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Home My Public Portal AboutResolution 00-06 Destruction of RecordsRESOLUTION 0 0 - 0 6 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MCCALL, IDAHO RELATING TO ADMINISTRATION, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS: The City of McCall accumulates and retains records for public purpose. The records listed on Exhibit A which is annexed hereto and made a part of this resolution as if included in its entirety, are no longer needed for public purposes. The records currently occupy facilities that could better be used for other purposes. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of McCall, Idaho that the destruction of the records listed on Exhibit A is authorized. PASSED AND APPROVED this 11th day of May 2000. c Allan Muller, Mayor Attest: Cathleen A. Koch, Acting City Clerk Page 1 of 3 Resolution 00-06 Adopted by Council May 11, 2000 EXHIBIT A RECORDS SUBMITTED FOR DESTROY DISPOSITION BY COUNCIL APPROVAL RECORD TITLE RECORD DATE Accounts Receivable Printouts 10/94 - 9/96 City Council Packets 10/92 - 12/96 City Council Agendas 10/93 - 4/95 Accounts Payable Reports 1994 - 1995 Claims that have been Canofiled 1990 - 1995 Blank Billing Statements No date Blank Utility Bills No date Cash Receipt Files FY 1996 City Manager Recruitment 1992-1994 Blank Applications & Contracts for Utility Service No date Water Payment Stubs 8/94 - 11/95 Index Cards of Building Permits 1970 - 1985 Miscellaneous Brochures & Pamphlets Outdated Various Blank Purchase Orders No date City Council Tapes 1990 - 1991 Planning & Zoning Tapes 1990 - 1991 Planning & Zoning Tapes 1982 - 1984 Residential Building Permit Applications 1993 - 1996 Residential Building Permit Applications 1984 Lead Brochures 1993 Residential Maps Various Correspondence for "Bud" 1987 - 1991 Court Cassettes No dates Accounts Payable Register 10/93 - 9/94 Investment Statements 1994 Bank Statements & Expired Lease/Purchase Documents 1993 - 1994 General Election Documents 1995 Special Election & Water Bond Documents 1993 Idaho Department of Labor Rules & Regulations Copy 1979 Water & Sewer Bond Coupons 1916 Miscellaneous Tapes without Topic 1992 Utility Billing Receipts 1994 - 1995 Utility Billing Register 1994 - 1995 Accounts Payable Printouts 1994 - 1995 Miscellaneous Correspondence 1956 Miscellaneous Clerk Correspondence & Admin. Files 1984 - 1994 Month -End Closing Documents 1994 - 1995 Budget Documents 1992 - 1994 Payroll Register 1994 - 1996 Payroll Reports 1994 - 1997 Page 2 of 3 Resolution 00-06 Adopted by Council May 11, 2000 Fund Balance Instruction Books Various Payroll Files 1995 Time Cards 1994 Cancelled Checks 1993 - 1995 Job Descriptions 1981 - 1987 Golf Course Charge Slips 1993 - 1994 Misc. Accounts Receivable & Cancelled Checks List 1994 City Council Tapes 1989 - 1998 Revenue Expenditure Report 1995 Balance Sheet 1995 Trial Balance Report 1994 Miscellaneous Correspondence 1973 - 1985 Page 3 of 3 Resolution 00-06 Adopted by Council May 11, 2000