HomeMy Public PortalAboutORD15789 BILL NO. 2018-001
SPONSORED BY Councilman Mihalevich
ORDINANCE NO. /578.1
AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
GRANT AGREEMENT BETWEEN THE CITY OF JEFFERSON AND THE MISSOURI
HIGHWAYS AND TRANSPORTATION COMMISSION FOR THE PURPOSE OF
CONDUCTING A MASTER PLAN/AIRPORT LAYOUT PLAN UPDATE FOR THE
JEFFERSON CITY MEMORIAL AIRPORT.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1 . The Mayor and Clerk are hereby authorized to execute a grant
agreement with the Missouri Highways and Transportation Commission for the purpose
of conducting a Master Plan/Airport Layout Plan Update for the Jefferson City Memorial
Airport.
Section 2. This agreement shall be substantially the same in form and content
as Exhibit A attached hereto.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: -1l � ,1O/ Approved:��� 11 cO/ (�
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Presiding Officer Mayor Carrie Tergin
ATTEST: APPROVED AS TO FORM:
. _ 4JtA / .:. /�
Ci. Clerk City f ..nselor
Memorandum
______________________________________________________________________________
To: City Council
From: City Administrator
Re: Grant Acceptance Over $25,000
For: Consent Agenda
______________________________________________________________________________
Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant:
The name of the grantor:
Federal Aviation Administration, Department of
Transportation as Administered through the Missouri
Department of Transportation
The amount of the grant:
$257,178
The purpose of the grant:
Updating the airport Master Plan/Airport Layout Plan
Any matching requirements or future
obligations tied to acceptance of the grant:
The grant fund 90%. The local match of 10% (not to
exceed $28,576) is funded through the airport portion of
the Capital Improvement Sales Tax.
CFDA#:
20.106
Grant Award # (if any):
18-040B-1
City Department Responsible:
Public Work
Employee assigned as Grant
Administrator:
Britt E. Smith, PE
Revenue account # to be amended:
61-100-430010 Federal Grants
Expense account # to be amended:
61-990-578078 Master Plan Update
Reviewed by Finance:
Please NOTE: Upon Approval, the City Administrator may, on behalf of the city execute any documents
necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend
the budget to reflect equivalent expenses so as to accomplish the purpose of such funds.
For Finance Department Use only:
Approved with Ordinance _______________ this _______ day of _______, 20_____
Revised 8/2/16 by Ordinance 15545
CCO FORM: M004
Approved: 03/91 (KR)
Sponsor: City of Jefferson
Project No.: 18-040B-1
EXHIBIT A
Revised: 03/17 (MWH) Airport Name: Jefferson City Memorial
Modified:
CFDA Number: CFDA #20.1 06
CFDA Title: Airport Improvement Program
Federal Agency: Federal Aviation Administration, Department of Transportation
STATE BLOCK GRANT AGREEMENT
SECTION I-TITLE, AUTHORIZATION, PROJECT DESCRIPTION
--State Block Grant Agreement
--Federal Authorization -Airport and Airway Improvement
Act of 1982 (as amended)
--Project Description -Planning, Land/Easement Appraisals
and Acquisitions, Surveying, Engineering Design, Construction
SECTION II-STANDARD AGREEMENT ITEMS
1. PURPOSE
2. PROJECT TIME PERIOD
3. TITLE EVIDENCE TO EXISTING AIRPORT PROPERTY
4. AMOUNT OF GRANT
5. AMOUNT OF MATCHING FUNDS
6. ALLOWABLE COSTS
7. WITHDRAWAL OF GRANT OFFER
8. EXPIRATION OF GRANT OFFER
9. FEDERAL SHARE OF COSTS
10. RECOVERY OF FEDERAL FUNDS
11. PAYMENT
12. ADMINISTRATIVE/AUDIT REQUIREMENTS
13. APPENDIX
14. ASSURANCES/COMPLIANCE
15. LEASES/AGREEMENTS
16. NONDISCRIMINATION ASSURANCE
17. CANCELLATION
18. VENUE
19. LAW OF MISSOURI TO GOVERN
20. WORK PRODUCT
21. CONFIDENTIALITY
22. NONSOLICITATION
23. DISPUTES
24. INDEMNIFICATION
25. HOLD HARMLESS
26. NOTIFICATION OF CHANGE
27. DURATION OF GRANT OBLIGATIONS
28. AMENDMENTS
29. PROFESSIONAL SERVICES BY COMPETITIVE PROPOSALS
30. ASSIGNMENT
31. BANKRUPTCY
32. COMMISSION REPRESENTATIVE
33. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006
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34. BAN ON TEXTING WHILE DRIVING
35. SUSPENSION AND DEBARMENT
36. SYSTEM FOR AWARD MANAGEMENT REGISTRATION AND UNIVERSAL
IDENTIFIER
37. REQUIRED FEDERAL PROVISIONS
38. EMPLOYEE PROTECTION FROM REPRISAL
SECTION Ill-PLANNING
39. AIRPORT LAYOUT PLAN
40. AIRPORT PROPERTY MAP
41. ENVIRONMENTAL IMPACT EVALUATION
42. EXHIBIT "A" PROPERTY MAP
SECTION IV-LAND/EASEMENT APPRAISALS AND ACQUISITIONS
43. RUNWAY PROTECTION ZONE
SECTION V-SPECIAL CONDITIONS
44. SPECIAL CONDITIONS
SECTION VI-GRANT ACCEPTANCE
--Signature by sponsor constitutes acceptance of grant terms and conditions. Failure to
comply with grant requirements will jeopardize funding eligibility.
--Certificate of sponsor's attorney
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Sponsor:
Project No.
Airport Name
CFDA Number:
CFDA Title:
Federal Agency:
City of Jefferson
18-040B-1
Jefferson City Memorial
CFDA #20.1 06
Airport Improvement Program
Federal Aviation Administration, Department of Transportation
MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION
STATE BLOCK GRANT AGREEMENT
THIS GRANT AGREEMENT is entered into by the Missouri Highways and
Transportation Commission (hereinafter, "Commission") and the City of Jefferson
(hereinafter, "Sponsor''). Reference will also be made to the Federal Aviation
Administration (hereinafter, "FAA") and the Federal Airport Improvement Program
(hereinafter, "AlP").
WITNESSETH:
WHEREAS, Section 116 of the federal Airport and Airway Safety and Capacity
Expansion Act of 1987 amended the previous Act of 1982 by adding new section 534
entitled "State Block Grant Pilot Program", (Title 49 United States Code Section 47128);
and
WHEREAS, the Federal Aviation Reauthorization Act of 1996 declared the State
Block Grant Program to be permanent; and
WHEREAS, the Commission has been selected by the FAA to administer state
block grant federal funds under said program; and
WHEREAS, the Sponsor has applied to the Commission for a sub grant under
said program; and
WHEREAS, the Commission has agreed to award funds to the Sponsor with the
understanding that such funds will be used for a project pursuant to this Agreement for
the purposes generally described as follows:
Master Plan/Airport Layout Plan Update with AGIS;
NOW, THEREFORE, in consideration of these mutual covenants, promises and
representations, the parties agree as follows:
(1) PURPOSE: The purpose of this Agreement is to provide financial
assistance to the Sponsor under the State Block Grant Program.
(2) PROJECT TIME PERIOD: The project period shall be from the date of
execution by the Commission to April 1, 2020. The Commission's chief engineer may,
for good cause as shown by the Sponsor in writing, extend the project time period.
(3) TITLE EVIDENCE TO EXISTING AIRPORT PROPERTY: The Sponsor
shall provide satisfactory evidence of title to all existing airport property and avigation
easements and address any and all encumbrances. Satisfactory evidence will consist
of the Sponsor's execution of a Certificate of Title form provided by the Commission.
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(4) AMOUNT OF GRANT: The initial amount of this grant is not to exceed
Two Hundred Fifty-Seven Thousand One Hundred Twenty-Eight Dollars ($257,178) for
eligible preliminary project costs and/or land/easement acquisition. A grant amendment
to cover the balance of eligible project costs will be provided after construction bids are
received.
(A) The amount of this grant stated above represents ninety percent
(90%) of eligible project costs.
(B) The designation of this grant does not create a lump sum quantity
contract, but rather only represents the amount of funding available for qualifying
expenses. In no event will the Commission provide the Sponsor funding for
improvements or work that are not actually performed. The release of all funding under
this Agreement is subject to review and approval of all project expenses to ensure that
they are qualifying expenses under this program.
(5) AMOUNT OF MATCHING FUNDS: The initial amount of local matching
funds to be furnished by the Sponsor is not to exceed Twenty-Eight Thousand Five
Hundred Seventy-Six Dollars ($28,576).
(A) The amount of matching funds stated above represents ten percent
(1 Oo/o) of eligible project costs.
(B) The Sponsor warrants to the Commission that it has sufficient cash
on deposit to provide the local matching funds identified above, as well as to cover one
hundred percent (100o/o} of any ineligible items included in the scope of work.
(6) ALLOWABLE COSTS: Block grant funds shall not be used for any costs
that the Commission and/or the FAA has determined to be ineligible or unallowable.
(7) WITHDRAWAL OF GRANT OFFER: The Commission reserves the right
to amend or withdraw this grant offer at any time prior to acceptance by the Sponsor.
(8) EX PI RATION OF GRANT OFFER: This grant offer shall expire and the
Commission shall not be obligated to pay any part of the costs of the project unless this
grant Agreement has been executed by the Sponsor on or before May 31, 2018 or such
subsequent date as may be prescribed in writing by the Commission.
(9) FEDERAL SHARE OF COSTS: Payment of the United States' share of
the allowable project costs will be made pursuant to and in accordance with the
provisions of such regulations, policies and procedures as the Secretary of the United
States Department of Transportation (hereinafter, "USDOT") shall practice. Final
determination of the United States' share will be based upon the audit of the total
amount of allowable project costs and settlement will be made for any upward or
downward adjustments to the federal share of costs.
(1 0) RECOVERY OF FEDERAL FUNDS: The Sponsor shall take all steps,
including litigation if necessary, to recover federal funds spent fraudulently, wastefully,
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in violation of federal antitrust statutes, or misused in any other manner for any project
upon which federal funds have been expended. The Sponsor shall return the recovered
federal share, including funds recovered by settlement, order or judgment, to the
Commission. The Sponsor shall furnish to the Commission, upon request, all
documents and records pertaining to the determination of the amount of the federal
share or to any settlement, litigation, negotiation, or other effort taken to recover such
funds. All settlements or other final positions of the Sponsor, in court or otherwise,
involving the recovery of such federal share shall be approved in advance by the
Commission. For the purpose of this grant Agreement, the term "federal funds .. means
funds used or disbursed by the Sponsor that were originally paid pursuant to this or any
other federal grant Agreement. The Sponsor must obtain the approval of the
Commission as to any determination of the amount of the federal share of such funds.
(11) PAYMENT: Payments to the Sponsor are made on an advance basis.
The Sponsor may request incremental payments during the course of the project or a
lump sum payment upon completion of the work. However, this advance payment is
subject to the limitations imposed by paragraph 11 (B) of this Agreement.
(A) The Sponsor may request payment at any time subsequent to the
execution of this Agreement by both parties. Requests for reimbursement shall be
supported with invoices. After the Sponsor pays incurred costs, copies of checks used
to pay providers must be submitted to the Commission.
(B) It is understood and agreed by and between the parties that the
Commission shall make no payment which could cause the aggregate of all payments
under this Agreement to exceed ninety percent (90°/o) of the maximum federal (block
grant) obligation stated in this Agreement or eighty-six percent (86o/o) of actual total
eligible project cost, whichever is lower, until the Sponsor has met and/or performed all
requirements of this grant Agreement to the satisfaction of the Commission. The final
ten percent (1 0%) of the maximum federal (block grant) obligation stated in this
Agreement shall not be paid to the Sponsor until the Commission has received and
approved all final closeout documentation for the project.
(C) Within ninety (90) days of final inspection of the project funded
under this grant, the Sponsor shall provide to the Commission a final payment request
and all financial, performance and other reports as required by the conditions of this
grant, with the exception of the final audit report. This report shall be provided when the
Sponsor's normal annual audit is completed.
(D) When force account or donations are used, the costs for land,
engineering, administration, in-kind labor, equipment and materials, etc., may be
submitted in letter form with a breakdown of the number of hours and the hourly
charges for labor and equipment. Quantities of materials used and unit costs must also
be included. All force account activity, donations, etc., must be pre-approved by the
Commission to ensure eligibility for funding.
(12) ADMINISTRATIVE/AUDIT REQUIREMENTS: This grant shall be
governed by the administrative and audit requirements as prescribed in Title 49 CFR
Parts 18 and 90, respectively.
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(A) If the Sponsor expends seven hundred fifty thousand dollars
($750,000) or more in a year in federal financial assistance, it is required to have an
independent annual audit conducted in accordance with Title 2 CFR Part 200. A copy
of the audit report shall be submitted to the Missouri Department of Transportation
(hereinafter, "MoDOT") within the earlier of thirty (30) days after receipt of the auditor's
report or nine (9) months after the end of the audit period. Subject to the requirements
of Title 2 CFR Part 200, if the Sponsor expends less than seven hundred fifty thousand
dollars ($750,000) in a year, the Sponsor may be exempt from auditing requirements for
that year, but records must be available for review or audit by applicable state and
federal authorities.
(B) When the Sponsor's normal annual audit is completed, the Sponsor
shall provide to the Commission a copy of an audit report that includes the disposition of
all federal funds involved in this project.
(C) In the event a final audit has not been performed prior to the closing
of the grant, the Commission retains the right to recover any appropriate amount of
funding after fully considering interest accrued or recommendations on disallowed costs
identified during the final audit.
(D) The Commission reserves the right to conduct its own audit of the
Sponsor's records to confirm compliance with grant requirements and to ensure that all
costs and fees are appropriate and acceptable.
(13) APPENDIX: An appendix to this Agreement is attached. The appendix
consists of standards, forms and guidelines that the Sponsor shall use to accomplish
the requirements of this Agreement. The appendix items are hereby provided to the
Sponsor and incorporated into and made part of this Agreement.
(14) ASSURANCES/COMPLIANCE: The Sponsor shall adhere to the FAA
standard airport Sponsor assurances, current FAA advisory circulars (hereinafter,
"ACs") for AlP projects and/or the Commission's specifications, including but not limited
to those as outlined in attached Exhibit 1. These assurances, ACs and the
Commission's specifications are hereby incorporated into and made part of this
Agreement. The Sponsor shall review the assurances, ACs, Commission's
specifications and FAA Order 5190.68 entitled "FAA Airport Compliance Manual" dated
September 30, 2009, included in the grant appendix, and notify the Commission of any
areas of non-compliance within its existing facility and/or operations. All non-
compliance situations must be addressed and a plan to remedy areas of non-
compliance must be established before final acceptance of this project and before final
payment is made to the Sponsor.
(15) LEASES/AGREEMENTS: The Sponsor shall ensure that its lease
agreements provide for fair market value income and prohibit exclusive rights.
(A) Long term commitments (longer than 5 years) must provide for
renegotiation of the leases'/agreements' terms and payments at least every five (5)
years.
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(B) Leases/agreements shall not contain prov1s1ons that adversely
affect the Sponsor's possession and control of the airport or interfere with the Sponsor's
ability to comply with the obligations and covenants set forth in this grant Agreement.
(16) NONDISCRIMINATION ASSURANCE: With regard to work under this
Agreement, the Sponsor agrees as follows:
(A) Civil Rights Statutes: The Sponsor shall comply with all state and
federal statutes relating to nondiscrimination, including but not limited to Title VI and
Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 2000e, et
seq.), as well as any applicable titles of the Americans with Disabilities Act. In addition,
if the Sponsor is providing services or operating programs on behalf of the Department
or the Commission, it shall comply with all applicable provisions of Title II of the
Americans with Disabilities Act.
(B) Administrative Rules: The Sponsor shall comply with the
administrative rules of the USDOT relative to nondiscrimination in federally-assisted
programs of the US DOT (49 CFR Subtitle A, Part 21) which are herein incorporated by
reference and made part of this Agreement.
(C) Nondiscrimination: The Sponsor shall not discriminate on grounds
of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any
individual in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Sponsor shall not participate either directly or
indirectly in the discrimination prohibited by 49 CFR Subtitle A, Part 21, Section 21.5,
including employment practices.
(D) Solicitations for Subcontracts. Including Procurements of Material
and Equipment: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of the Sponsor. These apply to all solicitations either by
competitive bidding or negotiation made by the Sponsor for work to be performed under
a subcontract, including procurement of materials or equipment. Each potential
subcontractor or supplier shall be notified by the Sponsor of the requirements of this
Agreement relative to nondiscrimination on grounds of the race, color, religion, creed,
sex, disability or national origin, age or ancestry of any individual.
(E) Information and Reports: The Sponsor shall provide all information
and reports required by this Agreement, or orders and instructions issued pursuant
thereto, and will permit access to its books, records, accounts, other sources of
information and its facilities as may be determined by the Commission or the US DOT to
be necessary to ascertain compliance with other contracts, orders and instructions.
Where any information required of the Sponsor is in the exclusive possession of another
who fails or refuses to furnish this information, the Sponsor shall so certify to the
Commission or the US DOT as appropriate and shall set forth what efforts it has made to
obtain the information.
(F) Sanctions for Noncompliance: In the event the Sponsor fails to
comply with the nondiscrimination provisions of this Agreement, the Commission shall
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impose such contract sanctions as it or the USDOT may determine to be appropriate,
including but not limited to:
1. Withholding of payments under this Agreement until the
Sponsor complies; and/or
2. Cancellation, termination or suspension of this Agreement, in
whole or in part, or both.
(G) Incorporation of Provisions: The Sponsor shall include the
provisions of Paragraph (16) of this Agreement in every subcontract, including
procurements of materials and leases of equipment, unless exempted by the statutes,
executive order, administrative rules or instructions issued by the Commission or the
USDOT. The Sponsor will take such action with respect to any subcontract or
procurement as the Commission or the USDOT may direct as a means of enforcing
such provisions, including sanctions for noncompliance; provided that in the event the
Sponsor becomes involved or is threatened with litigation with a subcontractor or
supplier as a result of such direction, the Sponsor may request the United States to
enter into such litigation to protect the interests of the United States.
(17) CANCELLATION: The Commission may cancel this Agreement at any
time the Sponsor breaches the contractual obligations by providing the Sponsor with
written notice of cancellation. Should the Commission exercise its right to cancel the
Agreement for such reasons, cancellation will become effective upon the date specified
in the notice of cancellation sent to the Sponsor.
(A) Upon written notice to the Sponsor, the Commission reserves the
right to suspend or terminate all or part of the grant when the Sponsor is, or has been,
in violation of the terms of this Agreement. Any lack of progress that significantly
endangers substantial performance of the project within the specified time shall be
deemed a violation of the terms of this Agreement. The determination of lack of
progress shall be solely within the discretion of the Commission. Once such
determination is made, the Commission shall so notify the Sponsor in writing.
Termination of any part of the grant will not invalidate obligations properly incurred by
the Sponsor prior to the date of termination.
(B) The Commission shall have the right to suspend funding of the
project at any time and for so long as the Sponsor fails to substantially comply with all
the material terms and conditions of this Agreement. If the Commission determines that
substantial noncompliance cannot be cured within thirty (30) days, then the Commission
may terminate the funding for the project. If the Sponsor fails to perform its obligations
in substantial accordance with the Agreement (except if the project has been terminated
for the convenience of the parties) and the FAA requires the Commission to repay grant
funds that have already been expended by the Sponsor, then the Sponsor shall repay
the Commission such federal funds.
(18) VENUE: It is agreed by the parties that any action at law, suit in equity, or
other judicial proceeding to enforce or construe this Agreement, or regarding its alleged
breach, shall be instituted only in the Circuit Court of Cole County, Missouri.
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(19) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed
according to the laws of the State of Missouri. The Sponsor shall comply with all local,
state and federal laws and regulations relating to the performance of this Agreement.
(20) WORK PRODUCT: All documents, reports, exhibits, etc. produced by the
Sponsor at the direction of the Commission shall remain the property of the Sponsor.
However, Sponsor shall provide to the Commission a copy of magnetic discs that
contain computer aided design and drafting (CADD) drawings and other documents
generated under this grant. Information supplied by the Commission shall remain the
property of the Commission. The Sponsor shall also supply to the Commission hard
copies of any working documents such as reports, plans, specifications, etc., as
requested by the Commission.
(21) CONFIDENTIALITY: The Sponsor shall not disclose to third parties
confidential factual matter provided by the Commission except as may be required by
statute, ordinance, or order of court, or as authorized by the Commission. The Sponsor
shall notify the Commission immediately of any request for such information.
(22) NONSOLICITATION: The Sponsor warrants that it has not employed or
retained any company or person, other than a bona fide employee working for the
Sponsor, to solicit or secure this Agreement, and that it has not paid or agreed to pay
any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty,
the Commission shall have the right to annul this Agreement without liability, or in its
discretion, to deduct from this Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
(23) DISPUTES: Any disputes that arise under this Agreement shall be
decided by the Commission or its representative.
(24) INDEMNIFICATION:
(A) To the extent allowed or imposed by law, the Sponsor shall defend,
indemnify and hold harmless the Commission, including its members and department
employees, from any claim or liability whether based on a claim for damages to real or
personal property or to a person for any matter relating to or arising out of the Sponsor's
wrongful or negligent performance of its obligations under this Agreement.
(B) The Sponsor will require any contractor procured by the Sponsor to
work under this Agreement:
(1) To obtain a no cost permit from the Commission's district
engineer prior to working on the Commission's right-of-way, which shall be signed by an
authorized contractor representative (a permit from the Commission's district engineer
will not be required for work outside of the Commission's right-of-way); and
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(2) To carry commercial general liability insurance and
commercial automobile liability insurance from a company authorized to issue insurance
in Missouri, and to name the Commission, and the Missouri Department of
Transportation and its employees, as additional named insureds in amounts sufficient to
cover the sovereign immunity limits for Missouri public entities ($500,000 per claimant
and $3,000,000 per occurrence) as calculated by the Missouri Department of Insurance,
Financial Institutions and Professional Registration, and published annually in the
Missouri Register pursuant to Section 537.610, RSMo.
(C) In no event shall the language of this Agreement constitute or be
construed as a waiver or limitation for either party's rights or defenses with regard to
each party's applicable sovereign, governmental, or official immunities and protections
as provided by federal and state constitution or law.
(25) HOLD HARMLESS: The Sponsor shall hold the Commission harmless
from any and all claims for liens of labor, services or materials furnished to the Sponsor
in connection with the performance of its obligations under this Agreement. Certification
statements from construction contractors must be provided to ensure all workers,
material suppliers, etc., have been paid.
(26) NOTIFICATION OF CHANGE: The Sponsor shall immediately notify the
Commission of any changes in conditions or law which may significantly affect its ability
to perform the project in accordance with the provisions of this Agreement. Any notice
or other communication required or permitted to be given hereunder shall be in writing
and shall be deemed given three (3) days after delivery by United States mail, regular
mail postage prepaid, or upon receipt by personal, facsimile or electronic mail (email)
delivery, addressed as follows:
Commission:
Sponsor:
Amy Ludwig, Administrator of Aviation
Missouri Department of Transportation
P.O. Box 270
Jefferson City, MO 65102
(573) 526-7912
(573) 526-4709 FAX
email: Amy.Ludwig@modot.mo.gov
Mr. Britt Smith
Department of Public Works
Operations Division Director
City of Jefferson City
320 E. McCarty Street
Jefferson City, MO 65101
(573) 634-6450
(573) 634-6457 FAX
email: bsmith@jeffcitymo.org
or to such other place as the parties may designate in accordance with this Agreement.
To be valid, facsimile or email delivery shall be followed by delivery of the original
document, or a clear and legible copy thereof, within three (3) business days of the date
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of the facsimile or email transmission of the document.
(27) DURATION OF GRANT OBLIGATIONS: Grant obligations are effective
for the useful life of any facilities/equipment installed with grant funds as stipulated in
attached Exhibit 1, but in any event not to exceed twenty (20) years. There shall be no
limit on the duration of the assurance, referenced in paragraph B of said Exhibit 1
against exclusive rights or terms, conditions and assurances, referenced in paragraph
B-1 of said Exhibit 1, with respect to real property acquired with federal funds.
Paragraph (27) equally applies to a private sponsor. However, in the case of a private
sponsor, the useful life for improvements shall not be less than ten (1 0) years.
(A) The financial assistance provided hereunder constitutes a grant to
the Sponsor. Neither the Commission nor the FAA will have title to the improvements
covered by this grant, as title to same shall vest in the Sponsor.
(B) For the period as specified in this Paragraph, the Sponsor becomes
obligated, upon any sale or disposition of the airport or discontinuation of operation of
the airport to immediately repay, in full, the grant proceeds or proportionate amount
thereof based upon the number of years remaining in the original obligation to the
Commission. The Commission and the Sponsor hereby agree that during said period,
the property and improvements which constitute the subject airport are subject to sale, if
necessary, for the recovery of the federal pro rata share of improvement costs should
this Agreement be terminated by a breach of contract on the part of the Sponsor or
should the aforementioned obligations not be met.
(C) In this Section, the term "any sale or disposition of the airport" shall
mean any sale or disposition of the airport: (i) for a use inconsistent with the purpose for
which the Commission's share was originally granted pursuant to this Agreement; or (ii)
for a use consistent with such purposes wherein the transferee in the sale or disposition
does not enter into an assignment and assumption Agreement with the Sponsor with
respect to the Sponsor's obligation under the instrument so that the transferee becomes
obligated there under as if the transferee had been the original owner thereof.
(28) AMENDMENTS: Any change in this Agreement, whether by modification
or supplementation, must be accomplished by a formal contract amendment signed and
approved by the duly authorized representative of the Sponsor and the Commission.
(29) PROFESSIONAL SERVICES BY COMPETITIVE PROPOSALS:
Contracts for professional services are to be procured by competitive proposals per
federal procurement requirements (Title 49 CFR, Section 18.36). Requests for
proposals/qualifications are to be publicly announced for services expected to cost more
than one hundred thousand dollars ($1 00,000) in the aggregate. Small purchase
procedures (telephone solicitations or direct mail) may be used for services costing one
hundred thousand dollars ($1 00,000) or less. All professional services contracts are
subject to review and acceptance by the Commission prior to execution by the Sponsor
to ensure funding eligibility.
(30) ASSIGNMENT: The Sponsor shall not assign, transfer or delegate any
interest in this Agreement without the prior written consent of the Commission.
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(31) BANKRUPTCY: Upon filing for any bankruptcy or insolvency proceeding
by or against the Sponsor, whether voluntarily, or upon the appointment of a receiver,
trustee, or assignee, for the benefit of creditors, the Commission reserves the right and
sole discretion to either cancel this Agreement or affirm this Agreement and hold the
Sponsor responsible for damages.
(32) COMMISSION REPRESENTATIVE: The Commission's chief engineer is
designated as the Commission's representative for the purpose of administering the
provisions of this Agreement. The Commission's representative may designate by
written notice other persons having the authority to act on behalf of the Commission in
furtherance of the performance of this Agreement.
(33) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
OF 2006: The Sponsor shall comply with all reporting requirements of the Federal
Funding Accountability and Transparency Act (FFATA) of 2006, as amended. This
Agreement is subject to the award terms within 2 CFR Part 170.
(34) BAN ON TEXTING WHILE DRIVING: In accordance with Executive Order
13513, Federal Leadership on Reducing Text Messaging While Driving, October 1,
2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the
Sponsor is encouraged to:
(A) Adopt and enforce workplace safety policies to decrease crashes
caused by distracted drivers including policies to ban text messaging while driving when
performing any work for, or on behalf of, the Federal government, including work
relating to a grant or subgrant.
(B) Conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as:
1. Establishment of new rules and programs or re-evaluation of
existing programs to prohibit text messaging while driving; and
2. Education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
(35) SUSPENSION AND DEBARMENT: Sponsors entering into "covered
transactions", as defined by 2 CFR § 180.200, must:
(A) Verify the non-federal entity is eligible to participate in this Federal
program by:
1. Checking the excluded parties list system (EPLS) as
maintained within the System for Award Management (SAM) to determine if non-federal
entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal
entity attesting they are not excluded or disqualified from participating; or
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3. Adding a clause or condition to covered transactions
attesting individual or firm are not excluded or disqualified from participating; and
(B) Require prime contractors to comply with 2 CFR § 180.330 when
entering into lower-tier transactions (e.g. subcontracts).
(36) SYSTEM FOR AWARD MANAGEMENT REGISTRATION AND
UNIVERSAL IDENTIFIER:
(A) Requirement for System for Award Management (hereinafter,
"SAM"): Unless the Sponsor is exempted from this requirement under 2 CFR 25.110,
the Sponsor must maintain the currency of its information in the SAM until the
Commission submits the final financial report required under this grant, or receives the
final payment, whichever is later. This requires that the Commission review and update
the information at least annually after the initial registration and more frequently if
required by changes in information or another award term. Additional information about
registration procedures may be found at the SAM website (currently at
http://www.sam.gov).
(B) Requirement for Data Universal Numbering System (hereinafter,
"DUNS") Numbers:
1. The Sponsor that it cannot receive a subgrant unless it has
provided its DUNS number to the Commission.
2. The Commission may not make a subgrant to the Sponsor
unless it has provided its DUNS number to the Commission.
3. Data Universal Numbering System: DUNS number means
the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D & B) to
uniquely identify business entities. A DUNS number may be obtained from D & B
by telephone (currently 866-608-8220) or on the web (currently at
http://fedgov/dnb/com/webform).
(37) REQUIRED FEDERAL PROVISIONS: The Sponsor shall incorporate all
required federal contract provisions that apply to this Project in its contract documents.
(38) EMPLOYEE PROTECTION FROM REPRISAL:
(A) Prohibition of Reprisals:
1. In accordance with 41 U.S.C. §4712, an employee of the
Sponsor may not be discharged, demoted, or otherwise discriminated against as a
reprisal for disclosing to a person or body described in subparagraph (A)2, information
that the employee reasonably believes is evidence of:
a. Gross mismanagement of a Federal grant;
-13-
b. Gross waste of Federal funds;
c. An abuse of authority relating to implementation or
use of Federal funds;
d. A substantial and specific danger to public health or
safety; or
e. A violation of law, rule, or regulation related to a
Federal grant.
2. The persons and bodies to which a disclosure by an
employee is covered are as follows:
a. A member of Congress or a representative of a
committee of Congress;
b. An Inspector General;
c. The Government Accountability Office;
d. A Federal office or employee responsible for oversight
of a grant program;
e. A court or grand jury;
f. A management office of the Sponsor; or
g. A Federal or State regulatory enforcement agency.
(B) Submission of Complaint: A person who believes that they have
been subjected to a reprisal prohibited by Paragraph (A) of this grant term may submit a
complaint regarding the reprisal to the Office of Inspector General for the U.S.
Department of Transportation.
(C) Time Limitation for Submittal of a Complaint: A complaint may not
be brought under this subsection more than three years after the date on which the
alleged reprisal took place.
(D) Required Actions of the Inspector General: Actions, limitations, and
exceptions of the Inspector General's office are included under 41 U.S.C. §4712(b).
(E) Assumption of Rights to Civil Remedy: Upon receipt of an
explanation of a decision not to conduct or continue an investigation by the Office of
Inspector General, the person submitting a complaint assumes the right to a civil
remedy under 41 U.S.C. §4712(c).
(39) AIRPORT LAYOUT PLAN: All improvements must be consistent with a
-14-
current and approved Airport Layout Plan (hereinafter, "ALP"). The Sponsor shall
update and keep the ALP drawings and corresponding narrative report current with
regard to the FAA Standards and physical or operational changes at the airport.
(A) ALP approval shall be governed by FAA Order 5100.38, entitled
"Airport Improvement Program Handbook."
(B) If ALP updates are required as a result of this project, the Sponsor
understands and agrees to update the ALP to reflect the construction to standards
satisfactory to the Commission and submit it in final form to the Commission. It is
further mutually agreed that the reasonable cost of developing said ALP Map is an
allowable cost within the scope of this project.
(40) AIRPORT PROPERTY MAP: The Sponsor shall develop (or update), as a
part of the ALP, a drawing which indicates how various tracts/parcels of land within the
airport's boundaries were acquired (i.e., federal funds, surplus property, local funds
only, etc.). Easement interests in areas outside the fee property line shall also be
included. A screened reproducible of the Airport Layout Drawing may be used as the
base for the property map.
(41) ENVIRONMENTAL IMPACT EVALUATION: The Sponsor shall evaluate
the potential environmental impact of this project per FAA Order 5050.4B, entitled
"National Environmental Policy Act Implementing Instructions for Airport Actions."
Evaluation must include coordination with all resource agencies that have jurisdiction
over areas of potential environmental impact and a recommended finding such as
categorical exclusion, no significant impact, level of impact and proposed mitigation, etc.
(42) EXHIBIT "A" PROPERTY MAP: The Sponsor's existing Exhibit "A"
Property Map dated June 2016 will be updated as part of this grant project. The
Sponsor understands and agrees to update the Exhibit "A" Property Map to standards
satisfactory to the Commission and to submit it in final form to the Commission. It is
further mutually agreed that the reasonable cost of developing said Exhibit "A" Property
Map is an allowable cost within the scope of this project.
(43) MASTER PLAN: The Sponsor shall hire a qualified engineering/planning
consultant to develop/update a master plan to identify the projected
demand/development needs of the airport. The Sponsor agrees to coordinate this
master planning study with the metropolitan planning organizations, other local planning
agencies, and with the State Airport System Plan prepared by the Commission and
consider any pertinent information, data, projections, and forecasts which are currently
available or as will become available. The Sponsor agrees to consider any State
Clearinghouse comments and to furnish a copy of the final report to the Commission
and the FAA.
(44) RUNWAY PROTECTION ZONE: The Sponsor agrees to take the
following actions to maintain and/or acquire a property interest, satisfactory to the
Commission and the FAA, in the Runway Protection Zones:
(A) Existing Fee Title Interest in the Runway Protection Zone: The
-15-
Sponsor agrees to prevent the erection or creation of any structure, place of public
assembly or other use in the Runway Protection Zone, as depicted on the Exhibit .. A ..
Property Map and the approved ALP, except for NAVAIDS that are fixed by their
functional purposes or any other structure permitted by the Commission and the FAA.
The Sponsor further agrees that any existing structures or uses within the Runway
Protection Zone will be cleared or discontinued by the Sponsor unless approved by the
Commission and the FAA.
(B) Existing Easement Interest in the Runway Protection Zone: The
Sponsor agrees to take any and all steps necessary to ensure that the owner of the land
within the designated Runway Protection Zone will not build any structure in the
Runway Protection Zone that is an airport hazard or which might create glare or
misleading lights or lead to the construction of residences, fuel handling and storage
facilities, smoke generating activities, or places of public assembly, such as churches,
schools, office buildings, shopping centers, and stadiums.
(45) SPECIAL CONDITIONS: The following special conditions are hereby
made part of this Agreement:
(A) Lobbying and Influencing Federal Employees: All contracts
awarded by the Sponsor shall include the requirement for the recipient to execute the
form entitled .. CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND
COOPERATIVE AGREEMENTS .. included in the grant appendix.
This requirement affects grants or portions of a grant exceeding one
hundred thousand dollars ($1 00,000).
(B) Safety Inspection: The Sponsor shall eliminate all deficiencies
identified in its most recent annual safety inspection report (FAA Airport Master Record
Form 5010-1). If immediate elimination is not feasible, as determined by the
Commission, the Sponsor shall provide a satisfactory plan to eliminate the deficiencies
and shall include this plan with phased development as outlined in a current and
approved airport layout plan.
(C) Sponsor's Disadvantaged Business Enterprise (DBEl Program:
When the grant amount exceeds two hundred fifty thousand dollars ($250,000), the
Sponsor hereby adopts the Commission's Disadvantaged Business Enterprise
(hereinafter, "DBE") program that is incorporated into this grant agreement by reference.
Only DBE firms certified by the Commission will qualify when considering DBE goal
accomplishments.
(D) Disadvantaged Business Enterprise Required Statements:
(1) Policy: It is the policy of the US DOT that DBEs, as defined
in 49 CFR Part 26, shall have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with Federal funds under this
agreement. Consequently, the DBE requirements of 49 CFR Part 26 apply to this
agreement.
-16-
(2) Contract Assurance: The Commission and the Sponsor will
ensure that the following clause is placed in every US DOT -assisted contract and
subcontract:
"The contractor or subcontractor shall not discriminate on the basis of
race, color, national origin, or sex in the performance of this contract. The
contractor shall carry out the applicable requirements of Title 49 Code of
Federal Regulations, Part 26 in the award and administration of any
United States Department of Transportation-assisted contracts. Failure by
the contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other
remedy as the recipient deems appropriate."
(This assurance shall be included in each subcontract the prime contractor
signs with a subcontractor.)
(3) Federal Financial Assistance Agreement Assurance: The
Commission and the Sponsor agree to and incorporate the following assurance into
their day-to-day operations and into the administration of all US DOT -assisted contracts;
where "recipient" means MoDOT and/or any MoDOT grantee receiving USDOT
assistance:
"MoDOT and the Sponsor shall not discriminate on the basis of race,
color, national origin, or sex in the award and performance of any United
States Department of Transportation-assisted contract or in the
administration of the United States Department of Transportation's DBE
Program or the requirements of Title 49 Code of Federal Regulations, Part
26. The recipient shall take all necessary and reasonable steps under
Title 49 Code of Federal Regulations, Part 26 to ensure nondiscrimination
in the award and administration of United States Department of
Transportation-assisted contracts. The recipient's DBE Program, as
required by Title 49 Code of Federal Regulations, Part 26 and as
approved by the United States Department of Transportation, is
incorporated by reference into this agreement. Implementation of this
program is a legal obligation and for failure to carry out its approved
program, the United States Department of Transportation may impose
sanctions as provided for under Part 26 and may, in appropriate cases,
refer the matter for enforcement under Title 18 United States Code,
Section 1 001 and/or the Program Fraud Civil Remedies Act of 1986 (Title
31 United States Code, Section 3801 et seq.)."
The Commission and the Sponsor shall ensure that all recipients of
USDOT-assisted contracts, funds, or grants incorporate, agree to and comply with the
assurance statement.
(4) Prompt Payment: The Commission and the Sponsor shall
require all contractors to pay all subcontractors and suppliers for satisfactory
performance of services in compliance with section 34.057 RSMo, Missouri's prompt
payment statute. Pursuant to section 34.057 RSMo, the Commission and the Sponsor
-17-
also require the prompt return of all retainage held on all subcontractors after the
subcontractors' work is satisfactorily completed, as determined by the Sponsor and the
Commission.
All contractors and subcontractors must retain records of all payments
made or received for three (3) years from the date of final payment, and these records
must be available for inspection upon request by any authorized representative of the
Commission, the Sponsor or the USDOT. The Commission and the Sponsor will
maintain records of actual payments to DBE firms for work committed to at the time of
the contract award.
The Commission and the Sponsor will perform audits of contract
payments to DBE firms. The audits will review payments to subcontractors to ensure
that the actual amount paid to DBE subcontractors equals or exceeds the dollar
amounts stated in the schedule of DBE participation and that payment was made in
compliance with section 34.057 RSMo.
(5) MoDOT DBE Program Regulations: The Sponsor,
contractor and each subcontractor are bound by MoDOT's DBE Program regulations,
located at Title 7 Code of State Regulations, Division 10, Chapter 8.
(E) Disadvantaged Business Enterprises-Professional Services:
DBEs that provide professional services, such as architectural, engineering, surveying,
real estate appraisals, accounting, legal, etc. I will be afforded full and affirmative
opportunity to submit qualification statements/proposals and will not be discriminated
against on the grounds of race, color, sex or national origin in consideration for selection
for this project. The DBE goals for professional services will be determined by the
Commission at the time each proposed service contract is submitted for the
Commission's approval.
(F) Consultant Contract and Cost Analysis: The Sponsor understands
and agrees that no reimbursement will be made on the consultant contract portion of
this grant until the Commission has received the consultant contract, the Sponsor's
analysis of costs, and the independent fee estimate.
\
'l
[Remainder of Page Intentionally Left Blank]
.•
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IN WITNESS WHEREOF, the parties have entered into and accepted this
Agreement on the last date written below.
Executed by the Sponsor this day of / , 20 IP.
Executed by the Commission this 1�`' day of Ai , 2016 .
MISSOURI HIGHWAYS AND
TRANSPORTATION COMMISSION CITY OF JEFFERSON
By___,_,„41By eallA4-t I e
rirk
Title Chief Engineer Title MCAT(
Atte : Attest:
By /iii. ././/
ecretary to the Comm ssion
Title Ct.-K,,) C�-'ill_
Approve. . to F•
,, k Ordinance No. /5?89
om �r.u el (if applicable)
4.4
APPROVED AS TO FORMS
40v
City Counselor
- 1 9-
CERTIFICATE OF SPONSOR'S ATTORNEY
I, k(YIN4 t'1 41'10 rl , acting as attorney for the Sponsor, do
hereby certify That in my opinion, the Sponsor is empowered to enter into the foregoing
grant Agreement under the laws of the State of Missouri. Further, I have examined the
foregoing grant Agreement, and the actions taken by said Sponsor and Sponsor's
official representative have been duly authorized and the execution thereof is in all
respects due and proper and in accordance with the laws of the said state and the
Airport and Airway Improvement Act of 1982, as amended. In addition, for grants
involving projects to be carried out on property not owned by the Sponsor, there are no
legal impediments that will prevent full performance by the Sponsor. Further, it is my
opinion that the said grant constitutes a legal and binding obligation of the Sponsor in
accordance with the terms thereof.
CITY OF JEFFERSON
Q o,n 'OM h ni 0_n
Name of Sponsor's Attorney (typed)
Signa# of Sponsor's Attorney
Date /j :;/
- 20 -
APPENDIX
STATE BLOCK GRANT AGREEMENT
Purpose
The purpose of this appendix is to provide the sponsors with sufficient information to
carry out the terms of the state block grant agreement and implement their project.
The key items are listed below and are available on the MoDOT website
(http://www.modot.mo.govD, the FAA website (http://www.faa.gov/index.cfm), the State
Block Grant Program Guidance Handbook or other website as indicated.
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Aviation-Grant Programs, Documentation, Guidance
State Block Grant Program (Federal Funds)
• MoDOT Guidance Handbook
o About the Handbook (26 kb. I page)
o Index (57 kb, 3 pages)
o Section I -Grant Application and Project Selection (35 kb. 5 pages)
o Section 2-Project Environmental Requirements (27 kb. 3 pages)
o Section 3 -Airport Planning Projects (29 kb. 4 pages)
o Section 4 -Land Acquisition ( 14 kb, 3 pages)
o Section 5-Procurement of Engineering Services (35 kb. 4 pages)
o Section 6 -Project Development (77 kb, II pages)
o Federal-Required Documentation Checklist (Advertising) (38 kb, I page)
o Federal-Required Documentation Checklist (Construction Projects) (38 kb, I page)
• FAA Airport Sponsor Guide
State Aviation Trust Fund Program (State Funds)
• State A vi at ion Trust Fund Program Procedures (51 kb. 5 pages)
• State Required Documentation Checklist (44 kb, I page)
Sponsor CIP Submittal
• Sponsor's Guide on Submitting CIP (980 kb, II pages)
• MoDOT AirportiQ System Manager (ASM) Website
Financial Forms
• Grant Funding Application (424 kb, 22 pages)
• Air Service Development Application
• State Transportation Assistance Revolving (STAR) Loan Application
• Outlay Report and Request for Reimbursement (Federal95%) (Form 271) (106 kb, I page)
• Request for Payment (State 90%) (100 kb. I page)
Consultant Procurement
• Sample Advertisement Consultant Selection
• ACEC MO Qualifications Based Selection (QBS) Guidance
• MSPE Qualifications Based Selection (QBS) Guidance
Federally Funded Projects
• FAA Advisory Circular 150/1500-14E-Architectural, Engineering, and Planning Consultant Services For Airport
Grant Projects
• A vi at ion Project Consultant Agreement (256 kb. 43 pages)
-Exhibit IV-Derivation of Consultant Project Costs (53kb. I page)
-Exhibit V-Engineering Basic and Special Services-Cost Breakdown 67 kb. I page)
• Aviation Project Consultant Supplemental Agreement No. I (103 kb. 5 pages)
-Exhibit IV-Derivation of Consultant Project Costs (Construction) (56 kb. I page)
-Exhibit V-Engineering Construction Services-Cost Breakdown (65 kb. I page)
• Sample Letter of Recommendation of Approval for Project Consultant Agreement (22 kb. I page)
• Sponsor Certification for Selection of Consultants (form) (38 kb. 2 pages)
1
State Funded Projects
• Missouri Revised Statutes Sections 8.285-8.291 (23 kb, 2 pages)
• State Aviation Trust Fund Project Consultant Agreement (189 kb, 35 pages)
-Exhibit IV-Derivation of Consultant Project Costs (53 kb, I page)
-Exhibit V-Engineering Basic and Special Services-Cost Breakdown (67 kb, I page)
• Sample Letter of Recommendation of Approval for Project Consultant Agreement (22 kb, I page)
• Certification of Compliance (form) (33 kb, I page)
Airports Resources
• Obstructions Evaluation Submission (electronic 7460-1)
• Notice of Proposed Landing 7480-1 (form)
• FAA Series 150 Advisory Circulars for Airports
• FAA Airport's GIS Website
• Aeronautical GIS Survey Scope of Work
• Request for new or amended Instrument Approach Procedures
• Airport Layout Plan (ALP) and Narrative Checklist (277 kb, 10 pages)
• VGSI Data Form and Request for Flight Inspection (55 kb. I page)
Land Acquisition
• Land Acquisition Guidance
• MoDOT Approved Appraiser List
• Sponsor Certification for Certificate of Title (form) (85 kb, 12 pages)
• Sponsor Certification of Environmental Site Assessment (form) (43 kb, 2 pages)
• Sponsor Certification for Real Property Acquisition (form) (48 kb, 3 pages)
• Exhibit A Property Map Guidance
Environmental
• Environmental Guidance
• Undocumented Categorical Exclusion Letter (Environmental Clearance Letter) (21 kb, I page)
• Documented Categorical Exclusion-FAA SOP 5.XX (355 kb, 8 pages)
• Documented Categorical Exclusion-MoDOT Signature Page (24 kb, I page)
Compliance
• Compliance Guidance
• Standard DOT Title VI Assurances (43 kb, 4 pages)
• Sponsor Questionnaire-Airport Compliance Status ( 130 kb. 16 pages)
• F AA/MoDOT Lease Requirements, Recommendations, and Guidance (95 kb, 5 pages)
Utility Adjustments
• Utility Agreement (71 kb, 36 pages)
Engineering, Design, and Construction
• Sponsor Certifications For Federally Funded Projects
o Sponsor Certification for Conflict of Interest
o Sponsor Certification for Drug-Free Workplace
o Sponsor Certification for Projects Plans and Specifications (46 kb. 2 pages)
o Sponsor Certification for Equipment/Construction Contracts (46 kb, 3 pages)
o Sponsor Certification for Construction Project Final Acceptance (46 kb, 3 pages)
o Sponsor Certification for Equipment Final Acceptance (38 kb, 2 pages)
2
• Construction Project Items
Federal Projects
o Weekly DBE Compliance Review Report (38 kb, 2 pages)
Federal & State Projects
o Sample Letter of Recommendation to Award for Construction Contracts (22 kb, I page)
o Weekly Construction Progress and Inspection Report (35 kb, I page)
o Weekly Wage Rate Interview Report (32 kb, I page)
o Change Order and Supplemental Agreement Instructions (68 kb, 3 pages)
o Change Order and Supplemental Agreement Form (Auto) (28 kb, I page)
• Project Closeout Items
Federal Projects
0
0
Sample Certification Letter from Prime Contractor Regarding DBE's (24 kb, I page)
DBE Documentation-Final Construction Report
Federal & State Projects
o Final Testing Report (Checklist) (70 kb, 3 pages)
o Electrical Systems Testing Report (36 kb, I page)
o Precision Approach Path Indicator (PAPI) Inspection Report (47 kb, I page)
o Contractor's Certification Regarding Settlement of Claims ( 3 7 kb. 12 pages)
• MoDOT Construction Specifications
Federal(v Funded Projects
o Federal-Preparation of Project Plans and Specifications (307 kb, 127 pages)
o Federal-Construction Observation Program (293kb, 22 pages)
o Federal-Preparation of Equipment Specifications (240 kb. 42 pages)
o AC 150/5370-100 Standards for SpecifYing Construction of Airports
Federal & State Projects
o Construction Observation Program (Non-Paving) (91 kb. 10 pages)
o Construction Observation Program-Required Tests and Certifications (75 kb. 17 pages)
o Construction Project Review Level Matrix
o Construction Plans Full Review Checklist
o Construction Plans General Review Checklist
o Safety Plan Checklist
State Funded Projects
o State-Preparation of Project Plans and Specifications (585 kb. 84 pages)
o State-Construction Observation Program (266 kb, 18 pages)
o M0-100 Mobilization (28 kb, I page)
o M0-152 Excavation and Embankment (71 kb. II pages)
o M0-155 Fly Ash Treated Subgrade (45 kb, 5 pages)
o M0-156 Erosion and Sediment Control (50 kb, 6 pages)
o M0-161 Woven Wire Fence with Steel Posts (37kb, 3 pages)
o M0-162 Chain-Link Fences (39 kb, 3 pages)
o M0-209 Crushed Aggregate Base Course (35 kb. 4 pages)
o M0-401S Plant Mix Bituminous Pavements (87 kb, 14 pages)
o M0-500 Joint and Crack Resealing-Concrete Pavement (36 kb, 3 pages)
o P-501 Portland Cement Concrete Pavements is now required for Aviation Projects in Missouri. Find
the form on the linked FAA page. (effective May 2013)
o M0-60 1 Surface Preparation (38 kb. 4 pages)
o M0-602 Bituminous Prime Coat (29 kb, 2 pages)
o M0-603 Bituminous Tack Coat (29 kb, 2 pages)
o M0-610 Structural Portland Cement Concrete (45 kb, 5 pages)
o M0-620 Runway and Taxiway Painting (43 kb, 4 pages)
o M0-622 Crack and Joint Sealing-Bituminous Pavement (31 kb, 3 pages)
o M0-623 Pavement Friction Sealcoat Surface Treatment (48 kb, 5 pages)
o M0-701 Pipe for Storm Drains and Culverts (38 kb. 4 pages)
3
o M0-706 Prefabricated Underdrains (54 kb, 5 pages)
o M0-901 Seeding (71 kb, 7 pages)
o M0-905 Topsoiling (25 kb, 2 pages)
o M0-908 Mulching (27 kb, 2 pages)
• MoDOT Electrical Specifications (State Funded Projects)
o M0-101 Airport Rotating Beacons (39 kb, 5 pages)
o M0-103 Airport Beacon Towers (36 kb, 4 pages)
o M0-107 Airport 8-Foot and 12-Foot Wind Cones (36 kb, 4 pages)
o M0-108 Underground Power Cable for Airports (402 kb, I 2 pages)
o M0-109 Airport Prefabricated Housing and Equipment (373 kb, 7 pages)
o M0-110 Airport Underground Electrical Duct Banks and Conduits (56 kb, 8 pages)
o M0-120 Airport Precision Approach Path Indicator (PAPI) System (41 kb, 5 pages)
o M0-125 Airport Lighting Systems and Guidance Signs (5 I kb, 5 pages)
4
Airports Central Region-AlP Guide Index
This guide has been prepared to assist Central Region airport owners and their consultants in obtaining
and administering an Airport Improvement Program (AlP) grant. Users of this guidance shall note that
requirements for AlP participation are established within applicable United States Code, Public Law.
Federal Regulations and official FAA policy. The supplemental guidance and best practices provided
within this guide are not attended to create additional participation requirements over and above that
established by statute. regulation, or official FAA policy. In the event this guidance conflicts with current
AlP policy. the AlP policy has precedence. Web site address
http://www. faa.gov/airports/central/aip/sponsor _guide/
100-Airport Improvement Program (AlP)
11 0 -Overview
120 -Checklists for Typical AlP Funded Projects
I 30-Sponsor Eligibility
140-Project Eligibility
150-AlP Obligations
160 -FAA Standards
170-Non-Primary Entitlement Funds
200-Civil Rights
210-DBE Overview
220 -DBE Program Submittal Information
230 -DBE Goals
240 -Good Faith Efforts
250 -DBE Contract Provisions
260 -DBE Reporting Requirements
270 -Identifying DBE Fraud
300-Procurement of Professional Services
31 0 -Procurement Requirements and Standards for
A/E Services
320-Roles and Responsibilities
330 -Selection Guide
340 -Contract Establishment
350-Acquiring a Surveyor for AGIS
400 -Procurement
41 0 -Procurement Standards - § 18.36(b)
420-Competition-§ 18.36(c)
430 -Procurement Methods - § 18.36( d)
440-Small & Minority Firms & Womens Business
Enterprises - § 18.36( e)
450-Cost and Price Analysis-§ 18.36(f)
460 -FAA Review of Procurement Documents -
§ 18.36(g)
470-Bond Requirements-§ 18.36(h)
480 -Federal Provisions - § 18.36(i)
490-Buy American Preferences-Title 49 USC 501
500 -Airport Planning
510 -National Plan of Integrated Airport Systems
(NPIAS)
515 -Master Plans
520 -Airport Layout Plans
530 -Environmental Review
540 -Airport Site Investigations
550-Runway Protection Zones
560-Airport Property Interests
570-Apron Design
580 -Planning Resources
600-Project Formulation
610 -Requesting Aid: ACIP
620 -Benefit/Cost Analysis
630 -FAA Reimbursable Agreements
700-Grant Implementation
710 -Project Initiation
720 -Project Application
730-Sponsor Assurances
740-Drug Free Workplace Requirements
750 -Title VI Assurance
760 -Executing the Grant Offer
800 -Sponsor Certification
900 -Project Design Development Projects
910 -Predesign Conference
920 -Engineer's Design Report
930-Plans and Specifications
940-Regional Approved Modifications to
AC 150/5370-1 0
950 -Sponsor Modifications ofF AA Standards
960-Operational Safety on Airport During
Construction
1000 -Construction Phase
1010-Bidding
1 020 -Contract A ward
1 030 -Construction Observation Program
1 040 -Preconstruction Conference
1050 -Notice-to-Proceed
1 060 -Labor Provisions
1 070 -Inspections
1080 -Contract Modifications
1100 -Runway Commissioning
Ill 0 -Airports Geographic Infonnation Systems
(AGIS)
1120 -Revising Airport Aeronautical Infonnation
1130 -Runway Commissioning Data
1140 -Commissioning ofNon-Federal VGSI
1200-Equipment Projects
1210-Federal Provisions
1220-Sample Bid Documents
1300 -Airport Land Acquisition
1310 -Land Acquisition Requirements
1320 -Environmental Site Assessment
1320 -Satisfactory Evidence of Good Title
Updated: December 8, 2016
1400-Sponsor Force Accounts
141 0 -Force Account Overview
1420-Force Account Engineering Services
1430 -Construction Force Account
1500-Grant Payments
1510 -DELPHI elnvoicing System
1520 -Making the Grant Drawdown
1530-Invoice Summary
1540 -Financial Reports
1550-Payment History
1560 -Improper Payments
1600-Grant Closeout
161 0 -Development Project Closeout
1620-Equipment Project Closeout
1630 -Planning Grant Closeout
1640 -Grant Amendment
1700 -Post Grant Obligations
171 0 -Record Keeping
1720 -Audit Requirements
1730-Financial Reports
1740 -Compliance
1750 -Pavement Maintenance
1760 -Release of Airport Property
A. General.
FAA
Airports
ASSURANCES
Airport Sponsors
1. These assurances shall be complied with in the performance of grant agreements for
airport development, airport planning, and noise compatibility program grants for
airport sponsors.
2. These assurances are required to be submitted as part of the project application by
sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as
amended. As used herein, the term "public agency sponsor" means a public agency
with control of a public-use airport; the term "private sponsor" means a private owner
of a public-use airport; and the term "sponsor" includes both public agency sponsors
and private sponsors.
3. Upon acceptance of this grant offer by the sponsor, these assurances are incorporated
in and become part of this grant agreement.
B. Duration and Applicability.
1. Airport development or Noise Compatibility Program Projects Undertaken by a
Public Agency Sponsor.
The terms, conditions and assurances of this grant agreement shall remain in full
force and effect throughout the useful life of the facilities developed or equipment
acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from
the date of acceptance of a grant offer of Federal funds for the project. However,
there shall be no limit on the duration of the assurances regarding Exclusive Rights
and Airport Revenue so long as the airport is used as an airport. There shall be no
limit on the duration of the terms, conditions, and assurances with respect to real
property acquired with federal funds. Furthermore, the duration of the Civil Rights
assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor.
The preceding paragraph 1 also applies to a private sponsor except that the useful life
of project items installed within a facility or the useful life of the facilities developed
or equipment acquired under an airport development or noise compatibility program
project shall be no less than ten (10) years from the date of acceptance of Federal aid
for the project.
Airport Sponsor Assurances 3/2014 Page I of20
3. Airport Planning Undertaken by a Sponsor.
Unless otherwise specified in this grant agreement, only Assurances 1, 2, 3, 5, 6, 13,
18, 25, 30, 32, 33, and 34 in Section C apply to planning projects. The terms,
conditions, and assurances of this grant agreement shall remain in full force and effect
during the life of the project; there shall be no limit on the duration of the assurances
regarding Airport Revenue so long as the airport is used as an airport.
C. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this grant that:
1. General Federal Requirements.
It will comply with all applicable Federal laws, regulations, executive orders,
policies, guidelines, and requirements as they relate to the application, acceptance and
use of Federal funds for this project including but not limited to the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis-Bacon Act-40 U.S.C. 276(a}, et seq.1
c. Federal Fair Labor Standards Act-29 U.S.C. 201, et seq.
d. Hatch Act-5 U.S.C. 1501, et seq?
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970 Title 42 U .S.C. 4601, et seq.1 2
f. National Historic Preservation Actof1966-Section 106-16 U.S.C. 470(f).1
g. Archeological and Historic Preservation Act of 1974-16 U.S.C. 469 through
469c.1
h. Native Americans Grave Repatriation Act -25 U .S.C. Section 3001, et seq.
1. Clean Air Act, P.L. 90-148, as amended.
j. Coastal Zone Management Act, P.L. 93-205, as amended.
k. Flood Disaster Protection Act of 1973-Section 102(a)-42 U.S.C. 4012a.1
I. Title 49, U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973-29 U.S.C. 794.
n. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252)
(prohibits discrimination on the basis of race, color, national origin);
o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et
seq.}, prohibits discrimination on the basis of disability).
p. Age Discrimination Act of 1975-42 U.S.C. 6101, et seq.
q. American Indian Religious Freedom Act, P.L. 95-341, as amended.
r. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et seq.1
s. Power plant and Industrial Fuel Use Act of 1978-Section 403-2 U.S.C. 8373.1
t. Contract Work Hours and Safety Standards Act-40 U.S.C. 327, et seq.1
u. Copeland Anti-kickback Act-18 U.S.C. 874.1
v. National Environmental Policy Act of 1969 -42 U .S.C. 4321, et seq .1
w. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
x. Single Audit Act of 1984-31 U.S.C. 7501, et seq.2
y. Drug-Free Workplace Act of 1988-41 U.S.C. 702 through 706.
Airport Sponsor Assurances 3/2014 Page 2 of20
z. The Federal Funding Accountability and Transparency Act of 2006, as amended
(Pub. L. 109-282, as amended by section 6202 of Pub. L. 11 0-252).
Executive Orders
a. Executive Order 11246 -Equal Employment Opportunity'
b. Executive Order 11990-Protection of Wetlands
c. Executive Order 11998 -Flood Plain Management
d. Executive Order 123 72 -Intergovernmental Review of Federal Programs
e. Executive Order 12699 -Seismic Safety of Federal and Federally Assisted New
Building Construction 1
f. Executive Order 12898-Environmental Justice
Federal Regulations
a. 2 CFR Part 180 -OMB Guidelines to Agencies on Governmentwide Debarment
and Suspension (Nonprocurement).
b. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards. [OMB Circular A-87 Cost Principles
Applicable to Grants and Contracts with State and Local Governments, and OMB
Circular A-133 -Audits of States, Local Governments, and Non-Profit
Organizations].4• 5• 6
c. 2 CFR Part 1200-Nonprocurement Suspension and Debarment
d. 14 CFR Part 13 -Investigative and Enforcement Procedures 14 CFR Part 16 -
Rules of Practice For Federally Assisted Airport Enforcement Proceedings.
e. 14 CFR Part 150-Airport noise compatibility planning.
f. 28 CFR Part 35-Discrimination on the Basis of Disability in State and Local
Government Services.
g. 28 CFR § 50.3-U.S. Department of Justice Guidelines for Enforcement of Title
VI of the Civil Rights Act of 1964.
h. 29 CFR Part 1 -Procedures for predetermination of wage rates.1
i. 29 CFR Part 3-Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States. 1
j. 29 CFR Part 5-Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non-construction contracts subject to the Contract Work Hours and
Safety Standards Act).1
k. 41 CFR Part 60-Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally as.sisted
contracting requirements).'
I. 49 CFR Part 18 -Uniform administrative requirements for grants and cooperative
agreements to state and local governments.3
m. 49 CFR Part 20-New restrictions on lobbying.
n. 49 CFR Part 21 -Nondiscrimination in federally-assisted programs of the
Department of Transportation-effectuation of Title VI of the Civil Rights Act of
1964.
o. 49 CFR Part 23 -Participation by Disadvantage Business Enterprise in Airport
Concessions.
Airport Sponsor Assurances 3/2014 Page3 of20
p. 49 CFR Part 24-Uniform Relocation Assistance and Real Property Acquisition
for Federal and Federally Assisted Programs.' 2
q. 49 CFR Part 26-Participation by Disadvantaged Business Enterprises in
Department of Transportation Programs.
r. 49 CFR Part 27-Nondiscrimination on the Basis of Handicap in Programs and
Activities Receiving or Benefiting from Federal Financial Assistance.'
s. 49 CFR Part 28-Enforcement of Nondiscrimination on the Basis of Handicap in
Programs or Activities conducted by the Department of Transportation.
t. 49 CFR Part 30-Denial of public works contracts to suppliers of goods and
services of countries that deny procurement market access to U.S. contractors.
u. 49 CFR Part 32-Governmentwide Requirements for Drug-Free Workplace
(Financial Assistance)
v. 49 CFR Part 37-Transportation Services for Individuals with Disabilities
(ADA).
w. 49 CFR Part 41 -Seismic safety of Federal and federally assisted or regulated
new building construction.
Specific Assurances
Specific assurances required to be included in grant agreements by any of the above
laws, regulations or circulars are incorporated by reference in this grant agreement.
Footnotes to Assurance C.l.
1 These laws do not apply to airport planning sponsors.
2 These laws do not apply to private sponsors.
3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local
Governments receiving Federal assistance. Any requirement levied upon State
and Local Governments by this regulation and circular shall also be applicable
to private sponsors receiving Federal assistance under Title 49, United States
Code.
4 On December 26, 20 13 at 78 FR 78590, the Office of Management and Budget
(OMB) issued the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards in 2 CFR Part 200. 2 CFR Part 200
replaces and combines the former Uniform Administrative Requirements for
Grants (OMB Circular A-1 02 and Circular A-ll 0 or 2 CFR Part 215 or
Circular) as well as the Cost Principles (Circulars A-21 or 2 CFR part 220;
Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230). Additionally it
replaces Circular A-133 guidance on the Single Annual Audit. In accordance
with 2 CFR section 200.110, the standards set forth in Part 200 which affect
administration of Federal awards issued by Federal agencies become effective
once implemented by Federal agencies or when any future amendment to this
Part becomes final. Federal agencies, including the Department of
Transportation, must implement the policies and procedures applicable to
Federal awards by promulgating a regulation to be effective by December 26,
2014 unless different provisions are required by statute or approved by OMB.
Airport Sponsor Assurances 3/2014 Page 4 of20
5 Cost principles established in 2 CFR part 200 subpart E must be used as
guidelines for determining the eligibility of specific types of expenses.
6 Audit requirements established in 2 CFR part 200 subpart F are the guidelines
for audits.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this grant, and to finance and carry out the proposed
project; that a resolution, motion or similar action has been duly adopted or passed as
an official act of the applicant's governing body authorizing the filing of the
application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the
applicant to act in connection with the application and to provide such additional
information as may be required.
b. Private Sponsor:
It has legal authority to apply for this grant and to finance and carry out the proposed
project and comply with all terms, conditions, and assurances of this grant agreement.
It shall designate an official representative and shall in writing direct and authorize
that person to file this application, including all understandings and assurances
contained therein; to act in connection with this application; and to provide such
additional information as may be required.
3. Sponsor Fund Availability.
It has sufficient funds available for that portion of the project costs which are not to
be paid by the United States. It has sufficient funds available to assure operation and
maintenance of items funded under this grant agreement which it will own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired.
b. For noise compatibility program projects to be carried out on the property of the
sponsor, it holds good title satisfactory to the Secretary to that portion of the
property upon which Federal funds will be expended or will give assurance to the
Secretary that good title will be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of
the rights and powers necessary to perform any or all of the terms, conditions, and
assurances in this grant agreement without the written approval of the Secretary,
and will act promptly to acquire, extinguish or modify any outstanding rights or
claims of right of others which would interfere with such performance by the
sponsor. This shall be done in a manner acceptable to the Secretary.
Airport Sponsor Assurances 3/2014 Page5of20
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of its
title or other interests in the property shown on Exhibit A to this application or,
for a noise compatibility program project, that portion of the property upon which
Federal funds have been expended, for the duration of the terms, conditions, and
assurances in this grant agreement without approval by the Secretary. If the
transferee is found by the Secretary to be eligible under Title 49, United States
Code, to assume the obligations of this grant agreement and to have the power,
authority, and financial resources to carry out all such obligations, the sponsor
shall insert in the contract or document transferring or disposing of the sponsor's
interest, and make binding upon the transferee all of the terms, conditions, and
assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by
another unit of local government or are on property owned by a unit of local
government other than the sponsor, it will enter into an agreement with that
government. Except as otherwise specified by the Secretary, that agreement shall
obligate that government to the same terms, conditions, and assurances that would
be applicable to it if it applied directly to the FAA for a grant to undertake the
noise compatibility program project. That agreement and changes thereto must be
satisfactory to the Secretary. It will take steps to enforce this agreement against
the local government if there is substantial non-compliance with the terms of the
agreement.
d. For noise compatibility program projects to be carried out on privately owned
property, it will enter into an agreement with the owner of that property which
includes provisions specified by the Secretary. It will take steps to enforce this
agreement against the property owner whenever there is substantial non-
compliance with the terms of the agreement.
e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public-use airport in
accordance with these assurances for the duration of these assurances.
f. If an arrangement is made for management and operation of the airport by any
agency or person other than the sponsor or an employee of the sponsor, the
sponsor will reserve sufficient rights and authority to insure that the airport will
be operated and maintained in accordance Title 49, United States Code, the
regulations and the terms, conditions and assurances in this grant agreement and
shall insure that such arrangement also requires compliance therewith.
g. Sponsors of commercial service airports will not permit or enter into any
arrangement that results in permission for the owner or tenant of a property used
as a residence, or zoned for residential use, to taxi an aircraft between that
property and any location on airport. Sponsors of general aviation airports
entering into any arrangement that results in permission for the owner of
residential real property adjacent to or near the airport must comply with the
requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances.
Airport Sponsor Assurances 3/2014 Page6of20
6. Consistency with Local Plans.
The project is reasonably consistent with plans (existing at the time of submission of
this application) of public agencies that are authorized by the State in which the
project is located to plan for the development of the area surrounding the airport.
7. Consideration of Local Interest.
It has given fair consideration to the interest of communities in or near where the
project may be located.
8. Consultation with Users.
In making a decision to undertake any airport development project under Title 49,
United States Code, it has undertaken reasonable consultations with affected parties
using the airport at which project is proposed.
9. Public Hearings.
In projects involving the location of an airport, an airport runway, or a major runway
extension, it has afforded the opportunity for public hearings for the purpose of
considering the economic, social, and environmental effects of the airport or runway
location and its consistency with goals and objectives of such planning as has been
carried out by the community and it shall, when requested by the Secretary, submit a
copy of the transcript of such hearings to the Secretary. Further, for such projects, it
has on its management board either voting representation from the communities
where the project is located or has advised the communities that they have the right to
petition the Secretary concerning a proposed project.
10. Metropolitan Planning Organization.
In projects involving the location of an airport, an airport runway, or a major runway
extension at a medium or large hub airport, the sponsor has made available to and has
provided upon request to the metropolitan planning organization in the area in which
the airport is located, if any, a copy of the proposed amendment to the airport layout
plan to depict the project and a copy of any airport master plan in which the project is
described or depicted.
11. Pavement Preventive Maintenance.
With respect to a project approved after January l, 1995, for the replacement or
reconstruction of pavement at the airport, it assures or certifies that it has
implemented an effective airport pavement maintenance-management program and it
assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will
provide such reports on pavement condition and pavement management programs as
the Secretary determines may be useful.
12. Terminal Development Prerequisites.
For projects which include terminal development at a public use airport, as defined in
Title 49, it has, on the date of submittal of the project grant application, all the safety
equipment required for certification of such airport under section 44706 of Title 49,
United States Code, and all the security equipment required by rule or regulation, and
Airport Sponsor Assurances 3/2014 Page 7 of20
has provided for access to the passenger enplaning and deplaning area of such airport
to passengers enplaning and deplaning from aircraft other than air carrier aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of this grant, the total cost of the
project in connection with which this grant is given or used, and the amount or
nature of that portion of the cost of the project supplied by other sources, and such
other financial records pertinent to the project. The accounts and records shall be
kept in accordance with an accounting system that will facilitate an effective audit
in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United
States, or any of their duly authorized representatives, for the purpose of audit and
examination, any books, documents, papers, and records of the recipient that are
pertinent to this grant. The Secretary may require that an appropriate audit be
conducted by a recipient. In any case in which an independent audit is made of the
accounts of a sponsor relating to the disposition of the proceeds of a grant or
relating to the project in connection with which this grant was given or used, it
shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which
the audit was made.
14. Minimum Wage Rates.
It shall include, in all contracts in excess of$2,000 for work on any projects funded
under this grant agreement which involve labor, provisions establishing minimum
rates of wages, to be predetermined by the Secretary of Labor, in accordance with the
Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5), which contractors shall pay
to skilled and unskilled labor, and such minimum rates shall be stated in the invitation
for bids and shall be included in proposals or bids for the work.
15. Veteran's Preference.
It shall include in all contracts for work on any project funded under this grant
agreement which involve labor, such provisions as are necessary to insure that, in the
employment of labor (except in executive, administrative, and supervisory positions},
preference shall be given to Vietnam era veterans, Persian Gulf veterans,
Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned
and controlled by disabled veterans as defined in Section 47112 of Title 49, United
States Code. However, this preference shall apply only where the individuals are
available and qualified to perform the work to which the employment relates.
16. Conformity to Plans and Specifications.
It will execute the project subject to plans, specifications, and schedules approved by
the Secretary. Such plans, specifications, and schedules shall be submitted to the
Secretary prior to commencement of site preparation, construction, or other
performance under this grant agreement, and, upon approval of the Secretary, shall be
incorporated into this grant agreement. Any modification to the approved plans,
Airport Sponsor Assurances 3/2014 Page 8 of20
specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated into this grant agreement.
17. Construction Inspection and Approval.
It will provide and maintain competent technical supervision at the construction site
throughout the project to assure that the work conforms to the plans, specifications,
and schedules approved by the Secretary for the project. It shall subject the
construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and
procedures shall require such cost and progress reporting by the sponsor or sponsors
of such project as the Secretary shall deem necessary.
18. Planning Projects.
In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative
contained in the project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to
the planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning
project a notice that the material was prepared under a grant provided by the
United States.
d. It will make such material available for examination by the public, and agrees that
no material prepared with funds under this project shall be subject to copyright in
the United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of
specific consultants and their subcontractors to do all or any part of this project as
well as the right to disapprove the proposed scope and cost of professional
services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's
employees to do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretary's approval of any planning material developed as part of this grant does
not constitute or imply any assurance or commitment on the part of the Secretary
to approve any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of
the airport, other than facilities owned or controlled by the United States, shall be
operated at all times in a safe and serviceable condition and in accordance with
the minimum standards as may be required or prescribed by applicable Federal,
Airport Sponsor Assurances 3/2014 Page 9 of20
state and local agencies for maintenance and operation. It will not cause or permit
any activity or action thereon which would interfere with its use for airport
purposes. It will suitably operate and maintain the airport and all facilities thereon
or connected therewith, with due regard to climatic and flood conditions. Any
proposal to temporarily close the airport for non-aeronautical purposes must first
be approved by the Secretary. In furtherance of this assurance, the sponsor will
have in effect arrangements for-
I) Operating the airport's aeronautical facilities whenever required;
2) Promptly marking and lighting hazards resulting from airport conditions,
including temporary conditions; and
3) Promptly notifying airmen of any condition affecting aeronautical use of the
airport. Nothing contained herein shall be construed to require that the airport
be operated for aeronautical use during temporary periods when snow, flood
or other climatic conditions interfere with such operation and maintenance.
Further, nothing herein shall be construed as requiring the maintenance,
repair, restoration, or replacement of any structure or facility which is
substantially damaged or destroyed due to an act of God or other condition or
circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that it
owns or controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation.
It will take appropriate action to assure that such terminal airspace as is required to
protect instrument and visual operations to the airport (including established
minimum flight altitudes) will be adequately cleared and protected by removing,
lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
21. Compatible Land Use.
It will take appropriate action, to the extent reasonable, including the adoption of
zoning laws, to restrict the use of land adjacent to or in the immediate vicinity of the
airport to activities and purposes compatible with normal airport operations, including
landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program implementation, it will not cause or permit any change in land use, within its
jurisdiction, that will reduce its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms
and without unjust discrimination to all types, kinds and classes of aeronautical
activities, including commercial aeronautical activities offering services to the
public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or
privilege at the airport is granted to any person, firm, or corporation to conduct or
Airport Sponsor Assurances 3/2014 Page 10 of20
to engage in any aeronautical activity for furnishing services to the public at the
airport, the sponsor will insert and enforce provisions requiring the contractor to-
t) furnish said services on a reasonable, and not unjustly discriminatory, basis to
all users thereof, and
2) charge reasonable, and not unjustly discriminatory, prices for each unit or
service, provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates, or other similar types of price reductions
to volume purchasers.
c. Each fixed-based operator at the airport shall be subject to the same rates, fees,
rentals, and other charges as are uniformly applicable to all other fixed-based
operators making the same or similar uses of such airport and utilizing the same
or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use
any fixed-based operator that is authorized or permitted by the airport to serve any
air carrier at such airport.
e. Each air carrier using such airport (whether as a tenant, non-tenant, or subtenant
of another air carrier tenant) shall be subject to such nondiscriminatory and
substantially comparable rules, regulations, conditions, rates, fees, rentals, and
other charges with respect to facilities directly and substantially related to
providing air transportation as are applicable to all such air carriers which make
similar use of such airport and utilize similar facilities, subject to reasonable
classifications such as tenants or non-tenants and signatory carriers and non-
signatory carriers. Classification or status as tenant or signatory shall not be
unreasonably withheld by any airport provided an air carrier assumes obligations
substantially similar to those already imposed on air carriers in such classification
or status.
f. It will not exercise or grant any right or privilege which operates to prevent any
person, firm, or corporation operating aircraft on the airport from performing any
services on its own aircraft with its own employees [including, but not limited to
maintenance, repair, and fueling] that it may choose to perform.
g. In the event the sponsor itself exercises any of the rights and privileges referred to
in this assurance, the services involved will be provided on the same conditions as
would apply to the furnishing of such services by commercial aeronautical service
providers authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory,
conditions to be met by all users of the airport as may be necessary for the safe
and efficient operation of the airport.
1. The sponsor may prohibit or limit any given type, kind or class of aeronautical
use of the airport if such action is necessary for the safe operation of the airport or
necessary to serve the civil aviation needs of the public.
Airport Sponsor Assurances 3/2014 Page 11 of20
23. Exclusive Rights.
It will permit no exclusive right for the use of the airport by any person providing, or
intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed-based operator
shall not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one
fixed-based operator to provide such services, and
b. If allowing more than one fixed-based operator to provide such services would
require the reduction of space leased pursuant to an existing agreement between
such single fixed-based operator and such airport. It further agrees that it will not,
either directly or indirectly, grant or permit any person, firm, or corporation, the
exclusive right at the airport to conduct any aeronautical activities, including, but
not limited to charter flights, pilot training, aircraft rental and sightseeing, aerial
photography, crop dusting, aerial advertising and surveying, air carrier operations,
aircraft sales and services, sale of aviation petroleum products whether or not
conducted in conjunction with other aeronautical activity, repair and maintenance
of aircraft, sale of aircraft parts, and any other activities which because of their
direct relationship to the operation of aircraft can be regarded as an aeronautical
activity, and that it will terminate any exclusive right to conduct an aeronautical
activity now existing at such an airport before the grant of any assistance under
Title 49, United States Code.
24. Fee and Rental Structure.
It will maintain a fee and rental structure for the facilities and services at the airport
which will make the airport as self-sustaining as possible under the circumstances
existing at the particular airport, taking into account such factors as the volume of
traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is
made under Title 49, United States Code, the Airport and Airway Improvement Act
of 1982, the Federal Airport Act or the Airport and Airway Development Act of 1970
shall be included in the rate basis in establishing fees, rates, and charges for users of
that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel
established after December 30, 1987, will be expended by it for the capital or
operating costs of the airport; the local airport system; or other local facilities
which are owned or operated by the owner or operator of the airport and which
are directly and substantially related to the actual air transportation of passengers
or property; or for noise mitigation purposes on or off the airport. The following
exceptions apply to this paragraph:
I) If covenants or assurances in debt obligations issued before September 3,
1982, by the owner or operator of the airport, or provisions enacted before
September 3, 1982, in governing statutes controlling the owner or operator's
financing, provide for the use of the revenues from any of the airport owner or
Airport Sponsor Assurances 3/2014 Page 12 of20
operator's facilities, including the airport, to support not only the airport but
also the airport owner or operator's general debt obligations or other facilities,
then this limitation on the use of all revenues generated by the airport (and, in
the case of a public airport, local taxes on aviation fuel) shall not apply.
2) If the Secretary approves the sale of a privately owned airport to a public
sponsor and provides funding for any portion of the public sponsor's
acquisition of land, this limitation on the use of all revenues generated by the
sale shall not apply to certain proceeds from the sale. This is conditioned on
repayment to the Secretary by the private owner of an amount equal to the
remaining unamortized portion (amortized over a 20-year period) of any
airport improvement grant made to the private owner for any purpose other
than land acquisition on or after October 1, 1996, plus an amount equal to the
federal share of the current fair market value of any land acquired with an
airport improvement grant made to that airport on or after October I, 1996.
3) Certain revenue derived from or generated by mineral extraction, production,
lease, or other means at a general aviation airport (as defined at Section 4 71 02
of title 49 United States Code), if the FAA determines the airport sponsor
meets the requirements set forth in Sec. 813 of Public Law 112-95.
b. As part of the annual audit required under the Single Audit Act of 1984, the
sponsor will direct that the audit will review, and the resulting audit report will
provide an opinion concerning, the use of airport revenue and taxes in paragraph
(a), and indicating whether funds paid or transferred to the owner or operator are
paid or transferred in a manner consistent with Title 49, United States Code and
any other applicable provision of law, including any regulation promulgated by
the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this
assurance in accordance with the provisions of Section 47107 of Title 49, United
States Code.
26. Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as
the Secretary may reasonably request and make such reports available to the
public; make available to the public at reasonable times and places a report of the
airport budget in a format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and
documents affecting the airport, including deeds, leases, operation and use
agreements, regulations and other instruments, available for inspection by any
duly authorized agent of the Secretary upon reasonable request;
c. for noise compatibility program projects, make records and documents relating to
the project and continued compliance with the terms, conditions, and assurances
of this grant agreement including deeds, leases, agreements, regulations, and other
instruments, available for inspection by any duly authorized agent of the Secretary
upon reasonable request; and
Airport Sponsor Assurances 3/2014 Page 13 of20
d. in a format and time prescribed by the Secretary, provide to the Secretary and
make available to the public following each of its fiscal years, an annual report
listing in detail:
I) all amounts paid by the airport to any other unit of government and the
purposes for which each such payment was made; and
2) all services and property provided by the airport to other units of government
and the amount of compensation received for provision of each such service
and property.
27. Use by Government Aircraft.
It will make available all of the facilities of the airport developed with Federal
financial assistance and all those usable for landing and takeoff of aircraft to the
United States for use by Government aircraft in common with other aircraft at all
times without charge, except, if the use by Government aircraft is substantial, charge
may be made for a reasonable share, proportional to such use, for the cost of
operating and maintaining the facilities used. Unless otherwise determined by the
Secretary, or otherwise agreed to by the sponsor and the using agency, substantial use
of an airport by Government aircraft will be considered to exist when operations of
such aircraft are in excess of those which, in the opinion of the Secretary, would
unduly interfere with use of the landing areas by other authorized aircraft, or during
any calendar month that -
a. Five (5) or more Government aircraft are regularly based at the airport or on land
adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of
Government aircraft is 300 or more, or the gross accumulative weight of
Government aircraft using the airport (the total movement of Government aircraft
multiplied by gross weights of such aircraft) is in excess of five million pounds.
28. Land for Federal Facilities.
It will furnish without cost to the Federal Government for use in connection with any
air traffic control or air navigation activities, or weather-reporting and communication
activities related to air traffic control, any areas of land or water, or estate therein, or
rights in buildings of the sponsor as the Secretary considers necessary or desirable for
construction, operation, and maintenance at Federal expense of space or facilities for
such purposes. Such areas or any portion thereof will be made available as provided
herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an airport layout plan of the airport showing
1) boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport
purposes and proposed additions thereto;
2) the location and nature of all existing and proposed airport facilities and
structures (such as runways, taxiways, aprons, terminal buildings, hangars and
Airport Sponsor Assurances 3/2014 Page 14 of20
roads), including all proposed extensions and reductions of existing airport
facilities;
3) the location of all existing and proposed nonaviation areas and of all existing
improvements thereon; and
4) all proposed and existing access points used to taxi aircraft across the airport's
property boundary. Such airport layout plans and each amendment, revision,
or modification thereof, shall be subject to the approval of the Secretary which
approval shall be evidenced by the signature of a duly authorized
representative of the Secretary on the face of the airport layout plan. The
sponsor will not make or permit any changes or alterations in the airport or
any of its facilities which are not in conformity with the airport layout plan as
approved by the Secretary and which might, in the opinion of the Secretary,
adversely affect the safety, utility or efficiency of the airport.
b. If a change or alteration in the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally
owned, leased, or funded property on or off the airport and which is not in
conformity with the airport layout plan as approved by the Secretary, the owner or
operator will, if requested, by the Secretary (I) eliminate such adverse effect in a
manner approved by the Secretary; or (2) bear all costs of relocating such
property (or replacement thereof) to a site acceptable to the Secretary and all costs
of restoring such property (or replacement thereof) to the level of safety, utility,
efficiency, and cost of operation existing before the unapproved change in the
airport or its facilities except in the case of a relocation or replacement of an
existing airport facility due to a change in the Secretary's design standards beyond
the control of the airport sponsor.
30. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United
States shall, on the grounds of race, creed, color, national origin, sex, age, or
disability be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination in any activity conducted with, or benefiting from, funds
received from this grant.
a. Using the definitions of activity, facility and program as found and defined in §§
21.23 (b) and 21.23 (e) of 49 CFR § 21, the sponsor will facilitate all programs,
operate all facilities, or conduct all programs in compliance with all non-
discrimination requirements imposed by, or pursuant to these assurances.
b. Applicability
I) Programs and Activities. If the sponsor has received a grant (or other federal
assistance) for any of the sponsor's program or activities, these requirements
extend to all of the sponsor's programs and activities.
2) Facilities. Where it receives a grant or other federal financial assistance to
construct, expand, renovate, remodel, alter or acquire a facility, or part of a
facility, the assurance extends to the entire facility and facilities operated in
connection therewith.
Airport Sponsor Assurances 3/2014 Page 15 of20
3) Real Property. Where the sponsor receives a grant or other Federal financial
assistance in the form of, or for the acquisition of real property or an interest
in real property, the assurance will extend to rights to space on, over, or under
such property.
c. Duration.
The sponsor agrees that it is obligated to this assurance for the period during
which Federal financial assistance is extended to the program, except where the
Federal financial assistance is to provide, or is in the form of, personal property,
or real property, or interest therein, or structures or improvements thereon, in
which case the assurance obligates the sponsor, or any transferee for the longer of
the following periods:
I) So long as the airport is used as an airport, or for another purpose involving
the provision of similar services or benefits; or
2) So long as the sponsor retains ownership or possession of the property.
d. Required Solicitation Language. It will include the following notification in all
solicitations for bids, Requests For Proposals for work, or material under this
grant agreement and in all proposals for agreements, including airport
concessions, regardless of funding source:
"The (Name of Sponsor), in accordance with the provisions ofTitle VI of the
Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin
in consideration for an award."
e. Required Contract Provisions.
I) It will insert the non-discrimination contract clauses requiring compliance
with the acts and regulations relative to non-discrimination in Federally-
assisted programs of the DOT, and incorporating the acts and regulations into
the contracts by reference in every contract or agreement subject to the non-
discrimination in Federally-assisted programs of the DOT acts and
regulations.
2) It will include a list of the pertinent non-discrimination authorities in every
contract that is subject to the non-discrimination acts and regulations.
3) It will insert non-discrimination contract clauses as a covenant running with
the land, in any deed from the United States effecting or recording a transfer
of real property, structures, use, or improvements thereon or interest therein to
a sponsor.
4) It will insert non-discrimination contract clauses prohibiting discrimination on
the basis of race, color, national origin, creed, sex, age, or handicap as a
Airport Sponsor Assurances 3/2014 Page 16 of20
covenant running with the land, in any future deeds, leases, license, permits,
or similar instruments entered into by the sponsor with other parties:
a) For the subsequent transfer of real property acquired or improved under
the applicable activity, project, or program; and
b) For the construction or use of, or access to, space on, over, or under real
property acquired or improved under the applicable activity, project, or
program.
f. It will provide for such methods of administration for the program as are found by
the Secretary to give reasonable guarantee that it, other recipients, sub-recipients,
sub-grantees, contractors, subcontractors, consultants, transferees, successors in
interest, and other participants of Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the acts, the regulations,
and this assurance.
g. It agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the acts, the regulations, and this assurance.
3 I. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes,
including land serving as a noise buffer, it will dispose of the land, when the land
is no longer needed for such purposes, at fair market value, at the earliest
practicable time. That portion of the proceeds of such disposition which is
proportionate to the United States' share of acquisition of such land will be, at the
discretion of the Secretary, (I) reinvested in another project at the airport, or (2)
transferred to another eligible airport as prescribed by the Secretary. The
Secretary shall give preference to the following, in descending order, (I)
reinvestment in an approved noise compatibility project, (2) reinvestment in an
approved project that is eligible for grant funding under Section 47Il7(e) of title
49 United States Code, (3) reinvestment in an approved airport development
project that is eligible for grant funding under Sections 4 7114, 4 7II5, or 4 7117 of
title 49 United States Code, (4) transferred to an eligible sponsor of another public
airport to be reinvested in an approved noise compatibility project at that airport,
and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. If
land acquired under a grant for noise compatibility purposes is leased at fair
market value and consistent with noise buffering purposes, the lease will not be
considered a disposal of the land. Revenues derived from such a lease may be
used for an approved airport development project that would otherwise be eligible
for grant funding or any permitted use of airport revenue.
b. For land purchased under a grant for airport development purposes (other than
noise compatibility), it will, when the land is no longer needed for airport
purposes, dispose of such land at fair market value or make available to the
Secretary an amount equal to the United States' proportionate share of the fair
market value of the land. That portion of the proceeds of such disposition which
is proportionate to the United States' share of the cost of acquisition of such land
will, (I) upon application to the Secretary, be reinvested or transferred to another
Airport Sponsor Assurances 3/2014 Page 17 of20
eligible airport as prescribed by the Secretary. The Secretary shall give
preference to the following, in descending order: (I) reinvestment in an approved
noise compatibility project, (2) reinvestment in an approved project that is eligible
for grant funding under Section 47117(e) of title 49 United States Code, (3)
reinvestment in an approved airport development project that is eligible for grant
funding under Sections 47114, 47115, or 47117 of title 49 United States Code, (4)
transferred to an eligible sponsor of another public airport to be reinvested in an
approved noise compatibility project at that airport, and (5) paid to the Secretary
for deposit in the Airport and Airway Trust Fund.
c. Land shall be considered to be needed for airport purposes under this assurance if
(I) it may be needed for aeronautical purposes (including runway protection
zones) or serve as noise buffer land, and (2) the revenue from interim uses of such
land contributes to the financial self-sufficiency of the airport. Further, land
purchased with a grant received by an airport operator or owner before December
31, 1987, will be considered to be needed for airport purposes if the Secretary or
Federal agency making such grant before December 31, 1987, was notified by the
operator or owner of the uses of such land, did not object to such use, and the land
continues to be used for that purpose, such use having commenced no later than
December 15, 1989.
d. Disposition of such land under (a) (b) or (c) will be subject to the retention or
reservation of any interest or right therein necessary to ensure that such land will
only be used for purposes which are compatible with noise levels associated with
operation of the airport.
32. Engineering and Design Services.
It will award each contract, or sub-contract for program management, construction
management, planning studies, feasibility studies, architectural services, preliminary
engineering, design, engineering, surveying, mapping or related services with respect
to the project in the same manner as a contract for architectural and engineering
services is negotiated under Title IX of the Federal Property and Administrative
Services Act of 1949 or an equivalent qualifications-based requirement prescribed for
or by the sponsor of the airport.
33. Foreign Market Restrictions.
It will not allow funds provided under this grant to be used to fund any project which
uses any product or service of a foreign country during the period in which such
foreign country is listed by the United States Trade Representative as denying fair
and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications.
It will carry out the project in accordance with policies, standards, and specifications
approved by the Secretary including but not limited to the advisory circulars listed in
the Current FAA Advisory Circulars for AlP projects, dated (the latest
approved version as of this grant offer) and included in this grant, and in accordance
Airport Sponsor Assurances 3/2014 Page 18 of20
with applicable state policies, standards, and specifications approved by the
Secretary.
35. Relocation and Real Property Acquisition.
a. It will be guided in acquiring real property, to the greatest extent practicable under
State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and
will pay or reimburse property owners for necessary expenses as specified in
Subpart B.
b. It will provide a relocation assistance program offering the services described in
Subpart C and fair and reasonable relocation payments and assistance to displaced
persons as required in Subpart D and E of 49 CFR Part 24.
c. It will make available within a reasonable period of time prior to displacement,
comparable replacement dwellings to displaced persons in accordance with
Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses.
The airport owner or operator will permit, to the maximum extent practicable,
intercity buses or other modes of transportation to have access to the airport;
however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises.
The sponsor shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of any DOT -assisted contract covered by 49 CFR Part 26,
or in the award and performance of any concession activity contract covered by 49
CFR Part 23. In addition, the sponsor shall not discriminate on the basis of race,
color, national origin or sex in the administration of its DBE and ACDBE programs
or the requirements of 49 CFR Parts 23 and 26. The sponsor shall take all necessary
and reasonable steps under 49 CFR Parts 23 and 26 to ensure nondiscrimination in the
award and administration of DOT -assisted contracts, and/or concession
contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts
26 and 23, and as approved by DOT, are incorporated by reference in this
agreement. Implementation of these programs is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification
to the sponsor of its failure to carry out its approved program, the Department may
impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases,
refer the matter for enforcement under 18 U.S.C. 100 I and/or the Program Fraud
Civil Remedies Act of 1936 (31 U.S.C. 3801 ).
38. Hangar Construction.
If the airport owner or operator and a person who owns an aircraft agree that a hangar
is to be constructed at the airport for the aircraft at the aircraft owner's expense, the
airport owner or operator will grant to the aircraft owner for the hangar a long term
lease that is subject to such terms and conditions on the hangar as the airport owner or
operator may impose.
Airport Sponsor Assurances 3/2014 Page 19 of20
39. Competitive Access.
a. If the airport owner or operator of a medium or large hub airport (as defined in
section 47102 oftitle 49, U.S.C.) has been unable to accommodate one or more
requests by an air carrier for access to gates or other facilities at that airport in
order to allow the air carrier to provide service to the airport or to expand service
at the airport, the airport owner or operator shall transmit a report to the Secretary
that-
1) Describes the requests;
2) Provides an explanation as to why the requests could not be accommodated;
and
3) Provides a time frame within which, if any, the airport will be able to
accommodate the requests.
b. Such report shall be due on either February I or August 1 of each year if the
airport has been unable to accommodate the request(s) in the six month period
prior to the applicable due date.
Airport Sponsor Assurances 3/2014 Page 20 of20
FAA
Airports
Current FAA Advisory Circulars Required for Use in AlP
Funded and PFC Approved Projects
Updated: 12 /3 1/20 15
View the most cu rre nt ve rsions of these ACs and any ass ociated changes at:
http:l/www.faa .gov/ai rports/resources/a dvisory circulars
NUMBER TITLE
70/7460-1 L Obstruction Marking and Lighting
150/5020-1 Noise Control and Compatibility Planning for A ir ports
150/5070-68 Ai rport Master Plans
Cha nges 1 - 2
150/5070-7 The Airp ort System Planning Proce ss
Change 1
150/51 00-138 De velo pment of State Standards for Nonprimary Airports
150/5 200-28E Not ices to Airmen (NOT AMS) for Airport O perators
150/5200-30C Airport W in ter Safety And Operations
Cha nge 1
150/5200-31 c Airport Emergen cy Plan
Changes 1 -2
150/521 0-5D Painting , Marking , and Light ing of Ve hicles Used on an Airport
150/5210-7 D Ai rc raft Rescue and Fire Fightin g Comm un ications
150/5210-13C Airport Wa ter Rescue Plans and Equipment
150/5210-148 Ai rcraft Rescue Fi re Fighting Eq uipment, Tools and Clothing
150/521 0-15A Aircraft Rescu e and Firefighting Station Building Design
150/52 10-18A Systems for Inter acti ve Training of Airport Personne l
FAA Adv1sory C1rcu 1ars ReqUired for U se tn
AlP Funded and PFC Approved Projects
Updated 1213112015
ARP
Page 1 of 5
NUMBER TITLE
150/5210-19A Driver's Enhanced Vision System (DEVS) Ground Vehicle Operations on
Airports
150/5220-10E Guide Specification for Aircraft Rescue and Fire Fighting (ARFF) Vehicles
150/5220-16D Automated Weather Observing Systems (AWOS) for Non-Federal Applications
150/5220-17B Aircraft Rescue and Fire Fighting (ARFF) Training Facilities
150/5220-18A Buildings for Storage and Maintenance of Airport Snow and Ice Control
Equipment and Materials
150/5220-20A Airport Snow and Ice Control Equipment
150/5220-21C Aircraft Boarding Equipment
150/5220-228 Engineered Materials Arresting Systems (EMAS) for Aircraft Overruns
150/5220-23 Frangible Connections
150/5220-24 Foreign Object Debris Detection Equipment
150/5220-25 Airport Avian Radar Systems
150/5220-26, Airport Ground Vehicle Automatic Dependent Surveillance -Broadcast (ADS-B)
Change 1 Out Squitter Equipment
150/5300-7B FAA Policy on Facility Relocations Occasioned by Airport Improvements of
Changes
150/5300-13A, Airport Design
Change 1
150/5300-14C Design of Aircraft Deicing Facilitie s
150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establ ishment
of Geodetic Control and Submission to the National Geodetic Survey
150/5300-17C Standards for Using Remote Sensing Technologies in Ai rp ort Surveys
150/5300-18C Survey and Data Standards for Submission of Aeronautical Da ta Using Airports
GIS
150/5320-5D Airport Drainage Design
150/5320-6E Ai rp ort Pavement Design and Evaluation
150/5320-12C, Measurement, Construction , and Maintenance of Skid Resistant Airport
Changes 1 -8 Pavement Surfaces
FAA Advisory Circulars Requ1red for Use m
AlP Funded and PFC Approved Proje cts
Updated 12/31 /2015
ARP
Page 2 of 5
NUMBER TITLE
150/5320-15A Management of Ai rport Industrial Waste
150/5235 -4B Runway Length Requirements for Airport Design
150/5335-5C Standardized Method of Reporting Ai rp ort Pavement Strength -PCN
150/5340-1 L Standards for Airport Markings
150/5340-5D Segmented Circle Airport Marker System
150/5340-18F Standards for Airport Sign Systems
150/5340-26C Maintenance of Ai rp ort Vis ual Aid Facilities
150/534 0-30H Design and Installation Details for Airport Vis ual Aids
150/5345-3G Specification for L-821 , Panels for the Control of Ai rp ort Lig hting
150/5345-5B Circuit Selector Switch
150/5345-?F Specification for L-824 Underground Electrical Cable for Airport Lighting
Circuits
150/5345-1 OH Specification for Constant Current Regulators and Regulator Monitors
150/5345-12F Specification for Airport and Heliport Beacons
150/5345-13B Specification for L-841 Auxiliary Relay Cabinet Assembly fo r Pilot Control of
Airport Lighting Ci rcuits
150/5345-26D FAA Specification For L-823 Plug and Re ceptacle, Cable Connectors
150/5345-27E Specification for Wind Cone Assemblies
150/5345-28G Precision Approach Path Indicator (PAPI) Systems
150/5345-39D Specification for L-853, Runway and Taxiway Retro reflective Markers
150/5345-42H Specification for Airport Light Bases, Transformer Hou sin gs , Junction Boxes,
and Accessories
150/5345-43G Specification for Obstruction Lighting Equ ipment
150/5345-44K Specification for Runway and Ta xiway Signs
150/5345-45C Low-Impact Resistant (LIR) Structures
150/5345-46D Specification for Runway and Ta xiway Light Fixtures
FAA A dvisory Circulars Required for Use in
AlP Funded and PFC Approved Projects
Updated 12/31/2015
ARP
Page 3 of 5
NUMBER TITLE
150/5345-47C Specification for Series to Series Isolation Transformers for Airport Lighting
Systems
150/5345-49C Specification L-854, Radio Control Equipment
150/5345-508 Specification for Portable Runway and Taxiway Lights
150/5345-51 B Specification for Discharge-Type Flashing Light Equipment
150/5345-52A Generic Visual Glideslope Indicators (GVGI)
150/5345-53D Airport Lighting Equipment Certification Program
150/5345-548 Specification for L-884 , Power and Control Unit for Land and Hold Short
Lighting Systems
150/5345-55A Specification for L-893, Lighted Visua l Aid to Ind icate Temporary Runway
Closure
150/5345-568 Specification for L-890 Airport Lighting Control and Monitoring System
(ALCMS)
150/5360-12F Airport Signing and Graphics
150/5360-13 Planning and Design Guidelines for Airport Terminal Facilities
Change 1
150/5360-14 Access to Airports By Individuals With Disabi lities
150/5370-2F Operational Safety on Airports During Construction
150/5370-10G Standards for Specifying Construction of Airports
150/5370-11 B Use of Nondestructive Testing in the Evaluation of Airport Pavements
150/5370-13A Off-Peak Construction of Ai rport Pavements Using Hot-Mix Aspha lt
150/5370-158 Airside App li cations for Artificial Turf
150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete) Airfield Pavements
150/5370-17 Airside Use of Heated Pavement Systems
150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness
150/5390-2C Heliport Design
FAA Advisory Circulars Req uired for Use in
AlP Funded and PFC Approved Projec ts
Updated 12/31 /2015
ARP
Page 4 of 5
NUMBER TITLE
150/5395-1 A Seaplane Bases
THE FOLLOWING ADDITIONAL APPLY TO AlP PROJECTS ONLY
Updated: 12/31/2015
NUMBER TITLE
150/5100-14E, Architectural, Engineering, and Planning Consultant Services for Airport Grant
Change 1 Projects
150/5100-17, Land Acquisition and Relocation Assistance for Airport Improvement Program
Changes 1 - 6 Assisted Projects
150/5300-15A Use of Value Engineering for Engineering Des ign of Airports Grant Projects
150/5320-17 A Airfield Pavement Surface Evaluation and Rating (PASER) Manuals
150/5 370-128 Quality Control of Construction for Airport Grant Projects
150/5 380-6C Guidelines and Procedures for Maintenance of Airport Pavements
150/5380-78 Airport Pavement Management Program
150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness
FAA Advisory Circulars Re quired for Use in
A lP Funded and PFC A pproved Projects
Upda ted 12/31/201 5
AR P
Page 5 o f 5