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Home My Public Portal AboutResolution 2021-11, A Resolution Authorizing $16,000.00 for the Sanitary Sewer Rehabilitation Phase 2RESOLUTION 2021-11 A RESOLUTION AUTHORIZING $16,000.00 FOR THE SANITARY SEWER REHABILITATION, PHASE 2 WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, upon review and consideration of correspondence from City Engineer, MSA Professional Services, their Project Engineer, Christian R. Cooper, P.E., CPESC, concerning the cast -in -place -pipe lining of all sanitary sewers rated a 5 or 4, and; WHEREAS, in addition the recommendation included the replacement of frames and lids, as well as constructing an exterior chimney seal for 15 manholes, and; WHEREAS, it is assumed that the City of Riverdale and the City of Panorama Park will bid their projects as combined. If this does occur, the lump sum fee indicated in the Professional Services Agreement ($16,000) will need to be increased by an amendment to our Professional Services Agreement, and; WHEREAS, it is not certain if the City of Panorama Park will accept their Alternative A for contract award. There, the scope of work for this Professional Services Agreement is limited. When the final project is intended to be awarded to a Contractor, a new Professional Services Agreement will be presented for acceptance to City Council for Construction Engineering Services. It is expected the lump sum fee for the base project for Construction Engineering Services will be $1 1,000.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Section 1. Authorizes the Mayor to execute orders, contracts and other documents required by the City's Engineer and contractor on this project in order to include the cast -in -place -pipe lining of all sanitary sewers rate a 5 or 4. In addition, the recommendation included the replacement of frames and lids, as well as constructing an exterior chimney seal for 15 manholes at a price not to exceed the $16,000 authorized by this resolution without further advice and consent of the City Council. Section 2. The City Engineer is hereby ordered to update the City Council at future meetings regarding the status of the repair work done on the sanitary sewer rehabilitation, phase 2. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Passed and approved this 23rd day of March, 2021. APPROVED \%*.--f hael Ba n, Mayor ATTEST ti ` a le Enloe, Deputy Clerk ll ki I City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com MSA Professional Services Agreement This AGREEMENT (Agreement) is made today March 18, 2021 by and between CITY OF RIVERDALE (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which agree as follows: Project Name: Riverdale - Sanitary Sewer Rehabilitation — Phase 2 The scope of the work authorized is: See Attachment A: The schedule to perform the work is: Approximate Start Date: March 29, 2021 Approximate Completion Date: May 30, 2021 The lump sum fee for the work is: $16,000.00 The retainer amount required is: 0.00 NOTE: The retainer will be applied toward the final invoice on this project. All services shall be performed in accordance with the General Terms and Conditions of MSA, which is attached and made part of this Agreement. Any attachments or exhibits referenced in this Agreement are made part of this Agreement. Payment for these services will be on a lump sum basis. Approval: Authorization to proceed is acknowledged by signatures of the parties to this Agreement. TY OF RIVERDALE Mhael Bawden Mayorei Date: ler ($ignature): Clem ErQ me,Printed) Date: 110 Manor Drive Riverdale, Iowa 52722 Phone: (563) 293-1293 MSA PROFESSIONAL SERVICES, INC. Kevin Bailey, P.E./ Team Leader Date: /i-ie4 /?; Zo Z( Christian R. Cooper, P.E., CPESC. Project Engineer Date: i- deoe(j,L /1 20� 2117 State Street, Suite 200 Bettendorf, Iowa 52722 Phone: (563) 424-3696 Page 1 of 1 G:\10\10876\10876079\Contract\10876079 210315 PSA.docx Attachment A: Scope of Work: UNDERSTANDING: The City of Riverdale has requested a proposed Professional Services Agreement for preparation of Contract Documents for the sanitary sewer and sanitary manhole recommended modifications presented to City Council in the MSA Report entitled "A Report on the Evaluation of the City's Sanitary Sewers of Concern — PHASE 2" and dated January 2021. In summary, the recommendation submitted by MSA included the cast -in -place -pipe lining of all sanitary sewers rated a 5 or a 4. In addition, the recommendation included the replacement of frames and lids, as well as constructing an exterior chimney seal for 15 manholes. It is assumed that the City of Riverdale and the City of Panorama Park will bid their projects as combined. If this does not occur, the lump sum fee indicated in the Professional Services Agreement ($16,000) will need to be increased by an amendment to our Professional Services Agreement. At this time, it is not certain if the City of Panorama Park will accept their Alternative A for a contract award. Therefore, the scope of work for this Professional Services agreement is limited. When the final project is intended to be awarded to a Contractor, a new Professional Services Agreement will be presented for acceptance to City Council for Construction Engineering Services. It is expected the lump sum fee for the base project for Construction Engineering Services will be $11,000.00.. For this Professional Services Agreement, the following scope of work will be performed by MSA: SCOPE OF WORK: 1. MSA will prepare contract documents (i.e., plans, specifications, and a project manual) with the intent of bidding this project. 2. The contract documents will include plans locating the sanitary sewers to be lined. These plans will identify the existing laterals that provide a sanitary connection to existing homes. 3. MSA will prepare plans for sanitary manholes that require rehabilitation if the manholes are not connected to sanitary sewers that are proposed for rehabilitation work. 4. MSA will prepare a quantity take off and an opinion of the probable construction cost. 5. MSA will perform the administrative work in bidding this project. This will include a non - mandatory pre -bid meeting. 6. MSA will lead a bid opening at City Hall. 7. MSA will review all bid. 8. Unless the bids are well out of character, MSA will submit a recommendation to award to the City. 9. Upon authorization to proceed, MSA will assist the City and selected Contractor in executing the Contract for this project. 10. Upon submittal of the executed Contract to the City, this project shall be considered complete. ASSUMPTIONS: 1. Both the City of Riverdale and the City of Panorama Park have indicated, by a memo of understanding, this will be a joint project. If this project proceeds with only one Owner entity, then the lump sum fee indicated for this project ($16,000.00) will be adjusted by an amendment to our Professional Services Agreement. MSA will provide this amendment. 2. MSA's review of the City's manholes did not reveal hazardous materials. If hazardous materials are revealed or discovered during the preparation of these plans, MSA will assist the City in addressing this issue for an additional fee. 3. The City of Riverdale and City of Panorama Park will edit and place the published advertisement to bid in their officially accepted publications. The Cities will pay separately for this advertisement to be published.