HomeMy Public PortalAboutResolution 13-98 Adopting CDBGRESOLUTION NO. 13-98
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MC
CALL, IDAHO RESCINDING RESOLUTION NO. 17-95 AND ADOPTING A
REVISED CITIZEN PARTICIPATION PLAN FOR THE IDAHO COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM
Pursuant to citizen participation requirement for ICDBG participants, the City of McCall
hereby certifies the following activities will be completed:
1. Provide for and encourage citizen participation, particularly for low and moderate
income persons who reside in slum or blighted areas and areas in which ICDBG
funds are proposed to be used.
2. Provide technical assistance to groups representative of low and moderate income
persons that request assistance in developing proposals in accordance with procedures
developed by the department. Such assistance need not include providing funds to
such groups.
This process shall include the following:
A. Reasonable and timely access to local meetings, information and records
pertaining to the local governments proposed and actual use of ICDBG funds.
B. A minimum of two public hearings, each at a different stage of the program, for
the purpose of obtaining citizens' views. The first public hearing shall include a
description of the proposed project, scope of work, budget, schedule, location,
and beneficiaries. Any earned program income must also be noted. The
application, related documents, and the Application Handbook shall be available
for citizens to review.
The second public hearing on the status of funded activities shall, at a minimum,
include a review of project activities and accomplishments to date; a general
description of remaining work and a general description of changes made to the
ICDBG project scope of work, budget, schedule, location or beneficiaries.
Public hearings shall be conducted at times and locations convenient to local citizens.
Public hearings shall be advertised in a local newspaper no less than seven (7) twenty-
four (24) hour days prior to the hearing date. If there is no local newspaper, public
notification will occur through some other method where there is wide distribution to
citizens within the project area. This method must be approved by the community
development staff.
A copy of the publication and/or affidavit of publication shall be submitted to the
department. The notice should identify all of the topics to be addressed in the public
hearing including the assurances that hearings shall be held in facilities that are accessible
to persons with disabilities and that alternative formats shall be available to persons with
disabilities where practicable, and with advance notice to the unit of local government.
Citizens shall also be notified they will be given the opportunity to comment orally or in
writing within five (5) twenty-four (24) hour days of the hearing. Special
accommodations shall be available for persons with disabilities who may wish to
comment within the five (5) day period. Public hearings shall be conducted in a manner
to meet the needs of non-English speaking residents where a significant number of non-
English speaking residents can be expected to participate.
Local citizen participation records which shall be made available to the state and local
citizens shall include: A copy of the public notice and/or affidavit of publication which
describes proposed or actual project activities, scope of work, location, budget, schedule,
objectives, and beneficiaries. Notices shall also contain the accessibility clause for
persons with disabilities.
Public hearing procedures shall also be used in the event ICDBG project activities were
added, deleted or substantially changed from the application. Substantially changed
means changes made in terms of purpose, scope, location or beneficiaries as defined by
the ICDBG program.
Grantees must provide the address, telephone number, and times for submitting
complaints and grievances, and provide timely written answers to written complaints and
grievances within fifteen (15) working days where practicable.
Local staff shall be trained to provide citizens with complaint procedures. These
procedures shall provide citizens with the opportunity to protest project activities or
related issues. A written complaint or grievance is formal notification of a concern,
allegation or protest to a proper authority. A formal complaint will be considered filed at
the time it is delivered to the appropriate authority's office.
To file a complaint, citizens must provide enough information to allow an investigation.
The complaint should be clear and concise and include the following information:
A. Identification of the project, project location, and program activities.
B. Reason for the complaint (hearsay and innuendo will not be considered valid).
C. Sufficient data to substantiate any claims or charges. If possible, supporting
documentation should be included.
D. If desired, citizens may propose a solution to the problem.
If the complaint is concerning local activities or project implementation, complaints and
grievances shall first be filed with the appropriate elected official. If this is the case,
grantees shall be required to notify the department of the complaint. A copy of the
response shall also be submitted to the department. Every attempt must be made to
respond to citizens within fifteen (15) days where practicable.
If a citizen feels the response from the local jurisdiction is unsatisfactory, he or she may
appeal to the department for resolution. Additional information may be requested by the
department at that time. Every effort will be made by the department to provide a full
response within thirty (30) days.
If valid and sufficient data has been provided to substantiate the complaint, an
investigation will be conducted. The extent of an investigation depends on the scope a
depth of the issues involved.
Some investigations may include examining a set of circumstances, others may involve
examining local policies and practices.
If the complaint is more appropriately directed toward ICDBG program activities, the
same procedure will be followed except all communications are between the state and the
complainant.
This plan shall become effective
Attest:
Kirk Eimers, Mayor
Cherry Wood1ury, City Clerk
CITY COUNCIL
AGENDA BILL
Number AB 98-14.8
Date Oct 8, 1998
City Of McCall
PO Box 986
McCall, Id 83638
ITEM INFORMATION
SUBJECT:
Community Development
Block Grant ,
Resolution No. 13-98
Onginal Agenda Date & Bill No.
Department/Committee/Individual
Initials
Remarks
A
Mayor / Council
P
City Manager
P
City Treasurer
R
City Attorney
O
City Engineer
V
P & Z Administrator
COST IMPACT:
A
Public Works
FUNDING SOURCE:
L
Golf Course
S
Parks & Recreation
TIMELINE:
City Clerk
Originator
SUMMARY STATEMENT:
Karl Augustine, Ida Ore Planning, will present information pertaining to this resolution.
Attached is the proposed resolution for your review.
RECOMMENDED ACTION:
Motion to adopt Resolution No. 13-95 and authorize the Mayor to sign
RECORD OF COUNCIL ACTION:
Meeting Date
Action
Idaho Community Development Block Grant (ICDBG)
Citizen Participation Plan
a/of me Cz
Pursuant to citizen participation requirements for ICDBG participants. the City' of
h� '1 c-Chereby certifies the following activities will be, completed:
Provide for and encourage citizen participation, particularly for low and moderate income
persons whr reside in slum nrhiigl ted areas and area_, in which ICDBG funds are
proposed to be used.
2. Provide technical assistance to groups representative of low and moderate income persons
that request assistance in developing proposals in accordance with procedures developed by
the department. Such assistance need not include providing funds to such groups.
This process shall include thefollowing:
A. Reasonable and timely access to local meetings, information and records pertaining
to the local governments proposed and. actual use of ICDBG funds_
B. A x't i irnivrn of two public hearings, each at a different stage of the program, for the
purpose of obtaining citizens' views. The first public beating shall include a
descriptions of the proposed project, scope of work, budget, schedule, location, and
beneficiaries. Any earned program income must also be noted. The application,
related documents, and the Application Handbook shall be available for citizens to
review.
The second public hearing on the status of funded activities shall, at a minimum,
include a review of project activities and accomplishments to date; a general
description of remaining work and a general description of changes made to the
It BG project scope of woalr, budget, schedule, location or. beneficia :les.
Public hearings shall be conducted at tiines and locations coo vealeut to local citizens.
Public licrli.ngs shall be advertised. in a local newspaper no less than seven (7) twenty-four (24)
hour days prior to the hearing date. If there is no local newspaper, public notification will occur
through some other method where there is wide distribution to citizens within the project area.
This method must be approved by the community development staff.
A copy of the publication and/or affidavit of publications shall be submitted to the department. The
notice should identify all of the topics to be addressed in the public hearing including the
assurances that hearings shall be held in facilities that are accessible to persons with disabilities and
that alternative formats shall be available to persons with disabilities where practicable, and with
advance notice to the unit of local government.
" C i t i z e n s s h a l l a l s o b e n o t i f i e d t h e y w i l l b e g i v e n t h e o p p o r t u n i t y t o c o m m e n t o r a l l y o r i n w r i t i n g
w i t h i n f i v e ( 5 ) t w e n t y f o u r ( 2 4 ) h o u r d a y s o f t h e h e a r i n g . S p e c i a l a c c o m m o d a t i o n s s h a l l b e
a v a i l a b l e f o r p e r s o n s w i t h d i s a b i l i t i e s w h o m a y w i s h t o c o m m e n t w i t h i n t h e f i v e d a y p e r i o d .
P u b l i c h e a r i n g s s h a l l b e c o n d u c t e d i n a m a n n e r t o m e e t t h e n e e d s o f n o n - E n g l i s h s p e a k i n g
r e s i d e n t s w h e r e a s i g n i f i c a n t n u m b e r o f n o n - E n g l i s h s p e a k i n g r e s i d e n t s c a n b e e x p e c t e d t o
p a r t i c i p a t e .
L o c a l c i t i z e n p a r t i c i p a t i o n r e c o r d s w h i c h s h a l l b e m a d e a v a i l a b l e t o t h e s t a t e a n d l o c a l c i t i z e n s s h a i !
i n c l u d e : A c o p y o f t h e p u b l i c n o t i c e a n d / o r a f f i d a v i t o f p u b l i c a t i o n w h i c h d e s c r i b e s p r o p o s e d o r
a c t u a l p r o j e c t a c t i v i t i e s , s c o p e o f w o r k , l o c a t i o n , b u d g e t , s c h e d u l e , o b j e c t i v e s , a n d h e n e t c i a r i e s _
N o t i c e s s h a l l a l s o c o n t a i n t h e a c c e s s i b i l i t y c l a u s e f o r p e r s o n s w i t h d i s a b i l i t i e s .
P u b l i c h e a r i n g p r o c e d u r e s s h a l l a l s o b e u s e d i n t h e e v e n t I C D B G p r o j e c t a c t i v i t i e s w e r e a d d e d ,
d e l e t e d o r s u b s t a n t i a l l y c h a n g e d f r o m t h e a p p l i c a t i o n _ S u b s t a n t i a l l y c h a n g e d m e a n s c h a n g e s m a d e
i n t e r m s o f p u r p o s e , s c o p e , l o c a t i o n o r b e n e f i c i a r i e s a s d e f i n e d b y t h e I C D B G p r o g r a m .
G r a n t e e s m u s t p r o v i d e t h e a d d r e s s , t e l e p h o n e n u m b e r , a n d t i m e s f o r s u b m i t t i n g c o m p l a i n t s a n d
g r i e v a n c e s , a n d p r o v i d e t i m e l y w r i t t e n a n s w e r s t o w r i t t e n c o m p l a i n t s a n d g r i e v a n c e s w i t h i n f i f t e e n
( 1 5 ) w o r k i n g d a y s w h e r e p r a c t i c a b l e .
L o c a l s t a f f s h a l l b e t r a i n e d t o p r o v i d e c i t i z e n s w i t h c o m p l a i n t p r o c e d u r e s . T h e s e p r o c e d u r e s s h a l l
p r o v i d e c i t i z e n s w i t h t h e o p p o r t u n i t y t o p r o t e s t p r o j e c t a c t i v i t i e s o r r e l a t e d i s s u e s . A w r i t t e n
c o m p l a i n t o r g r i e v a n c e i s f o r m a l n o t i f i c a t i o n o f a c o n c e r n , a l l e g a t i o n o r p r o t e s t t o a p r o p e r
a u t h o r i t y . A f o r m a l c o m p l a i n t w i l l b e c o n s i d e r e d f i l e d a t t h e t i m e i t i s d e l i v e r e d t o t h e a p p r o p r i a t e
a u t h o r i t y ' s o f f i c e .
T o f i l e a c o m p l a i n t , c i t i z e n s m u s t p r o v i d e e n o u g h i n f o r m a t i o n t o a l l o w a n i n v e s t i g a t i o n . T h e
c o m p l a i n t s h o u l d b e c l e a r a n d c o n c i s e a n d i n c l u d e t h e f o l l o w i n g i n f o r m a t i o n :
A . I d e n t i f i c a t i o n o f t h e p r o j e c t , p r o j e c t l o c a t i o n , a n d p r o m s a c t i v i t i e s .
B . R e a s o n f o r t h e c o m p l a i n t ( h e a r s a y a n d i n n u e n d o w i l l n o t b e c o n s i d e r e d v a l i d ) .
C _ S u f f i c i e n t d a t a t o s u b s t a n t i a t e a n y c l a i r n s s o r c h a r g e s . I f p o s s i b l e , s u p p o r t i n g
d o c u m e n t a t i o n s h o u l d b e i n c l u d e d .
D . I f d e s i r e d , c i t i z e n s m a y p r o p o s e a s o l u t i o n t o t h e p r o b l e m .
I f t h e c o m p l a i n t i s c o n c e r n i n g l o c a l a c t i v i t i e s o r p r o j e c t i m p l e m e n t a t i o n , c o m p l a i n t s a n d g r i e v a n c e s
s h a l l f e a s t b e f i l e d w i t h t h e a p p r o p r i a t e e l e c t e d o f f i c i a l . I f t h i s i s t h e c a s e , g r a n t e e s s h a l l b e r e q u i r e d
t o n o t i f y t h e d e p a r t m e n t o f t h e c o m p l a i n t . A c o p y o f t h e r e s p o n s e s h a l l a l s o b e s u b m i t t e d t o t h e
d e p a r t m e n t . E v e r y a t t e m p t m u s t b e m a d e t o r e s p o n d t o c i t i z e n s w i t h i n f i f t e e n ( 1 5 ) d a y s w h e r e
p r a c t i c a b l e .
I f a c i t i z e n f e e l s t h e r e s p o n s e f r o m t h e l o c a l j u r i s d i c t i o n i s u n s a t i s f a c t o r y , h e o r s h e m a y a p p e a l t o
t h e d e p a r t m e n t f o r r e s o l u t i o n . A d d i t i o n a l i n f o r m a t i o n m a y b e r e q u e s t e d b y t h e d e p a r t m e n t a t t h a t
t i m e . E v e r y e f f o r t w i l l b e m a d e b y t h e d e p a r t m e n t t o p r o v i d e a f u l l r e s p o n s e w i t h i n t h i r t y ( 3 0 )
d a y s .
If valid and sufficient data has been provided to substantiate the complaint, an investigation will be
conducted, The extent of an investigation depends on the scope and depth of the issues involved.
Some investigations may include examining a set of circumstances, ntin rs may involve examining
local policies and practices.
If the complaint is more appropriately directed toward ICABG program activities, the same
procedure will be followed except all communications are between the state and the complainant.
This plan shall become effective _
Chief Elected Official Attest