HomeMy Public PortalAboutPlanning Commission Minutes 1-9-2019&nhirn Planning Commission
January 9. 2019
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OFFICIAL MINUTES
MEETING OF THE MINTURN PLANNING COMMISSION
Minturn, CO 81645 • (970) 827-5645
Wednesday, January 9, 2019
Work Session —CANCELLED
Regular Session — 6:30pm
CIIaIR —Lynn Teach
COMMISSION MEMBERS:
Jeff Armistead
Lauren Dickie
Burke Harrington
Greg Gastineau
Greg Sparhawk
When addressing the Commission, please state your name and your address for the record prior to providing your
comments. Please address the Commission as a whole through the Chair. All supporting documents are available for
public review in the Town Offices — located at 302 Pine Street, Minturn CO 81645 — during regular business hours
between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays.
Work Session — 6:00 pm —CANCELLED
Regular Session — 6:30pm
1. Call to Order
Lynn T. called the meeting to order at 6:30pm.
• Roll Call
Those present at roll call: Greg S., Greg G., Lynn T., Jeff A., Burke H.
Excused Absent: Lauren D.
Staff Members Present: Town Planner Scot Hunn and Economic Development
Coordinator Cindy Krieg.
Minturn Planning Commission
January 9, 2019
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• Pledge of Allegiance
2. Approval of Agenda
• Items to be Pulled or Added
Motion by Greg S., second by Greg G., to approve the agenda as presented. Motion
passed 5-0.
3. Approval of Minutes
• November 28, 2018
Motion by Jeff A., second by Burke H., to approve the minutes of November 28, 2018 as
presented. Motion passed 54
4. Public comments on items, which are NOT on the agenda (Smin time limit per
person)
No Public Comments on items not on the agenda
Public Comment open and closed by Lynn T.
5. Planning Commission Comments
Greg G. asked about new sign at Vail Mountain Coffee Roasters —They have a sign on one of
the other bungs of the complex (which they don't occupy). We did not receive any sign
permit application, and signage on a building you don't occupy is not permitted. Scot H. will
look into this.
Greg S. brought up the CUP's for the Railroad property.
January 15th is the compliance date, so there is still a little time to address the pending issues.
Burke H. also commented that there have been some drug and theft / break-in issues on that
property.
Greg S. also brought up the trash issue with Minturn Anglers. It is very visible from the road
and entrance to Town. Scot H. will follow up. An enclosure /screen of some sort was
suggested.
Greg S. inquired about better communication regarding events getting ready to happen (notify
guests as they are coming into town). Could we do banners and/or electronic sign boards (vms
)oards).
Cindy K. to follow up with Town Manager regarding options.
Mintum Planning Commission
January 9, 2019
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Burke H. stated that some local citizens have been asking him about the Battle Mountain
development.
Lynn T. suggested that the public watch the Council meeting from last week, as there was some
discussion at that meeting. Discussions are preliminary at this point. There will be public
meetings prior to any decisions being made.
Jeff A. noted that he has spent some time recently at the Eagle and Anabeile ice rinks. He
suggested that we create an ice rink by next winter (Maloit Park or by the Cemetery)? A plan
had been submitted in the past (by Burke H.), the project fizzled but Burke still has the plans.
Scot H. suggested that we reach out to Eagle and some of the people involved in that project — it
took several years to get to where they are.
Burke H. also suggested something in his neighborhood.
Regardless of location, a lot of volunteer hours would be needed.
6. Design Review &Land Use Application Public Hearings
• 102 Main Street M.R. Minturn —Exterior Modification
The Applicant, M.R. Minturn, LLC, requests review of a minor exterior modification —
the addition of a new exterior door facing Main Street.
Due to the project's location and high visibility within the 100-Block Commercial Zone
District, the modification is being presented to the Design Review Board for approval.
Staff suggests that the proposed exterior modification generally complies with the intent
of the Design Standards and Guidelines. However, the Design Review Board should
consider the proposed modification in context to the specific recommendations of the Old
Town Design Standards and Guidelines and whether the style of door/wall modifications
are complimentary to the existing fagade and adjacent properties.
RELEVANT BACKGROUND:
M.R. Minturn and the Town of Minturn have been in discussion about the urgency to
expand the vitality of Main Street Minturn. Meeting was held between M.R. Minturn
representatives Tom Warren and Amanda Krost with Mayor Scherr and Town Manager
Metteer where fiustration was expressed at this unit not being rented. The addition of
this door (and the interior bathroom) would allow the applicant to rent the space.
Kathy Biggs (Code Enforcement) flagged this project as it had begun prior to proper
permitting. Permit applications have now been submitted.
Amanda Krost was present, representing M.R. Minturn (and Tom Warren),
She stated that they do have a renter lined up, and they need to act quickly.
Minturn Planning Commission
January 9, 2019
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What they ended up doing with the door and siding / door frame was what they felt was
the best timely solution following their meeting with the Mayor and Town Manager.
Town Staff does not have a recommendation for or against.
Planning Commission Comments:
Lynn T. noted that some of the frustration on behalf of the applicant was that they were
struggling to keep the space rented as there was no door or bathroom.
They thought they had Town support prior to beginning the project (due to that they had a
meeting with Town Manager and Mayor regarding the urgency / importance of not
having an empty storefront on Main St). There was some miscommunication regarding
next steps.
Greg S. commented that the materials are not what the Planning Commission would have
recommended or approved had the applicant applied for DRB review prior to installing
new wall materials and the door.
Jeff A. asked if it would be preferable to paint the siding and the door (to match the
darker color trim on the rest of the building).
Jeff A. also asked whether the Commission would support stucco (it was agreed that they
would).
Lynn T. suggested a wood door vs. the proposed / existing door.
Greg S. also stated that he would support metal or wood siding.
Greg G. also stated that a darker matching color would be better.
Burke H. also suggested a glass (storefront) door.
Burke H. noted that it's important to get the space rented, but we also need to follow the
Town guidelines.
Amanda stated that they risk losing their tenant that's lined up, if the project is not
approved and there is a delay. She also stated that it was her understanding that they
could be penalized / fined for having vacant space.
Scot H. suggested that perhaps they could allow the applicant to move forward with their
tenant (finish the interior), with suggested fixes to the exterior to take place at a later date
/ deadline following DRB approval.
Scot H. also reminded the applicant that any exterior lighting or signage also needs to be
approved.
Jeff A. suggested that the application be tabled, that the Commission speak with Town
Manager and Mayor, and bring it to the next meeting.
Motion by Jeff A., second by Greg G., to table the application to the January 23rd
meeting.
Greg S. asked whether this would prevent them from occupying the building.
Minturn Planning Commission
January 9, 2019
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Scot H. stated that it would not.
Greg S. also brought up a Town procedural challenge regarding final DRB approval
being required prior to CO.
Greg G. recommended a TCO while this is in process, prior to final CO being issued.
The interior work is being done, that is a separate permit.
Motion to table the application to the January 23rd meeting approved 5-0.
The Commission advised the applicant, that they should come to the next meeting with a
proposed solution, and be prepared to present specific details (materials samples and/or
drawings) of that solution, They recommended that the applicant present a few different
options for Commission to vote on.
• 1040 Main Street HHD Second Hand Furniture & Appliance —Sign
Application
Scot noted that we recently received and processed the business license application, and
have now received the sign permit application.
Greg G. asked whether the sign would be hanging from chains or affixed to the building
he 2 different photos presented show 2 different configurations). Would not
recommend hanging from chain.
Motion by Greg G., second by Jeff A., to approve the application with the condition that
the sign must be affixed to the wall (not hanging).
Motion passed 54
7. Projects
• Housing Work Session —Housing Guideline Policy
Town Council will be discussing a housing plan / housing vision at the next Council
meeting on January 16th. Planning Commission is strongly encouraged to attend.
Additional meetings will follow through the winter and spring, to get to a draft housing
plan.
*The Battle Mountain development application is still being reviewed for completeness.
Deficiencies have been communicated to the applicant so that they may update /
complete the application before it's reviewed again.
Mintum Platming Commission
January 9, 2019
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Jeff A. inquired as to the status of water planning and negotiations. Scot H. provided a
brief update
Lynn T. noted that Holy Cross Energy will be hosting a Public Open House on January
30"' regarding the proposed power lines.
8. Planning Director Report
• General updates on upcoming/ongoing projects
Scot H. noted the next meeting may include a re -design presentation of 82 Toledo.
Miners Base Camp at 1251 Main Street will likely be presented for review in the coming
months.
Dowd Junction -The Town is going to take the lead to get a conceptual plan developed
for PUD, and then hand that off to a developer.
Scot H. will be drafting an RFP, so that the Town can hire a firm to do planning, market
analysis, etc on a conceptual level.
Housing Plan —Scot H. reminded the Planning Commission that the Town will be
hosting a kick-off meeting at the next regular Town Council meeting of January 16'h with
Willa Williford, housing consultant, as the Town launches the planning process for the
creation of draft housing guidelines.
9. Future Meetings
• January 23, 2019
• February 13, 2019
10. Adjournment
Motion by Greg G., second by Greg S., to adjourn at 7:SSpm. Motion passed 5-0.
Lyrafi�Teach, Commission
ATTEST:
Scot Hunn, Manning Director