The URL can be used to link to this page

Home My Public Portal AboutMinutes-7/17/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: July 17, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 13, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session July 17, 2018 at 5:48 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Jim Bartels, Peggy Upton. Absent: Mike Ryan. Also present: City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels Second by Schnedler. All ayes, motion carried. C. Presentation of the Iowa Initiative for Sustainable Communities and Possible Project in Tiffin Representative presented what the program has to offer for Cities and Counties in Iowa on possible projects D. Overview of iPads Ashley Platz, City Clerk provided tutorial on using OneDrive on the iPads. E. Questions from Council Members regarding items on the Regular City Council Agenda F. Other Business G. Adjournment Motion to adjourn by Scheduler, Second by Bartels. All ayes, meeting adjourned at 6:58 pm Council Meetings A. Call to Order – 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session July 17, 2018 at 7:05 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Jim Bartels, Peggy Upton. Absent: Mike Ryan. Also City Council Agenda Page 1 of 9 present: City Clerk Ashley Platz, City Administrator Doug Boldt (by phone), Building Official Brian Shay, City Engineer Ben Carhoff and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Bartels. All ayes, motion carried. D. Communications and Reports: Johnson County Deputy – Adolph – July Firework complaints nothing new to report. Ed Messmer - Traffic concerns at Deerview Ave- hill that makes it hard to see vehicles coming out of driveways. Place signs on Deerview to check speed. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report 3. Approval of Liquor License Renewal – Casa Tequila Mexican Grill 4. Approval of Liquor License Renewal – Bella Sala for TifFun Creek Fest Motion to approve the consent agenda which includes City Council Minutes, Clerk/Treasurer’s Report, Liquor License Renewal for both Casa Tequila Mexican Grill and Bella Sala for TifFun Creek Fest by Upton. Second by Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for the Acquisition of Property Interests Necessary for the Construction of a Roundabout at the Intersection of Highway 6 and Park Road – IDOT NO. STP-A-006-7(90)--22-52 a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing for the Acquisition of Property Interests Necessary for the Construction of a Roundabout at the Intersection of Highway 6 and Park Road – IDOT NO. STP-A- 006-7(90)--22-52 by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Schnedler. Absent: Ryan. All ayes, public hearing opened at 7:15___ PM Discussion: Lindsey Harshman, concerns about safety of round-a-bout. Motion to close Public Hearing by Upton Second by Havens. Roll Call: Upton, Bartels, Havens, Schnedler Absent: Ryan. All ayes, public hearing closed at 7:22 PM 2. Public Hearing on Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems a. Close Public Hearing and Proceed to H-1 Motion to open Public Hearing for Upton City Council Agenda Page 2 of 9 Second by Schnedler. Roll Call: Upton, Bartels, Havens, Schnedler Absent: Ryan. All ayes, public hearing opened at ___ PM Discussion: Nathan & Nick Faselt - 472 Roberts Ferry Rd- Concerns for pickup for their 6-Plexes on Bainberry. Jack Burnham, 446 Iris Ct – Questions: Ordinance fees schedule for Yard Waste & Compost bags available by Johnson County Refuse when they are ready to implement the program. Concerns with wording. Spring Cleanup day – will multiplex be available. Motion to close Public Hearing by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, public hearing closed at _7:44 PM 3. Public Hearing on Ordinance No. 2018-440 – An Ordinance Rezoning Grove Park Area, Tiffin, Iowa, From Mixed Use Commercial District (C-1B) to Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) and Planned Development Overlay Concept and Site District/Mixed Use Commercial District (OPD/C-1B) for Grove Park, Tiffin, Iowa a. Close Public Hearing and Proceed to I-3 Motion to open Public Hearing for Ordinance No. 2018-440 – An Ordinance Rezoning Grove Park Area, Tiffin, Iowa, From Mixed Use Commercial District (C-1B) to Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) and Planned Development Overlay Concept and Site District/Mixed Use Commercial District (OPD/C-1B) for Grove Park, Tiffin, Iowa by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Schnedler. Absent: Ryan. All ayes, public hearing opened at 7:45 PM Discussion: Doug Boldt, City Administrator – reset the public hearing. Motion to close Public Hearing Bartels Second by Schnedler Roll Call: Upton, Bartels, Havens, Schnedler. Absent: Ryan. All ayes, public hearing closed at 7:48 PM 4. Public Hearing on Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing for on Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Schnedler. Absent: Ryan. All ayes, public hearing opened at 7;52 PM Discussion: Motion to close Public Hearing upton Second by Schnedler Roll Call: Upton, Bartels, Havens, Schnedler. Absent: Ryan. All ayes, public hearing closed at 7:52 PM H. Ordinance Approval/Amendment City Council Agenda Page 3 of 9 1. Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems a. Motion to Approve First Reading b. Motion to Suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Second Reading d. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Havens. Second by Bartels Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, first reading approved. Motion to suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 by Bartels. Second by Havens. All ayes, motion carried Motion to approve Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Havens. Second by Schnedler Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan All ayes, second reading approved. Motion to approve Ordinance No. 2018-438 – An Ordinance Amending the Municipal Code of Tiffin, Section 106.08 of Chapter 106, to change the Rate Structure and Accommodate the change to Automated Garbage and Recycling Systems by Havens. Second by Upton. Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan All ayes, third and final reading approved. 2. Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-439 – An Ordinance Amending the Municipal Code of Tiffin, Section 63.04 of Chapter 63, Speed Regulations, to include a Special Speed Zone for Ireland Avenue by Schnedler. Second by Bartels. Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. All ayes, final reading approved. 3. Ordinance No. 2018-336 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-336 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein by Upton. Second by Havens. City Council Agenda Page 4 of 9 Discussion: Lindsey Harshman – 408 Dogwood Ln – Back up to her property requests that Multi- Plex be changed to single family housing instead and requests that all zoning options have been consider before approval. Also feels that amount of multifamily will affect properties. Also requested speed bumps with traffic flow off Forevergreen into the neighborhood. Building Official Brian Shay responded to Residents concerns and questions. Roll Call: Havens, Schnedler, Upton, Bartels. Absent: Ryan. All ayes, second reading approved. 4. Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa a. Motion to Approve First Reading b. Motion to Suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Second Reading d. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Schnedler, Havens, Upton, Bartels. Absent: Ryan. All ayes, first reading approved. I. Resolutions for Approval 1. Resolution 2018-074 – A Resolution Authorizing the Acquisition of Property Interests Necessary for the Construction of a Roundabout at the Intersection of Highway 6 and Park Road – IDOT NO. STP-A-006-7(90)--22-52 Motion to amend resolution by removing the typo of Roberts Ferry Road and replace with HWY 6 and Park Road - – IDOT NO. STP-A-006-7(90)--22-52 by Upton. Second by Bartels. All ayes, motion to amend carried. Motion to approve amended Resolution2018-074 – A Resolution Authorizing the Acquisition of Property Interests Necessary for the Construction of a Roundabout at the Intersection of Highway 6 and Park Road – IDOT NO. STP-A-006-7(90)--22-52 by Havens. Second by Schnedler. Roll Call: Upton, Schnedler, Havens, Bartels. All ayes, motion carried. 2. Resolution 2018-075 – A Resolution Approving Alliant Energy to Remove Certain Street Lights from Service in Original Town Urbanization Project – Phase One Motion to approve Resolution 2018-075 – A Resolution Approving Alliant Energy to Remove Certain Street Lights from Service in Original Town Urbanization Project – Phase One by Havens. Second by Upton. Roll Call: Upton, Schnedler, Ryan, Havens, Bartels. All ayes, motion carried. 3. Resolution 2018-076 – A Resolution to Set the Date of Public Hearing for Grove Park as a Planned Development Overlay Concept, Site District and Rezoning Motion to approve Resolution 2018-076 – A Resolution to Set the Date of Public Hearing for Grove Park as a Planned Development Overlay Concept, Site District and Rezoning by Havens. Second by Schnedler. Roll Call: Upton, Schnedler, Havens, Bartels. Absent: Ryan. All ayes, motion carried. City Council Agenda Page 5 of 9 4. Resolution 2018-077 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from JC Schneider Investments LLC and for the Conveyance of Right of Way to JC Schneider Investments LLC as it Relates to the Highway 6/Ireland Avenue Traffic Signal Project Motion to table Resolution 2018-077 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from JC Schneider Investments LLC and for the Conveyance of Right of Way to JC Schneider Investments LLC as it Relates to the Highway 6/Ireland Avenue Traffic Signal Project by Havens. Second by Schnedler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 7-17-18 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK $ 130.00 ACTION SERVICES INC PORTABLE RESTROOMS PARK $ 130.00 ACTION SERVICES INC PORTABLE RESTROOMS PARK $ 260.00 ACTION SEWER & SEPTIC SERVICE SEWER SERVICES $ 645.25 AEROMOD TIMER 10 AMP $ 372.09 BANKERS TRUST COMPANY 2012A - PRINCIPAL $ 250.00 BOLDT, DOUG MILEAGE REIMBURS 4/30-6/27/18 $ 258.78 CARGILL INC SALT FOR WATER PLANT $ 4,236.93 CITY TRACTOR CO. PARTS AND REPAIRS EQUIPMENT $ 48.93 CORNERSTONE EXCAVATING CCC PRK IMPRV PAY EST $ 23,179.24 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $ 72.50 FREEMAN CONSTRUCTION, INC TEAR DOW 231 MAIN ST $ 1,200.00 GRACE EXCAVATION CONTRACT MOWING $ 4,480.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 62,367.50 HOLLAND, MICHAEL, RAIBER LEGAL FEES $ 4,200.00 IOWA CITY READY MIX, INC CITY HALL SIDEWALK $ 374.50 IOWA DNR ANNUAL WATER SUPPLY FEE FY19 $ 223.62 IOWA DNR WWTP IMPROV CONSTRUCTION $ 175.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $ 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES $ 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 450.00 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $ 144.60 IPERS FEBRUARY IPERS UNDERPAYMENT $ (23.96) IPERS FEBUARY IPERS PAYMENT $ 23.99 City Council Agenda Page 6 of 9 IPERS IPERS $ 517.99 IPERS IPERS $ 1,078.82 JOHNSON COUNTY RECORDER RECORDING FEES $ 105.00 JOHNSON COUNTY REFUSE INC RECYCLING $ 90.00 JOHNSON COUNTY SHERIFF JULY POLICE PROTECTION $ 8,944.00 LENOCH & CILEK ACE - IOWA CITY TOILET PAPER $ 15.92 LINDER TIRE SERVICE REPAIR TIRE $ 196.52 LINN COUNTY REC ELECTRIC ACCOUNTS $ 903.62 LOWES BUSINESS ACCOUNT 3IN PVC CLEANOUT ADPTR $ 1,027.70 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE $ 113.40 MIDLAND GIS SOLUTIONS WATER UTILITY SYSTEM GPS DATA $ 3,000.00 MORGANS SERVICE BRAKER SWITCH $ 124.79 NET-SMART INC MONTHLY WEB HOSTING $ 25.00 NORTH LIBERTY LEADER PRINTING/PUBLISHING $ 299.52 NORTHLAND SECURITIES ANNUAL DSCLSR REPORT $ 875.00 NORTHWAY WELL AND PUMP COMPANY REMOVE DAMAGED PUMP AND EQUIP $ 20,806.33 OFFICE OF AUDITOR OF STATE ANNUAL EXAM, YR END 6-30-18 $ 12,124.74 PACE SUPPLY RYE GRASS/ANCHOR PLUG $ 193.00 PET HEALTH CENTER OF TIFFIN BOARDING AND MEDS FOR FELINE $ 89.59 PORTZEN CONSTRUCTION WWTP PH 2 - PAY EST 4 $ 301,811.59 REINHART FOOD SERVICE CONCESSIONS FOOD $ 615.47 RSM US PRODUCT SALES LLC OFFICE 365 SUBSCRIPTION $ 104.24 RSM US PRODUCT SALES LLC MANAGED IT SERVICES $ 1,355.00 SOLON STATE BANK F350 REVENUE LOAN $ 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $ 757.04 STATE HYGIENIC LAB WATER TESTING SUPPLIES $ 630.50 STEVE'S ELECTRIC REPLACED BLOEWR DISCONNECTS SP $ 1,646.46 STOREY KENWORTHY/MATT PARROTT WINDOW ENVELOPES $ 402.00 THE DEPOT TIFFIN FUEL - BUILDING OFFICIAL $ 266.79 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS $ 90,000.00 US CELLULAR CELL PHONES $ 462.85 VISA HILLS BANK CREDIT CARDS $ 501.24 VISA HILLS BANK CREDIT CARDS $ 676.79 VISA HILLS BANK CREDIT CARDS $ 150.00 VISA HILLS BANK CREDIT CARDS $ 683.50 VISA HILLS BANK CREDIT CARDS $ 662.43 **** PAID TOTAL ***** **** SCHED TOTAL ***** $ 555,607.74 ***** REPORT TOTAL ***** $ 555,607.74 Claims By Fund 001-General $ 39,219.20 110-Road Use Tax $ 55,262.26 200 - Debt Service $ 1,045.52 301 - Capt Project Fund $ 374.50 303 - Cap Ireland Ave Proj $ 9,620.00 City Council Agenda Page 7 of 9 310 - Cap Parks Trail $ 1,615.00 312 - RFR Cap Proj $ 21,138.75 317- 2016 Village Dr ext $ 24,034.24 321 - Org Town Urban $ 3,382.50 322 - Traffic Lights Hwy6/Ireland $ 35.00 326 - Town Center Land Pur $ 1,200.00 600 - Water $ 50,238.94 610 - Sewer $ 25,595.24 614 - WWTP Ext Proj $ 322,756.59 670 - Recycling $ 90.00 2. Consideration of Special Events Application – TifFun Creek Fest – Motion to Approve by Bartels. Second by Schnedler. Council requested a map about the plan about TifFun Creek Fest & Parade Route. Also no mention for police protection on the application. Staff will ensure that protection and maps are received. All ayes, motion carried. 3. Consideration of Pay Estimate #9 – Cornerstone Excavating, Inc – Motion to Approve by Havens. Second by Upton. All ayes, motion carried. 4. Consideration of Pay Estimate #4 – Portzen Construction – Motion to Approve by Bartels. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of Hiring Public Works Maintenance Worker and Council Action as Needed Motion to approve Hiring Colton Beckler as Public Works Maintenance Worker by Schnedler. Second by Bartels. All ayes, motion carried. rd 6. Discussion and Consideration to Approve Purchase Agreement for 111 and 113 West 3 Street, Tiffin, Iowa and Council Action as Needed rd Motion to approve the purchase agreement for 111 & 113 W 3 Street by Schnedler. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. June Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – Meeting from DOT regarding Forevergreen Rd intersection. 2. City Council Reports – Concerns with Deerview ponds from citizens and the traffic in Deerview. 3. Director of Public Work’s Report – Nothing. 4. Building Official Report – first tenant in the state street buildings will be a salon. 5. City Engineer’s Report – Sewer service on Roberts Ferry may need temp easements. 431 RFR request to have a tree removed and was able to do that since we received Rarick’s approval. Water restoration with the SRF funding. 6. City Attorney’s Report – Round-a-bout packet are ready for Mayor signature. City Council Agenda Page 8 of 9 st 7. City Administrator’s Report – August 1 joint meeting with CCA School Board and if any agenda items that need to be added need to let Doug know. N. Adjournment Motion to adjourn by Schnedler Second by Havens. All ayes, meeting adjourned at 8:58 PM ____________________________ July 17, 2018 Ashley Platz, City Clerk City Council Agenda Page 9 of 9