HomeMy Public PortalAbout09-08-98 Special Council Meeting.tifMINUTES
SPECIAL VILLAGE COUNCIL MEETING
(FIRST BUDGET HEARING)
VILLAGE OF KEY BISCAYNE, FLORIDA
TUESDAY, SEPTEMBER 8, 1998
COUNCIL CHAMBER
85 WEST MCINTYRE STREET, SECOND FLOOR
1 CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order by
the Mayor at 7 00 p m Present were Councilmembers Martha Broucek, Gregory Han, Hugh
O'Reilly, Michele Padovan, Betty Sime, Vice Mayor Mortimer Fried and Mayor John Festa Also
present were Village Manager C Samuel Kissinger, Village Clerk Conchita Alvarez and Village
Attorney Richard Weiss
2 PLEDGE OF ALLEGIANCE Mayor Festa led the Pledge of Allegiance
3 APPROVAL OF MINUTES The minutes of the Special Council Meeting of August 25,
1998 and the minutes of the Special Council Meeting of September 1, 1998 (continuation meeting
of August 25, 1998) were approved by unanimous consent
4 AGENDA There were no changes made to the agenda
5 BUDGET RESOLUTION The Clerk read the following resolution by title
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE
TENTATIVE MILLAGE RATE OF THE VILLAGE OF KEY BISCAYNE FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 1999
PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL), SETTING A DATE FOR A
FINAL PUBLIC HEARING TO ADOPT THE MILLAGE RATE, PROVIDING FOR AN
EFFECTIVE DATE
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September 8 1998
The Manager and the Attorney addressed the Council regarding this resolution
Councilmember Han made a motion to approve the resolution The motion was seconded by
Councilmember Sime
Councilmember O'Reilly made an amending motion to stnke 3 606 and insert 3 5773 The motion
was seconded by Councilmember Padovan
Mayor Festa made a motion to table the resolution after the budget discussion The motion was
seconded by Councilmember Han and approved by a 5-2 voice vote The vote was as follows
Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes
Councilmembers O'Reilly and Padovan voting No
6 ORDINANCES The Clerk read the following ordinance, on first reading, by title
AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING THE
BUDGET FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 1998 THROUGH
SEPTEMBER 30, 1999 PURSUANT TO FLORIDA STATUTE 200 065 (TRIM BILL),
PROVIDING FOR AN EFFECTIVE DATE
Vice Mayor Fried made a motion to adopt the ordinance on first reading The motion was seconded
by Councilmember Han
The Manager addressed the Council giving an executive summary of the proposed budget for fiscal
year 1999
Staff was directed to correct the budget statement as recommended by Councilmember O'Reilly
The Mayor opened the public hearing The following residents addressed the Council
Robert Oldakowski, 550 Ocean Drive, Ed Meyer, 100 Sunrise Drive The Mayor closed the
public hearing
Councilmember Han made a motion to look at the expenditure side of the budget first The motion
was seconded by Councilmember Sime and failed by a 3-4 voice vote The vote was as follows
Councilmembers Broucek, Han and Sime voting Yes Councilmembers O'Reilly, Padovan, Vice
Mayor Fried and Mayor Festa voting No
Staff was directed to provide, for the second budget hearing, the percentage of the current projects,
Ocean Club and Grand Bay, that have received their building permits and the percentage of the
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September 8 1998
projects built that are in our tax roll
Vice Mayor Fried made a motion to accept the revenue side of the budget, as submitted by the
Manager The motion was seconded by Councilmember Sime and approved by a 6-1 roll call vote
The vote was as follows Councilmembers Broucek, Han, Padovan, Vice Mayor Fried and Mayor
Festa voting Yes Councilmember O'Reilly voting No
Staff was directed to provide, for the second budget hearing, the balance owed for the West Mashta
Bridge and the amount required for enhancements not yet approved by Council Also, to update the
Capital Budget to include East Enid and where the funds are coming from
Councilmember O'Reilly made a motion to reduce the sum shown for fiscal year 1999 for West
Mashta Drive Bridge replacement to $61,300 Councilmember O'Reilly withdrew his motion
Staff was directed to group the projects by subject under the Capital Outlay Analysis
Mayor Festa made a motion to increase the Village Council's budget to $25,000 as follows
Administrative Expenses to $15,000, Membership & Dues to $6,000 and reduce Education &
Training to $4,000 The motion was seconded by Vice Mayor Fried and approved by a 7-0 roll call
vote The vote was as follows Councilmembers Broucek, Han, O'Reilly, Padovan, Sime, Vice
Mayor Fried and Mayor Festa voting Yes
Tom Zannis, Director of Finance addressed the Council regarding the Administration's budget
Staff was requested to review the numbers for the retirement contributions and health insurance
benefits for all departments of the Village and to provide a list of subscriptions that the Council
subscribes to for the next budget hearing
The Clerk was directed to review the Clerk's budget and bring back recommendations regarding the
education & training, the travel and the membership/dues/subscriptions line items
The Village Attorney addressed the Council regarding the Attorney's budget
Councilmember Padovan made a motion to increase the legal fees item under the Attorney's budget
by $45,000 The motion was seconded by Councilmember Broucek and approved by a 6-1 roll call
vote The vote was as follows Councilmembers Broucek, Han, Padovan, Sime, Vice Mayor Fried
and Mayor Festa voting Yes Councilmember O'Reilly voting No
Staff was requested to provide, for the second budget hearing, a detailed explanation of the
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September 8 1998
compensatory time reserves and how it relates to the auditor's report
Councilmember O'Reilly made a motion to reduce the non -departmental office supplies to $20,000
The motion was seconded by Mayor Festa Councilmember O'Reilly withdrew his motion
Staff was directed to provide, for the second budget hearing, a more detailed explanation of the non -
departmental office supplies line item
Councilmember O'Reilly made a motion to delete the newsletter/annual report line item The
motion died for lack of a second
Staff was directed to provide, for the next budget hearing, independent contractors being entitled to
retirement benefits
Mayor Festa made a motion to reduce the microfilming line item in the Building and Zoning
Department to $15,000 The motion was seconded by Councilmember O'Reilly and failed by a 3-4
roll call vote The vote was as follows Councilmembers O'Reilly, Padovan and Mayor Festa voting
Yes Councilmembers Broucek, Han, Sime and Vice Mayor Fried voting No
Staff was directed to provide, for the next budget hearing, an explanation of the benefit that ISO
training in the Building and Zoning Department gives to the Village residents who have insurance
It was the consensus of Council to direct staff to move the Planner's line item together with the
Contractual Services
Police Chief, Michael Flaherty, addressed the Council regarding the Police Department's proposed
budget
Staff was directed to provide the Council, for the next budget hearing, with a plan for school crossing
guards
Fire Rescue Chief, John C Gilbert, addressed the Council regarding the Fire Rescue Department's
proposed budget
The Mayor opened the public hearing Ed Meyer, 100 Sunrise Dnve addressed the Council
The Mayor closed the public hearing
At this time the Recreation Department's budget was discussed
Staff was directed to delete the Key Biscayne Rotary Club name and use Key Biscayne Art Festival
and to come back at the second budget hearing with recommendations as to where the Lighthouse
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September 8, 1998
Run & Walk and the Key Biscayne Art Festival events should be allocated
The Attorney addressed the Council regarding the sponsorship of events
Mayor Festa made a motion to zero out the Heritage Day Celebration line item for this fiscal year
Councilmember O'Reilly seconded the motion
Councilmember Sime made a motion to defer the Hentage Day Celebration discussion The motion
was seconded by Councilmember Han and failed by a 2-5 roll call vote The vote was as follows
Councilmembers Han and Sime voting Yes Councilmembers Broucek, O'Reilly, Padovan, Vice
Mayor Fried and Mayor Festa voting No
The motion to zero out the Hentage Day Celebration line item was approved by a 5-2 roll call vote
The vote was as follows Councilmembers Broucek, O'Reilly, Padovan, Vice Mayor Fried and
Mayor Festa voting Yes Councilmembers Han and Sime voting No
Councilmember O'Reilly made a motion to delete the Advertising line item The motion died for
lack of a second
Councilmember O'Reilly made a motion to delete the Vehicle Expense line item The motion died
for lack of a second
Councilmember O'Reilly made a motion to delete the entire Recreation Department The motion
died for lack of a second
Councilmember Sime made a motion to take the resolution off the table The motion was seconded
by Councilmember Han and approved by a 5-2 voice vote The vote was as follows
Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes
Councilmembers O'Reilly and Padovan voting No
The resolution was approved by a 5-2 roll call vote The vote was as follows Councilmembers
Broucek, Han, Sime Vice Mayor Fried and Mayor Festa voting Yes Councilmembers O'Reilly and
Padovan voting No
Mayor Festa made an amending motion to move the difference from the legal reserve into the budget
and to come back with a new budget reflecting the changes made The motion was seconded by
Councilmember O'Reilly and approved by a 7-0 roll call vote The vote was as follows
Councilmembers Broucek, Han, O'Reilly, Padovan, Sime, Vice Mayor Fried and Mayor Festa
voting Yes
The ordinance as amended was approved on first reading by a 5-2 roll call vote The vote was as
follows Councilmembers Broucek, Han, Sime, Vice Mayor Fried and Mayor Festa voting Yes
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September 8 1998
Councilmembers O'Reilly and Padovan voting No
The Clerk announced the second reading of the ordinance for September 15, 1998
7 REPORTS AND RECOMMENDATIONS The following items were discussed
Village Clerk The Clerk respectfully requested to hold the Council meeting of November 10, 1998
on November 17, 1998 in order to have the installation ceremony for the newly elected Mayor and
Councilmembers on November 10, 1998 It was the consensus of Council to approve the request
Village Manager The following item was provided for information annual status report for the
reporting period of September 16, 1997 to September 18, 1998 for the Miami Seaquarium Village
Florida Quality Development from Arthur H Hertz, Chairman of the Board and CEO
8 OTHER BUSINESS/GENERAL DISCUSSION Councilmember O'Reilly announced
that he will be unable to attend the Special Council Meeting of October 27, 1998
9 SCHEDULE OF FUTURE MEETINGS/EVENTS A schedule of future meetings and
events was presented to the Council and the public
10 ADJOURNMENT The meeting was adjourned at 10 55 p m
fully submitted
As, ,11,44
onchita H Alvarez, Village Clerk
Approved this 15th day of September , 199
F Festa
ayor
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY
MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE
PROCEEDINGS AND, FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE BASED
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