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Home My Public Portal About12-04-2023 Village Board Minutes Zit %7/y/ 23 VILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 4, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, M.BONUCHI, R.KIEFER, AND T.RUANE. BOARD ABSENT: P.KALKANIS, C.LARSON, AND B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND A.NOVAK, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis, Trustee Larson, and Trustee Wojowski were absent,all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 4 persons in the audience. PRESIDENTIAL COMMENTS No comments. TRUSTEES COMMENTS Trustee Ruane commented on the Riverfront Casino Night and thanked everyone involved. Trustee Bonuchi: • Commented on the Riverfront Casino Night and thanked everyone involved, especially the volunteers. • Inquired about the status of the rental ordinance. Administrator Blakemore noted that the draft is scheduled for the next Committee of the Whole Workshop. • Inquired about the status of the gaming ordinance. Administrator Blakemore noted that he anticipates discussion to be held in January. PUBLIC COMMENTS (3-5 minutes) No comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Ruane moved to approve the Agenda. Second by Trustee Kiefer. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane,yes; Wojowski, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting and Executive Session held on November 20, 2023. b) Bills Paid and Bills Payable Reports for December 4, 2023. c) Approval of the 2024 Meeting Schedules for the Village Board, Committee of the Whole Workshop, Coffee/Evening with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation Commission, Historic Preservation Village of Plainfield Meeting Minutes—December 4,2023 Page 2 Commission Subcommittee, Police Commission, Advisory Task Force on Economic Development, and Police Pension. d) Approval of the legal fees for services rendered by Dunn, Martin& Miller, Ltd. for the 143rd Street East Extension for May 2023 totaling $4,825.00. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis, yes. 4 yes, 0 no, 3 absent. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Ruane moved to authorize payment to Tracy, Johnson& Wilson in the amount of$9,270.00. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane,yes; Wojowski, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. 4) 2023 TAX LEVY PUBLIC HEARING Trustee Kiefer moved to open a Public Hearing on the 2023 Tax Levy. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Ruane moved to approve Ordinance No. 3626, for the levying and collecting of taxes for the Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commencing on the first day of May 2023. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis, yes. 4 yes, 0 no, 3 absent. Motion carried. 5) GL CLUB BILLIARDS AND BAR LLC The applicant, Mr. Serghei Tarasenco, provided details of the business and answered questions from the Board. Trustee Bonuchi moved to direct the Village Attorney to prepare an ordinance creating a liquor license classification for a pool hall and amendments to the liquor code as applicable for the creation of the new classification. Second by Trustee Ruane. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis, yes. 4 yes, 0 no, 3 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore: • Informed the Board that next week's meeting will be a COW and Special Meeting. • Commented about maintenance of the Liberty Grove Pond. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. Village of Plainfield Meeting Minutes—December 4,2023 Page 3 BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to provide concurrence in award of the contract for the Indian Boundary Road Bridge Replacement Project by the Illinois Department of Transportation to the low qualified bidder, D Construction, Inc., in the amount not to exceed $1,850,557.62 and authorize the Village President to execute all documents required to proceed with the project. Second by Trustee Ruane. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer,yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Ruane moved to authorize the Village President to execute the Work Order with Strand Associates, Inc. for the Construction Engineering Services Agreement for the Indian Boundary Road Bridge Replacement project in a not-to-exceed amount of$168,654.26. Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane,yes; Wojowski, absent; Argoudelis, yes. 4 yes, 0 no, 3 absent. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute Amendment#2 to the Traffic Signal Maintenance Agreement between the Village of Plainfield and Meade, Inc. increasing the cost per traffic signal location to $179.67 per month for a one year term expiring on December 31, 2024. Second by Trustee Ruane. Vote by roll call. Bonuchi,yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the purchase of eight (8) Lightweight Level IIIA ballistic shields from the Zulu Nylon Gear for a total cost of$17,192.00. Second by Trustee Ruane. Vote by roll call. Bonuchi,yes; Kalkanis, absent; Kiefer, yes; Larson, absent; Ruane, yes; Wojowski, absent; Argoudelis,yes. 4 yes, 0 no, 3 absent. Motion carried. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Bonuchi moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:31 p.m. ,4dtijz(e.. 1 Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—December 4,2023 Page 4 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 4, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, M.BONUCHI, R.KIEFER, AND T.RUANE. BOARD ABSENT: P.KALKANIS, C.LARSON, AND B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND A.NOVAK, POLICE COMMANDER. 2023 TAX LEVY PUBLIC HEARING Mayor Argoudelis called the meeting to order at 7:06 p.m. Present roll call stands. Traci Pleckham stated the draft ordinance reflects a total property tax levy request of$9,431,500, however the actual dollar amount the Village will receive is anticipated to be less once the final 2023 Equalized Assessed Value is received in the spring. Based on Board discussions, the consensus of the Village Board was to lower the overall 2022 levy rate of.4669 by 5% (.4436). Staff has included this language in the draft ordinance and will formally notify both Will and Kendall Counties of the Villages' intention prior to the levy being finalized in March of 2024. There were no public comments. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:08 p.m. Michelle Gibas, Village Clerk