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Home My Public Portal About09-09-08 First Budget Hearing.tifMINUTES FIRST BUDGET HEARING KEY BISCAYNE, FLORIDA TUESDAY, SEPTEMBER 9, 2008 COUNCIL CHAMBER 560 CRANDON BOULEVARD 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 7:10 p.m. Present were Councilmembers Michael W. Davey, Enrique Garcia, Steve Liedman, Thomas Thornton, Patricia Weinman, Vice Mayor Jorge E. Mendia and Mayor Robert L. Vernon. Also present were Village Manager Genaro "Chip" Iglesias, Village Clerk Conchita H. Alvarez and Village Attorney Stephen J. Helfman. 2. BUDGET RESOLUTION: The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE PROPOSED MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); SETTING A DATE FOR A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE; PROVIDING FOR AN EFFECTIVE DATE. Councilmember Davey made a motion to approve the resolution. The motion was seconded by Councilmember Thornton. The Manager addressed the Council recommending adoption of the proposed millage rate of 3.2. 1 of September 9, 2008 Councilmember Davey made a motion to table the resolution adopting the proposed millage rate. The motion was seconded by Councilmember Weinman and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. 3. ORDINANCES: The Clerk read the following ordinance on first reading, by title: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; ADOPTING THE BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009 PURSUANT TO FLORIDA STATUTE 200.065 (TRIM BILL); PROVIDING FOR AN EFFECTIVE DATE. Councilmember Garcia made a motion to adopt the ordinance on first reading. The motion was seconded by Councilmember Davey. The Manager addressed the Council regarding the accomplishments for Fiscal Year 2007-2008. Randolph G. White, Finance Director addressed the Council regarding changes from the budget presented at the June Budget Workshop. (attached for the record) The Manager also addressed the Council regarding the budgets for the Village Council and the Administration and Finance Departments. Councilmember Liedman made a motion to increase the Historical Society line item in the Village Council's Budget to $15,000. The motion was seconded by Councilmember Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. The Mayor opened the public hearing. Michele Estevez-Hayes, President of the Key Biscayne Chamber of Commerce, 798 Crandon Boulevard and Michael Kelly, 395 Gulf Road addressed the Council. The Mayor closed the public hearing. Councilmember Davey made a motion to increase the Chamber of Commerce line item in the Village Council's Budget to $75,063. The motion was seconded by Councilmember Liedman and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. Mayor Vernon made a motion to increase the Village Manager's salary by 8% (5% salary increase plus 3% COLA). The motion was seconded by Councilmember Garcia and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. 2 of 4 September 9, 2008 Director of Finance and Administrative Services, Randolph White addressed the Council and the public regarding the proposed budgets. The Clerk addressed the Council regarding the budget for the Office of the Clerk. The Attorney addressed the Council regarding the budget for the Village Attorney. The Attorney requested an increase of $100,000 in the lawsuits line item, due to ongoing litigation regarding the Sonesta. There was no objection to the request. Jud Kurlancheek, Director of Building, Zoning and Planning addressed the Council regarding the budget for the BZP Department. Chief of Police Charles Press addressed the Council regarding the budget for the Police Department. Chief of Fire Rescue John C. Gilbert addressed the Council regarding the budget for the Fire Rescue Department. Public Works Director, Armando Nunez addressed the Council regarding the budget for the Public Works Department. It was the consensus of Council to direct staff to break down the Contractual Services line item in the Public Works Department. Todd Hofferberth, Parks and Recreation Director addressed the Council regarding the budgets for the Parks and Recreation Department, the Community Center and the Youth Athletics Program. Councilmember Garcia addressed the Council regarding the possibility of hosting a concert on the Green with the Miami Symphony Orchestra. It was the consensus of Council to direct staff to look into the possibility of creating a partnership with sponsors in order to help finance this concert and bring a recommendation back to Council. It was the consensus of Council to direct staff to break down the Part -Time employees line item in the Community Center Budget. Councilmember Davey made a motion to remove from the table the proposed millage rate resolution. The motion was seconded by Councilmember Liedman and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. The Attorney announced that the rolled -back rate is 3.2076 mills and the proposed millage rate is 3.2 mills which is .237 % under the rolled -back rate. 3 of September 9, 2008 It was the consensus of Council to direct staff to provide a table with different millage rates. The motion to approve the resolution adopting the proposed millage rate for the fiscal year commencing October 1, 2008 through September 30, 2009 was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. The motion to adopt the budget ordinance on first reading, as amended, was approved by a 7-0 roll call vote. The vote was as follows: Councilmembers Davey, Garcia, Liedman, Thornton, Weinman, Vice Mayor Mendia and Mayor Vernon voting Yes. 4. BUDGET INFORMATION: The following was presented to the Council for their information: 1.) Resolution 2008-30 adopted by the Village Council on July 8, 2008 setting the first and second budget hearings; 2.) Public Notice regarding the adoption of the budgets for fiscal year commencing October 1, 2008 through September 30, 2009 advertised in the Daily Business Review and the Islander News on September 4, 2008 and September 11, 2008; 3.) Miami -Dade County Certification of Taxable Value. 5. SCHEDULE OF FUTURE MEETINGS AND EVENTS: A schedule of future meetings and events was presented to the Council. 6. ADJOURNMENT: The meeting was adjourned at 9:45 p.m. Res! ' ully submitt ' d: • e, Conchita H. Alvarez, CMC Village Clerk Approved this 23r ay of September , 2008: Robert L. Vernon Mayor IFA PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 4 of 4 Changes from budget presented at the June Workshop: General Fund Transportation Storm water Fund Fund Excess of Revenues over Expenditures $3,405,831.00 ($1,531,022.55) ($243,760.00) Revenues Local Business tax receipt change to $100,000 (decrease) ($70,000 00) Increase Communications Services Tax Revenue $144,436.00 Decrease Half Cent Sales Tax Revenue ($58,053.00) Decrease State Revenue Sharing Revenue ($5,809.00) Decrease Franchise .Fee Electric Revenue ($48,000.00) Increase Utility Tax Electric Revenue $55,000.00 Local Option Gas Tax Revenues $6,982 00 Increase Interest Income $10,000.00 Net Effect of Revenues $17,574.00 Fire Department Contract Results Increase Driver/Engineer- Fire Department ($20,726.00) Increase Firefighter/Paramedic- Fire Department ($37,778.00) Increase Payroll Taxes- Fire Department ($4,943.00) Increase Retirement Contributions- Fire Department ($57,167.00) Increase Deputy Fire Chief Salary ($6,115.00) Net Effect of Fire Contract Results ($126,729.00) Creation of Special Proiects/ Communications Coordinator Decrease Federal Lobbyist $25,000.00 Decrease BZP Professional Services $5,000.00 Decrease Building Maint- Mgr Dept $5,000.00 Decrease Building Maint- Mgr Dept $20,277.00 Decrease Contingency- Mgr dept $10,000.00 Decrease Public Works Engineering $14,784.00 Decrease Fire Consultants $7,500.00 Decrease Fire Maint & Repairs $2,500.00 Create Communications Coordinator Position ($67,245.00) Increase Payroll Taxes- Parks ($7,573.00) Increase Retirement- Parks ($8,069.00) Increase Health Insurance- Parks ($5,400.00) Net Effect of Position $1,774.00 1 General Fund Police Department Increase Police Deputy Chief ($125,000.00) Decrease Division Chief $123,370.00 Decrease Police Lieutenants $20,368.00 Decrease Police Sergeants $4,409.00 Decrease Police officers $13,302.00 Decrease Dispatchers $5,730.00 Increase Police Overtime ($90,000.00) Decrease Police Special Events $41,927.00 Increase Police Holiday Pay ($5,063.00) Decrease Police Retirement $5,791.00 Increase Police Payroll Taxes ($838.00) Decrease Police Maint/Repairs $4,800.00 Decrease Police Vehicle Fuel $19,723.00 Increase Police Boat Fuel ($5,000.00) Increase Police Tuition Reimbursement ($9,000.00) Net Effect of Police Department $4,519.00 Parks and Recreation Department Increase 4th of July Fireworks Increase 4th of July Parade Net Effect of Parks and Recreation Department ($2,500.00) ($20,000.00) ($22,500.00) Other Changes Increase Part Time in Athletics Dept ($4,910.00) Athletics Division add Health Insurance on second Employee ($5,400.00) Increase Salary Public Works Director ($4,784.00) Increase Public Works P/R Tax & Retirement ($940.00) Increase Village Attorney (to $100,000) ($85,000.00) Add Contractual Maintenance ($35,000.00) Decrease Asst to the Manager Salary & Benefits $8,622.00 Transportation Storm water Fund Fund Revised Excess of Revenues over Expenditures $3,153,057.00 ($1,524,040.55) ($233,760.00) 2