The URL can be used to link to this page

Home My Public Portal AboutBrewster School Committee -- 2012-06-14 Minutes Brewster School Committee l\PPROV June 14 2012 Brewster Town Hall Presnt for the Committee: Dave Telman, Donna Kalinick, Jennifer Rabold, Brenda Cazeault, and Mara Liebling Present for Administration: Dr. Hoffmann, Dr. Gifford, Dr. Caretti, Principals Fronius and Gauley Others: Greg Levasseur and Su Ballantine CALL TO ORDER REORGANIZATION } Dr. Hoffmann called the meeting to order at 7:02 p.m. Nominations were taken for the position of Chair. Mara Liebling nominated Jen Rabold, Donna Kalinick nominated Dave Telman, and Jen Rabiald nominated Donna Kalinick. Donna Kalinick declined the nomination. Jen Rabold—vote- 2 ayes, 3 nays—not elected Dave Telman—vote—3 ayes, 2 nays—elected Chair Telman asked for nominations for vice chair. Brenda Cazeault nominated Donna Kalinick for Vice Chair. It was voted 5 ayes to elect Donna Kalinick as Vice Chair. Secretary—Ann Tefft Payroll Authorizer: Dave Telman Payroll Authorizer Alternate: Donna Kalinick Subcommittees: Policy—Mara Liebling Central Office Budget—Donna Kalinick N gotiations—Jennifer Rabold T " sportation—Donna Kalinick Pl yground—Jennifer Rabold Preschool—Brenda Cazeault Community Representatives: Cape Cod Collaborative: Dave Telman and Brenda Cazeault(back-up) P A Liaison: Donna Kalinick E dy School Liaison: Mara Liebling SBES Council Liaison: Brenda Cazeault Building Committee Liaison: Dave Telman Union#54 Voting Members: Dave Telman, Donna Kalinick, and Jennifer Rabold Union#54 Voting Members Alternates: Mara Liebling and Brenda Cazeault AGENDA CHANGES -None CITIZENS SPEAK-None RECOGNITIONS -None Administrators' Reports Principal Fronius thanked the School Committee for their support and welcomed Brenda Cazeault. Items reported by Principal Fronius included Dibels Scores, Invitation to Spring Concert, Tools of the Mini curriculum, Stony Brook's School Improvement Plan as well as what was included in her written report sent previously to members of the committee. She also thanked Stacey Faris, Mary Berzinis and Sue Ford for their efforts on behalf of the children in closing ceremonies. Discussion followed surrounding Tools of the Mind curriculum and implementation at Stony Brook. °: Principal Fronius noted that this curriculum is directly aligned with the state curriculum frameworks and that students' executive functioning is the key. Kindergarten teachers are very excited. Stony Brook School Improvement Plan was distributed for review and feedback at the summer meeting. Major changes in the plan include NTSS (Nauset Tiered System of Support), science and reintatement of subject area coordinator. This is a DRAFT document and School Committee members were encouraged to mark up and add their thoughts/comments. Brenda Cazeault asked that the parents be given the handout regarding Tools of the Mind and that information regarding this curriculum be posted on the website. K.T. Stone was recognized for putting together an amazing field day with a great deal of community involvement. New staff members include: Chelsea Vaness - Gr. 1 and Patrice Michaels—shared reading specialist. A change in the posting of class lists was discussed due to confidentiality issues as well as safety reasons. It was requested that parents be informed of the change via School Reach. Principal Gauley reported that students had a very successful transition day. Students receive their report cards indicating their class placement for next year. Eddy does not post lists but students do have an opportunity for a brief visit to their next year classroom. Principal Gauley also distributed the School Council Survey and will be distributing a draft of the Eddy Improvement Plan at the summer meting with School Committee approval sought in September. New staff members include: Amy "r'" M tgomery—Title I/Basic Skills, Christen Sims—Gr. 5 Special Needs, Judy Ireland 100%at Eddy, and Laurie Daniels—90% Speech/Language therapist. It was noted that salaries of new hires is less so that a 60% science position is possible. Patsy Marchant has agreed to be the lead Science Curriculum Coordinator at 20%. The other 40%position could be a tutor position,thus not requiring benefits. A discussion followed regarding the new science frameworks. Principal Gauley apprised the committee of the upgrades to the foyer. r MOTION: On a motion by Mara Liebling, seconded by Jennifer Rabold, it was voted unanimously to approve the renovation plan for the foyer. Dr. Ann Caretti reported on the unanticipated expenses in the special needs area. There is a young student in an out-of-district placement so the committee will be seeing a deficit in the budget for tuition. She will know more in August but did not anticipate the child would remain an out-of-district placement. Dr. Hoffmann distributed a sheet showing the costs less Circuit Breaker Funding and it was determined that any money left in the account would be returned to the town. Dr. Bonny Gifford congratulated the Principals on the new hires and indicated she has seen some outstanding teachers. Dr. Gifford reported that Dibels Next will be used in grades K-7 beginning in September. Dibels Next includes a series of research-based enhancements that increase the ease of use as well as the reliability and validity of the assessment. She also reported that curriculum mapping continues, writing teams have been meeting and working on how to move into the new framework with argument and informational reading. Lorraine Johnson led exemplary sessions. Dr. Gifford noted that Science is a district-wide initiative and that she has been meeting with the Principals to set expectations for teachers and determine the right resources to use. Principal Gauley addressed questions from the Committee regarding the SEA program indicating he is moving this to after school, revamping and renaming it Student Enrichment and Achievement. Part of the EA program will be robotics, art enrichment, and science and which will be open to all students. Chair Telman asked the Principals to keep the Committee informed as new programs move forward. Dr.Hoffmann thanked Chief Koch for working with the other police chiefs during senior week for the mock accident event. Chief Koch is the district point person for emergency preparedness. He also noted the Region has a full-time School Resource Officer for ten months of the year. He also reported his visits to various schools for numerous events such as: Middle School for Curriculum Day, High School Scholarship Night, Stony Brook Field Day. The High School Graduation was terrific. GiPvanna Venditti, the new Finance and Operations Director for the district has been working a few days in June to orientate herself to the Nauset District. Sharon Murray, Food and Nutrition Service Director has been looking at inventories, looking into uniforms for cafeteria staff,planning professional development and preparing menus for September. She suggested that the new POS begin in October. As far as the POS, Barbara Lavoine, Technology Director, is recommending a different company with other features. This is a bit more expensive, but the district will save money on servers as this is interne based. Dr. Hoffmann also reported that he attended scholarship night at the high ol, Stony Brook field day and Grade 5 ceremonies throughout the district. Nauset High School graduation was terrific. He also met with all the school councils to obtain input for the strategic plan and placed a draft on the website for staff and parental input. FY12 Budget Dr' Hoffmann updated the Committee about the unanticipated FY12 special needs costs. The Superintendent recommended returning any unexpended portion of this budget item to the Town's General Fund on June 30, 2012. Motion: On a motion by Jennifer Rabold, seconded by Donna Kalinick, it was voted unanimously to return unexpended funds to the town. a 3, Cafeteria Revolving Accounts—To date, Stony Brook has a deficit of$6,880 and Eddy has a deficit of $5,412. It was noted that Stony Brook Elementary started the year with a$4,000 deficit and Dr. Hoffmann indicated he would investigate. The Committee also questioned if an insurance claim was subrhitted for damages caused by the storm and power outages. Dr. Hoffmann indicated that the Principals are following the plan for expending funds and they are watching balances. Final transfers will not take place until August. Dr. Hoffmann also reported that the auditors discussed transfers and noted there is no legal requirement to do this. They also talked about the way the budget is voted (one total number). To adjust balances or not adjust is something to look at in the future. Jennifer Rabold asked that a new column be added to the budget worksheets sholving what was the budget last year and what was actually spent. Donna Kalinick would like to hear what the new business manager recommends. YMcA of Cape Cod Lease Principal Fronius indicated that after the lawyers reviewed the contract, made minor changes and that the YMCA of Cape Cod is much closer to finalizing the contract. Dr. Hoffmann and Principal Fronius will review the lease in the next week. Our attorney will review the changes, and once it is finalized, they will let the Space Utilization Subcommittee and the School Committee knows where it stands. Jen, ifer Rabold noted that this is a significant source of income in the Revolving Account. She suggested having monthly report on this account and also suggested that some money be set aside for the,playground. Principal Fronius indicated that this account is earmarked for building expenses. Dr. Hoffmann indicated that he would check with the Town Accountant as to the feasibility of using it for the playground. Presently the Building Use Account revenue is $5,400 and$5,073.92 has been extended which leaves a balance of$326.08. Donna Kalinick asked if a percentage could be put aside for the playground and the window repair project. Stool Committee Goals 2012-13 Clair Telman asked the Committee to look over the Self-Assessment Results& Goals, 2011 goals and be prepared to discuss at the August meeting. Summer Meeting Dates �» j The Committee scheduled August 16th at 7:00 p.m. as a summer meeting date. The Joint School Committee will meet on July 9th to discuss the Superintendent's Evaluation Tool and the Strategic Plan. They will also meet on July 24th to discuss roles and responsibilities of the School Committee as presented by Jim Hardy. Cape Cod Collaborative Clair Telman attended the Collaborative meeting where they reviewed year end reporting. They are going to begin reinvesting in new technology. Enrollment projects are 56 for the Star Program and 68 full time students in AEP. Transportation Subcommittee Jennifer Rabold reported that the Eric Ehnstrom from Orleans is the new chair of the Transportation Subcommittee who will be reviewing data over the summer. Play round Subcommittee Prinipal Gauley updated the Committee on the vendor and the design for the playground. They are looking at both Eddy and Stony Brook. CDM Smith—John Kissida will help site design for multi- funetional recreational use. Discussion followed regarding quality ground cover, wetlands, outdoor classroom space, and test holes. Principal Gauley indicated that everything will be accomplished by June 30th and he will present a report to the school committee in August. Motion: On a motion by Jennifer Rabold, seconded by Mara Liebling, it was voted unanimously to approve the proposal by CDM Smith. APROVAL OF MINUTES Ona motion by Jennifer Rabold, seconded by Donna Kalinick, it was voted 4 yeas and 1 abstention (Brenda Cazeault)to approve the minutes of May 17, 2011. EXXCUTIVE SESSION On motion by Jennifer Rabold, seconded by Donna Kalinick it was voted by roll call to go into Executive Session at 9:36 p.m. for the purpose of discussing strategy with respect to collective bargaining. ADJOURNMENT On a motion by Jennifer Rabold, seconded by Donna Kalinick it was voted unanimously to adjourn the muting at 9:58 p.m., subject to payment of bills. ctful y sub itted •741. . Tefft i / �