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HomeMy Public PortalAboutPlanning Commission Minutes 1-9-2019&nhirn Planning Commission January 9. 2019 Page 1 of 6 OFFICIAL MINUTES MEETING OF THE MINTURN PLANNING COMMISSION Minturn, CO 81645 • (970) 827-5645 Wednesday, January 9, 2019 Work Session —CANCELLED Regular Session — 6:30pm CIIaIR —Lynn Teach COMMISSION MEMBERS: Jeff Armistead Lauren Dickie Burke Harrington Greg Gastineau Greg Sparhawk When addressing the Commission, please state your name and your address for the record prior to providing your comments. Please address the Commission as a whole through the Chair. All supporting documents are available for public review in the Town Offices — located at 302 Pine Street, Minturn CO 81645 — during regular business hours between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays. Work Session — 6:00 pm —CANCELLED Regular Session — 6:30pm 1. Call to Order Lynn T. called the meeting to order at 6:30pm. • Roll Call Those present at roll call: Greg S., Greg G., Lynn T., Jeff A., Burke H. Excused Absent: Lauren D. Staff Members Present: Town Planner Scot Hunn and Economic Development Coordinator Cindy Krieg. Minturn Planning Commission January 9, 2019 Page 2 of 6 • Pledge of Allegiance 2. Approval of Agenda • Items to be Pulled or Added Motion by Greg S., second by Greg G., to approve the agenda as presented. Motion passed 5-0. 3. Approval of Minutes • November 28, 2018 Motion by Jeff A., second by Burke H., to approve the minutes of November 28, 2018 as presented. Motion passed 54 4. Public comments on items, which are NOT on the agenda (Smin time limit per person) No Public Comments on items not on the agenda Public Comment open and closed by Lynn T. 5. Planning Commission Comments Greg G. asked about new sign at Vail Mountain Coffee Roasters —They have a sign on one of the other bungs of the complex (which they don't occupy). We did not receive any sign permit application, and signage on a building you don't occupy is not permitted. Scot H. will look into this. Greg S. brought up the CUP's for the Railroad property. January 15th is the compliance date, so there is still a little time to address the pending issues. Burke H. also commented that there have been some drug and theft / break-in issues on that property. Greg S. also brought up the trash issue with Minturn Anglers. It is very visible from the road and entrance to Town. Scot H. will follow up. An enclosure /screen of some sort was suggested. Greg S. inquired about better communication regarding events getting ready to happen (notify guests as they are coming into town). Could we do banners and/or electronic sign boards (vms )oards). Cindy K. to follow up with Town Manager regarding options. Mintum Planning Commission January 9, 2019 Page 3 of 6 Burke H. stated that some local citizens have been asking him about the Battle Mountain development. Lynn T. suggested that the public watch the Council meeting from last week, as there was some discussion at that meeting. Discussions are preliminary at this point. There will be public meetings prior to any decisions being made. Jeff A. noted that he has spent some time recently at the Eagle and Anabeile ice rinks. He suggested that we create an ice rink by next winter (Maloit Park or by the Cemetery)? A plan had been submitted in the past (by Burke H.), the project fizzled but Burke still has the plans. Scot H. suggested that we reach out to Eagle and some of the people involved in that project — it took several years to get to where they are. Burke H. also suggested something in his neighborhood. Regardless of location, a lot of volunteer hours would be needed. 6. Design Review &Land Use Application Public Hearings • 102 Main Street M.R. Minturn —Exterior Modification The Applicant, M.R. Minturn, LLC, requests review of a minor exterior modification — the addition of a new exterior door facing Main Street. Due to the project's location and high visibility within the 100-Block Commercial Zone District, the modification is being presented to the Design Review Board for approval. Staff suggests that the proposed exterior modification generally complies with the intent of the Design Standards and Guidelines. However, the Design Review Board should consider the proposed modification in context to the specific recommendations of the Old Town Design Standards and Guidelines and whether the style of door/wall modifications are complimentary to the existing fagade and adjacent properties. RELEVANT BACKGROUND: M.R. Minturn and the Town of Minturn have been in discussion about the urgency to expand the vitality of Main Street Minturn. Meeting was held between M.R. Minturn representatives Tom Warren and Amanda Krost with Mayor Scherr and Town Manager Metteer where fiustration was expressed at this unit not being rented. The addition of this door (and the interior bathroom) would allow the applicant to rent the space. Kathy Biggs (Code Enforcement) flagged this project as it had begun prior to proper permitting. Permit applications have now been submitted. Amanda Krost was present, representing M.R. Minturn (and Tom Warren), She stated that they do have a renter lined up, and they need to act quickly. Minturn Planning Commission January 9, 2019 Page 4 of 6 What they ended up doing with the door and siding / door frame was what they felt was the best timely solution following their meeting with the Mayor and Town Manager. Town Staff does not have a recommendation for or against. Planning Commission Comments: Lynn T. noted that some of the frustration on behalf of the applicant was that they were struggling to keep the space rented as there was no door or bathroom. They thought they had Town support prior to beginning the project (due to that they had a meeting with Town Manager and Mayor regarding the urgency / importance of not having an empty storefront on Main St). There was some miscommunication regarding next steps. Greg S. commented that the materials are not what the Planning Commission would have recommended or approved had the applicant applied for DRB review prior to installing new wall materials and the door. Jeff A. asked if it would be preferable to paint the siding and the door (to match the darker color trim on the rest of the building). Jeff A. also asked whether the Commission would support stucco (it was agreed that they would). Lynn T. suggested a wood door vs. the proposed / existing door. Greg S. also stated that he would support metal or wood siding. Greg G. also stated that a darker matching color would be better. Burke H. also suggested a glass (storefront) door. Burke H. noted that it's important to get the space rented, but we also need to follow the Town guidelines. Amanda stated that they risk losing their tenant that's lined up, if the project is not approved and there is a delay. She also stated that it was her understanding that they could be penalized / fined for having vacant space. Scot H. suggested that perhaps they could allow the applicant to move forward with their tenant (finish the interior), with suggested fixes to the exterior to take place at a later date / deadline following DRB approval. Scot H. also reminded the applicant that any exterior lighting or signage also needs to be approved. Jeff A. suggested that the application be tabled, that the Commission speak with Town Manager and Mayor, and bring it to the next meeting. Motion by Jeff A., second by Greg G., to table the application to the January 23rd meeting. Greg S. asked whether this would prevent them from occupying the building. Minturn Planning Commission January 9, 2019 Page 5 of 6 Scot H. stated that it would not. Greg S. also brought up a Town procedural challenge regarding final DRB approval being required prior to CO. Greg G. recommended a TCO while this is in process, prior to final CO being issued. The interior work is being done, that is a separate permit. Motion to table the application to the January 23rd meeting approved 5-0. The Commission advised the applicant, that they should come to the next meeting with a proposed solution, and be prepared to present specific details (materials samples and/or drawings) of that solution, They recommended that the applicant present a few different options for Commission to vote on. • 1040 Main Street HHD Second Hand Furniture & Appliance —Sign Application Scot noted that we recently received and processed the business license application, and have now received the sign permit application. Greg G. asked whether the sign would be hanging from chains or affixed to the building he 2 different photos presented show 2 different configurations). Would not recommend hanging from chain. Motion by Greg G., second by Jeff A., to approve the application with the condition that the sign must be affixed to the wall (not hanging). Motion passed 54 7. Projects • Housing Work Session —Housing Guideline Policy Town Council will be discussing a housing plan / housing vision at the next Council meeting on January 16th. Planning Commission is strongly encouraged to attend. Additional meetings will follow through the winter and spring, to get to a draft housing plan. *The Battle Mountain development application is still being reviewed for completeness. Deficiencies have been communicated to the applicant so that they may update / complete the application before it's reviewed again. Mintum Platming Commission January 9, 2019 Page 6 of 6 Jeff A. inquired as to the status of water planning and negotiations. Scot H. provided a brief update Lynn T. noted that Holy Cross Energy will be hosting a Public Open House on January 30"' regarding the proposed power lines. 8. Planning Director Report • General updates on upcoming/ongoing projects Scot H. noted the next meeting may include a re -design presentation of 82 Toledo. Miners Base Camp at 1251 Main Street will likely be presented for review in the coming months. Dowd Junction -The Town is going to take the lead to get a conceptual plan developed for PUD, and then hand that off to a developer. Scot H. will be drafting an RFP, so that the Town can hire a firm to do planning, market analysis, etc on a conceptual level. Housing Plan —Scot H. reminded the Planning Commission that the Town will be hosting a kick-off meeting at the next regular Town Council meeting of January 16'h with Willa Williford, housing consultant, as the Town launches the planning process for the creation of draft housing guidelines. 9. Future Meetings • January 23, 2019 • February 13, 2019 10. Adjournment Motion by Greg G., second by Greg S., to adjourn at 7:SSpm. Motion passed 5-0. Lyrafi�Teach, Commission ATTEST: Scot Hunn, Manning Director