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HomeMy Public PortalAbout09-08-98 Special Council Meeting.tifMINUTES SPECIAL VILLAGE COUNCIL MEETING (FIRST BUDGET HEARING) VILLAGE OF KEY BISCAYNE, FLORIDA TUESDAY, SEPTEMBER 8, 1998 COUNCIL CHAMBER 85 WEST MCINTYRE STREET, SECOND FLOOR 1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order by the Mayor at 7 00 p m Present were Councilmembers Martha Broucek, Gregory Han, Hugh O'Reilly, Michele Padovan, Betty Sime, Vice Mayor Mortimer Fried and Mayor John Festa Also present were Village Manager C Samuel Kissinger, Village Clerk Conchita Alvarez and Village Attorney Richard Weiss 2 PLEDGE OF ALLEGIANCE Mayor Festa led the Pledge of Allegiance 3 APPROVAL OF MINUTES The minutes of the Special Council Meeting of August 25, 1998 and the minutes of the Special Council Meeting of September 1, 1998 (continuation meeting of August 25, 1998) were approved by unanimous consent 4 AGENDA There were no changes made to the agenda 5 BUDGET RESOLUTION The Clerk read the following resolution by title A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE TENTATIVE MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 1999 PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), SETTING A DATE FOR A FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE, PROVIDING FOR AN EFFECTIVE DATE 1 of September 8 1998 The Manager and the Attorney addressed the Council regarding this resolution Councilmember Han made a motion to approve the resolution The motion was seconded by Councilmember Sime Councilmember O'Reilly made an amending motion to stnke 3 606 and insert 3 5773 The motion was seconded by Councilmember Padovan Mayor Festa made a motion to table the resolution after the budget discussion The motion was seconded by Councilmember Han and approved by a 5-2 voice vote The vote was as follows Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes Councilmembers O'Reilly and Padovan voting No 6 ORDINANCES The Clerk read the following ordinance, on first reading, by title AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 1999 PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), PROVIDING FOR AN EFFECTIVE DATE Vice Mayor Fried made a motion to adopt the ordinance on first reading The motion was seconded by Councilmember Han The Manager addressed the Council giving an executive summary of the proposed budget for fiscal year 1999 Staff was directed to correct the budget statement as recommended by Councilmember O'Reilly The Mayor opened the public hearing The following residents addressed the Council Robert Oldakowski, 550 Ocean Drive, Ed Meyer, 100 Sunrise Drive The Mayor closed the public hearing Councilmember Han made a motion to look at the expenditure side of the budget first The motion was seconded by Councilmember Sime and failed by a 3-4 voice vote The vote was as follows Councilmembers Broucek, Han and Sime voting Yes Councilmembers O'Reilly, Padovan, Vice Mayor Fried and Mayor Festa voting No Staff was directed to provide, for the second budget hearing, the percentage of the current projects, Ocean Club and Grand Bay, that have received their building permits and the percentage of the 2 of 6 September 8 1998 projects built that are in our tax roll Vice Mayor Fried made a motion to accept the revenue side of the budget, as submitted by the Manager The motion was seconded by Councilmember Sime and approved by a 6-1 roll call vote The vote was as follows Councilmembers Broucek, Han, Padovan, Vice Mayor Fried and Mayor Festa voting Yes Councilmember O'Reilly voting No Staff was directed to provide, for the second budget hearing, the balance owed for the West Mashta Bridge and the amount required for enhancements not yet approved by Council Also, to update the Capital Budget to include East Enid and where the funds are coming from Councilmember O'Reilly made a motion to reduce the sum shown for fiscal year 1999 for West Mashta Drive Bridge replacement to $61,300 Councilmember O'Reilly withdrew his motion Staff was directed to group the projects by subject under the Capital Outlay Analysis Mayor Festa made a motion to increase the Village Council's budget to $25,000 as follows Administrative Expenses to $15,000, Membership & Dues to $6,000 and reduce Education & Training to $4,000 The motion was seconded by Vice Mayor Fried and approved by a 7-0 roll call vote The vote was as follows Councilmembers Broucek, Han, O'Reilly, Padovan, Sime, Vice Mayor Fried and Mayor Festa voting Yes Tom Zannis, Director of Finance addressed the Council regarding the Administration's budget Staff was requested to review the numbers for the retirement contributions and health insurance benefits for all departments of the Village and to provide a list of subscriptions that the Council subscribes to for the next budget hearing The Clerk was directed to review the Clerk's budget and bring back recommendations regarding the education & training, the travel and the membership/dues/subscriptions line items The Village Attorney addressed the Council regarding the Attorney's budget Councilmember Padovan made a motion to increase the legal fees item under the Attorney's budget by $45,000 The motion was seconded by Councilmember Broucek and approved by a 6-1 roll call vote The vote was as follows Councilmembers Broucek, Han, Padovan, Sime, Vice Mayor Fried and Mayor Festa voting Yes Councilmember O'Reilly voting No Staff was requested to provide, for the second budget hearing, a detailed explanation of the 3 of 6 September 8 1998 compensatory time reserves and how it relates to the auditor's report Councilmember O'Reilly made a motion to reduce the non -departmental office supplies to $20,000 The motion was seconded by Mayor Festa Councilmember O'Reilly withdrew his motion Staff was directed to provide, for the second budget hearing, a more detailed explanation of the non - departmental office supplies line item Councilmember O'Reilly made a motion to delete the newsletter/annual report line item The motion died for lack of a second Staff was directed to provide, for the next budget hearing, independent contractors being entitled to retirement benefits Mayor Festa made a motion to reduce the microfilming line item in the Building and Zoning Department to $15,000 The motion was seconded by Councilmember O'Reilly and failed by a 3-4 roll call vote The vote was as follows Councilmembers O'Reilly, Padovan and Mayor Festa voting Yes Councilmembers Broucek, Han, Sime and Vice Mayor Fried voting No Staff was directed to provide, for the next budget hearing, an explanation of the benefit that ISO training in the Building and Zoning Department gives to the Village residents who have insurance It was the consensus of Council to direct staff to move the Planner's line item together with the Contractual Services Police Chief, Michael Flaherty, addressed the Council regarding the Police Department's proposed budget Staff was directed to provide the Council, for the next budget hearing, with a plan for school crossing guards Fire Rescue Chief, John C Gilbert, addressed the Council regarding the Fire Rescue Department's proposed budget The Mayor opened the public hearing Ed Meyer, 100 Sunrise Dnve addressed the Council The Mayor closed the public hearing At this time the Recreation Department's budget was discussed Staff was directed to delete the Key Biscayne Rotary Club name and use Key Biscayne Art Festival and to come back at the second budget hearing with recommendations as to where the Lighthouse 4 of 6 September 8, 1998 Run & Walk and the Key Biscayne Art Festival events should be allocated The Attorney addressed the Council regarding the sponsorship of events Mayor Festa made a motion to zero out the Heritage Day Celebration line item for this fiscal year Councilmember O'Reilly seconded the motion Councilmember Sime made a motion to defer the Hentage Day Celebration discussion The motion was seconded by Councilmember Han and failed by a 2-5 roll call vote The vote was as follows Councilmembers Han and Sime voting Yes Councilmembers Broucek, O'Reilly, Padovan, Vice Mayor Fried and Mayor Festa voting No The motion to zero out the Hentage Day Celebration line item was approved by a 5-2 roll call vote The vote was as follows Councilmembers Broucek, O'Reilly, Padovan, Vice Mayor Fried and Mayor Festa voting Yes Councilmembers Han and Sime voting No Councilmember O'Reilly made a motion to delete the Advertising line item The motion died for lack of a second Councilmember O'Reilly made a motion to delete the Vehicle Expense line item The motion died for lack of a second Councilmember O'Reilly made a motion to delete the entire Recreation Department The motion died for lack of a second Councilmember Sime made a motion to take the resolution off the table The motion was seconded by Councilmember Han and approved by a 5-2 voice vote The vote was as follows Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes Councilmembers O'Reilly and Padovan voting No The resolution was approved by a 5-2 roll call vote The vote was as follows Councilmembers Broucek, Han, Sime Vice Mayor Fried and Mayor Festa voting Yes Councilmembers O'Reilly and Padovan voting No Mayor Festa made an amending motion to move the difference from the legal reserve into the budget and to come back with a new budget reflecting the changes made The motion was seconded by Councilmember O'Reilly and approved by a 7-0 roll call vote The vote was as follows Councilmembers Broucek, Han, O'Reilly, Padovan, Sime, Vice Mayor Fried and Mayor Festa voting Yes The ordinance as amended was approved on first reading by a 5-2 roll call vote The vote was as follows Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes 5 of 6 September 8 1998 Councilmembers O'Reilly and Padovan voting No The Clerk announced the second reading of the ordinance for September 15, 1998 7 REPORTS AND RECOMMENDATIONS The following items were discussed Village Clerk The Clerk respectfully requested to hold the Council meeting of November 10, 1998 on November 17, 1998 in order to have the installation ceremony for the newly elected Mayor and Councilmembers on November 10, 1998 It was the consensus of Council to approve the request Village Manager The following item was provided for information annual status report for the reporting period of September 16, 1997 to September 18, 1998 for the Miami Seaquarium Village Florida Quality Development from Arthur H Hertz, Chairman of the Board and CEO 8 OTHER BUSINESS/GENERAL DISCUSSION Councilmember O'Reilly announced that he will be unable to attend the Special Council Meeting of October 27, 1998 9 SCHEDULE OF FUTURE MEETINGS/EVENTS A schedule of future meetings and events was presented to the Council and the public 10 ADJOURNMENT The meeting was adjourned at 10 55 p m fully submitted As, ,11,44 onchita H Alvarez, Village Clerk Approved this 15th day of September , 199 F Festa ayor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED 6of6