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Home My Public Portal AboutPlanning Board -- 2012-09-12 Minutes Date Approved: September 19, 2012 VOTE: 7-0-0 Town of Brewster Minutes of the Finance Committee September 12, 2012 Members present: Mike Fitzgerald, Dennis Hanson, Herb Montgomery, Daniel Guertin, Ben deRuyter, and Nate Pettengdl Members missing: Su Ballantine and Greg Levasseur, In attendance: Chief Koch, Charles Sumner(Town Administrator), John Dickson (Selectmen Liaison), Paul Anderson (Water Superintendent), Kathy Lambert (IT Director), Elliott Carr, Peter Johnson, Ralph Ingineeri. Mike Fitzgerald called the meeting to order at 6:00PM • Congratulations to Fire Department and Chief Moran for the September 11th Memorial Ceremony l 1. Police Department Warrant Articles#3.4.a and#6 (Chief Richard Koch). } 3.4.a Police Station Carpet Replacement Project $14,000.00 • Wear and mold and mildew was discovered • Glue down carpet on concrete • Offices off Main Hall and Administrative Hallway • Has been cleaned 5 out of 6 years' • 3 separate quotes • Have you considered tile? Not at this time. • From Free Cash Article 6:Police Union Collective Bargaining Agreement $ 33,200.00 • You have the summary • Long and arduous negotiation • Police did not have a contract in place for Spring TM • BOS has ratified the contract 3 • Steps increased from 9 to 11 at 2.5 % each; increased starting step • Tightened sick abuse • This will be built in Spring budget • July 18t effective date for all employees • Agreed to healthcare language change • Compare comparably with local departments/non civil service department • From Free Cash Ralph Ingineeri-Reminder that Union held back a few years ago, on good faith All departments do what is right fro the Town These raises are fair I would like to compliment these departments; both public safety and all others 2.IT'Depanent Warrant Articles#3.1.c and h (Kathy Lambert). 3.1.c GIS Online GIS/Database $9,000.00 • Interface with crime mapping • In-house uses; small applications such as dog licenses, emergency management etc • Rather inexpensive; $3000 set-up, $6000 year one and $6000 yearly moving forward • Requests by departments and public on a regular basis FIN COM minutes 09-12-12 9/17/2012 12:59 PM H • Hosted off site • Share applications; beach and dump permits, burn permits Committee • An excellent tool for helping the town • Can map Police outbreaks and specific neighborhoods • Would replace the old mapping software • Not a net savings but an additional service • Speed depends on your computer and connection 3.1 h Technology Projects $20,000.00 • Replacements when die not on a regular rotation • Equipment comes through Capital budget • Very frugal about hardware • Low to mid range office PC • E-mail server will need replacement soon • Firewall needs an upgrade • We do rotate equipment around as needed • From Free Cash 3. Water Department 3.6.a(Paul Anderson) 3.6.a. Well No. 1 & 2 Puma Station Safety Modifications $50,000.00 • 2 out of 4 wells have basements • Staff must inspect periodically and a very confined space • Will cut a doorway in the foundation and add a bulkhead • Work done in-house;. precast steps and bulkhead • Other 2 wells have piping exit the building on the main floor • Safety factor is paramount • From Water receipts Article 13 NSTAR/Utility Easement Article# Article Name Amount Motion Second vote STM 3 Capital and Special Projects Expenditures • 4 a Carpet Replacement $ 14,000.00 Dennis Hanson Daniel Guertin 6-0-0 STM 6 Police Union Collective Bargaining $ 33,200.00 Dennis Hanson Daniel Guertin 6-0-0 • 3.1.c GIS Database $ 9,000.00 Dennis Hanson Daniel Guertin 6-0-0 3.1. h Technology Projects $ 20,000.00 Dennis Hanson Daniel Guertin 6-0-0 • 3.6.a Well No. 1 &2 Pump Station Safety $ 50,000.00 Dennis Hanson Daniel Guertin 6-0-0 Modifications 13 NSTAR/Utility Easement Dennis Hanson Daniel Guertin 6-0-0 14. Discuss;and Prepare Questions for Article 14 • Recycling Committee will be here September 26th (Jill Douglass, Bob Bersin) • Concerns regarding SEMASS/COVANTA agreement • "change of law agreement" • Reduced overall waste DEP pushing "pay as you throw" • Never brought the renegotiated contract to Fin Corn FIN COM minutes 09-12-12 9/17/2012 12:59 PM H 4 • "pay as you throw" does not encourage recycling • Will increase illegal dumping • Competitive haulers issues • We need a list of questions or information so we can fully understand • Cold hard facts from Sandwich • Increase composting • Copy of program guidelines from Jillian S� Warrant Schedule • Next week; Fire Department, Recreation and CPC 6.Liaison • Ben deRuyter-WQRC Multi phase plan Now on phase 2 Website link information $200,000.00 line item for Phase 2+3 :a ( 7.Minutes MOTION by Herb Montgomery to accept Minutes of September 5, 2012 Second by Daniel Guertin VOTE: 6-0-0 Next Meeting: Wednesday, September 26, 2012 at 6:00 pm MOTION made by Herb Montgomery to adjourn at 7:40 PM Seconded by Daniel Guertin 4 VOTE: 6-0-0 Respectfully submitted, Marilyn Movers, Recording Secretary FIN COM minutes 09-12-12 9/17/2012 12:59 PM H