HomeMy Public PortalAboutResolution 00-04 Vacation and Sick LeaveRESOLUTION 00-04
A RESOLUTION OF THE CITY COUNCIL OF MCCALL, IDAHO, RELATING TO
ADMINISTRATION, AMENDING THE PERSONNEL POLICY MANUAL.
WHEREAS, the Mayor and Council of McCall, Idaho have adopted that certain
document called the Personnel Policy Manual and enacted said manual through the
adoption of Resolution No. 7-94 dated May 27, 1994.
WHEREAS, the City Treasurer desires to amend the policy respecting Vacation
and Sick Leave.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of
McCall, Idaho that the Personnel Policy Manual be amended in accordance with section
5, Resolution 7-94, as follows:
SECTION I. Remove Policy 505, dated May 12, 1994, entitled "Vacation and Sick
Leave" and substitute the attached Policy 505, dated April 13, 2000, similarly titled.
BE IT FURTHER RESOLVED THAT, all supervisors, department heads and
other managers possessing copies of the Personnel Policy Manual be, and the same
are hereby directed to add and substitute the policies described above and to file a copy
of this resolution in front of the manual for reference purposes.
Passed and approved this 13th day of April 2000.
Cathleen A. Koch, Acting City Clerk
Allan Muller, Mayor
Resolution 00-04
April 13, 2000
505
Vacation and Sick Leave
Policy. It is the policy of the City to provide paid vacation and sick leave to eligible employees.
1. Vacation (also called Annual Leave) is provided for the purpose of rejuvenating both physical
and mental faculties and all eligible employees are urged to avail themselves of vacation.
a. Employees shall accrue vacation at the rates indicated below. The City Treasurer
shall maintain a record of each employee's vacation balance and report that
information on each employee's paycheck.
Employees shall accrue vacation as follows:
Years Annual Maximum
of Vacation Vacation
Service Accrual Accrual
Less than 1 56 hours 56 hours
1 to 5 80 hours 160 hours
5 to 10 120 hours 240 hours
10 or more 168 hours 336 hours
b. The portion of vacation accrual shall be posted to each employee's vacation account
each pay period except that no employee may accrue more than the "Maximum
Vacation Accrual", indicated above. When an employee's account balance reaches
the "Maximum Vacation Accrual" indicated above, he or she would accrue no
additional vacation until the account is reduced. Vacation not earned due to
maximum accrual shall be deemed "lost" and may not be later added to the
employee's account. The City Manager may approve exceptions to permit vacation
accrual for an additional pay period. The Department Head must request the
exception in writing and must show that the employee submitted at least one written
request for vacation within the three months prior to reaching maximum accrual and
vacation had been denied due to operational requirements.
c. Employees desiring to take leave shall submit a written request to their immediate
supervisor in advance of the date requested. Department heads shall establish
internal policies regarding the advance notice required. Vacation may be taken only
after written approval of the supervisor.
d. Supervisors shall not approve vacation if the employee does not have sufficient
vacation accrued for the absence nor if the employee's absence would require the
hiring of additional help in order for the department to function.
e. Separating employees shall be paid for all unused vacation.
f. Employees shall earn leave from their first day but normally may not take vacation
until they have completed six months employment.
April 13, 2000
505
2. Sick Leave is provided to ensure that employees do not suffer financially in the event of
temporary illness or non -job related injury or to attend a seriously ill family member.
a. Employees shall accrue sick leave at the rate of 96 hours per year up to a total of 720
hours. Employees hired before May 1, 1989 may accrue up to 960 hours of sick
leave.
b. Sick leave may be used if the employee is ill, requires medical treatment, for medical
and dental appointments and to attend to family members who are ill or injured. For
the purposes of this policy, the term "family member" includes only spouse, child,
including biological, foster and adopted children, parents including biological, foster
or adoptive parents and any person who stood in "loco parentis".
c. Sick leave may often be used in circumstances where the Family and Medical Leave
Act applies. It is the City's policy that when the conditions specified in the FMLA to
consider the absence as being under the FMLA even if the employee does not apply
for such an absence under that statute. Consequently, the employee may be
required to obtain medical certification for his/her own or a family member's absence.
d. Sick leave for medical and dental appointments must be approved in advance in the
same manner as vacation. In the event of unforeseen illness or injury, the employee
must call or otherwise notify his supervisor, in advance if possible, but within two
hours after scheduled reporting time in all cases.
April 13, 2000