HomeMy Public PortalAbout2021-49 Approving an agreement with the City of Miami for fire, rescue, automatic aid and ancillary servicesRE SO L U T IO N N O . 2021-49
A RE SO L U T IO N O F T H E V IL L A G E C O UN C IL O F T H E
V IL L A G E O F K E Y B ISC A Y N E , F L O RI D A , A PP R O V IN G
A N A G RE E M E N T W IT H T H E C IT Y O F M IA M I F O R F IRE ,
RE SC U E , A U T O M A T IC A ID , A N D A N C IL L A R Y SE R V IC E S
A T A N A N N U A L C O ST O F $573,144.00; P R O V ID IN G FO R
A U T H O RI Z A T IO N ; P R O V ID IN G FO R
IM P L E M E N T A T IO N ; A N D P R O V ID IN G FO R A N
E F F E C T IV E D A T E .
W H E RE A S, the Village of Key Biscayne ("Village") Fire Department requires certain
fire, rescue, automatic aid, and ancillary services (the "Services") to augment the fire protection
and related services provided by the Village Fire Rescue Department; and
W H E RE A S, the City of Miami ("Miami") desires to continue providing the Services
offered by its Fire Rescue Department to the Village on a contractual basis at an annual cost of
$573,144.00; and
W H E RE A S, the Village Council desires to approve the Agreement with Miami for the
Services in substantially the form attached hereto as Exhibit "A" ("the Agreement") and authorize
the Village Manager to execute the Agreement; and
W H E RE A S , the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
N O W , T H E RE F O RE , B E IT RE SO L V E D B Y T H E V IL L A G E C O U N C IL O F T H E
V IL L A G E O F K E Y B ISC A Y N E , F L O RI D A , A S FO L L O W S :
S ection 1. R ecita ls. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
S ection 2. A pproval. That the Village Council hereby approves the Agreement, in
substantially the form attached hereto as Exhibit "A," for the Services at an annual cost of
$573,144.00.
Page I of2
Section 3. Authorization. That the Village Manager is hereby authorized to execute
the Agreement, in substantially the form attached hereto as Exhibit "A," subject to the approval of
the Village Attorney as to form, content, and legal sufficiency.
Section 4.
Section 5.
adoption.
Implementation. That the Village Manager is hereby authorized to take all
actions necessary to implement the purposes of this Resolution.
Effective Date. That this Resolution shall be effective immediately upon
PASSED and ADOPTED this 12th day of __ _,O"-'c=to=b=e=-r _ _,, 2021.
ATTEST:
JOC LYN B.~H
VILLAGE CLERK
WEISS SEROTA HELFMAN COLE & BIERMAN, P.L.
VILLAGE ATTORNEY
Page 2 of2
AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE
AND THE CITY OF MIAMI FOR FIRE, RESCUE,
AUTOMATIC AID AND ANCILLARY SERVICES AT
THE VILLAGE OF KEY BISCAYNE, FLORIDA
TH IS A G R E E M E N T , en te r ed in t o th i s d ay o f
I 2 0 ------------ , by an d bet w ee n th e Vil la g e of K ey
B i s c a y n e , a m u n i c ip a l c o rp o ra t i o n of th e St a te of Fl o r id a (t h e
"V I L L A G E "), a n d th e C ity o f M ia m i, a m u n ic i p al co r p or a t io n o f
th e St a t e o f Fl o r id a (t h e "C IT Y ").
W H E R E A S , th e V I L L A GE ha s req ue s t ed ce r t a i n fi r e , re s c u e an d
fi r e in sp e c t i o n se r v i c e s be pe r fo r m ed by th e CIT Y to au gm en t th e
fi r e p r o t e c t i o n p r o v i d e d by th e VI L L A GE wh i c h se rv ic e s ar e th e
r e s p o n s i b i l i t y of th e V IL LA G E t o p r ov i d e ; an d
W H E R E A S , t h e C IT Y is des i r ou s of co n t i n u in g su c h se rv i c e s
fo r th e V I L L A G E o n a c o n tr a ct u a l ba sis an d ha s th us n eg o t ia t e d
th i s A g r e e m e n t ; a n d
W H E R E A S , th e V I L LA G E desi r es to en g ag e th e CI T Y to
im p l e m e n t su c h se r v i c e s o n a c o n t r ac t u a l ba s i s u n ti l su ch ti m e
a s th i s A g r e e m e n t m a y be can ce le d by e i th e r pa r ty in th e m a n n e r
p r o v i d e d fo r h e r e i n ;
N O W , TH E R E F O R E , in c o n sid e r at io n of th e m u tu al p r e m is e s an d
c o v e n a n t s h e r e i n c o n t a i n ed , it is ag r ee d as fo ll ow s :
SECTION I
DEFINITION AND PURPOSE.
A . D E F IN IT IO N S
1 . "M I A M I F I R E -R E S C U E D E P A R T M E N T " m e a n s t h e C I T Y ' s
D e p a r t m e n t o f F i r e -R e s c u e .
2 . "K E Y B I S C A Y N E F I R E R E S C U E D E P A R T M E N T " m e a n s t h e
V I L L A G E 's D e p a r t m e n t o f F i r e R e s c u e .
3. "CITY FIREFIGHTER" means full-time, fully paid State
Certified Fire Fighters, Officers, EMTs or Paramedics
according to Miami Department
descriptions.
4. "VILLAGE FIREFIGHTER" means full-time, fully paid
State Certified Fire
Fire-Rescue
Fighter/Paramedics,
job
Fire
Fighter /EMTs, or Officers, according to Village of
Key Biscayne job descriptions which are equivalent to
or exceed FIRE-RESCUE
descriptions.
5. "FIRE
MIAMI
VEHICLE" means
appropriate requirements
an
as set
DEPARTMENT
apparatus meeting
forth
job
in
the
NFPA
Standard 1901.
6. "ADVANCED LIFE SUPPORT RESCUE VEHICLE" means an
apparatus meeting the requirements as set forth by
the State of Florida.
7. "Appropriate equipment, material and personnel", as
used in SECTION II, SCOPE OF SERVICE, paragraph A.
Through J., means that which has been determined to
be sufficient and appropriate for the specific
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situation by joint agreement of the City Manager or
designee and the Village Manager or designee.
8. "Major Emergency" means those incidents that extend
longer than one (1) hour in duration.
9. "NORMAL WEAR AND TEAR" shall be defined as typical
maintenance problems that occur because of parts or
equipment malfunction and inoperabili ty due to age.
It shall not include such things as operator error,
failure to follow operational and/or safe procedures,
damaged equipment due to mistreatment or accidents,
lost equipment and similar situations. If the
parties do not agree on whether the damage was caused
by "normal wear and tear", the Original Equipment
Manufacturer will make the determination.
B. PURPOSE
The purpose of this Agreement is to state the terms and
conditions under which the CITY will provide fire, rescue and
ancillary services to augment the VILLAGE's fire rescue service
as set forth in SECTION II of this Agreement.
SECTION II
SCOPE OF SERVICE.
The CITY agrees, in accordance with the terms of this
Agreement, to provide the following Fire-Rescue services to the
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VILLAGE providing that the VILLAGE maintains a fire rescue
service consisting of an on-duty force of at least one FIRE
APPARATUS staffed with four fully paid VILLAGE FIREFIGHTERS (as
specified within NFPA 1710) and one ADVANCED LIFE SUPPORT RESCUE
VEHICLE staffed with three fully paid VILLAGE FIREFIGHTERS and
all required equipment. MIAMI FIRE-RESCUE DEPARTMENT shall
respond upon request to staff the VILLAGE Fire Station once Key
Biscayne;
• Uni ts have responded to two calls for service and the
Officer in charge of the second unit dispatched has
determined his/her unit's services shall be required for
more than a minimal amount of time, and the Officer has
also determined that the other Key Biscayne unit is not
close to returning to service or in a close proximity to
the VILLAGE.
• Has had all units dispatched and the incident commander
has determined that services from all units shall be
required for longer than a minimal amount of time.
A. Automatic dispatch of appropriate equipment, material and
personnel for fire suppression purposes to augment KEY BISCAYNE
FIRE RESCUE DEPARTMENT resources shall be according to the
dispatch criteria, using MIAMI FIRE-RESCUE DEPARTMENT situation
codes.
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B . A u t o m a t i c d is p a t c h o f ap p rop ri a te eq u i p m e n t, m at e r i a l an d
p e r s o n n e l fo r em e r g e n c y m ed i c a l p u r p o s e s to au g m e n t KE Y BIS C A Y N E
F IR E RE S C U E D E P A R T M E N T r e so u r ce s sh a ll b e ac c ord in g to th e
d i sp a t c h cr i t e r i a , u s i n g M IA M I F IR E-R ESC UE DE P A R T M E N T sit u a t i o n
c o d e s .
C . M a t e r i a l a n d p er so n n e l fo r fi r e in sp ec tion , p la n s
ex am in a t i o n a n d in v e s t ig at io n p u rp o s e s as se t fo r th in A PP EN D IX
II at t a c h e d h e r e t o an d m a d e a par t he re o f .
D . M a t e r i a l a n d p e r so n n e l fo r in i t i a l fi r e rec ru i t tr a i n i n g
fo r th e V IL L A G E 's ne w l y hir ed fi re f i g h t e r can d id at e s . KEY
B IS C A Y N E F IR E R E S C U E D E PA R T M E N T wi ll be re s p on si b l e fo r al l
o t h e r t y p e s of t r a i n i n g , (i n c lu d in g th e co s t of EM S re -
c e r t i f i c a t i o n t r a i n in g ) an d st a f fi n g in se rv ic es u n i t s (a s
sp e c i f i e d w i t h i n S e c t i o n II Sc o p e o f Se rv i ce s ) cau s e d b y
v a c a n c i e s d u e t o o n -d u t y FIR E F IG H TE R S ' pa r t i c ip ati n g , if th ey
a r e u n a b l e t o re s p o n d .
E . M a t e r i a l a n d p e r so n n e l fo r VIL LA GE ve h i c le an d eq u ip m e n t
m a in t e n a n c e d u e t o no rm al wea r a n d te a r .
F . M a t e r i a l a n d p e r so n n el f or V I L L A G E 80 0 M H z Comm u n i c a t io n s
e q u ip m en t m a i n t e n a n c e d u e to n o rm a l we ar an d te a r .
G . M a t e r i a l fo r m ain te n an ce of Co m p u t e r A id e d Di sp at c h
S y st e m u t i l i z e d b y t h e V il l a g e of KEY BIS C A YN E FIR E R E SC U E
D E P A R TM E N T .
5
H . M a t e r i a l a n d p e r s o n n e l f o r t h e p r o v i s i o n o f V I L L A G E
f i r e f i g h t i n g a n d m e d i c a l e x p e n d a b l e s u p p l i e s u s e d a s a r e s u l t o f
e m e r g e n c y o p e r a t i o n s a n d r e q u i r e d t r a i n i n g .
I . M a t e r i a l a n d p e r s o n n e l f o r E M S q u a l i t y a s s u r a n c e .
J . M a t e r i a l a n d p e r s o n n e l f o r c o mm a n d a n d c o n t r o l o f
i n c i d e n t s i n v o l v i n g M I A M I F I R E -R E S C U E D E P A R T M E N T u n i t s a s s e t
f o r t h i n A P P E N D I X I I I a t t a c h e d h e r e t o a n d m a d e a p a r t h e r e o f .
T h e p a r t i e s a g r e e t h a t a l l m a t e r i a l s a n d p e r s o n n e l f o r n o n -
e m e r g e n c y a c t i v i t i e s (i .e ., p a r a d e s , c o mm u n i t y e v e n t s , e t c .)
s h a l l b e t h e r e s p o n s i b i l i t y o f t h e V I L L A G E , i n c l u d i n g t h e c o s t
o f s t a f f i n g s e r v i c e u n i t 's c a u s e d b y v a c a n c y d u e t o o n -d u t y
F I R E F I G H T E R S ' p a r t i c i p a t i o n .
SECTION III
TERM.
Subject to the cancellation provision set forth in Section
X hereof, the term of this Agreement shall be for a period of
five ( 5) years commencing on October 1, 2 021 and terminating on
September 30, 2026. The parties may mutually agree to extend the
contract for up to one ( 1) year to negotiate and approve the
subsequent agreement.
6
SECTION IV
COMPENSATION.
A . T h e C IT Y w i l l c h a r g e th e m i n im u m m o n t h l y fe e se t fo r th in
th e fe e sc h e d u l e la b e l e d A P P E N D I X I, a t t a ch ed he r e t o an d m a d e a
p a r t h e r e o f , c omm en c i n g o n O ctob e r 1 , 2 0 2 1 ( th e "M in im um Fee ") .
T h i s ch a r g e fo r fi r e r e sc u e se rv i c e s sh a ll be fo r eq u ip m en t an d
p e r s o n n e l r e q u i r e d t o a u g m e n t r o u ti n e K EY BIS CA YN E FIR E R ESC U E
D E P A R T M EN T se r v i c e s an d pr o te c t i o n , as n ec e s sa r y , in ac c o rd an ce
w it h M I A M I FIR E -R E S C U E DE P A R T M EN T St a n d a rd O p e ra tin g Pr o c ed u r e .
B . In t h e ev e n t of a M a j o r E m e r g en cy , as fu rt h er d esc r ib ed
in th i s se c t i o n , in a d d i t i o n to th e M I N IM UM FE E , an ad d i t i on a l
M a j o r Em e r g e n c y fe e as se t fo rth in A P PE N D IX I sh all be ch ar g e d
to t h e V IL L A G E . F o r t h e p u r p ose s of th i s A gree m en t , a "M aj or
Em e r g e n c y " is d e f in e d as th o s e in cid en t s th at ex t e n d lo n g e r th an
on e ( 1) h o u r in du r a t i o n . No t c o n s i d er ed M a j or Em e rg en c i e s ar e
m i n o r fi r e s , re s c u e ru n s , sm all ha za rd ou s m a te r i a l s in ci d en ts
a n d th o s e in c id e n t s t h a t hav e been r ou t i n e ly h a n d l ed in th e
p a s t , e l s e w h e r e in th e CI T Y a n d th e V IL LA G E , b y it s Fi r e
D ep a r tm e n t , b y ro u t i n e c u s t om a n d prac t ic e .
C . F o r th e p u rp o s e o f in v o ic i n g , w h en Majo r Em er g e n ci e s
oc c u r , th e V IL L A G E w i l l m a k e pa ym en t w i th i n ni n e t y ( 90) d a y s
a f t e r m a i l i n g b y t h e C IT Y o f th e in v o ic e fo r se rv ic e s . In te re st
a t t h e r a t e o f tw e lv e pe rc e n t (1 2 %) per an n u m sh a l l
7
a u t o m a t i c a l l y a c c r u e o n d e l i n q u e n t i n v o i c e s f r o m t h e n i n e t y
f i r s t (9 1 ) d a y a f t e r i n v o i c i n g u n t i l t h e y a r e p a i d .
D . T h e c h a r g e s a s s e t f o r t h i n t h e a t t a c h e d f e e s c h e d u l e ,
A P P E N D I X I s h a l l b e t h e m a x i m u m h o u r l y r a t e s f o r e q u i p m e n t a n d
p e r s o n n e l w i t h t h e t i m e f o r s u c h c h a r g e s t o b e c a l c u l a t e d f r o m
t h e t i m e o f t h e a l a r m t o t h e t i m e t h e r e s p o n d i n g M I A M I F I R E -
R E S C U E D E P A R T M E N T u n i t s r e t u r n t o C i t y s e r v i c e . T h e h o u r l y
c h a r g e s s h a l l b e p r o r a t e d f o r f r a c t i o n a l p a r t s o f a n h o u r w i t h
m i n u t e s b e i n g t h e s m a l l e s t i n c r e m e n t s . S u c h c h a r g e s a r e b a s e d
u p o n a t l e a s t f o u r ( 4 ) C I T Y F I R E F I G H T E R S o p e r a t i n g e a c h A e r i a l ,
Q u i n t , H a z -M a t A p p a r a t u s , F o a m E n g i n e , F i r e B o a t a n d F i r e
E n g i n e , t h r e e ( 3 ) C I T Y F I R E F I G H T E R S o p e r a t i n g e a c h R e s c u e , a n d
t w o ( 2 ) C I T Y F I R E F I G H T E R S o p e r a t i n g t h e A i r T r u c k , a n d o n e ( 1 )
D i s t r i c t C h i e f , ( 1 ) B a t t a l i o n C o mm a n d e r , o n e ( 1 ) E M S C a p t a i n ,
a n d o n e ( 1 ) S a f e t y O f f i c e r l i s t e d i n t h e m a j o r e m e r g e n c y f e e
s c h e d u l e . I n t h e e v e n t f e w e r C I T Y F I R E F I G H T E R S a r e p r o v i d e d , t h e
c h a r g e w i l l b e r e d u c e d p r o p o r t i o n a t e l y .
E . T h e C I T Y w i l l p r o v i d e a m o n t h l y i n v o i c e f o r r o u t i n e
s e r v i c e s a n d p r o t e c t i o n , w i t h a p p r o p r i a t e d o c u m e n t a t i o n a s
r e q u i r e d . P u r s u a n t t o F l o r i d a S t a t e S t a t u t e 2 1 8 . 7 4 , T h e V I L L A G E
s h a l l m a k e p a y m e n t w i t h i n f o r t y f i v e (4 5 ) d a y s a f t e r m a i l i n g b y
t h e C I T Y o f t h e i n v o i c e f o r s e r v i c e s . I n t e r e s t a t t h e r a t e o f
t w e l v e p e r c e n t (1 2 %) p e r a n n u m s h a l l a u t o m a t i c a l l y a c c r u e o n
8
d e l i n q u e n t in v o i c e s f r o m t h e fo r t y si x (4 6 ) day af t e r in v o ic in g
u n t i l th e y ar e p a i d .
F . Ch a r g e s fo r fi r e w at c h e s sh a l l b e th e sa m e OF F DU T Y
OV E R T IM E RA T E S fou nd in C h ap te r 19 , Se c ti o n 19 . 9 o f th e
C i t y o f M i a m i M u n i c od e as ch a rged to th e p u b l ic for FIR E -
RE S C U E S E R V I C E S . T h e cu rr e n t rate s (s u b je ct to ch an g e )
a r e :
• In sp e c t o r
• R e s c u e Un i t
• Fi r e f i g h t i n g U n i t s
• A d m in i s t r a t iv e F ee
$ 65 .7 7 /h ou r
$2 08 .8 3 /h o u r
$2 81 .5 6 /h o u r
$ 12 .0 0 /p e r per so n assi g n ed
SECTION V
INDEMNIFICATION.
T h e V IL L A G E sh a l l in d em n i f y a n d sav e h a rm le ss th e C IT Y fr om
a n y a n d al l cl a im s , lia b il i ty , lo s se s an d ca u s e s o f ac ti o n
ar i s i n g ou t o f th e n e g lig e n ce o f V I L LA GE ' s ag e n ts , of f ic er s o r
em p l o y e e s , to t h e e x t en t o f th e lim ita t io n s in clu d e d w i t h in
Fl o r i d a S t a t u t e s , Se c t i o n 7 6 8 .2 8 .
Th e C I T Y sh a l l in d em n if y a n d sav e h ar m le ss th e VIL L A GE fr o m
a n y a n d a l l cl a im s , lia b il i t y , lo sse s an d ca u se s of ac ti o n
ar i s i n g o u t o f th e ne g li g en c e of CI T Y ' s ag en ts , of fice r s , or
em p l o y e e s , t o t h e e x t e n t of th e li m ita t i o n s in c lu d e d w it h in
Flo r i d a S t a t u t e s , Se c t i o n 7 6 8 .2 8 .
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SECTION VI
ACCESS, FIRE CODE, FIRE INSPECTION.
A. ACCESS
The VILLAGE hereby confirms that it shall provide
unencumbered ingress and egress to CITY personnel, vehicles,
boats and helicopters entering or departing the VILLAGE for the
purposes of executing the provisions of this Agreement,
including, but not limited to, medical emergencies, fire
suppression, fire inspection, fire investigation and equipment
testing.
B. FIRE CODE
The Florida Fire Prevention Code and any additional fire
prevention codes established by the VILLAGE shall apply to the
VILLAGE.
C. FIRE INSPECTIONS
The CITY, when available and resources permit, agrees to
provide as needed and when requested, fire inspection services
on VILLAGE property and the VILLAGE further agrees to authorize
the MIAMI FIRE-RESCUE DEPARTMENT to enforce the Florida Fire
Prevention Code and any additional fire prevention codes
established by the VILLAGE as set forth in APPENDIX II.
It is further understood that all revenue that is
generated by these inspections shall be the property of the
VILLAGE.
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SECTION VII
SWITCH WITH ANOTHER PARAMEDIC (SWAP)
The CITY and VILLAGE agree to continue the "Switch with
another
exchange
Paramedic" (SWAP)
program designed
Program as
to compare
an
and
interdepartmental
evaluate other
emergency medical and firefighting systems and operations.
Paramedics will be able to compare their own system with that of
the exchange Department. Likewise, these Paramedics will be able
to offer insight into their own system as seen from this
perspective.
SECTION VIII
RIGHT OF FIRST REFUSAL
The MIAMI FIRE-RESCUE DEPARTMENT shall have the Right of
First Refusal purchase opportunity on all KEY BISCAYNE FIRE
RESCUE DEPARTMENT vehicles when they are to be sold by the
VILLAGE. One appraisal shall be obtained by the CITY, and one
appraisal shall be obtained by the VILLAGE and shall be averaged
to arrive at fair market value. The CITY shall pay the average
price determined by these two appraisals, if fair market value
does not vary by more than 10% between appraisals.
SECTION IX
TECHNOLOGICAL IMPROVEMENTS.
All technological improvements adopted and implemented by
the MIAMI FIRE-RESCUE DEPARTMENT shall be offered to the KEY
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BISCAYNE FIRE RESCUE DEPARTMENT. If the KEY BISCAYNE FIRE RESCUE
DEPARTMENT chooses to take advantage of these improvements, the
VILLAGE' s portion of the cost of these improvements shall be
borne by the KEY BISCAYNE FIRE RESCUE DEPARTMENT.
SECTION X
CANCELLATION.
This Agreement shall expire on September 30, 2026 provided,
however, that on any fiscal year during the term of this
Agreement, either party may terminate, without cause, only upon
written notice served upon the non canceling party on or before
the 30th day of September of such year. Cancellation will be at
the discretion of the City Manager on behalf of the CITY and
I
Village Manager on behalf of the VILLAGE. In the event of such
cancellation, the CITY shall be paid fees for all services
provided prior to the effective date of such cancellation.
SECTION XI
AMENDMENTS.
This Agreement may be amended only upon the written
agreement of the parties. No amendments to this Agreement shall
be binding on either party unless in writing and approved by the
CITY's Comm ission and the VILLAGE's Council.
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SECTION Xll
NOTICE.
A ll notices provid ed by either party under this Agreement
sh all be deemed to be sufficiently sent if m ailed by U.S .
Certified Mail, Return Receip t Requested , and sh all be sent to
th e officers specified below :
FOR THE CITY - CITY MANAGER
Arthur V. Noriega
444 S.W . 2nd Avenue
Miam i, Florida, 33130
FOR THE VILLAGE - VILLAGE MANAGER
Stev e Williamson
88 West McIntyre Street
Key Biscayne, Florida 33149
SECTION XIII
GENERAL CONDITIONS.
A. Title and Paragraph headings are for convenient reference
and are not part of this Agreement.
B. In the event of conflict between terms of this Agreement
and any terms or conditions contained in any attached documents,
the terms of this Agreement shall rule.
I
C. No waiver or breach of any provision of this Agreement
sh all constitute a waiver of any subsequent breach of the same
or an y other provision hereo f, and no waiver shall be effective
unle ss mad e in writing .
13
D . S h o u ld a n y pro v i s i o n (s ), pa ra g r ap h (s ), sen te n ce (s ),
w o r d ( s) or p h r a s e ( s ) c o n t a i n e d in th i s A gr ee m en t b e d ete r m in ed
b y a co u r t o f c o m p e t e n t ju r i s d i c t io n t o be in v a li d , il le g a l , or
o t h e r w i s e u n e n f o r c e a b l e un d er th e law s of th e Sta te o f Fl o r id a
o r th e C IT Y , su c h prov is i on (s ), pa rag rap h (s ), sen ten c e (s ),
w o r d (s ) o r ph r a s e (s ) sh a ll b e d e e m ed m o d if i ed to th e ex ten t
ne c e s s a r y in o r d e r to co n for m w ith su c h law s or , if not
m od i f i a b l e to co n f o r m w ith su c h la w s, th en sa m e sh a l l be d eem e d
se v e r a b l e an d , in e ith er e v e n t , th e rem ain i n g te r m s an d
p r o v i s i o n s o f th i s A g r ee m e n t sh all r em ai n unm od i f ie d and in fu ll
fo r c e a n d e f f e c t .
SECTION XIV
OWNERSHIP OF DOCUMENTS.
V IL L A G E ag r e e s th at all d ocum e n t s m ai n ta i n e d an d gen e ra ted
pu r s u a n t to th i s c o n tr a c tu a l r e l a t io n s h ip betw e en C IT Y an d
V IL L A G E sh a l l b e su b j e ct to all p rov i s io n s o f th e Pu b lic Re c o rd s
L a w , Ch a p t e r 11 9 , F lo r id a S ta tu te s .
It is fu r t h e r u nd e r s t o o d by an d bet w e e n th e par tie s th at
an y in f o r m a t i o n , w r i t i n g s , m ap s , c on ta c t doc um en ts , re p o r t s or
an y ot h e r m a t t e r w h a t s o ev e r w h i c h is giv e n by C IT Y to V IL L A GE
p u r su a n t to th i s A g reem e n t sh a ll a t al l ti m es rem ai n th e
p r o p e r t y o f th e C I T Y a n d sh a ll not be use d by th e V IL L A G E fo r
an y o t h e r p u r p o s e s wh at so ev e r with ou t th e w ri t te n con se n t o f th e
C I T Y .
14
SECTION XV
NONDELEGABILITY.
The obligations undertaken by the CITY pursuant to this
Agreement shall not be delegated or assigned to any other person
or firm unless the VILLAGE shall first consent in writing to the
performance or assignment of such service or any part thereof by
another person or firm.
SECTION XVl
AUDIT RIGHTS.
CITY and VILLAGE reserve the right to audit the records of
each other, as said records relate to this Agreement, at any
time during the performance of this Agreement and for a period
of three (3) years after final payment is made under this
Agreement.
SECTION XVII
AWARD OF AGREEMENT.
VILLAGE warrants that it has not employed or retained any
person employed by the CITY to solicit or secure this Agreement
and that it has not offered to pay, paid, or agreed to pay any
person employed by the CITY any fee, commission percentage,
brokerage fee, or gift of any kind contingent upon or resulting
from the award of this Agreement.
15
SECTION XVIII
CONSTRUCTION OF AGREEMENT.
This Agreement shall be construed and enforced according to
the laws of the State of Florida, and venue shall be in
Miami-Dade County.
SECTION XIX
INDEPENDENT CONTRACTOR
CITY and its employees and agents shall be deemed to be
independent contractors, and not agents or employees of VILLAGE,
and shall not attain any rights or benefits under the Civil
Service or Pension Ordinance of VILLAGE, or any rights generally
afforded classified or unclassified employees; further CITY
employees shall not be deemed entitled to the Florida Workers'
Compensation benefits as an employee of the VILLAGE.
SECTION XX
NONDISCRIMINATION.
VILLAGE agrees that it shall not discriminate as to race,
sex, color, creed, national origin or handicap in connection
with its performance under this Agreement.
Furthermore, that no otherwise qualified indi victual shall,
solely by reason or his/her race, sex, color, creed, national
origin, or handicap, be excluded from participating in, be
denied benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance.
16
SECTION XXl
CONTINGENCY CLAUSE.
Funding for this Agreement is contingent upon the
availability of funds and continued authorization for program
activities and is subject to amendment or termination due to
lack of funds, or authorization, reduction of funds, and/or
change in regulations.
SECTION XXII
DEFAULT PROVISION
..• ,~~.
In the event that Cir.,t;)~µ,,~,1 to comply with each and
•. , . , . . . ,._ • ·.= .. I~ ,.
every term and condition ,of'·• this Agirf:ement or fails to perform
any of the terms and conditio~s contained herein, then the
VILLAGE, at its sole option,· . 1itp6.'ri;;J1iri.ety .' ( SJQ) • day w r i. t;ten rro t i ce
~ . .{(~,;:;~~--:·~ .
to the CITY, may cancel and terminate this Agreement.
SECTION XXIII
ENTIRE AGREEMENT
Except as specified below, this instrument and its
attachments constitute the sole and only Agreement of the
parties hereto relating to the subject hereof and correctly sets
forth the rights, duties, and obligations of each to the other
as of its date. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Agreement are of
no force or effect, except that the Agreement of October 1, 2016
shall continue until September 30, 2021.
17
I N W I T N E S S W H E R E O F , t h e p a r t i e s h e r e t o h a v e h e r e u n t o c a u s e d
t h e s e p r e s e n t s t o b e s i g n e d i n t h e i r n a m e s b y t h e d u l y
a u t h o r i z e d o f f i c i a l s , a t t e s t e d b y t h e i r r e s p e c t i v e C I T Y a n d
V I L L A G E C l e r k o n t h e d a y a n d y e a r f i r s t h e r e i n a b o v e w r i t t e n .
i s c a y n e ,
p o r a t i o n
f F l o r i d a
C i t y o f M i a m i ,
A m u n i c i p a l c o r p o r a t i o n
o f t h e S t a t e o f F l o r i d a
S t
M a n a g e r
o f M i a m i
A T T E S T : T E S T :
C l e r k
T o d d H a n n o n
C i t y C l e r k
A P P R O V E D A S T O F O R M A N D
L E G A L S U F F I C I E N C Y :
&~
Village Attorney
Village of Key Biscayne
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Victoria Mendez
City Attorney
City of Miami
APPROVED AS TO INSURANCE
//
REQUIREMENTS:_/_,,/:_,,,- .:
Ann-Marie Sharpe, Director
Dept. of Risk Management
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A PPEND IX I
FEE SCHEDULE
A. For normal automatic aid and ancillary services to
augment the KEY BISCAYNE FIRE RESCUE DEPARTMENT, a monthly fee
( the MINIMUM FEE) shall be established. For the first year of
this Agreement, the monthly fee shall be forty seven thousand
seven hundred sixty two dollars (47,762.00) . Thereafter, thirty
(30) days prior to the annual anniversary, the City will review
the Consumer Price Index for All Urban Consumers (CPI-U), Not
Seasonally Adjusted, Miami-Fort Lauderdale-West Palm Beach, and
adjust the fee accordingly, with a maximum annual increase or
decrease of no more than 3% above or below the previous year.
This fee covers personnel and material as necessary in
accordance with City of Miami Standard Operating Procedures.
The CITY will provide a monthly invoice with appropriate
documentation as required. Pursuant to Florida State Statute
218. 74, the VILLAGE shall make payment within forty five (45)
days after mailing by the CITY of the invoice with the exception
of Paragraph C, Section IV. Interest at the rate of twelve
percent (12%) per annum shall automatically accrue on delinquent
invoices until they are paid.
B. For Major Emergencies, as defined in Section lA,
Definition 8, the following fee schedule, in addition to the
normal monthly fee, is established:
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1. $1,758 per hour per Aerial/Quint Company
2. $1,319 per hour per Pumper Company
3. $1,159 per hour per Haz Mat Truck/Dive Unit/TRT Unit
4. $1,319 per hour per Foam Pumper Truck
5. $879 per hour per Advanced Life Support Rescue
Company
6. $1,319 per hour per Fire Boat
7. $293 per hour per person for Special Equipment
(District Chief, Battalion Comm ander, Safety Officer,
etc.)
8. $440 per hour per Air Truck
The charges as set forth above shall be the hourly rates
for equipment and personnel with the time for such charges to be
calculated from the time of the alarm to the time the MIAMI
FIRE-RESCUE DEPARTMENT responding units return to City service.
The hourly charges shall be prorated for fractional parts of an
hour with minutes being the smallest increments. Such charges
are based upon at least four ( 4) CITY FIREFIGHTERS operating
each piece of apparatus listed in items 1, 2, 3, 4, and 6 above,
and three ( 3) CITY FIREFIGHTERS operating equipment listed in
items 5. In the event fewer CITY FIREFIGHTERS are provided, the
charge will be reduced proportionately.
For the purposes of this Agreement, a "Major Emergency" is
defined as those incidents that involve automatic aid multi-
company dispatches and extend longer than one (1) hour in
20
d u ration. These incidents are considered out of control. Not
co n s i d e r e d M a j o r E m e r g e n c i e s a r e m in o r fires, rescue runs, small
h a z a r dous materials incidents and those incidents that have been
r o u t inely handled in the past elsewhere in the CITY and the
V IL L A G E b y it s Fir e De p a r t m e n t , by routine custom and practice.
C . Fi r e w a t c h e s , sh a l l b e th e sa m e O F F D U T Y O V E R T I M E RA T E S
fo u n d in Ch a p t e r 19 , Se c t i o n 19 . 9 of th e C i t y of Miami
M u n i c o d e a s c h a r g e d to t h e p u b l i c for FIRE-RESCUE
SE R V I CES. The current rates (subject to change) are:
• In s p e c t o r
• R e s c u e U n i t
• Fi r e f i g h t i n g Un i t s
$ 65 .7 7 /h o u r
$2 0 8 .8 3 /h o ur
$2 8 1 .5 6 /h o u r
• A n A d m i n i s t r a t i v e Fee based on CITY Ordinance No.
10237 requiring a charge of $12.00 per person per day.
• Charges may be changed based upon contract agreement
b e t w e e n the City of Miami and Miami Firefighters Local
N o . 58 7 .
D . If fo r unforeseen reasons the VILLAGE is unable to
provide its own fire rescue services, the CITY agrees to provide
full fire rescue service to the VILLAGE on a monthly basis until
such time as the KEY BISCAYNE FIRE RESCUE DEPARTMENT is again
fully operational. The term of this interim Agreement for full
fi r e re s c u e se r v i c e , as reflected in SECTION II of this
A g r e e m en t an d su b stituting CITY equipment, material and
p e r s o n n e l for VILLAGE equipment, material and personnel, would
21
be for a maximum of twelve (12) months. Price will be determined
should the actual need arise.
22
A P P E ND I X II
INSPECTION SERVICES
A. The CITY, when available and resources permit, will
provide during normal business hours Monday through Friday
from 8:00 A.M. until 5:00 p.m. when requested by the
VILLAGE, a qualified Fire Inspector from the MIAM I FIRE-
RESCUE DEPARTMENT Fire Prevention Bureau to conduct
required regular fire inspections of all occupancies except
one- and two-family dwellings and apartment buildings three
floors or less.
B. The CITY, when available and resources permit, will
provide during normal business hours Monday through Friday
from 8:00 A.M. until 5:00 P.M. as soon as possible upon
request by the VILLAGE, a qualified Plans Examiner from the
MIAMI FIRE-RESCUE DEPARTMENT Fire Prevention Bureau to
review plans for new building construction and/or major
building modifications to all occupancies except one- and
two-family dwellings.
C. The CITY will provide at any time of day or night
when requested by the VILLAGE a qualified Fire Investigator
from the MIAMI FIRE-RESCUE DEPARTMENT Fire Prevention
Bureau to investigate all fires having a cause that is
designated by the fire officer in charge of the scene to be
of a suspicious or undetermined nature, all fire bomb ings,
23
al l at t e m p t e d fi r e bo m b in g s , all e xp lo s i o n s wh er e th e re is
a f i r e r e l a t e d d e a t h an d all de a th s re s u l t i n g fro m fi r e
re l a t e d in ju r i e s .
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APPENDIX III
MAJOR EMERGENCY COMMAND STRUCTURE
W h e n an em e r g e n c y in c i d e n t oc c u r s w i t h i n th e V il l a g e o f K e y
B i s c a y n e in v o l v in g M IA M I FIR E -R E S C U E D E PA RTM EN T u n i t s , th e
C o mm a n d st r u c t u r e li s t e d b e l o w w i l l b e fo l l o w e d :
A . O f f i c e r s o f E q u a l R a n k : Wh e n o f f i c e r s on th e in c i d e n t
fr o m t h e V i l l a g e o f K E Y B IS C A Y N E F IR E R E S C U E D E PA R TM EN T an d
M IA M I F IR E -R E S C U E D E P A R T M E N T a r e o f e q u a l ra n k s , th e O f fi c e r
fr o m th e V i l l a g e o f K E Y B IS C A Y N E F IR E R E S C U E D E PA RTM E N T is in
ch a r g e o f th e in c i d e n t .
B . O f f i c e r s of Un e q u a l R a n k : Wh e n O f f i c e r s on an in c i d e n t
fr o m t h e V i l l a g e o f K E Y B IS C A Y N E F IR E R E S C U E D E PA R TM EN T an d
M IA M I F IR E -R E S C U E D E P A R T M E N T ar e o f u n e q u a l ra n k s , th e h i g h e s t
ra n k i n g O f f i c e r w i l l b e in ch a r g e o f th e in c i d e n t .
C . D i s t r i c t C h i e f s : M IA M I F IR E -R E S C U E DE PA R T M EN T D i s t r i c t
C h ie f s o n a r r i v a l , w i l l b e in C o mm a n d o f al l in c id e n t s at th e
V i l l a g e o f K e y B i s c a y n e re q u i r i n g th e i r d i sp a t c h . Th i s Co mm a n d
st r u c t u r e w i l l b e fo l l o w e d w h e t h e r th e u n i ts in v o l v e d in th e
in c i d e n t a r e so l e l y M IA M I F IR E -R E S C U E D E PA RTM EN T or a
c o mb i n a t i o n o f M IA M I F IR E -R E S C U E D E P A R T M E N T an d V il l a g e o f K E Y
B I S C A Y N E F IR E RE S C U E D E PA R T M E N T . T h e on l y ex c ep t i o n s to th i s
ar e :
1 . T h e D i s t r i c t Ch i e f is re l i e v e d o f C o mm a n d b y a
M i a m i O f f i c e r o f h i g h e r ra n k .
24
2. The District Chief is relieved by the Chief or the
Deputy Chief of the Village of KEY BISCAYNE FIRE
RESCUE DEPARTMENT. The District Chief will then be
in charge of Operations.
3. The incident can be turned over to the appropriate
authority of the Village of KEY BISCAYNE FIRE RESCUE
DEPARTMENT.
25