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Home My Public Portal AboutMinutes-7/3/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: July 3, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 29, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session July 3, 2018 at 5:46 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels, Peggy Upton. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Havens. All ayes, motion carried. C. Discussion of Financial Incentives for Possible Future Development(s) in and around the area of the 100 Block of West Third Street City Administrator Doug Boldt & Council Member Al Havens presented the financial incentives formula with the TIF Incentive Calculation Worksheet that they developed. Council discussed options for Incentives for the 100 Block of West Third Street. D. Discussion of Improvements to City of Tiffin’s Website Doug Boldt & Ashley Platz, City Clerk discussed the proposal from Big Imprint on the redesign of the Website. Council directed Staff to develop a statement of work and a request for proposals. E. Discussion of Aerial Images for City of Tiffin Discussion on the aerial videos provided by Tak 9. Council discussion on purchasing a drone what costs and legal issues we would need to iron out. F. Overview of iPads G. Questions from Council Members regarding items on the Regular City Council Agenda H. Other Business I. Adjournment Motion to adjourn by Ryan. Second by Schnedler. City Council Agenda Page 1 of 6 All ayes, meeting adjourned at 7:01 PM Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session on July 3, 2018 at 7:02 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Mike Ryan, Jim Bartels, Peggy Upton. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Attorney Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal – Casey’s General Stores #2667 Motion to approve the consent agenda which includes City Council Minutes and the Liquor License Renewal for Casey’s General Store #2667 by Upton. Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing on Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, For Parcels A-L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Public Hearing opened at 7:05 PM Discussion: City Administrator provided Council with Kari Zupanicic’s comments received at City Hall. Public Present: Brandon Clubb – 402 Dogwood Ln – Clarifying questions on the Single Family & Commercial Zoned areas. City Council Agenda Page 2 of 6 Robert Sentman - 2851 James Avenue – Concerns with water run off from the development onto his property. Watershed of the Buffalo Creek. Requests that Council sees the water drainage calculations before this development gets approved. Motion to close Public Hearing by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. Public Hearing opened at 7:29 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems a. Motion to Approve Second Reading and Proceed to Third Reading Motion to DENY Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Ryan. Second by Schnedler. REPUBLISH PUBLIC HEARING Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes second reading approved. 2. Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-439– An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue By Havens. Second by Schnedler. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes second reading approved. 3. Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading Discussion: Mayor Berner requests that council requires access to the public zoned area off Croell. Motion to approve Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes first reading approved. I. Resolutions for Approval 1. Resolution 2018-071 – A Resolution Setting the Salaries for the Appointed Officers and Employees of the City of Tiffin Motion to approve Resolution 2018-071 – Havens. Second by Bartels. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels, All ayes, motion carried. 2. Resolution 2018-072 – A Resolution to Set the Date of Public Hearing for Grove Park as a Planned Development Overlay Concept and District City Council Agenda Page 3 of 6 Motion to approve Resolution 2018-072 – by Havens. Second by Ryan. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels, All ayes, motion carried. 3. Resolution 2018-073 – A Resolution Approving the Appointment of a Planning & Zoning Commission Member for the City of Tiffin, Iowa Motion to amend resolution to add Beth Wolfs by Schnedler. 2nd Bartels. All ayes Motion to approve Resolution 2018-073 – by Ryan Second by Schnedler. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels, All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 7-3-18 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SEWER & SEPTIC SERVICE SEWER SERVICES $ 387.50 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $ 11.46 AEROMOD SOLENOID VALUE $ 75.29 AG VANTAGE FS DIESELEX GOLD ULS $ 2,067.09 ALLIANT ENERGY UTILITIES $ 20,188.58 ANN ROSS CITY HALL CLEANING $ 450.00 APPLE INC COUCIL IPADS/ACCESSORIES $ 8,311.65 CHEM-SULT SODIUMHYPOCHLORITE $ 1,151.11 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS $ 2,456.64 CORE & MAIN WATER METERS $ 2,702.69 DEARBORN NATIONAL INSURANCE $ 572.00 DORSEY & WHITNEY LLP LEGAL $ 7,500.00 DORSEY & WHITNEY LLP LEGAL $ 15,000.00 ELECTRIC MOTORS OF IOWA CITY 5VX800 BELT $ 486.72 ELECTRIC PUMP PROMINETNT INJECTION CHECK $ 153.25 GRACE EXCAVATION CONTRACT MOWING $ 4,430.00 GRACE EXCAVATION CONTRACT MOWING $ 4,430.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM $ 147.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAIN FOR TIFFIN BIKE PT $ 199.84 IOWA LEAGUE OF CITIES DUES $ 1,251.00 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) IPERS FEBUARY IPERS PAYMENT $ 23.99 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 JOHN DEERE FINANCIAL BATTERIES 2PK $ 381.91 JOHNSON COUNTY EMERGENCY MGMT FY19 HAZ MAT TEAM 28E AGMT $ 973.50 MENARDS CEDAR ROUGH SAWN $ 221.89 MENARDS CEDAR ROUGH SAWN $ 47.58 MENARDS TREMONT STORAGE BLD $ 999.00 MID-AMERICAN ENERGY NATURAL GAS $ 53.13 MORGANS SERVICE OIL CHANGE/REPAIRS $ 99.70 PACE SUPPLY PROFILE TURFACE MVP $ 460.00 PORTZEN CONSTRUCTION WWTP PH 2 - PAY EST 3 $ 470,133.22 REINHART FOOD SERVICE CONCESSINS SUPPLIES $ 531.83 City Council Agenda Page 4 of 6 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 42.34 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 776.08 REINHART FOOD SERVICE CONCESSIONS SUPPLIES $ 42.34 RIVER PRODUCTS 1' ROADSTONE $ 3,590.32 RSM US PRODUCT SALES LLC MANAGED IT SERVICES $ 1,464.00 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 THE UNIVERSITY OF IOWA JORDAN AQUIFER DEVELOPMENT $ 15,983.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $ 11,068.75 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS $ 115.00 TRU GREEN ASH TREE INJECTIONS $ 550.00 VIETH CONSTRUCTION CORP RFR PROJ PAT EST #1 $ 19,605.48 WELLMARK MEDICAL INSURANCE $ 7,769.07 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 609,628.73 ***** REPORT TOTAL ***** $ 609,628.73 Claims By Fund 001-General $ 63,832.84 110-Road Use Tax $ 11,188.70 112-Employee Benefits $ 4,182.91 200-Debt Service $ 795.52 312-Robert's Ferrt Cap Proj $ 19,605.48 600-Water $ 31,600.82 610-Sewer $ 8,289.24 614-WWTP Exp Proj $ 470,133.22 2. Consideration of Pay Estimate #1 – Vieth Construction/IDOT – Motion to Approve by Motion. Second by Ryan. All ayes, motion carried. 3. Discussion and Consideration to Proceed with Lighting the City of Tiffin Water Tower and Council Action as Needed Motion to approve to proceed with Lighting the City of Tiffin Water Tower by Bartels. Second by Ryan. All ayes, motion carried. 4. Discussion and Consideration to Proceed with Improvements to City Well (Boreline Pipe) and Council Action as Needed Motion to approve to proceed with Improvements to City Well (Boreline Pipe) by Ryan. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration to Use Forte for Credit Card Processing and to Implement Interactive Voice Reader for Utility Bill Payments and Council Action as Needed Motion to approve using Forte for Credit Card Processing and to Implement Interactive Voice Reader for Utility Billing Payments by Upton. Second by Ryan. All ayes, motion carried. 6. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase Motion to adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Schnedler Second by Bartels. City Council Agenda Page 5 of 6 Roll Call: Havens, Bartels, Upton, Ryan, Schnedler. Adjourned at 8:49 PM Motion to adjourn closes session and enter Regular Session by Ryan. Second by Schnedler. Upton Left at 8:57pm Roll Call: Havens, Ryan, Upton, Bartels, Schnedler, opened regular session at 8:58 PM Motion to direct City Administrator to make a written offer at 111 & 113 W 3rd St by Ryan. Second by Schnedler. All ayes, absent Upton, motion carried L. Reports to be Received/Filed 1. June Planning & Zoning Minutes M. Reports from City Personnel rd 1. Mayor’s Report – Rezoning for Commercial Central District to allow 3 Story in this area only. 2. City Council Reports – Frisbee Golf – Concrete pad from tee box. Pinnacle Ridge – Dirt & Dust Control? 3. Director of Public Work’s Report – Nothing. 4. Building Official Report – Nothing. 5. City Engineer’s Report – Nothing. 6. City Attorney’s Report – Round-a-bout Public Hearing in two weeks. st 7. City Administrator’s Report – August 1 Joint CCA Board Council meeting. Joint Entities meeting will be 7-16-18 @ 4:30pm in North Liberty. Press Release for razor blades found in the park. Internship update. ICMA scholarship & stipend awarded to Doug Boldt. Community Work thth Day for Timber Ridge Trail is scheduled for the week of July 16 but shooting for the 18. N. Adjournment Motion to adjourn by Schnedler. Second by Ryan. All ayes, meeting adjourned at 9:00 PM ___________________________ July 3, 2018 Ashley Jay-Platz, City Clerk City Council Agenda Page 6 of 6