HomeMy Public PortalAbout06-19-12 - Budget Workshop.tifMINUTES
BUDGET WORKSHOP
KEY BISCAYNE, FLORIDA
TUESDAY, JUNE 19, 2012
COUNCIL CHAMBER
560 CRANDON BOULEVARD
The meeting was called to order by the Mayor at 7:00 p.m. Present were Councilmembers Michael
W. Davey, Enrique Garcia, Mayra Lindsay, James S. Taintor, Vice Mayor Michael E. Kelly and
Mayor Franklin H. Caplan. Councilmember Robert Gusman was absent. Also present were Village
Manager John C. Gilbert, Village Clerk Conchita H. Alvarez and Village Attorney Chad Friedman.
The Mayor addressed the Council welcoming the public to the Budget Workshop.
The Manager addressed the Council giving a brief introduction to the budget presentation.
The following staff was also present: Director of Building, Zoning and Planning Jud
Kurlancheek, Director of Parks and Recreation Todd Hofferberth, Executive Assistant to the
Manager Jennifer Medina, Chief of Police Charles Press, Deputy Police Chief Joe
Monteagudo, Chief of Fire Rescue Eric Lang, IT Administrator Michael Fleming and
Finance Director Vivian Parks.
The Manager reported that the preliminary roll assessment provided by the Miami -Dade County
Property Appraiser's Office reflects an increase in our property values of 4.69%. At a 3.2 Millage
rate, this would generate approximately an additional $787,747. Last year we had an increase of
1.71%. Our increase in revenue from property values from last year was approximately $259
million.
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The Manager also reported that the State of Florida will be providing their projection of state shared
revenues at the end of June (not available at the time of creating the agenda).
The property tax revenue estimated is with the current 3.2 millage rate. Some assumptions included
within this budget are: 1.) Police Officers, Sergeants and Lieutenants COLA based on CPI at 2%;
Step of 5% for eligible personnel; Shift Differential of 3% reflecting labor contract obligations; 2.)
Fire Department labor contract obligations: Step of 5% for eligible personnel; 3.) 15% Cost Sharing
for Public Works Department from the Stormwater Fund; 4.) General Employees COLA based on
CPI at 2%; Merit of 4% for eligible personnel reflecting labor contract obligations.
The Village will continue negotiations with the Firefighters, thereby possibly changing the figures
for the First Budget Hearing on September 1 lth. Upon further deliberations and community input,
we will continue to prepare a budget for the September budget hearings. On July 3rd, we will
preliminarily set our millage rate at the Council meeting.
Our budget will continue to reflect cost cutting measures i.e. health insurance, reorganization of
service delivery, and seeking new services provided to the Village in a more cost efficient manner.
At the same time, despite our prior years (FY2009 - FY2011) revenue reductions, we have continued
to deliver high quality services to our customers with the pressure to maintain a reduced operational
budget.
The goal for this budget, as in the previous years, is to enhance services while maintaining a cost
effective operational budget. Additionally, this budgeting process took into consideration the
Strategic priorities resulting from Council and staff s planning sessions this past May; therefore,
altering this budget process in order to produce a more transparent and coherent budget.
Finance Director Parks addressed the Council regarding the General Fund Revenues; the Manager
addressed the Council regarding the Council and the Administration Budgets and the Debt Service;
the Attorney addressed the Council regarding the Attorney's Budget; the Clerk addressed the Council
regarding the Clerk's Budget requesting that the Council consider a 5% longevity pay increase, since
in June 2013 will be her 20th anniversary with the Village and also requested to receive a 2% COLA;
Director Kurlancheek addressed the Council regarding the Building, Zoning and Planning
Department Budget and the Public Works Department Budget; Chief Press addressed the Council
regarding the Police Department Budget; Chief Lang addressed the Council regarding the Fire
Rescue Department Budget; and Director Hofferberth addressed the Council regarding the Parks and
Recreation Department Budget, the Community Center Budget and the Athletics Division Budget.
It was the consensus of Council to grant the Clerk the 5% longevity pay increase for her 20 years of
service and the 2% COLA, the Manager is recommending for General Employees.
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June 19, 2012
The following resident addressed the Council: Michele Estevez, 798 Crandon Boulevard.
It was the consensus of Council to increase the budget for the 4th of July Parade to $30,000.
Lourdes Abadin, Village Financial Consultant with Estrada Hinojosa addressed the Council.
The Manager also addressed the Council regarding the preliminary 5 -year CIP for FY's 2013-2017.
The Manager is recommending to focus on just deciding FY 12-13 given that, at this time, we have
a shortfall of $3,424,786. This deficit could be reduced with the transfer of a portion of the excess
revenue over expenditures in the General Fund Budget. No final decisions are made at this
workshop. Final action will be taken at the budget hearings in September.
A schedule of future meetings and events was presented to the Council.
The meeting was adjourned at 11:05 p.m.
Res ully submitted:
ita H. Alvarez, MMC
Village Clerk
Approvfi ' jhis 20th day of ,Wove ; "b r , 2012:
C
Fra'Itklin•-H. Caplan
Mayor
IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL
WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT
PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE,
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH
THE APPEAL IS TO BE BASED.
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