HomeMy Public PortalAbout08.16.2016 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, August 16, 2016
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the August 3, 2016 Special Council Meeting
B. Minutes of the August 3, 2016 Regular Council Meeting
V. CONSENT AGENDA
A. Resolution Accepting Resignation of Police Officer Charmane Domino
B. Authorization to Start the Hiring Process off of the Current Police Officer Eligibility List
C. Approve Wetland Replacement Plan for Just for Kix Dance Studio
D. Approve Amended and Restated West Metro Drug Task Force Agreement
E. Resolution Approving Off -Site Gambling Permit for the Hamel Lions Club to Conduct Lawful
Charitable Gambling at 3200 Mill Drive for Medina Celebration Day
F. Call for Special Meeting on September 6, 2016 at 6:00 p.m. for 2017 Budget Open House
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. OLD BUSINESS
A. 2016 Deerhill Preserve Improvement Project
1. Resolution Accepting Bids and Awarding the Contract
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Posted 8/12/2016 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: August 11, 2016
DATE OF MEETING: August 16, 2016
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Resolution Accepting Resignation of Police Officer Charmane Domino — Charmane
submitted her resignation letter to Chief Belland on August 9th with an effective date of
October 3rd. Staff recommends approval of the resolution accepting resignation of police
officer Charmane Domino
See attached resolution.
B. Authorization to Start the Hiring Process off of the Current Police Officer Eligibility List
— Staff requests authorization to start the hiring process off of the current police officer
eligibility list to replace Police Officer Charmane Domino. The eligibility list was created
in the fall of 2015 when the City hired Officer McKinley. The city received a strong pool
of applicants for Officer McKinley's position and had three other strong finalists for the
position that were placed on an eligibility list in the event a position opened up.
See attached memo.
C. Approve Wetland Replacement Plan for Just for Kix Dance Studio — City engineering
firm, WSB, prepared the attached wetland replacement plan for the Just for Kix Dance
Studio. Staff recommends approval of the plan.
See attached plan.
D. Approve Amended and Restated West Metro Drug Task Force Agreement — The City of
Minnetrista approached the West Metro Drug Taskforce Board with an offer to join the
taskforce. The task force has a current opening with the Mound Police Department being
disbanded. The taskforce board welcomed the offer from Minnetrista. By including
Minnetrista the board needed to amend the original agreement. The amendments were
drafted by our City Attorney Ron Batty. The agreement is attached.
See attached memo and agreement.
E. Resolution Approving Off -Site Gambling Permit for the Hamel Lions Club to Conduct
Lawful Charitable Gambling at 3200 Mill Drive for Medina Celebration Day — Staff
recommends approval of the resolution authorizing the Hamel Lions Club to conduct
bingo at Medina Celebration Day on September 17, 2016.
See attached resolution.
F. Call for Special Meeting on September 6, 2016 at 6:00 p.m. for 2017 Budget Open House
— Staff recommends calling for the meeting to conduct the annual budget open house.
No attachment for this item.
VII. OLD BUSINESS
A. 2016 Deerhill Preserve Improvement Project - On June 21, 2016 the City Council
adopted a resolution approving the 2016 Deerhill Preserve Improvement Project plans
and specifications and authorizing advertising for bids. Bids were opened at 11:00 am on
July 14, 2016. The bids were separated into two Alternatives, Alternative A with final
bituminous paving in 2017 and Alternative B with final bituminous paving in 2018.
Three bids were opened with the low bid submitted by Midwest Asphalt Corporation in
the amount of $694,086.62 and $698,776.62 for Alternatives A and B, respectively. The
low bids were approximately 9% below the engineer's estimate in both cases. Staff
believes Alternate B is the better option as it provides two years between paving the
bituminous base course and bituminous wear course as opposed to only one year for
Alternate A.
See attached memo and resolution.
Potential Motion: Approve Resolution Accepting Bids and Awarding the
Contract for the 2016 Deerhill Preserve Improvement Project
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003769-003788 for $43,286.82, order
check numbers 044691-044745 for $173,291.04, and payroll EFT 507336-507366 for
$47, 030.92 and payroll check 20435 for $541.81.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
2
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 3, 2016
4
5 The City Council of Medina, Minnesota met in regular session on August 3, 2016 at 7:00
6 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief
16 of Police Ed Belland.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:00 p.m.)
24
25 A. Approval of the July 19, 2016 Special City Council Meeting Minutes
26 Moved by Anderson, seconded by Martin, to approve the July 19, 2016 special City
27 Council meeting minutes as presented. Motion passed unanimously.
28
29 B. Approval of the July 19, 2016 Regular City Council Meeting Minutes
30 It was noted on page two, line two, it should state, "...states state..." On page two, line
31 11 it should state, "...training funding..." On page two, line 13, it should state, "...out..."
32 On page two, line 35, it should state, "...returning the Maple..." On page three, line 10, it
33 should state, "...brief background on a synopsis of the information..." On page three,
34 line 12, it should state, "...stated that the winning..." On page three, line 13, it should
35 state, "...percentage interest rate of 1.1382 percent, noting that Ehlers had estimated an
36 percentage interest rate of 1.62 percent; the winning bid was which i ..." On page three,
37 line 50, it should state, "...that although..." On page four, line two, it should state, "He
38 confirmed that the bid was this is within the engineer's..." On page four, line 22, it should
39 state, "...developer's exiting..." On page four, line 43, it should state, "...stated that they
40 the applicant created create a..." On page four, line 45, it should state, "...explained
41 that...." On page four, line 46, it should state, "...sizes..." On page four, line 49, it
42 should state, "...Medina land..." On page five, line 17, it should state, "...high end high-
43 end..." On page five, line 30, it should state, "...that the proposed..." On page five, line
44 31, it should state, "...green space, noting that enhanced open and green space often is
45 sought and some of the aspects they normally sec in return..." On page six, line 12, it
46 should state, "...to the Saturday morning events in Chanhassen..." On page eight, line
47 12, it should state, "...whiGh that..." On page eight, line 15, it should state, "...their its...
48
49 Moved by Anderson, seconded by Cousineau, to approve the July 19, 2016 regular City
50 Council meeting minutes as amended. Motion passed unanimously.
51
Medina City Council Meeting Minutes 1
August 3, 2016
1 V. CONSENT AGENDA (7:05 p.m.)
2
3 A. Approve Development Agreement by and between the City of Medina and
4 Clough Properties, LLC
5 B. Approve Seal Coating Services Agreement with Pearson Brothers, Inc.
6 C. Consent to First Amended and Restated Declaration of Covenants,
7 Conditions, Restrictions and Maintenance Agreement for a Private Road —
8 Phillips Woodland Terrace
9 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
10 passed unanimously.
11
12 VI. COMMENTS (7:06 p.m.)
13
14 A. Comments from Citizens on Items not on the Agenda
15 There were none.
16
17 B. Park Commission
18 Scherer reported that the Park Commission met on July 20th to discuss the
19 AutoMotorPlex concept, specifically regarding trails and noted that the Commission
20 received an update from Finke regarding the parks and trails portion of the
21 Comprehensive Plan process. He stated that the Commission also discussed the
22 Capital Improvement Plan and considered a request from an Independence Beach
23 resident to reactivate the ballfield, noting that action has already been completed.
24
25 Pederson asked which site of Arrowhead is under consideration for a trail.
26
27 Scherer provided additional details, noting that they would like to get the trail off the road
28 a bit for additional safety. He stated that the trail north of Highway 55 is almost complete
29 and that the trail would remain on the east side of Arrowhead.
30
31 Anderson referenced the trail north of Highway 55 on Arrowhead that is almost complete
32 and commented that the trail looks terrific and is a great addition to that neighborhood.
33
34 C. Planning Commission
35 Finke stated that the Planning Commission just met concurrently with the Council prior to
36 tonight's meeting and therefore would not hold a separate August meeting.
37
38 VII. PRESENTATIONS (7:09 p.m.)
39
40 Johnson stated that with all the recent turmoil recently in our nation it is great to see
41 exceptional leadership from the Medina Police Department and Chief Belland. He
42 greatly appreciated all the hard work of the department. He stated the department did a
43 great job with the Night to Unite neighborhood parties.
44
45 The Council echoed that appreciation.
46
47 Mitchell stated that the Council has read the resolutions in much detail and the Council
48 the impressed with what has been done by each Officer and what they have contributed
49 to the City.
50
Medina City Council Meeting Minutes 2
August 3, 2016
1 Belland commented that the work that Officer Boecker does helps to make his job much
2 easier. He stated that he is blessed with great staff and Officers, noting that Officer
3 Boecker is a shining star in the department.
4
5 Mitchell stated that during these times before an election people often ask what you are
6 going to do different but commented that in Medina there is nothing different that needs
7 to be done.
8
9 Pederson stated that he attended one of the Night to Unite parties with Officer Boecker
10 and was impressed with how interactive he was and how much fun the children were
11 having.
12
13 Mitchell presented the resolution recognizing Police Chief Belland for 25 years of service
14 to the City of Medina to Police Chief Belland.
15
16 Mitchell presented the resolution recognizing Officer Boecker for 15 years of service to
17 the City of Medina to Officer Boecker.
18
19 A. Resolution No. 2016-63 Recognizing Police Chief Ed Belland for 25 Years of
20 Service to the City of Medina
21 Moved by Anderson, seconded by Pederson, to Adopt Resolution No. 2016-63
22 Recognizing Police Chief Ed Belland for 25 Years of Service to the City of Medina.
23 Motion passed unanimously.
24
25 B. Resolution No. 2016-64 Recognizing Patrol Officer Kevin Boecker for 15
26 Years of Service to the City of Medina
27 Moved by Anderson, seconded by Martin, to Adopt Resolution No. 2016-64 Recognizing
28 Patrol Officer Kevin Boecker for 15 Years of Service to the City of Medina. Motion
29 passed unanimously.
30
31 VIII. NEW BUSINESS
32
33 A. Ordinance No. 601 Regarding Temporary Family Healthcare Dwellings;
34 Opting out of the Requirements of Minnesota Statutes, Section 462.3593
35 (7:14 p.m.)
36 Johnson stated that during the last session the State decided that local governments
37 should look into temporary family healthcare dwellings, specifically allowing trailers to be
38 on a family member's property for up to six months, to allow a family member that needs
39 medical attention to live on the property.
40
41 Finke stated that the Statute establishes the requirement and if the City takes no action
42 those dwellings would be allowed on September 1st. He stated that the Statute allows
43 communities to opt out of the Statute. He noted that if the community opts out the
44 dwellings would not be permitted. He highlighted some concerns staff had regarding the
45 quick turnaround time for permits, the fact that staff would need to collect and maintain
46 private healthcare information and the enforcement when the six month period expires
47 and the person would need to move the dwelling from their property. He stated that in
48 his review he has only seen one city that did not opt out. He stated that the Planning
49 Commission did review the item and recommends that the City opt out.
50
Medina City Council Meeting Minutes 3
August 3, 2016
I Moved by Martin, seconded by Anderson, to Adopt Ordinance No. 601 Regarding
2 Temporary Family Healthcare Dwelling; Opting Out of the Requirements of Minnesota
3 Statutes, Section 462.3593. Motion passed unanimously.
4
5 B. Ordinance No. 602 Amending Chapter 4 of the Medina City Code Regarding
6 Seasonal Weight Limits and Regulations of Truck Traffic (7:18 p.m.)
7 Johnson stated that this deals with a case where a heavy recycling truck was cutting
8 through City streets. He noted that the case went to court and the judge did not agree
9 with the facts submitted by Medina and the City lost the case. He noted that the
10 Prosecuting Attorney Steve Tallen, City Attorney Ron Batty, Scherer and Belland
11 reviewed the language and propose language that would resolve this issue to prevent
12 the situation from occurring in the future. He recommended approval of the request.
13
14 Mitchell stated that one trip from a heavy truck in the spring can damage a roadway and
15 therefore believes that the roads should be protected.
16
17 Moved by Cousineau, seconded by Pederson, to Adopt Ordinance No. 602 Amending
18 Chapter 4 of the Medina City Code Regarding Seasonal Weight Limits and Regulations
19 of Truck Traffic. Motion passed unanimously.
20
21 1. Resolution No. 2016-65 Authorizing Publication of Ordinance No.
22 602 by Title and Summary
23 Moved by Martin, seconded by Cousineau, to adopt Resolution No. 2016-65 Authorizing
24 Publication of Ordinance No. 602 by Title and Summary. Motion passed unanimously.
25
26 IX. CITY ADMINISTRATOR REPORT (7:19 p.m.)
27 Johnson thanked Belland and his staff for the excellent work coordinating the Night to
28 Unite events the previous night which were well attended and ran smoothly.
29
30 X. MAYOR & CITY COUNCIL REPORTS (7:20 p.m.)
31 Anderson stated that a good time was had by all the previous night at Night to Unite.
32
33 Pederson stated that it is always good to see the residents having a great time, seeing
34 the neighborhoods and having conservations with people about their neighborhood.
35
36 Martin stated that the children were so happy to see the police and fire departments.
37
38 Xl. APPROVAL TO PAY THE BILLS (7:21 p.m.)
39 Moved by Anderson, seconded by Martin, to approve the bills, EFT 003747-003768 for
40 $91,010.50, order check numbers 44629-44690 for $562,099.80, and payroll EFT
41 507309-507335 for $47,754.50. Motion passed unanimously.
42
43 XII. ADJOURN
44 Moved by Anderson, seconded by Martin, to adjourn the meeting at 7:21 p.m. Motion
45 passed unanimously.
46
47
48 Attest: Bob Mitchell, Mayor
49
50
51 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 4
August 3, 2016
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340-9790
p: 763.473.9209
f: 763.473.8858
non-emergencys 763.525-6210
MEMORANDUM Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: August 11, 2016
RE: Officer Domino's Resignation
On August 9, 2016, Investigator Charmane Domino submitted her letter of resignation. (See
attached letter) Charmane has been a valued employee for the last ten years. She has served
as a patrol officer and investigator for our department. She has been a great team member
who will be missed by all.
I would ask the Council to accept the resignation of Charmane Domino.
I would ask the Council for permission to start the hiring process to fill the vacant position
from the current eligibility list that was established last year.
Member _ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
RESOLUTION ACCEPTING RESIGNATION OF POLICE
OFFICER CHARMANE DOMINO
WHEREAS, Charmane Domino is currently employed as a Police Officer by the city of
Medina; and
WHEREAS, on August 9, 2016, Charmane Domino submitted a letter of resignation from
her position addressed to the Police Chief; and
WHEREAS, Charmane Domino's resignation from her position shall become effective on
October 3, 2016.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
Charmane Domino's letter of resignation is hereby accepted with gratitude for a job well done.
Dated: August 16, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
August 16, 2016
Chief Ed Belland
Medina Police Department
600 ClydesdaleTr.
Medina, MN 55340
Dear Chief Belland,
Please accept this letter as a notice of my resignation from my position as a full time
Police Officer. My last day of employment will be October 3rd, 2016.
It has been a pleasure working with the department for the last 10 years. I greatly enjoyed
my time on patrol as well as my time spent as the investigator. It has been fun and
interesting watching the city change and grow while still maintaining associations with
the families that have been there for generations. The citizens of Medina are great people
and the Police Department is comprised of some of the most wonderful people I have
ever met and had the pleasure and honor of working with.
I will help in any way I can to make transitions of my duties go as seamlessly as possible.
I wish the department my best and look forward to keeping in touch with everyone.
Thank you for the opportunity to work with the Medina Police Department.
Sincerely,
Charmane Domino
WSB
& Assocengineering • planning • environmental • construction
Memorandum
To: Honorable Mayor Mitchell and Medina City Council Members
From: Dustin Simonson, WSB & Associates, Inc.
CC: Dusty Finke, City of Medina
Date: April 21, 2016
Re: Just for Kix Dance Studio — Wetland Replacement Plan
City Project No. WF-16-074
WSB Project No. 2 712-960
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The Just for Kix Dance Studio project will result in a total of 0.06 acres of wetland impact to a
single wetland. The prosed impacts are from the construction of a new Dance Studio and parking
lot. Replacement is proposed at a 2:1 ratio through wetland banking credits. 0.12 acres of sedge
meadow wetland credit will be purchased from bank no. 1375, located in Carver County, Major
Watershed 19, and Bank Service Area 7.
The application was noticed to the Wetland Conservation Act Technical Evaluation Panel on
June 28, 2016. Comments were allowed until July 27, 2016. No TEP comments were received
during this time.
On behalf of the City of Medina, Local Government Unit for the Wetland Conservation Act, I
recommend that the City Council approves the wetland replacement plan for the Just for Kix
Dance Studio. A Notice of Decision is attached for review and signature.
Attached
Notice of Decision
Equal Opportunity Employer
wsbeng.com
K:\02712-960Admin\Does\MEMO - Medina Mayor & CC - NOD - DRAFT.doox
Minnesota Wetland Conservation Act
Notice of Decision
Local Government Unit (LGU)
City of Medina
Address
2052 County Road 24,
Medina, MN 55340
1. PROJECT INFORMATION
Applicant Name
Project Name
Date of Application
Application
Stephen Clough
6948 Lake Forest Road,
Brainerd, MN 56401
Just for Kix Dance
Studio
6/28/2016
Number
WF-16-074
(2712-960)
Attach site locator map.
Type of Decision:
n Wetland Boundary or Type ❑ No -Loss ❑ Exemption
® Replacement Plan
❑ Banking Plan
n Sequencing
Technical Evaluation Panel Findings and Recommendation (if any):
n Approve n Approve with conditions
Summary (or attach): No TEP comments were received during the comment period.
❑ Deny
2. LOCAL GOVERNMENT UNIT DECISION
Date of Decision: 08/03/2016
® Approved
❑ Approved with conditions (include below)
❑ Denied
LGU Findings and Conclusions (attach additional sheets as necessary):
Stephen Clough with Just for Kix Dance Studio has applied for a replacement plan for impacts associated
with the construction of a new Just for Kix Dance Studio in Medina, MN (Section 12, Township 118N,
Range 23W).
A wetland delineation was conducted by ISG in 2015. This delineation was approved 12/28/15.
The Just for Kix Dance Studio is a single structure building with parking lot. The building and parking lot
will result in 0.06 acres of wetland impacts to a single wetland.
Wetland impacts are proposed to be mitigated for at a 2:1 ratio through wetland banking from bank 1375
located within Carver county, Major Watershed 19, Bank Service Area 7.
For Replacement Plans using credits from the State Wetland Bank:
BWSR Forms 7-1-10
Page 1 of 3
Bank Account #
Bank Service Area
County
Credits Approved for
1375
7
Carver
Withdrawal (sq. ft. or nearest .01
acre)
0.12 acres
Replacement Plan Approval Conditions. In addition to any conditions specified by the LGU, the
approval of a Wetland Replacement Plan is conditional upon the following:
n Financial Assurance: For project -specific replacement that is not in -advance, a financial
assurance specified by the LGU must be submitted to the LGU in accordance with MN Rule
8420.0522, Subp. 9 (List amount and type in LGU Findings).
n Deed Recording: For project -specific replacement, evidence must be provided to the LGU that
the BWSR "Declaration of Restrictions and Covenants" and "Consent to Replacement Wetland"
forms have been filed with the county recorder's office in which the replacement wetland is located.
® Credit Withdrawal: For replacement consisting of wetland bank credits, confirmation that
BWSR has withdrawn the credits from the state wetland bank as specified in the approved
replacement plan.
Wetlands may not be impacted until all applicable conditions have been met!
LGU Authorized Signature:
Signing and mailing of this completed form to the appropriate recipients in accordance with 8420.0255,
Subp. 5 provides notice that a decision was made by the LGU under the Wetland Conservation Act as
specified above. If additional details on the decision exist, they have been provided to the landowner and
are available from the LGU upon request.
Name
Dustin Simonson
Title
Environmental Scientist
Signature
Date
08/03/2016
Phone Number and E-mail
763-270-3475
dsimonson@wsbeng.com
THIS DECISION ONLY APPLIES TO THE MINNESOTA WETLAND CONSERVATION ACT.
Additional approvals or permits from local, state, and federal agencies may be required. Check with all
appropriate authorities before commencing work in or near wetlands.
Applicants proceed at their own risk if work authorized by this decision is started before the time period
for appeal (30 days) has expired. If this decision is reversed or revised under appeal, the applicant may be
responsible for restoring or replacing all wetland impacts.
This decision is valid for three years from the date of decision unless a longer period is advised by the
TEP and specified in this notice of decision.
3. APPEAL OF THIS DECISION
Pursuant to MN Rule 8420.0905, any appeal of this decision can only be commenced by mailing a
petition for appeal, including applicable fee, within thirty (30) calendar days of the date of the mailing of
this Notice to the following as indicated:
Check one:
❑ Appeal of an LGU staff decision. Send
petition and $500 fee (if applicable) to:
City of Medina
2052 County Road 24
Medina, MN 55340
® Appeal of LGU governing body decision. Send
petition and $500 filing fee to:
Executive Director
Minnesota Board of Water and Soil Resources
520 Lafayette Road North
St. Paul, MN 55155
BWSR Forms 7-1-10
Page 2 of 3
4. LIST OF ADDRESSEES
• SWCD TEP member: Stacey Lijewski, Stacey.Lijewski@co.hennepin.mn.us
• BWSR TEP member: Ben Meyer, Ben.Meyer@state.mn.us
® LGU TEP member (if different than LGU Contact):
• DNR TEP member: Leslie Parris, Leslie.Parris@state.mn.us
n DNR Regional Office (if different than DNR TEP member)
• WD or WMO (if applicable): Jim Kujawa, James.Kujawa@co.hennepine.mn.us
® Applicant (notice only) and Landowner (if different) Stephen Clough, steve@justforkix.com
® Members of the public who requested notice (notice only):
Nick McCabe nick.mccabe@is-grp.com, Dusty Finke, Dusty.Finke@ci.medina.mn.us
® Corps of Engineers Project Manager (notice only) Melissa Jenny, Melissa.M.Jenny@usace.army.mil
n BWSR Wetland Bank Coordinator (wetland bank plan applications only)
5. MAILING INFORMATION
>For a list of BWSR TEP representatives: www.bwsr.state.mn.us/aboutbwsr/workareas/WCA_areas.pdf
>For a list of DNR TEP representatives: www.bwsr.state.mn.us/wetlands/wca/DNR TEP contacts.pdf
➢Department of Natural Resources Regional Offices:
NW Region:
NE Region:
Central Region:
Southern Region:
Reg. Env. Assess. Ecol.
Div. Ecol. Resources
2115 Birchmont Beach Rd.
NE
Bemidji, MN 56601
Reg. Env. Assess. Ecol.
Div. Ecol. Resources
1201 E. Hwy. 2
Grand Rapids, MN 55744
Reg. Env. Assess. Ecol.
Div. Ecol. Resources
1200 Warner Road
St. Paul, MN 55106
Reg. Env. Assess. Ecol.
Div. Ecol. Resources
261 Hwy. 15 South
New Ulm, MN 56073
For a map of DNR Administrative Regions, see: http://files.dnr.state.mn.us/aboutdnr/dnr regions.pdf
>For a list of Corps of Project Managers: www.mvp.usace.army.mil/regulatory/default.asp?pageid=687
or send to:
US Army Corps of Engineers
St. Paul District, ATTN: OP-R
180 Fifth St. East, Suite 700
St. Paul, MN 55101-1678
>For Wetland Bank Plan applications, also send a copy of the application to:
Minnesota Board of Water and Soil Resources
Wetland Bank Coordinator
520 Lafayette Road North
St. Paul, MN 55155
6. ATTACHMENTS
In addition to the site locator map, list any other attachments:
u
BWSR Forms 7-1-10
Page 3 of 3
PN:15-18393 Source(s):
Figure 1
ISC
Municipalities(MnGeo/MN DOT,5/29/2014)
Lakes (MN DNR, July, 2008)
o fiso 3,300 fi,fi00
Feet
Project Location Map
Counties (MN DNR, July 2013)
1 inch = 6,667 feet
Just for Kix
(+5 GROUP
PLSS (MnGeo/USGS)
Tuesday, November 10, 2015
Medina/Plymouth, Hennepin County, Minnesota
MEDINA POLICE DEP1 Agenda Item #5D
6 U Llydesdale Trail
MEMORANDUM
Medina, MN 55340-9790
p: 763-473-9209
f: 763-473-8858
non-emergencys 763.525-6210
Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: August 11, 2016
RE: Amendment to the West Metro Drug Taskforce (/WMDT) Agreement
The City of Minnetrista has approached the West Metro Drug Taskforce Board with an offer
to join the taskforce. With the Mound Police Department being disbanded, we are losing an
agent. The taskforce board welcomes the offer from Minnetrista to add an agent to the
taskforce. By including Minnetrista the board needed to amend the original agreement to
include Minnetrista. The amendments were drafted by our City Attorney Ron Batty. The
agreement is attached.
I would ask for Council approval of the amended West Metro Drug Taskforce agreement
which allows the City of Minnetrista to join the West Metro Drug Taskforce.
AMENDED AND RESTATED WEST METRO
DRUG TASK FORCE AGREEMENT
THIS AMENDED AND RESTATED WEST METRO DRUG TASK FORCE
AGREEMENT (the "Agreement") is made this day of , 2016, by and among
the undersigned units of government who are responsible for the enforcement of controlled
substance laws in their respective jurisdictions.
WHEREAS, the parties hereto previously determined to create a regional joint powers
entity for the purpose of enforcing the laws of their respective jurisdictions; and
WHEREAS, the parties hereto entered into a joint powers agreement creating the West
Metro Drug Task Force dated July 27, 2004 (the "Agreement"); and
WHEREAS, the parties hereto wish to amend and restate the Agreement to add additional
parties, remove original parties, and make other administrative changes.
NOW, THEREFORE in consideration of the covenants herein contained the parties
hereto agree as follows:
1. Name. The parties hereby establish the West Metro Drug Task Force. (WMDTF).
2. General Purpose. The purpose of this Agreement is to define the rights and obligations
of the Governmental Units with respect to the duties and activities performed by the Task
Force throughout the term of the Agreement.
3. Members. The members of this Agreement are the following Governmental Units:
Hennepin County Sheriff's Office
City of Medina
City of Minnetrista
City of Orono
West Hennepin Department of Public Safety
3.1. The Governmental Units shall cooperate and use their best efforts to ensure that
the various provisions of the Agreement are fulfilled. The members agree in good
faith to undertake resolution of disputes, if any, in an equitable and timely manner
and in accordance with the provisions of this Agreement.
4. Term.
4.1. The term of this Agreement shall be for one year, commencing August 15, 2016
and terminating August 14, 2017, unless terminated earlier pursuant to section
12.3 of this agreement.
This Agreement shall be automatically extended for successive one-year terms
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upon the same terms, conditions, and covenants, unless the Task Force is
dissolved prior to expiration of the initial or successive term.
4.2. Upon termination of this Agreement, all property owned jointly by the Task Force
members shall be sold or distributed to the members of the Task Force at the time
of dissolution in proportion to the "full-time equivalent" contributions of each
member of this agreement as approved by the Board as of the date of dissolution.
Personal property shall return to the agency/owner.
5. Administrative Board.
5.1. The governing board of the Task Force shall be a Board of Directors consisting of
the Chief Law Enforcement Officer (CLEO), or designee representing each
participating unit of government. The chief law enforcement officer or designee
of each agency shall be hereinafter referred to as a director. All directors shall
serve at the pleasure of the appointing authority.
5.2. Directors shall not be deemed employees of the Task Force and shall not be
compensated by it.
5.3. The Board will delegate the authority and responsibility of carrying out the
purpose of the Task Force to the Task Force Supervisor.
5.4. The Board shall meet as needed to evaluate the progress of the Task Force. A
meeting may be called by any Director, or the Task Force Supervisor.
5.5. The Board may approve contracts, including agreements for the rental of real
property, incur expenses and make expenditures necessary and incidental to the
effectuation of its purposes and consistent with its powers.
5.6. The Board may recommend changes in this Agreement to its members.
5.7. The Board may receive real or personal property by grant, devise, or bequest for
the use of the Task Force.
6. Powers and Duties of the Task Force
6.1. To accomplish the objectives herein, all Task Force members shall assign at least
one peace officer licensed pursuant to Minnesota Statutes, §626.84, subd.1, to the
Task Force who must have a minimum of one year prior experience in law
enforcement.
6.2. Each officer/deputy must be assigned to the Task Force on a full-time basis for at
least one year unless he/she is reassigned by the head of the officer/deputy's
agency upon the recommendation of the Task Force supervisor.
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6.3. The Task Force Supervisor will direct investigative activities based on
intelligence provided by the task force members with priority given to case
investigations that directly impact the jurisdictions represented by the member
agencies.
6.4. While assigned to the Task Force, all personnel shall be under the direct
supervision and control of one Hennepin County Sheriffs Office detective
supervisor or his/her designee, who shall be responsible for the following duties:
which shall include, but not be limited to:
a. scheduling assigned personnel;
b. providing input on employee evaluations, if requests; and
c. allocating overtime work, if necessary.
6.5. The Task Force Supervisor may cooperate with other federal, state, and local law
enforcement agencies to accomplish the purpose for which the Task Force is
organized.
6.6. The Hennepin County Sheriffs Office shall cause to be made an annual audit of
the books and accounts of the Task Force and shall make and file a report to its
members which includes the following information:
a. The financial condition of the Task Force;
b. The status of all Task Force projects;
c. The business transacted by the Task Force; and Financial Activity Report
System (FARS) Report;
d. Quarterly financial report;
e. Other matters which affect the interests of the Task Force.
6.7. The Task Force's books, reports, and records shall be open to inspection by its
members at all reasonable times.
6.8. The Task Force members may not incur obligations or approve contracts that
extend beyond the calendar year in which the contract is made or which will
require the expenditure of funds in excess of funds available.
6.9. Nothing herein is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as
constituting one of the participating Government Units as the agent,
representative or employee of another Task Force member for any purpose or in
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any manner whatsoever. Personnel assigned to the Task Force by one of the
participating Governmental Units shall not be considered temporary or permanent
employees of any other participating Government Unit or the Task Force for any
purpose whatsoever or be entitled to tenure rights or any rights or benefits by
way of workers compensation, re-employment insurance, medical and hospital
care, sick and vacation leave, severance pay, PERA or any other right or
benefit of another participating Government Unit.
6.10. Participating Government Units acknowledge that it is their sole responsibility to
provide all salary compensation and fringe benefits to employees. Benefits may
include, but are not limited to, health care, disability insurance, life insurance,
re-employment insurance, FICA, Medicare, and PERA.
7. Insurance and Indemnification
7.1. The Task Force will maintain liability coverage with the League of Minnesota
Cities Insurance Trust with a limit of at least $2,000,000 per occurrence, under
standard LMCIT liability coverage forms.
Alternatively, the Task Force may maintain equivalent private liability
insurance coverage. Such coverage may be provided through separate policies
for commercial general liability and law enforcement liability. Such private
liability insurance policies must comply with the following requirements:
Each policy shall have a limit of at least $2 million per occurrence. If
the policy contains a general aggregate limit, the general aggregate limit
shall not be less than $2,000,000.
The CGL insurance shall cover liability arising from premises,
operations, independent contractors, products -completed operations,
personal injury and advertising injury, and contractually -assumed
liability.
Each member, and each member's officers, employees, and volunteers,
shall be named as additional covered parties on each policy for all claims
arising from Task Force activities or operations.
7.2. The Task Force may in its discretion procure coverage for auto liability and
damage to or loss of property. If the Task Force at any time hires employees, it
will immediately acquire and maintain workers' compensation coverage.
7.3. The Task Force agrees to defend and indemnify its members for any liability
claims arising from Task Force activities or operations, and decisions of the
Task Force Board. Nothing in this Agreement shall constitute a waiver of the
statutory limits on liability set forth in Minnesota Statutes Chapter 466 or a
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484259v3 AMB MN415-1
waiver of any available immunities or defenses, and the limits of liability under
Minnesota Statutes Chapter 466 for some or all of the parties may not be added
together to determine the maximum amount of liability for any party.
7.4. Nothing herein shall be construed to provide insurance coverage or
indemnification to an officer, employee, or volunteer of any member for any act
or omission for which the officer, employee, or volunteer is guilty of
malfeasance in office, willful neglect of duty, or bad faith.
7.5. Any excess or uninsured liability shall be borne equally by all the members, but
this does not include the liability of any individual officer, employee, or volunteer
which arises from his or her own malfeasance, willful neglect of duty, or bad faith.
7.6. Each member shall be responsible for injuries to or death of its own personnel.
Each member will maintain workers' compensation insurance or self-insurance
coverage, covering its own personnel while they are assigned to the Task Force or
are otherwise participating in or assisting with Task Force operations or activities.
Each member waives the right to, and agrees that it will not, bring any claim or suit
against the Task Force or any other member for any workers' compensation
benefits paid to its own employee or dependents, that arise out of participation in
or assistance with Task Force operations or activities, even if the injuries were
caused wholly or partially by the negligence of any other member or its officers,
employees, or volunteers.
7.7. Each member shall be responsible for damages to or loss of its own equipment.
Each member waives the right to, and agrees that it will not, bring any claim or
suit against the Task Force or any other member for damages to or loss of its
equipment arising out of participation in or assistance with Task Force operations
or activities, even if the damages or losses were caused wholly or partially by the
negligence of any other members or its officers, employees, or volunteers.
7.8. All insurance policies and certificates required under this Agreement shall be open
to inspection by any member and copies of the policies or certificates shall be
submitted to a member upon written request.
8. Finances
8.1. The Hennepin County Sheriffs Office, through its Accounting Division, shall
serve as sole administrator of all funds contributed by Task Force member
agencies and in such capacity is authorized to receive all funds for deposit and
make disbursements therefrom in accordance with standard Hennepin County
practice and procedure. In conjunction therewith, the Hennepin County Sheriffs
Office Accounting Division shall maintain current and accurate records of all
obligations and expenditures of Task Force funds pursuant to generally accepted
accounting principles. It shall also produce a quarterly financial report which
shall be disseminated to the Task Force supervisor and all member agency
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heads.
Such reports and related records shall be maintained by the Hennepin County
Sheriff's Office Accounting Division for a period of three (3) years after
termination of the Task Force.
8.2. The Board shall approve an annual operating budget for the Task Force. The
Board may amend the budget as necessary.
8.3. The Task Force's funds may be expended by the Board in accordance with
this Agreement in a manner determined by the Board. In no event shall there
be an expenditure of Task Force funds from the Hennepin County Sheriffs
Office depository except per the approved budget.
8.4. The Board may not incur debts.
8.5. The Board shall receive a quarterly statistical report and a financial report on
all activities conducted by the Task Force.
8.6. Task Force operations will be financed from grant funds, drug forfeitures, and
any funds voluntarily contributed by any member. Members will provide
agents for the Task Force but will not otherwise be required to provide funds
without the prior amendment of this Agreement approved by all members.
9. Agent.
9.1. Each member shall assign experienced, licensed peace officers/deputies (agents)
to serve on the Task Force. Assignments for the year 2016 are as follows:
Hennepin County Sheriff's Office
City of Medina
City of Minnetrista
City of Orono
West Hennepin Department of Public Safety
(2 FTE) — 1 Supervisor
(1 FTE)
(1 FTE)
(1 FTE)
(1 FTE)
For each subsequent year, each member will advise the Board, prior to October
1st, of the number of employees which that member will provide in the subsequent
calendar year.
9.2. A11 personnel assigned to the Task Force shall comply with rules of conduct
prescribed by the Task Force supervisor developed in consultation with the head
of Task Force member agencies and in recognition of the rules of their respective
agencies. The Task Force supervisor, or his designee, shall refer disciplinary
matters involving assigned personnel to the respective agency for investigation
and disposition unless, based on the judgment of the Task Force supervisor, or
his/her designee, a particular matter represents prima facie grounds for the
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issuance of a criminal complaint, in which case the matter shall be referred
directly to an external law enforcement agency for investigation provided the
appropriate Task Force agency head(s) is(are) notified in advance thereof.
9.3. Agents will be responsible for drug investigation, including intelligence
management, case development, and case charging. Agents may also assist other
agents in surveillance and undercover operations. Task Force agents will work
cooperatively with assisting agencies. Assigned officers acting under this
agreement in the jurisdiction of another party to this agreement are acting in the
line of duty and in the course of employment and are authorized to exercise the
powers of a peace officer therein.
9.4. The Governmental Unit appointing the Agent shall furnish the Agent a weapon,
vehicle, computer, and pay any lease payments, insurance, major maintenance,
and/or other equipment. Clerical assistance will be furnished by member agencies
and/or through the annual budget.
10. Forfeiture, Seizures and Fines. Pursuant to Minnesota Statutes,§ 609.531, the Task
Force members are entitled to money or proceeds from the sale of forfeited property after
payment of seizure, storage, forfeiture and sale expenses and satisfaction of valid liens
against forfeited property. It is agreed by Task Force members that forfeiture monies and
proceeds shall be distributed equally after deduction of all costs and expenses herein
stated. The receipt and disbursement of forfeiture sale proceeds shall be referenced in the
Hennepin County Sheriffs Office Accounting Division's quarterly financial report
disseminated to the Task Force supervisor and member agencies in accordance with 6.6.
11. Headquarters. The Task Force is physically located in separate offices at a location
agreed upon by the Board. Rent shall be paid from Task Force funds. All utilities,
including electricity, heat, air conditioning, and the like shall be included in the cost of
rent.
12. Additional Members and Change in Membership
12.1. Any City sharing a common boundary with any department listed in paragraph
3 may join the Task Force and become a member upon approval and execution
of a copy of this Agreement by such department and approval by a majority of
the Directors.
12.2. In any case in which a City identified in paragraph 3 joins the Task Force after
the effective date of this agreement or any other City joins the Task Force
pursuant to paragraph 12.1, contributions by and reimbursement to such
members shall be equitably determined and adjusted by the Board to reflect the
participation by that member for less than one full year. The decision of the
Board shall be final.
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12.3. Each Governmental Unit, upon ninety (90) days' written notice to all member
agencies, may withdraw and cancel its participation in this Agreement. The
members by mutual written consent may abolish this Agreement at any time.
13. State and Local Assistance for Narcotics Control Program.
13.1. A member agency, acting on behalf of the West Metro Drug Task Force and
its members, may apply for Federal, state, or local narcotics enforcement. The
member agency shall be the "authorized official", as defined in the general
policies and procedures for the program.
14. Media
14.1. Media coverage of Task Force activities, including the dissemination of all
press releases must reference each Task Force member agency, and shall be
coordinated through the HCSO Public Information Officer or designee.
15. Evidence
15.1. Except for seized motor vehicles, all evidence/property seized by licensed Task
Force personnel, while acting within the scope of this Agreement, shall be
inventoried and stored temporarily at a secure, designated area within the West
Metro Drug Task facility that is under the exclusive control of active
agents/officers/deputies of the Task Force. Such inventoried evidence/property
shall be subject to subsequent transfer to the HCSO Crime Lab Property Room
for safekeeping pending lawful release or to another facility at the discretion of
the Task Force Supervisor. Seized motor vehicles shall be stored in an
impound area designated by the Hennepin County Sheriff until lawfully
released.
IN WITNESS WHEREOF, the undersigned governmental units, by action of their
governing bodies, have caused this Agreement to be executed in accordance with the authority of
Minnesota Statutes § 471.59.
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CITY OF MEDINA
The Medina City Council duly approved this Agreement on the day of
, 2016.
City of Medina
By:
Its Mayor
And:
Its City Administrator
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484259v3 AMB MN415-1
CITY OF MINNETRISTA
The Minnetrista City Council duly approved this Agreement on the day of
, 2016.
City of Minnetrista
By:
Its Mayor
And:
Its City Administrator
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484259v3 AMB MN415-1
CITY OF ORONO
The Orono City Council duly approved this Agreement on the day of
, 2016.
City of Orono
By:
Its Mayor
And:
Its City Administrator
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484259v3 AMB MN415-1
HENNEPIN COUNTY SHERIFF'S OFFICE
The duly approved this Agreement on the day of
, 2016.
Hennepin County Sheriff's Office
By:
And:
Approved as to form and legality:
Hennepin County Attorney
Its:
Its
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484259v3 AMB MN415-1
WEST HENNEPIN DEPARTMENT OF PUBLIC SAFETY
The duly approved this Agreement on the day
of , 2016.
West Hennepin Department of Public Safety
By:
Its
Approved as to form and legality:
West Hennepin Department
of Public Safety Attorney
And:
Its
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484259v3 AMB MN415-1
Agenda Item # 5E
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
RESOLUTION APPROVING OFF -SITE GAMBLING PERMIT
FOR THE HAMEL LIONS CLUB TO CONDUCT LAWFUL
CHARITABLE GAMBLING AT 3200 MILL DRIVE
WHEREAS, the Hamel Lions Club ("Applicant") has made application to the City of
Medina for "Off -Site Gambling" to conduct charitable gambling activities under authority and
regulation of Minnesota Statute 349.16; and
WHEREAS, said premises permit will be for charitable gambling activities to be
conducted at the Hamel Community Building located at 3200 Mill Drive within the city; and
WHEREAS, Applicant understands that this license prohibits conducting charitable
gambling activities at any other location not stated herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Medina, Minnesota
that the Applicant's request to conduct off -site gambling be granted, effective for the Medina
Celebration Day single day event on September 17, 2016.
Dated: August 16, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
August 16, 2016
Agenda Item # 7A
MEMORANDUM
TO:
FROM:
DATE:
MEETING:
SUBJECT:
City Council, through City Administrator Scott Johnson
Jim Stremel, City Engineer
August 10, 2016
April 16, 2016
2016 Deerhill Preserve Improvement Project — Award Project
Background:
On June 21, 2016 the City Council adopted a resolution approving the 2016 Deerhill Preserve
Improvement Project plans and specifications and authorizing advertising for bids. Bids were
opened at 11:00 am on July 14, 2016.
The bids were separated into two Alternatives, Alternative A with final bituminous paving in
2017 and Alternative B with final bituminous paving in 2018. Three bids were opened with the
low bid submitted by Midwest Asphalt Corporation in the amount of $694,086.62 and
$698,776.62 for Alternatives A and B, respectively. The low bids were approximately 9% below
the engineer's estimate in both cases. Staff believes Alternate B is the better option as it provides
two years between paving the bituminous base course and bituminous wear course as opposed to
only one year for Alternate A.
In the interest of conserving paper we have not attached the Project Bid Abstract to this memo. A
copy of the Project Bid Abstract is available at City Hall for your review.
City Council Action Requested:
Adopt the Resolution accepting the low bid and awarding the contract to Midwest Asphalt
Corporation for the 2016 Deerhill Preserve Improvement Project in the amount of $698,776.62
for Alternative B for final bituminous paving in 2018.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT
WHEREAS, pursuant to an advertisement for bids for the 2016 Deerhill Preserve Improvement
Project, the improvement of a city roadway on Deerhill Road by final grading and completing
bituminous paving, bids were received, opened, and tabulated according to the law, and the
following three bids were received complying with the advertisement:
Alternative A Alternative B
Midwest Asphalt Corporation
Omann Brothers, Inc.
Park Construction Company
$694,086.62
$694,735.75
$818,962.51
$698,776.62
$701,221.75
$831,921.51
AND WHEREAS, it appears that Midwest Asphalt Corporation is the lowest responsible bidder
for the Grand Total Bid (Alternative B, final bituminous paving in 2018).
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina, Minnesota,
as follows:
1. The Mayor and City Administrator are hereby authorized and directed to enter into the
attached contract with Midwest Asphalt Corporation in the name of the City of Medina
for the improvement of a city roadway on Deerhill Road by final grading and completing
bituminous paving, according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until a contract has been signed.
Dated: August 16, 2016.
Attest:
Jodi M. Gallup, City Clerk
Bob Mitchell, Mayor
1
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon a vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
2
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: August 11, 2016
SUBJ: Planning Department Updates — August 16, 2016 City Council Meeting
Land Use Application Review
A) Olkon Variance and Preliminary Plat — 2362 Willow Drive — Ellis and Nancy Olkon have
requested a variance from the minimum suitable soils requirements to subdivide their 20 acre
property into two lots. Staff is conducting a preliminary review and will present to Planning
Commission when ready, potentially at the September 13 meeting.
B) Jeffrey -Johnson Lot Line Rearrangement and Easement Vacation — 2605 and 2505 Willow Drive
— Glenn Jeffrey has requested approval of a rearrangement of the lot line between his and his
neighbor's property. The Jeffrey's propane tank is located on the Johnson property. The applicant
has also requested to vacate easements adjacent to the lot lines and replace with new easements.
Staff is conducting a preliminary review and will present to Council when ready, potentially at the
September 20 meeting.
C) AutoMotorPlex Concept Plan — east of Arrowhead Drive, north of Hamel Road — Bruno Silikowski
has requested review of Concept Plan for construction of approximately 215,000 square feet of
private garage condominiums for motorsports enthusiasts. The Planning Commission and City
Council provided feedback. The project will be closed and staff will await a formal application.
D) Just for Kix Site Plan Review, Variance, Lot Combination —45 Highway SS — Just for Kix has
requested approval of a Site Plan Review for construction of an 18,040 square foot building to
include a dance studio and retail. The applicant has requested a variance to increase the maximum
hardcover in the Elm Creek shoreland overlay district from 25% to 50% and also a lot combination
to combine the property annexed from the City of Plymouth. The Council granted approval at the
July 19 meeting. Staff will work with the applicant on the conditions of approval before
construction begins
E) Deer Hill Preserve (Stonegate Farms) Final Plat — Property Resources Development Company has
requested final plat approval for the Deer Hill Preserve CD-PUD subdivision, formerly known as
Stonegate Farms. The first phase of the development is proposed to include 10 lots in the northeast
corner of the site, near the current termination of Deerhill Road. The City Council granted approval
at the June 21 meeting. Staff will work with applicant on the conditions of approval before
construction begins.
F) Hamel Brewery, St. Peter and Paul Cemetery, Wright -Hennepin Solar Panels —The City Council
has adopted resolutions approving these projects, and staff is assisting the applicants with the
conditions of approval in order to complete the projects.
G) Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting
a final plat application
H) Bradford Creek, Hamel Haven, Buehler subdivisions — These subdivisions have received final
approval. Staff is working with the applicants on the conditions of approval before construction
begins.
Other Proiects
A) Comprehensive Plan — Staff has presented the draft Vision/Goals, Land Use, and Housing chapters
to the Planning Commission and Council on August 3. The Commission and Council directed staff
to make a couple of changes and to present at another concurrent meeting on August 16. Staff has
Planning Department Update
Page 1 of 2 August 16, 2016
City Council Meeting
also met with a number of planners from adjacent cities as they start their planning process to see is
there are any matters which may warrant discussion before Medina prepares its draft. The Steering
Committee has scheduled a meeting for August 30 to review as well.
B) Floodplain Ordinance — The City is required to amend its Floodplain Management ordinance to
maintain consistency with updated federal maps and regulations by November 4, 2016. Staff has
drafted an ordinance following the DNR model ordinance and submitted to the DNR for comments.
Staff intends to present for a public hearing at the September 13 Planning Commission meeting.
Planning Department Update
Page 2 of 2 August 16, 2016
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: August 11, 2016
RE: Department Updates
Thank You
I want to thank everyone for participating in the Night to Unite event this year. Each year it
seems to be bigger and better. It was a great night to get out and meet the members of our
communities. I heard many positive comments in reference to the performance of our police
and fire departments.
Department Meeting
On August 9th we held our department meeting. We covered current issues. Officer Jessen,
who completed his radar instructor certification this spring, ran our patrol officers through a
radar refresher class. The class was informative and all the officers passed the re-
certification.
Hamel Fire Meeting
On August 5th I met Chief Ruchti of the Hamel Fire Department. He updated me on the
current status of the department. He went over his box alarms which have been put into
place with Loretto, Long Lake and Plymouth Fire Departments. He reported that his overall
calls are down slightly from 2015 to 2016 year to date. He said that his department members
enjoyed working the Night to Unite Event. Earlier in the day they assisted us on a personal
injury accident where a car had ran off the road and broke off a power pole on County Road
116. The fire department spent three hours assisting with traffic and scene safety as Xcel
replaced the power pole.
Patrol by Sergeant Jason Nelson
Patrol Activities
For the dates of July 29 to August 10, 2016, our officers issued 31 citations and 80 warnings
for various traffic infractions. There was a total of one driving while impaired arrests, nine
traffic accidents, seven medicals and nine alarms.
Criminal Investigations by Investigator Charmane Domino
Thefts from autos continue to be a problem. Suspect(s) are targeting unlocked vehicles.
Received a report of a man masturbating in a parking lot while watching the witness/victim.
Suspect was ID'd and found to be a predatory offender.
Received a report of fraudulent charges on a credit card. The victim still has the card in
possession so it is unknown how the information was received.
Victim reported being attacked by an unknown man in a parking lot. Victim said the man
knocked her down and tried to assault her but the victim kneed the suspect in the groin and
he ran away. Investigation to continue.
Open cases currently under investigation: 22
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: August 10, 2016
MEETING: August 16, 2016
SUBJECT: Public Works Update
STREETS
• Cottonwood Trail is nearly complete. The paving work is done and just the recon work
remains. We will complete that work as soon as the pavement firms up.
• Sioux Drive options are still being investigated. Staff is still not satisfied with the
corrections at this point. It will likely be resolved before the council meeting and then we
will move forward with the corrections.
• Public Works has been prepping the other roads for paving and sealcoating that is
scheduled in the next couple of weeks.
WATER/SEWER/STORMWATER
• The chemical feed system is being installed at well house #3. This project is still on
schedule and should be back on line in October.
• Greg continues to install lots of radio transmitters on the new houses being built. This is
a time consuming process, making sure all transmitters are working and all meters are
accounted for by Staff.
• I will be sitting down with Lennar to discuss ways they can conserve water use for
irrigation moving forward now that the sod is established in most areas.
PARKS/TRAILS
• I have been spending a lot of time planning and ordering items for the new parking area
at Hamel Legion Park. The crew will be installing the storm system and prepping the lot
for the curb and asphalt installation. We expect this to take a month of work outside our
normal duties. My staff always enjoys working on projects. These projects help them to
gain experience and make better, well prepared employees each time we complete one.
• The Arrowhead Trail is nearly complete with just some recon work remaining This trail
will be a nice addition to our system. It is being used a lot already.
MISCELLANEOUS
• The parking area at 600 Clydesdale Trail (PW/Police Bldg.) looks great and drains well
near the rear of the building.
• The fuel pumps are almost ready for use with just some electrical work and pump
installation remaining State building codes for the fuel system make the project more
cumbersome than other wiring projects.
ORDER CHECKS AUGUST 4, 2016 - AUGUST 16, 2016
044691 BUDHABHOY, SHEHNAZ $250.00
044692 RANDOLPH, KEVIN $31.51
044693 TRENDA, ANGELA $150.00
044694 COMMERCIAL ASPHALT CO. $483.75
044695 CUMMING, TODD/BONNIE $500.00
044696 TIM FLEMMING $300.00
044697 HAMEL HAWKS BASEBALL $500.00
044698 HENNEPIN COUNTY $150.00
044699 US HOME CORP $10,000.00
044700 PETTIT-WILLIS, BETH J $500.00
044701 ADAM'S PEST CONTROL INC $203.94
044702 ALLSTAR ELECTRIC $612.20
044703 BATTERIES + BULBS $20.98
044704 BLUE CROSS BLUE SHIELD OF MN $33,233.00
044705 BRYAN ROCK PRODUCTS $2,228.11
044706 CENTURYLINK $199.39
044707 COUNTRYSIDE CAFE $220.31
044708 DITTER INC $9,109.00
044709 ECM PUBLISHERS INC $126.64
044710 EHLERS & ASSOC INC $2,585.00
044711 GOPHER STATE ONE CALL $422.55
044712 GRAINGER $15.48
044713 HAMEL LUMBER INC $166.05
044714 HAMEL LIONS CLUB $630.00
044715 HD SUPPLY WATERWORKS LTD $1,461.37
044716 HENN COUNTY INFO TECH $923.41
044717 HENN COUNTY SHERIFF $176.32
044718 INTOXIMETERS INC $1,725.00
044719 IYAWE AND ASSOCIATES $42,351.00
044720 JOSEPH M KITTOK $1,000.00
044721 KRAEMER MINING AND MATERIALS $7,736.64
044722 LANO EQUIPMENT INC $163.73
044723 LARKIN AUTO $1,566.70
044724 CITY OF MAPLE PLAIN $3,591.08
044725 MCCULLOUGH LANDSCAPE INC $485.00
044726 MEDTOX LABS $49.03
044727 METROPOLITAN COUNCIL $9,840.60
044728 METROPOLITAN COUNCIL $22,637.15
044729 METRO ALARM CONTRACTORS INC $360.00
044730 MINNESOTA EQUIPMENT INC $434.84
044731 MN DEPARTMENT OF HEALTH $150.00
044732 NAPA OF CORCORAN INC $476.63
044733 OFFICE DEPOT $126.61
044734 OIL AIR PRODUCTS LLC $31.65
044735 CITY OF ORONO $4,392.42
044736 READY WATT ELECTRIC $215.00
044737 RECYCLING ASSOCIATION OF MN $150.00
044738 JAMIE R WIOME $5,533.34
044739 SITEONE LANDSCAPE SUPPLY LLC $204.23
044740 STREICHER'S $165.98
044741 TALLEN & BAERTSCHI $2,463.34
044742 TIMESAVER OFFSITE $351.25
044743 VESSCO, INC $230.62
044744 ZIEGLER INC $1,440.85
044745 CENTERPOINT ENERGY $219.34
Total Checks $173,291.04
ELECTRONIC PAYMENTS AUGUST 4, 2016 — AUGUST 16, 2016
003769E PR PERA $14,035.82
003770E PR FED/FICA $15,633.63
003771E PR MN Deferred Comp $2,360.00
003772E PR STATE OF MINNESOTA $3,177.64
003773E SELECT ACCOUNT $793.12
003774E CITY OF MEDINA $19.00
003775E FARMERS STATE BANK OF HAMEL $20.00
003776E VOID $0.00
003777E CIPHER LABORATORIES INC $360.46
003778E CULLIGAN-METRO $32.75
003779E ELAN FINANCIAL SERVICE $1,807.02
003780E FRONTIER $56.17
003781E MEDIACOM OF MN LLC $277.98
003782E PITNEY BOWES $1,000.00
003783E PIVOTAL PAYMENTS INC $308.52
003784E PREMIUM WATERS INC $98.59
003785E SELECT ACCOUNT $1,786.79
003786E VERIZON WIRELESS $1,232.05
003787E PR STATE OF MINNESOTA $53.91
003788E PR FED/FICA $233.37
Total Electronic Checks $43,286.82
PAYROLL DIRECT DEPOSIT AUGUST 10, 2016
507336 ALTENDORF, JENNIFER L $1,397.50
507337 ANDERSON, JOHN G $230.87
507338 BARNHART, ERIN A. $1,965.67
507339 BELLAND, EDGAR J $2,522.48
507340 BOECKER, KEVIN D. $2,368.88
507341 CONVERSE, KEITH A $2,087.12
507342 COUSINEAU, LORIE K. $230.87
507343 DINGMANN, IVAN W $1,821.28
507344 DOMINO, CHARMANE $1,770.60
507345 ENDE, JOSEPH $1,409.33
507346 FINKE, DUSTIN D. $2,110.19
507347 GALLUP, JODI M $1,667.32
507348 GLEASON, JOHN M. $2,017.04
507349 GREGORY, THOMAS $1,840.69
507350 HALL, DAVID M. $2,010.89
507351 JESSEN, JEREMIAH S $2,310.67
507352 JOHNSON, SCOTT T. $2,226.35
507353 KLAERS, ANNE M $1,116.32
507354 LANE, LINDA $1,506.20
507355 LEUER, GREGORY J. $1,865.79
507356 MARTIN, KATHLEEN M $230.87
507357 MCGILL, CHRISTOPHER R $1,435.40
507358 MCKINLEY, JOSHUA D $1,327.99
507359 MITCHELL, ROBERT G. $327.07
507360 NELSON, JASON $2,221.15
507361 PEDERSON,JEFF $221.28
507362 PETERSON, DEBRA A $1,614.14
507363 REINKING, DEREK M $1,554.24
507364 SCHERER, STEVEN T. $2,338.03
507365 STAPLE, AMANDA $169.98
507366 VIEAU, CECILIA M. $1,114.71
Total Payroll Direct Deposit $47,030.92
PAYROLL CHECK AUGUST 2, 2016
20435 WENANDE, BRANDON S $541.81
Total Payroll Check $541.81