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HomeMy Public PortalAbout2018-04-04 Oak Hills MinutesMinutes City of Jefferson Parks and Recreation Commission Oak Hills Advisory Committee Work Session April 4, 2018 Call to Order Committee Chair Andre Grinston called the meeting to order at 12:05 p.m. at the Oak Hills Golf Center Clubhouse, 932 Ellis Boulevard. Attendance Committee members present were Nathan Cook, Leo Ahlers, Russell Rottman, Mike Roling, Joanne Scheperle, Steve Duncan, Bill Case, Scott Englund, and Linda McAnany. Commissioners present were Chairman Andre Grinston and Stu Murphy. Staff present included, Senior Management Analyst Tina Werner, Park Resources Division Director J.J. Gates, Program Manager Stephanie Bruemmer, Administrative Assistant Amy Shaw, and Golf Course Superintendent Bryan Braun. Review Golf Course Master Plan Elements Committee Chair Andre Grinston called attention to the large scale drawing of the draft of the Oak Hills Master Plan. He added it is estimated to be a $15 million project when all elements are complete. JJ Gates described the planned improvements that included moving, eliminating and resurrecting some current holes and making the current clubhouse into an event center. The plan also calls for the parking lot to be relocated and a smaller clubhouse for the day to day operation. The committee discussed the plan in detail and prioritized reworking the current #11, building a cart storage barn, building the new #18, and building the new 9 -hole course for junior golf and other venues. Committee member Mike Roling also commented on use of Hough Park Lake. He added it would be nice to have picnic tables around the lake to enhance recreational opportunities. Financial Report JJ Gates reviewed the financial reports included in the meeting packet. He stated the spring is off to a slow start due to the weather. Rounds and revenue are down for the month and the year, but he is hopeful that the weather will change soon allowing for rounds to be played. Committee member Russell Rottmann asked about the advertisements on the tee si gns. Stephanie Bruemmer responded they are part of a three year agreement and she will be sending out bills later this year. Programming and Tournament 2018 Update Stephanie Bruemmer handed out a list of tournaments scheduled at Oak Hills for 2018. There are thirty tournaments currently scheduled and there could possibly be a few more. Bruemmer stated that most of the tournament dates, golfers can usually still play early in the morning or after the tournament ends. Bruemmer highlighted May 12. She stated this will the 100-year anniversary for Oak Hills and she is putting together all the details. She will be working with High 5 Communications to help publicize the event. Stephanie Bruemmer stated that adult golf lessons were due to start on Ap ril 3, but were cancelled due to the weather. Course/Maintenance Update Superintendent Bryan Braun stated that on January 2, Hayden Eichelberger and Aaron Murphy began working at the golf course. Braun reported that they are both very knowledgeable and off to a great start. He informed the committee that golf crews did tree removal and planting, did brush and tree trimming work to increase the airflow and sunlight. Bryan Braun stated that he participated in a site visit with Dena Stucker (Mo Conserv ation) and Mervin Wallace (MO Wilfdflowers) and with their advice, all native areas were burnt off in Late February and early March. Braun plans to make some herbicide applications and broadcast a variety of wildflower seeds to help with the native areas at the course. Golf staff built a new roof over the wash pit/chemical loading area. The roof was needed to keep the storm water out of the wastewater system. Braun informed the committee that Aaron Murphy, one of the golf maintenance employees, marke d the golf course to USGA standards. Staff felt this was important to help with the high school matches and junior MGA and Junior Amateur events held at the golf course. Braun reported on the chemical applications and informed the committee that they a re currently caught up, but still have a lot of spring apps to get down when the weather allows. All seasonal employees have been hired for the summer and are ready to start when the weather breaks. Aerification of the course is tentatively scheduled for April 16. Bryan Braun addressed the committee on a Late Opening Policy/Time for the course. He reported they would like to open the course at 9 a.m. on Tuesday’s April 1 thru October 1. This would allow the maintenance crew perform turf management practices on the greens with minimal inferences to golfers. The committee discussed if this was enough time or would they still be rushed to get maintenance done. Bryan and Stephanie stated this would still push them but is probably the best scenario to still meet the needs of the golfers. Committee member Russell Rottmann made a motion to allow staff to pick the day best day and time for a late opening. Committee member Steve Duncan seconded the motion The motion passed with all voting in favor. Golfer/Public Feedback Committee member Linda McAnany suggested that staff work with Rod Smith who could help promote the late openings of the golf course and allow for positive publicity. Other Business None. Adjournment Being no further business, the meeting adjourned at 12:44 p.m. The next meeting is tentatively scheduled for August 22, 2018.