HomeMy Public PortalAbout01-10-12 - Regular Council Meeting.tifMINUTES
VILLAGE COUNCIL MEETING
KEY BISCAYNE, FLORIDA
TUESDAY, JANUARY 10, 2012
COUNCIL CHAMBER
560 CRANDON BOULEVARD
1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by
the Mayor at 7:00 p.m. Present were Councilmembers Michael W. Davey, Enrique Garcia, Robert
Gusman, Mayra P. Lindsay, James S. Taintor, Vice Mayor Michael E. Kelly and Mayor Franklin H.
Caplan. Also present were Village Manager John C. Gilbert, Village Clerk Conchita H. Alvarez and
Village Attorney Stephen J. Helfman.
2. INVOCATION: Rabbi Yoel Caroline, Chabad of Key Biscayne gave an invocation.
3. PLEDGE OF ALLEGIANCE: Mayor Caplan led the Pledge of Allegiance.
4. SPECIAL PRESENTATIONS: There were no special presentations.
5. PUBLIC COMMENTS: The following resident addressed the Council: Ed Stone, 145
Hampton Lane.
6. AGENDA: Councilmember Lindsay requested the addition of a status of negotiations for
the Village Manager's Contract as Item 10A9; Mayor Caplan requested the addition of a discussion
regarding Florida Legislation's gambling initiative as Item 10A10 and Councilmember Davey
requested the addition of a discussion regarding the upcoming Charter Review Commission meetings
as Item 10A1 1 . There was no objection to the agenda changes.
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January 10, 2012
7. APPROVAL OF MINUTES: Councilmember Garcia made a motion to approve the
minutes of the August 18, 2011 Special Council Meeting. The motion was seconded by
Councilmember Davey and approved by a 7-0 voice vote. The vote was as follows:
Councilmembers Davey, Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan
voting Yes.
Councilmember Garcia made a motion to approve the minutes of the August 22, 2011 Special
Council Meeting. The motion was seconded by Councilmember Davey and approved by a 7-0 voice
vote. The vote was as follows: Councilmembers Davey, Garcia, Gusman, Lindsay, Taintor, Vice
Mayor Kelly and Mayor Caplan voting Yes.
Councilmember Gusman made a motion to approve the minutes of the August 30, 2011 Regular
Council Meeting. The motion was seconded by Councilmember Garcia.
Councilmember Taintor requested to amend page 6 of 7 by inserting "purchase of' before flood
insurance in Mayor Caplan's motion. There was no objection to the request.
The minutes, as amended, were approved by a 7-0 voice vote. The vote was as follows:
Councilmembers Davey, Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan
voting Yes.
Councilmember Gusman made a motion to approve the minutes of the December 3, 2011 Special
Council Meeting. The motion was seconded by Councilmember Davey and approved by a 7-0 voice
vote. The vote was as follows: Councilmembers Davey, Garcia, Gusman, Lindsay, Taintor, Vice
Mayor Kelly and Mayor Caplan voting Yes.
Councilmember Lindsay made a motion to approve the minutes of the December 6, 2011 Regular
Council Meeting. The motion was seconded by Councilmember Davey.
Mayor Caplan requested to add the word "Address" after State of the Village on page 2 of 6 and Vice
Mayor Kelly requested to delete the word "appointed" and insert "nominated" on his motion to
nominate Councilmember Lindsay to negotiate a contract with the new Village Manager on page 6
of 6. There was no objection to the requests.
The minutes, as amended, was approved by a 7-0 voice vote. The vote was as follows:
Councilmembers Davey, Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan
voting Yes.
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January 10, 2012
8. ORDINANCES: There were no ordinances considered by Council.
9. RESOLUTIONS: The Clerk read the following resolution by title:
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING INTERCOUNTY
ENGINEERING INC. FOR THE OCEAN LANE PUMP STATION OL-1 PIPE
CONNECTION TO THE NEWLY LINED DRAINAGE WELL; AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE AN AGREEMENT RELATED TO THE SAME; AND
PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Davey made a motion to approve the resolution. The motion was seconded by
Councilmember Garcia.
The Manager addressed the Council recommending to award the construction contract for the New
Pipe Connection at Ocean Lane Drive Pump Station to Intercounty Engineering Inc.
Ramon Castella, with C3TS addressed the Council.
The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey,
Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan voting Yes.
The Clerk read the following resolution by title:
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE,
FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO PUBLISH A REQUEST FOR
QUALIFICATIONS FOR A HEALTH INSURANCE BROKER OF RECORD; AND
PROVIDING FOR AN EFFECTIVE DATE.
Councilmember Garcia made a motion to approve the resolution. The motion was seconded by
Councilmember Davey.
The Manager addressed the Council recommending that the Council procure an insurance broker of
record by seeking Qualification Statements for Health Insurance Broker of Record Services.
It was the consensus of Council to appoint Councilmember Taintor as Council liaison to review the
RFQs and if for any reason Councilmember Taintor cannot be the liaison, Mayor Caplan will be the
Council liaison.
The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey,
Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan voting Yes.
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January 10, 2012
The Clerk read the following resolution by title:
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING ALEMAN'S SPRINKLERS
& DESIGN, INC. FOR THE VILLAGE GREEN IRRIGATION SYSTEM
REHABILITATION; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN
AGREEMENT RELATED TO THE SAME; AND PROVIDING FOR AN EFFECTIVE
DATE.
Councilmember Lindsay made a motion to approve the resolution. The motion was seconded by
Councilmember Davey.
The Manager addressed the Council recommending the acceptance of the bid of $42,066.90 from
Aleman's Sprinklers and Design, Inc. authorizing the Manager to execute the agreement.
Ramon Castella, with C3TS and Jose Aleman with Aleman's Sprinklers and Design, Inc.
addressed the Council.
The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey,
Garcia, Gusman, Lindsay, Taintor, Vice Mayor Kelly and Mayor Caplan voting Yes.
10. REPORTS AND RECOMMENDATIONS: The following items were discussed:
Mayor and Councilmembers. Councilmember Lindsay addressed the Council regarding the existing
Longevity Policies and the existing Employee Policies and the need to review these.
Vice Mayor Kelly addressed the Council regarding pending business/pending litigation and would
like this item to be added to the agenda after Other Business/General Discussion. There was no
objection to the request.
Vice Mayor Kelly also addressed the Council regarding the hiring process for the Finance Director.
The Manager addressed the Council regarding this process reporting that a job description for the
Finance Director will be presented to the Council at the next Council Meeting.
Vice Mayor Kelly addressed the Council proposing to hold a Strategic Planning Workshop. It was
the consensus of Council to tentatively schedule this workshop on April 24, 2012.
Vice Mayor Kelly also addressed the Council regarding the Pension Consultant. The Manager
addressed the Council regarding this issue. The Clerk was directed to canvass the Council to set a
date for an Executive Session regarding the Pension Consultant.
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January 10, 2012
Vice Mayor Kelly addressed the Council regarding the Whiteflies plague. The Manager addressed
the Council regarding this problem reporting that the infested swale areas will be treated in the
coming days.
Councilmember Taintor addressed the Council regarding the Port Tunnel Project. The Manager
addressed the Council reporting that the hauling of the fill to Virginia Key will take approximately
one year and a half.
Councilmember Lindsay addressed the Council reporting on the status of the negotiations with the
Manager regarding his contract. Each Councilmember addressed the Council expressing their
recommendations on the contract with the Manager.
The Manager addressed the Council accepting the terms as discussed by Council and the Attorney
stated that he understood the terms and will draft the agreement for the Manager. A resolution and
the agreement will be included in the January 24, 2012 Council Meeting.
Mayor Caplan addressed the Council regarding Florida Legislation's Gambling Initiative. It was the
consensus of Council for the Mayor to bring before the Council a resolution opposing the Gambling
Initiative.
Councilmember Davey addressed the Council regarding the upcoming Charter Revision Commission
Meetings requesting that if any Councilmember has any issues regarding the Charter to please
forward them to the Clerk.
Village Attorney. The Attorney did not submit a report.
Village Clerk. The Clerk did not submit a report.
Village Manager. The Manager addressed the Council giving an update of the Exclusion Zone
Permitting Process. It was the consensus of Council to authorize the Manager to obtain a proposal
from Coastal Systems International for the permitting and installation of the buoys.
The Manager also addressed the Council regarding the Miami Cyber Week Event on Key Biscayne
which will take place on Tuesday, January 24th, 2012 in the Community Room at Village Hall.
11. OTHER BUSINESS/GENERAL DISCUSSION: There was no further business discussed.
12. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of meetings and future
events was presented to the Council.
13. ADJOURNMENT: The meeting was adjourned at 9:56 p.m.
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January 10, 2012
Resp fully submitted:
Conchita H. Alvarez, MMC
Village Clerk
, ..&e 7/
Approved this 24th day of January , 2012:
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Fran H. Caplan
Mayor
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH
RESPECT TO ANYMATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL
NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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