Deputy Village Clerk
Approved this 13th day of October. 2015:
/"l r
Mayra 1' —L • dsay
Mayor
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IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL
WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT
PERSON WITI NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH
THE APPEAL IS TO BE BASED.
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