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Home My Public Portal AboutMinutes-6/19/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: June 19, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 15, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 19, 2018 at 6:03 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels. Absent: Peggy Upton. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Schnedler. All ayes, motion carried. C. Discussion of Financial Incentives, Concepts or Possible Future Development(s) in and around the area of the 100 Block of West Third Street City Administrator Doug Boldt, presented two different renderings of developing the Slim’s Lot. Council also had discussions about the Windstream building and what options the Developer has regarding setback regulations, etc. City Administrator threw out ideas of some Commercial Slum & Blight TIF Incentives for the developer with something like 10 years 50% TIF and have a max grant of 10% of captured TIF. Mayor Berner also discussed having a Residential Slum & Blight TIF District. Council discussed not wanting to over incentivize and still keep the City’s interest first. City Administrator & Council Member Al Havens will work together and develop the Slum & Blight Incentive Program for both Commercial and Residential uses. D. Discussion and Review of Lighting for the Water Tower Brett Mehmen and Doug Boldt presented to Council options for lighting the Water Tower. The estimated cost for installation $8,000-$10,000. Council liked the idea of having a color changing option for holidays and CCA School. E. Park Place Update The DOT has issued Scott Andersen to work within the Right-of-Way, however they need to get all jurisdictions to sign off on the connection of Forevergreen Rd. As of right now Coralville is refusing to sign off. F. Questions from Council Members regarding items on the Regular City Council Agenda Doug Boldt, discussed the Speed Limit Ordinance and the wording in the ordinance will be changed slightly and will need a motion to amend. G. Other Business City Council Agenda Page 1 of 8 Mike Ryan mentioned that Coralville’s Trail will be connecting to Tiffin by the end of the year. He would like to see the City work with the DOT and Coralville to ensure that patrons of the trail will be able to still use it during the DOT 80/380 construction. Idea is to put together a detour path to ensure the Tiffin’s trail can connect to the Corridor Trails. H. Adjournment Motion to adjourn by Ryan. Second by Schnedler. All ayes, meeting adjourned at 7:00 PM Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session on June 19, 2018 at 7:05 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels. Absent: Peggy Upton. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Attorney Bob Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff Dept- Deputy Fischer – nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes 3. Approval of Clerk/Treasurer’s Report 4. Approval of Cigarette License Renewal – July 1, 2018 – Kum & Go, The Depot, Morgan’s and Casey’s General Stores Motion to approve Consent Agenda which includes City Council Minutes, Special City Council Minutes, Clerk/Treasurer’s Report and the Tabacco Permit Renewal for Kum & Go, The Depot Tiffin, Morgan’s Service and Casey’s General Stores by Ryan. Second by Havens. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems a. Close Public Hearing and Proceed to H-3 City Council Agenda Page 2 of 8 Motion to open Public Hearing on Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Schnedler. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, public hearing opened at 7:16 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Schnedler. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, public hearing closed at 7:16 PM 2. Public Hearing on Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing on Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue by Schnedler. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, public hearing opened at 7:24 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Ryan. Second by Schnedler. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, public hearing closed at 7:25 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years a. Motion to Approve Third and Final Reading Motion to approve Ordinance 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years by Havens. Second by Ryan. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, third and final reading approved. 2. Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C by Ryan Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, third and final reading approved. 3. Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems a. Motion to Approve First Reading and Proceed to Second Reading City Council Agenda Page 3 of 8 Motion to approve Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, first reading approved and proceed to the second. 4. Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue a. Motion to Approve First Reading and Proceed to Second Reading Motion to amend the ordinance in section 3-B and add to the end “Which is 15 ft. south of the South entrance to the Clear Creek Mobil Home Park. By Ryan. Second by Havens. All aye, motion to amend approved. Motion to approve amended Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue by Ryan. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, first reading approved and proceed to the second. I. Resolutions for Approval 1. Resolution 2018-064 – A Resolution Approving the Amendment to the Developer’s Agreement for TPV Commercial, LLC Motion to approve Resolution 2018-064 – A Resolution Approving the Amendment to the Developer’s Agreement for TPV Commercial, LLC by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 2. Resolution 2018-065 – A Resolution Approving Final Plat of Prairie Village Commercial Development Motion to approve Resolution 2018-065 – A Resolution Approving Final Plat of Prairie Village Commercial Development by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 3. Resolution 2018-066 – A Resolution Setting the Salaries for the Appointed Officers and Employees of the City of Tiffin Motion to approve Resolution 2018-066 – A Resolution Setting the Salaries for the Appointed Officers and Employees of the City of Tiffin by Havens. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 4. Resolution 2018-067 – A Resolution Approving the Appointment of a Planning & Zoning Commission Member for the City of Tiffin, Iowa Motion to approve Resolution 2018-067 – A Resolution Approving the Appointment of a Planning & Zoning Commission Member for the City of Tiffin, Iowa by Schnedler. Second by Ryan. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 5. Resolution 2018-068 – A Resolution Setting the Date of Public Hearing to Vacate and Dispose of City Right-of-Way City Council Agenda Page 4 of 8 Motion to approve Resolution 2018-068 – A Resolution Setting the Date of Public Hearing to Vacate and Dispose of City Right-of-Way by Ryan. Second by Schnedler. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 6. Resolution 2018-069 – A Resolution Setting a Date of Public Hearing to Rezone Andersen Addition in the City of Tiffin, Iowa Motion to approve Resolution 2018-069 – A Resolution Setting a Date of Public Hearing to Rezone Andersen Addition in the City of Tiffin, Iowa on July 17, 2018 at 7:00 pm by Ryan. Second by Bartels. Discussion: Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 7. Resolution 2018-070 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from Alverta Williams as it relates to the Highway 6/Ireland Avenue Traffic Signal Project Motion to approve Resolution 2018-070 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from Alverta Williams as it relates to the Highway 6/Ireland Avenue Traffic Signal Project by Bartels. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. CLAIMS REPORT 6-19-18 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK $ 130.00 ACTION SERVICES INC PORTABLE RESTROOMS PARK $ 130.00 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 319.00 AW WELT AMBRISCO INSURANCE $ 640.00 CHEM-SULT SODIUMHYPOCHLORITE $ 1,401.99 COOK APPRAISAL LLC APPRAISALS $ 1,000.00 CORE & MAIN METER FOR SCHOOL $ 1,735.89 CORE & MAIN USG 3G METER UC39 $ 4,753.84 CORNERSTONE EXCAVATING PAY ESTIMATE-CCC PRK IMPRV $ 51,478.81 DORSEY & WHITNEY LLP LEGAL FEES $ 11,000.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 67.25 HART FREDERICK CONSULTAN ENGINEERING FEES $ 127,092.29 HOLLAND, MICHAEL, RAIBER LEGAL FEES $ 3,907.49 IACMA DOUG BOLDT IACMA MEMBERSHIP $ 120.00 IOWA DNR 2019 ANNUAL WATER USE PERMIT $ 175.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA ONE CALL DIGGING PROTECTION $ 169.20 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) City Council Agenda Page 5 of 8 IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 JOHNSON COUNTY RECORDER RECORDING FEES $ 84.00 JOHNSON COUNTY REFUSE INC RECYCLING $ 90.00 JOHNSON COUNTY REFUSE INC RECYCLING $ 6,322.50 JOHNSON COUNTY SHERIFF JUNE POLICE PROTECTION $ 7,360.17 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS GREEN $ 127.96 LENOCH & CILEK ACE - IOWA CITY TOILET PAPER $ 79.90 LINN COUNTY REC ELECTRIC ACCOUNTS $ 876.80 LOWES BUSINESS ACCOUNT OATLEY 32-FL OZ $ 865.27 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE $ 116.85 NET-SMART INC MONTHLY WEB HOSTING $ 50.00 NORTH LIBERTY LEADER $ 381.42 PITNEY BOWES PURCHASE POWER POSTAGE METER $ 113.04 PITNEY BOWES PURCHASE POWER POSTAGE METER $ 696.30 POSTMASTER PO BOX 259 $ 136.00 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 820.13 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 442.12 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $ 873.90 STATE HYGIENIC LAB WATER TESTING SUPPLIES $ 630.50 STEVE'S ELECTRIC RFR SERVICE $ 1,281.14 TALLGRASS BUSINESS RESOURES BUSINESS CARD HOLDER $ 14.03 TALLGRASS BUSINESS RESOURES BATTERIES $ 12.21 TALLGRASS BUSINESS RESOURES WIRELESS DOOR BELL $ 22.75 TALLGRASS BUSINESS RESOURES ENVELOPES $ 74.86 THE DEPOT TIFFIN FUEL-BUILDING OFFICIAL $ 185.31 US CELLULAR $ 462.85 USA BLUE BOOK 50 GAL TOP MOUNT TANK $ 911.30 VISA HILLS BANK CREDIT CARDS $ 176.36 VISA HILLS BANK CREDIT CARDS $ 515.90 VISA HILLS BANK CREDIT CARDS $ 1,276.11 VISA HILLS BANK CREDIT CARDS $ 524.78 VISA HILLS BANK CREDIT CARDS $ 1,041.13 WALKER WELDING MOWER REPAIR $ 442.16 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 233,877.28 ***** REPORT TOTAL ***** $ 233,877.28 Claims By Fund 001- General $ 24,231.31 110- Road Use Tax $ 1,684.86 200- Debt Service $ 795.52 303 - Cap Ireland Ave Reloc Pro $ 6,200.00 310- RFR $ 5,461.14 317- Village Dr Exp $ 54,973.81 320 - Roundabout -Hwy 6/Park Rd $ 67,776.04 City Council Agenda Page 6 of 8 321 - Old Town $ 9,857.50 322- Traffic Lights $ 2,583.50 330 - Tiffin Fire Truck $ 11,000.00 600 - Water $ 10,870.17 610 - Sewer $ 2,334.68 614 - WWTP Exp Proj $ 25,036.25 670 - Recycling $ 6,322.50 2. Consideration of Change Order #1 – Vieth Construction/IDOT – Motion to Approve by Ryan. Second by Schnedler. All ayes, motion carried. 3. Consideration of Pay Estimate #3 – Portzen Construction, Inc. – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 4. Consideration of Pay Estimate #8 – Cornerstone Excavating Inc. – Motion to Approve by Schnedler. Second by Bartels. All ayes, motion carried. 5. Consideration of Resignation of Barbara Van Gorp from the Planning & Zoning Commission – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 6. Discussion and Consideration of Purchase of End Loader for Public Works Department and Council Action as Needed Motion to approve Purchase of End Loader for Public Works Department by Ryan. Second by Bartels. All ayes, motion carried. 7. Discussion and Consideration of University of Iowa Intern for Fall Semester to Facilitate Downtown Redevelopment Project and Council Action as Needed Motion to approve hiring a University of Iowa Intern for Fall Semester to Facilitate Downtown Redevelopment Project by Ryan. Second by Schnedler. All ayes, motion carried. 8. Discussion and Consideration of City of Tiffin/Schneider Representation Letter and Council Action as Needed – motion to approve by Bartels. Second by Ryan. All ayes, motion carried. 9. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5(i) – City Administrator Performance Evaluation Motion to adjourn into Closes Session by Ryan Second by Schnedler. Roll Call: Ryan, Schnedler, Bartels, Havens. All ayes, adjurned into closed session at 8:35 pm Motion to open to regular session by Ryan. Second by Havens, Roll Call: Schnedler, Bartels, Ryan, Havens, All ayes, adjourned into open session at 8:47 pm L. Reports to be Received/Filed 1. May Johnson County Sheriff’s Activity Report M. Reports from City Personnel City Council Agenda Page 7 of 8 1. Mayor’s Report – Spoke with Larry Ryan regarding the Trail Ph 7 – land is being purchased and will work with developer and larry for access for trail to connect to Ireland Ave City and County trails. 2. City Council Reports – The Parks are looking very nice. 3. Director of Public Work’s Report – using flexible drop pipe for well update and estimate of cost. Also will still need to have a backup well for emergencies. 4. Building Official Report – Additional staff is needed with inspections and new const monitoring 5. City Engineer’s Report – Concept statement sent to DOT for Trail Ph 6 – trail that connects to Coralville trail. WWTP Ph 2 update and trail signalization will be kept in WWTP Ph 2 project and not in Trail Ph 6. 6. City Attorney’s Report – working on Alverta & Schneider’s agreements 7. City Administrator’s Report – Joint CCA Board Council Meeting date in July. Timber Ridge Trail working is beginning this week. Asbestos removal is scheduled for the week of 7/2/18. Discussed the Iowa City Letter from the Mayor and City Manager. N. Adjournment Motion to adjourn by Ryan. Second by Havens, All ayes, meeting adjourned at 8:48 PM __________________________ June 19, 2018 Ashley Platz, City Clerk City Council Agenda Page 8 of 8