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Home My Public Portal AboutMinutes-6/5/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Springmier Community Library – Tiffin Middle School, 311 West Marengo Road, Tiffin, Iowa 52340 Date/Time: June 5, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 1, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ WORK SESSION A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 5, 2018 at 5:34 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton , , Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. C. Discussion and Review of Updated Comprehensive Plan Brian Shay, Building Official continued review of the updates to the Comprehensive Plan. D. Discussion of Automated Garbage and Recycling System in the Clear Creek Mobile Home Park Council discussed treating 12-plex and the Mobile Home Park as a commercial establishments. Which means they would need to contract their own Garbage and Recycling services. E. Discussion of Chapter 55 of the Tiffin Municipal Code of Ordinances, Subsection 55.09 – Dogs and Cats Limit Council discussed changing the nuisance ordinance instead of limiting the number of animals a resident has. Staff would be able to regulate nuisances, for example, noise disturbances, health concerns, etc. Council agreed that the City does not want to be in the business of removing animals from homes. F. Discussion of Wage Structure for Seasonal Concession Stand Workers Council discussed the wage incentive for returning concession stand employees. G. Adjournment Motion to adjourn by Ryan Second by Bartels. All ayes, meeting adjourned at 6:57 PM City Council Agenda Page 1 of 8 COUNCIL MEETING A. Call to Order – 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 5, 2018 at 7:02 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, City Attorney Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve Bartels. Second by Havens. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County – Deputy Adolph – Nothing to report and nothing from Council. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal – Bryants Off 6 3. Approval of Liquor License Renewal – Kum & Go #137 K-4 – Luke Hruby spelling correction. Motion to approve Consent Agenda which includes City Council Minutes and Liquor License renewal for Bryant’s Off 6 and Kum & GO #137 by Upton. Second by Ryan . Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Original Town Urbanization Project – Phase One a. Close Public Hearing and Proceed to I-2 Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Original Town Urbanization Project – Phase One by Upton. Second by Bartels Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, public hearing opened at 7:03PM. Discussion: Nothing received at City Hall. nd Keith Detert - 101 W 2 St – Requested moving driveway access from south side of Garage to north. Motion to close Upton. Second by Ryan. City Council Agenda Page 2 of 8 Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, closed at 7:06 PM 2. Public Hearing on FY 2017-2018 Budget Amendment a. Close Public Hearing and Proceed to I-5 Motion to open Public Hearing on FY 2017-2018 Budget Amendment by Ryan. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Open at 7:08 PM Discussion: Nothing received at City Hall and no public present. Motion to close by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Open at 7:09 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years by Ryan. Second by Havens. Roll Call: Schnedler, Upton, Bartels, Havens, Ryan,. All ayes, motion carried. 2. Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C by Ryan. Second by Upton. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, motion carried. I. Resolutions for Approval 1. Resolution 2018-048 – A Resolution Approving the Updated City of Tiffin 2018 Comprehensive Plan Motion to approve Resolution 2018-048 – A Resolution Approving the Updated City of Tiffin 2018 Comprehensive Plan by Havens. Second by Bartels. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, motion carried. 2. Resolution 2018-055 – A Resolution Finally Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the Original Town Urbanization Project – Phase One Motion to Resolution 2018-055 – A Resolution Finally Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the Original Town Urbanization Project – Phase One by Ryan. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. City Council Agenda Page 3 of 8 3. Resolution 2018-056 – A Resolution for the Consideration of Bids for the Original Town Urbanization Project – Phase One Motion to approve Resolution 2018-056 – A Resolution for the Consideration of Bids for the Original Town Urbanization Project – Phase One by Schnedler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 4. Resolution 2018-057 – A Resolution to Awarding Contract for the Original Town Urbanization Project – Phase One Motion to approve Resolution 2018-057 – A Resolution to Awarding Contract to L.L. Pelling for the Original Town Urbanization Project – Phase One by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 5. Resolution 2018-058 – A Resolution Approving FY 2017-2018 Budget Amendment Motion to approve Resolution 2018-058 – A Resolution Approving FY 2017-2018 Budget Amendment by Upton Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 6. Resolution 2018-059 – A Resolution Authorizing Mailing and Publication of Notice of Intent to Commence Public Improvement Project to Construct a Roundabout at the Intersection of Highway 6 and Park Road and to Acquire Property for the Project: and Setting the Date for Public Hearing on July 17, 2018 Motion to approve Resolution 2018-059 – A Resolution Authorizing Mailing and Publication of Notice of Intent to Commence Public Improvement Project to Construct a Roundabout at the Intersection of Highway 6 and Park Road and to Acquire Property for the Project; and Setting the Date for Public Hearing on July 17, 2018 by Ryan. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 7. Resolution 2018-060 – A Resolution Approving the Agreement for Residential Solid Waste and Recycling Collection Services between the City of Tiffin and Johnson County Refuse Motion to approve Resolution 2018-060 – A Resolution Approving the Agreement for Residential Solid Waste and Recycling Collection Services between the City of Tiffin and Johnson County Refuse by Schnedler. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 8. Resolution 2018-061 – A Resolution Setting the Date for a Public Hearing to Amend the Municipal Code of Tiffin, Iowa, Chapter 106, Collection of Solid Waste, to Reflect new Automated Solid Waste and Recycling Systems and Rate Structure Motion to approve Resolution 2018-061 – A Resolution Setting the Date for a Public Hearing to Amend the Municipal Code of Tiffin, Iowa, Chapter 106, Collection of Solid Waste, to Reflect new Automated Solid Waste and Recycling Systems and Rate Structure by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. City Council Agenda Page 4 of 8 9. Resolution 2018-062 – A Resolution Approving Alliant Energy to Install Street Lights in Prairie Village Commercial Development and for the City of Tiffin to Accept Financial Responsibility Thereof Motion to approve Resolution 2018-062 – A Resolution Approving Alliant Energy to Install Street Lights in Prairie Village Commercial Development and for the City of Tiffin to Accept Financial Responsibility Thereof by Ryan. Second by Schnedler. Discussion: Crooked street lights in Tiffin Heights East development. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 10. Resolution 2018-063 – A Resolution Setting the Date for a Public Hearing to Reduce the Speed Limit on Ireland Avenue Motion to approve Resolution 2018-063 – A Resolution Setting the Date for a Public Hearing to Reduce the Speed Limit on Ireland Avenue by Schnedler. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried CLAIMS REPORT 6-5-18 VENDOR INVOICE DESCRIPTION AMOUNT A & G ELECTRIC LABOR/PHASE RELAYS/FUSEHOLDER $ 1,549.51 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 299.84 ALLIANT ENERGY UTILITIES $ 15,849.36 ANN ROSS CITY HALL CLEANING $ 412.50 CARGILL INC SALT FOR WATER PLANT $ 4,166.99 CEDAR VALLEY HUMANE SOCIETY STRAY ANIMAL SHELTER CARE $ 180.00 CHEM-SULT SODIUMHYPOCHLORITE $ 529.00 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS $ 13,000.00 CORE & MAIN WATER METERS $ 5,774.39 CORNERSTONE EXCAVATING PAY ESTIMATE - CCC PRK IMPRV $ 85,095.84 CULLIGAN WATER TECH MAY WATER COOLER SVCS $ 38.99 ELECTRONIC ENGINEERING KEY CARDS $ 37.65 FUTURE LINE HYDRAULICS, INC ISOA 3/4' FBOODY $ 156.60 GRACE EXCAVATION CONTRACT MOWING $ 3,755.00 GRACE EXCAVATION CONTRACT MOWING $ 10,805.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM $ 147.00 HOLLYWOOD GRAPHICS OUTFIELD FENCE SIGNAGE $ 525.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAIN FOR TIFFIN BIKE PT $ 199.84 IOWA ONE CALL DIGGING PROTECTION $ 62.10 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 187.55 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 68.30 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) City Council Agenda Page 5 of 8 IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 JOHN DEERE FINANCIAL BATTERY/COBALT DRILL $ 530.79 JOHNSON COUNTY REFUSE INC RECYCLING $ 693.98 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS/BATH TISSUES $ 123.93 LINDER TIRE SERVICE REPLACE LOOSE TRAILER TIRE $ 229.74 M & K DUST CONTROL INC 4600GAL LIGNIN APPLIED FOR DC $ 5,750.00 MEADE SYSTEMS INC 15' METAL CULVERT $ 317.90 MEHMEN, BRETT MILE REIMB - WWTP SEMINAR $ 66.34 MICHAEL LOPEZ REPAIRED DAMAGE IN FENCE-SNOW $ 285.00 MID-AMERICAN ENERGY NATURAL GAS $ 80.17 MID AMERICAN RESEARCH CHM PATROL DRY-MOLY LUBRICANT $ 171.00 MORGAN, RANDY 16 GARDEN PLOTS $ 490.00 MORGANS SERVICE OIL CHANGE $ 60.23 MORGANS SERVICE EXHAUST FLUID $ 57.50 NORTHLAND SECURITIES ISSUANCE OF DEBT-SRF $ 4,000.00 PACE SUPPLY PROFILE TURFACE QUICK DRY 50LB $ 47.80 PACE SUPPLY TURFACE QUICK DRY 50LBS $ 478.00 PACE SUPPLY HUBER DIAMOND CHALK $ 276.00 PSC DISTRIBUTION HEAT/COOL THERMOSTAT $ 99.62 QUILL 252 INK/HY BK/SY 4-PK $ 64.50 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 1,490.56 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 476.79 RSM US PRODUCT SALES LLC TRAVEL TIME $ 1,538.00 RSM US PRODUCT SALES LLC MS OFFICE 365 LICENSES $ 47.50 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 STEVE'S ELECTRIC RFR SERVICE $ 12,707.46 STOREY KENWORTHY/MATT PARROTT UTILITY STATEMENTS $ 1,304.27 TALLGRASS BUSINESS RESOURES BATTERIES $ 30.46 TALLGRASS BUSINESS RESOURES BRIAN - BLTN BOARD $ 253.74 TALLGRASS BUSINESS RESOURES FACIAL TISSUES $ 23.25 TASC CLIENT SERVICES GROUP INSURANCE $ 369.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $ 11,068.75 TIFFUN CREEK FEST SPONSORSHIP FIREWORKS TIFFUN $ 5,000.00 TOMLINSON-CANNON REMOVE/HAUL OLD MATERIAL 211 M $ 735.00 USA BLUE BOOK GLASS FIBER $ 285.76 USA BLUE BOOK 1LB PACKETS $ 510.39 USA BLUE BOOK SETTLEOMETER/PUMP TUBE $ 618.85 WELLMARK MEDICAL INSURANCE $ 6,491.09 WES MATHES - SERENITY FOUNTAIN RAISE FOUNTAIN FOR SEASON $ 175.00 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 202,537.60 ***** REPORT TOTAL ***** $ 202,537.60 Claims by Fund 001 - General $ 56,656.41 City Council Agenda Page 6 of 8 110 - Road Use Tax $ 9,855.02 112 - Employee Benefits $ 3,522.96 200 - Debt Service $ 795.52 312 - RFR Cap Proj $ 12,707.46 317 - Village Dr EXP $ 85,095.84 600 - Water $ 23,709.41 610 - Sewer $ 10,194.97 2. Consideration of Pay Estimate #7 – Cornerstone Excavating Inc. – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 3. Consideration of Special Events Application for Community Block Party – Motion to Approve by Bartels. Second by Ryan. All ayes motion carried. 4. Consideration of Special Events Application for Movies in the Park – Motion to Approve by Upton. Second by Bartels. Discussion: Portapotty and hand washing stations. Also discussed having volunteers’ direction traffic at end of event. All ayes, motion carried. 5. Consideration of Resignation of Key Kain from the Planning & Zoning Commission – Motion to Approve by Bartels. Second by Havens. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report – 2019 MPOjc update. Transportation Improvement Program update. 2. City Council Reports – influx in golf carts. Golf Carts are still illegal. Bike trails similar to BMX course down by the creek. Pinnacle Ridge beginning moving dirt. Original Town Tiffin’s Vacant properties require Council’s attention to see what resolve can be done. 3. Director of Public Work’s Report – Frisbee Golf course will be opening soon. Parking Lot ready by trail for the Frisbee Course. Boreline flexible drop pipe to help with the electrolysis. Which could help with needing another well and may not be needed as quick. Sewer Plant is starting to show age and needing wires replaced with blower one. 4. Building Official Report – Work Session Report 5. City Engineer’s Report – Emailed report to Council and Doug gave brief overview. 6. City Attorney’s Report – 210 Railroad Street – period of claims will be over in a week. Then will need to get bids to tear down and remove foundation. 7. City Administrator’s Report – Joint CCA Board and Council meeting in July, will be scheduling soon. Des Moines Register & Press Citizen did a nice article on Tiffin’s Growth. Ordered iPads which would incorporate a Group sharing calendar. Alley in Original town will keep utilities in nd place Railroad/ 2 and grant and main. N. Adjournment City Council Agenda Page 7 of 8 Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:13 PM _________________________________ June 5, 2018 Ashley Platz, City Clerk City Council Agenda Page 8 of 8