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Home My Public Portal About2021-54 Authorizing to issue a work order to BCC Engineering, LLC relating to the Crandon Boulevard pedestrian and bicycle safety projectRE S O L U T IO N N O . 2 0 2 1 -5 4 A RE S O L U T I O N O F T H E V IL L A G E C O U N C IL O F T H E V IL L A G E O F K E Y B I S C A Y N E , F L O RI D A , A U T H O RI Z IN G T H E V I L L A G E M A N A G E R T O IS S U E A W O RK O RD E R T O B C C E N G I N E E RI N G , L L C F O R P R O F E S S I O N A L E N G I N E E RI N G S E R V IC E S RE L A T IN G T O T H E C RA N D O N B O U L E V A RD L E V E L O F S E R V I C E A N D P E D E S T R IA N A N D B I C Y C L E S A F E T Y IM P R O V E M E N T S P R O JE C T I N A N A M O U N T N O T T O E X C E E D $1 8 0 ,0 0 0 .0 0 ; A N D P R O V I D I N G F O R A N E F F E C T IV E D A T E . W H E RE A S , the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2021-08 ("RFQ") for continuing professional services relating to architecture and engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected BCC Engineering, LLC (the "Contractor") as one of the contractors to provide the Services and authorized the Village Manager to execute an agreement with Contractor; and WHEREAS, Contractor has provided a proposal, attached hereto as Exhibit "A," (the "Proposal") to perform professional engineering consulting services for the Village's Crandon Boulevard Level of Service And Pedestrian and Bicycle Safety Improvements Project (the "Project"), which includes, among other things, improvements to turn lane design, intersection movement restrictions, and traffic signage along Crandon Boulevard; and WHEREAS, the Village Council desires to authorize the Village Manager to issue a work order for the Project consistent with the Proposal attached hereto as Exhibit "A" and the agreement entered into between the Village and Contractor; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: S e c tio n 1. Recitals. That each of the above-stated recitals are hereby adopted, confi rm ed, and incorp ora ted herein . Section 2. Authorization. The V ill age M anager is hereby authorized to issue a w ork order to C ontra ctor fo r the Project consistent w ith the Pro posal attached hereto as Exhibit "A " and the agreem ent previou sly executed in an am ount not to exceed $180,000.00. Section 3. adoption . Effective Date. That this R esolution shall be effective im m ediately upon PA SSE D and A D O PT E D this 16th day of N ovem ber 202 1. A T T E ST : S T O FO RM A N D LE G A L SU FFIC IE N C Y : J~L ... W E ISS S E R O T A H E LF M A N C O L E & B IE RM A N , P.L. V IL L A G E A T T O R N E Y Page 2 of2 Exhibit A [ : l be f - ' - Revised: November 5, 2021 October 25, 2021 Mr. Jake Ozyman, MSCM, PE, PMP, ENV SP, CFM Village of Key Biscayne 88 W McIntyre St Key Biscayne, FL 331491 Re: Crandon Boulevard Improvement Project - Design Fee Proposal Village of Key Biscayne RFQ 2021-08 Continuing Architectural & Engineering Services Dear Mr. Ozyman: BCC Engineering, LLC ("BCC") is pleased to submit this proposal to the Village of Key Biscayne ("the Client") to provide professional engineering consulting services on the above referenced project. BACKGROUND & PROJECT UNDERSTAND/NG Crandon Boulevard is a four-lane divided roadway with 30 mph posted speed limit. The corridor is severely congested at several intersections along the corridor. Recent studies have been conducted by the Village of Key Biscayne (Pedestrian Safety Study in August 2018) and Miami-Dade County (Traffic analysis in the Spring of 2021) where various improvements have been identified and recommended to improve traffic operations and safety. While the list of recommended improvements is substantial, the Village of Key Biscayne desires to address these improvements in phases as follows: • Design of the 300-ft southbound right turn lane from Crandon Blvd to Harbor Drive • Design to extend SB left turn lane on Crandon Blvd at Key Colony by 80-ft • Engineering Evaluation and Analysis for: o Modifications to the Harbor Drive/Fernwood Road roundabout to eliminate the left-turn movement from Harbor Drive to Fernwood, o Modification to the existing intersection at Crandon Blvd and Grand Bay Drive to restrict movements from Grand Bay Drive to Crandon Blvd, o Evaluate and design a concept for a new resident only entrance into Key Colony from Sonesta Drive, o Crandon Boulevard evaluation of existing crosswalk for removal, o Corridor level speed limit reduction along Crandon Boulevard. BCC's proposed scope of services and fee to design these improvements as well as perform the necessary engineering analysis and evaluations are as follows: 4901 NW 17th Way, Suite 506 Fort Lauderdale, Florida 33309 Tel: 954.928.1828 Fax: 954.928.1551 C ra n d o n Bl)u k,v a;d D0 slg 11 - ree Pro p o sa l V ill a g e o i Ke y Bisc a y n e C o n ii n u in g A rc hltec turc l S, 1:n g in c-;e rin g Servk:e s SCOPE OF SERVICES Task 1: Data Gathering / Meetings As part of this task BCC will: • Coordinate with the Village of Key Biscayne, Miami-Dade County, Miami-Dade Transit, and other relevant entities to gather available existing data to be evaluated as part of the design of the improvements including (As-Built Plans, Right-of-way Maps, Drainage maps, etc.), • Conduct field reviews to visually assess existing conditions, confirm measurements and constraints to account for in the design of the improvements, • Prepare for and attend meetings including at project kick-off and to present concepts as developed. Task 2: Southbound Right Turn at Crandon Blvd/Harbor Dr - Design BCC will design and develop engineering plans for this improvement. As part of this task BCC will perform the following: A. Roadway Design and General Tasks • Prepare required Specifications Package for proposed design • Analyze existing conditions within project limits • Provide required coordination with local agencies • Design horizontal and vertical geometry for proposed right turn lane • Design any required modifications to existing sidewalk to accommodate proposed right turn lane • Propose new location and provide design for bus bay currently located along SB Crandon Blvd near intersection • Prepare Level II MOT plans required to construct proposed design • Perform lane closure analysis for any lane closures required to construct proposed right turn lane • Prepare and submit design plans at 30%, 60%, and l 00% • Provide quantities and corresponding cost estimate at 60% and l 00% submittals B. Drainage Evaluation The existing project runoff is collected through an existing closed drainage system of curb inlets and pipes. • Due to 300 feet of right turn lane being added, existing inlet/manholes will be relocated at the southwest quadrant of the Crandon boulevard and Harbor Drive (return) intersection. Since the typical section changed, it is assumed that one inlet is needed in the new turn line • No drainage analysis /spread will be included considering that the existing concrete gutter will remain in place. \ \bcc. localViles \bcc\Proposals \Municipal\ Village af Key Biscayne \2021 \ Crandon_ Blvd_ Improvements \11-2021_ Revised\11 _ 2021 _JO_ Rev 3. docx Page 2 r ! . Crandon Boulevard Design • Fee Proposal Village or Key Biscayne Continuing Architecturol & Engineering Services r - ! \ l - Scope of Services include: • Permit research is not included. • No drainage analysis /spread will be included considering that the existing concrete gutter will remain in place. • A drainage report will not be needed if we don't need to get a permit from SFWMD and RER. We will not include a Drainage report assuming there will be no permits required. Drainage Report is not part of the scope • Assume no permits will be needed. • Plot proposed drainage structures • Provide quantities for EQ report C. Signing & Marking Evaluation • Data Analysis: Review available studies and proposed geometric design alignment. • Design: Develop master design file showing all signing and pavement markings. Design includes markings for new right-turn lane and bike lane keyhole and replacing impacted signing. Multi-post mounted signs and custom sign panels not anticipated therefore not included as a scope item. • Quantities: Determine pay items and quantities. • Plans: Develop Signing and Pavement Marking Plans D. Signalization Evaluation • Data Analysis: Review available studies and intersection geometry. • Design: Develop master design file showing signalized intersection. Design includes replacing or relocating existing pedestrian signal pole at northwest corner of the intersection, adding signal head for new southbound right-turn movement to southbound approach mast arm located at the southwest corner, adding bike lane video zone detection to bike lane and relocating pole with camera located at SB approach. • Quantities: Determine pay items and quantities. • Plans: Develop Signalization Plans E. Lighting Evaluation • Voltage Drop Calculations: Voltage drop calculation. • Design: Develop master design file showing design and layout of light poles. Design includes relocation/replacement of existing light poles and pull boxes impacted by project improvement on southbound approach. • Technical special provision: Assume one technical special provision because of decorative light pole. • Quantities: Determine pay items and quantities. • Plans: Develop Lighting Plans. F. Utilities Coordination \ \bcc./ocaf\files\bcc\Proposafs\Municipal\ Village of Key Biscayne\2021 \Crandon_Blvd_/mprovements\11-2021_Revised\11_2021_10 _Rev3.docx Page 3 C ru n d o n B o u le v a rd D e sig n •· f,,.e, Propcsol Village of Key Bbcoyne ConHrming Archltecturol ~, Engine-erln~:; Services • Utility Kickoff Meeting: Meet with the Utility Agency Owners (UAOs) to assure that all necessary coordination will be accomplished in accordance with established procedures. Provide design schedule with utility activities. • Identify Existing Utility Agency Owner{s): Identify all utilities within and adjacent to the project limits that may be impacted by the project. • Make Utility Contacts: l st Contact - Provide contact letters and initial plans to each UAOs. 2nd Contact - transmit final engineering plans and utility conflict matrix to each UAO having facilities located within the project limits. Send agreements, letters, the utility conflict information and plans to the UAO(s) including all plan component sets. Include the design schedule. • Field Meetings: Perform field review meeting(s) with impacted UAOs. Review conflicts, changes to plans, service point locations, identify clearing and grubbing work-if applicable, and assist in the development of Utility Work Schedules (UWS). • Collect and Review Plans and Data from UAO(s): Review utility marked plans and data. Ensure information is accurately reflected in the plans. Forward all requests for utility reimbursement and supporting documentation to the Engineer-of- Record (EOR)/Project Manager. • Review Utility Markups & Work Schedules and Processing of Schedules & Agreements: Review utility marked up plans (Red-Green-Browns) and UWS. Coordinate with the UAO and PM for execution. Distribute Executed Final Documents. Coordinate with the PM/EOR the programming of necessary project funds. • Utility Coordination/Follow-up: Follow-up activities, interpreting plans, and assisting the UAOs with completion of their UWS and agreements. Coordinate service points. Ensure the UAO(s) complete and return the required documents. Ensure the resolution of all known conflicts. • Utility Constructability Review: Review utility schedules against construction contract time, and phasing for compatibility. Develop Utility Conflict Matrix. Coordinate with and obtain concurrence from the PM/EOR. • Contract Plans to UAOs: Transmit final construction contract plans to UAOs. • Certification/Close-Out: Transmit final utility files to the PM/EOR and prepare the Utility Certification Package. Coordinate certification reviews with PM/EORs. • Existing Landscape Irrigation System: Utilitie s C oord ina tion scop e-of-se rv ices does n o t in cl u d e c o o rd in a tion o f p o te ntial im p a ct s and/or m od ifica tions to existing la n d sc a p e irr ig a tion system s, re la ted ap p urten a n c es, or serv ice lines. Task 3: Southbound Left at Crandon Blvd/Key Colony Dr - Design BCC will design and develop engineering plans for this improvement. As part of this task BCC will perform the following: A. Roadway Design and General Tasks • Prepare required Specifications Package for proposed design • Analyze existing conditions within project limits \ \bee. /oca l\files\bee\Pro posals\M unieipal\ Village of Key Biseayne\20 21 \Cro ndon_Blvd_/m pro vem ents\ll-20 2l_Revised\11_20 21_1 0 _Rev3.doex Page 4 r .. Crondon Boulevard Design • Fee Proposal vmage of Key Biscayne Con-linuir.g Architectural & Engineering Services • Provide required coordination with local agencies • Design horizontal and vertical geometry for proposed extension of existing left turn lane • Design any required modifications to existing median to accommodate proposed left turn lane extension • Prepare Level I MOT plans required to construct proposed design • Perform lane closure analysis for any lane closures required to construct proposed left turn lane extension • Prepare and submit design plans at 30%, 60%, and 100% • Provide quantities and corresponding cost estimate at 60% and 100% submittals B. Drainage Evaluation The existing project runoff is collected through an existing closed drainage system of curb inlets and pipes. • Due to 80 feet of the left-turn lane being added, drainage analysis will be performed to ensure that the existing drainage system has the capacity to accommodate the additional impervious area. • No inlets are assumed L l . Scope of Services include: • Permit research is not included. • Evaluate existing drainage gutter and inlet capacity for the new 0.02 acres of impervious area. • Assume no new inlets will be required or existing inlets to be modified. • A drainage report will not be needed if we don't need to get a permit from SFWMD and RER. We will not include a Drainage report assuming there will be no permits required. Drainage Report is not part of the scope. • Assume no permits will be required. C. Signing & Marking Evaluation • Data Analysis: Review available studies and proposed geometric design alignment. • Design: Develop master design file showing all signing and pavement markings. Design includes markings for the extension of the southbound left-turn at the southbound approach of the intersection. Multi-post mounted signs and custom sign panels not anticipated therefore not included as a scope item. • Quantities: Determine pay items and quantities. • Plans: Develop Signing and Pavement Marking Plans. D. Utilities Coordination • Utility Kickoff Meeting: Meet with the Utility Agency Owners (UAOs) to assure that all necessary coordination will be accomplished in accordance with established procedures. Provide design schedule with utility activities. \ \bcc. local\files \bcc\Proposals \ Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ Improvements\ 11-2021 _ Revised\11 _ 2021 _JO_ Rev 3. docx Page 5 L Crondon Boulevord Design .. for~ Pro posal Villc1ge of t(ey mscoyne Ccmtinuing Architedum! 8, ~ngine~ring Services • Identify Existing Utility Agency Owner{s): Identify all utilities within and adjacent to the project limits that may be impacted by the project. • Make Utility Contacts: 1st Contact - Provide contact letters and initial plans to each UAOs. 2nd Contact - transmit final engineering plans and utility conflict matrix to each UAO having facilities located within the project limits. Send agreements, letters, the utility conflict information and plans to the UAO(s) including all plan component sets. Include the design schedule. • Field Meetings: Perform field review meeting(s) with impacted UAOs. Review conflicts, changes to plans, service point locations, identify clearing and grubbing work-if applicable, and assist in the development of Utility Work Schedules (UWS). • Collect and Review Plans and Data from UAO{s): Review utility marked plans and data. Ensure information is accurately reflected in the plans. Forward all requests for utility reimbursement and supporting documentation to the Engineer-of- Record (EOR)/Project Manager. • Review Utility Markups & Work Schedules and Processing of Schedules & Agreements: Review utility marked up plans (Red-Green-Browns) and UWS. Coordinate with the UAO and PM for execution. Distribute Executed Final Documents. Coordinate with the PM/EOR the programming of necessary project funds. • Utility Coordination/Follow-up: Follow-up activities, interpreting plans, and assisting the UAOs with completion of their UWS and agreements. Coordinate service points. Ensure the UAO(s) complete and return the required documents. Ensure the resolution of all known conflicts. • Utility Constructability Review: Review utility schedules against construction contract time, and phasing for compatibility. Develop Utility Conflict Matrix. Coordinate with and obtain concurrence from the PM/EOR. • Contract Plans to UAOs: Transmit final construction contract plans to UAOs. • Certification/Close-Out: Transmit final utility files to the PM/EOR and prepare the Utility Certification Package. Coordinate certification reviews with PM/EORs. • Existing Landscape Irrigation System: Utilities Coordination scope-of-services does not include coordination of potential impacts and/or modifications to existing landscape irrigation systems, related appurtenances, or service lines. \ \bee. /oeol\files \bee\Proposals \Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ Improvements \11-2021_ Revised\11 _ 2021 _JO_ Rev3. doex Page 6 Croncb;, :lo:1ievw d De~ign - ;:Ge Propose: Village o i i'.e\' 3iscoyne C;:;,ntinuing f\rchi;,:,d urn l l' f:,19ine:::i"in9 Se,·1rices '. : Task 4: Engineering Analysis and Evaluation The improvements outlined in this task have not been previously analyzed by the Village of Key Biscayne nor the County to evaluate the traffic impacts. Accordingly, BCC will perform the following evaluations: Task 4.1 - Harbor Dr/Fernwood Rd Modification - Traffic Evaluation The proposed restriction of the westbound to southbound left turn from Harbor Drive to Fernwood Road, will alter existing traffic patterns and lead to a permanent rerouting of traffic. To analyze and document these impacts, BCC proposes to perform the following: • Collect peak hour turning movement count data for 2 intersections (Harbor Drive at Fernwood Road & Harbor Drive at Woodcrest • Field review to assess potential detour for critical peak period • Traffic operations analysis for the existing and detour conditions for two intersections (roundabouts) • Conduct a swept path analysis of existing roundabout • Document findings in tech memo summarizing the following: o Existing conditions analysis, o Potential detour, o Future conditions analysis and o Summary/ Conclusions. \ \bee. loeal\files\bee\Proposals \Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ lmprovemen ts \11-2021 _ Revised\11 _ 2021 _JO_ Rev 3. doex Page 7 Cronoor; 101 ;le\!Of•~J l~· <::siqi'i - ~: :::e e .·c;.10'?,<.j ViHcg[:: r-•i· :~G'/ B'.s,.~-:r-1/r,c C1.:;otir"iU!n£ .fJ..;·c•1i"~(;:·c1uro1 t l,:;1gine2i·inr] ~:.: _ _.p_,:c:e$ Task 4.2 - Crandon Blvd/Grand Bay Drive Intersection Improvements - Traffic Evaluation The proposed restriction of the westbound left-turn, eastbound left and through movements at the intersection will alter existing traffic patterns and lead to a permanent rerouting of traffic. To analyze and document these impacts, BCC proposes to perform the following: • Collect peak hour turning movement count data for 2 intersections on Crandon Boulevard at Galen Drive and at Sunrise/W Enid Drive, • Field review to assess potential detour for critical peak period, • Traffic operations analysis for the existing and detour conditions for four intersections, • Conduct a swept path assessment to review feasibility of U-Turns for the intersections on Crandon Boulevard with Galen Drive, Sunrise Drive for southbound U-turns and at Sonesta Drive for northbound U-turns for the rerouted volumes. • Document findings in tech memo summarizing the following: o Existing conditions analysis, o Potential detour, o Future conditions analysis and o Summary/ Conclusions. \ \bee. local\files \ bcc\Proposals \Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ Improvements \11-2021_ Revised\11 _ 202 l_JO _ Rev3. docx Page 8 Cra ndon Joulevord Deoi£1n • :'ee f'iO~Josal \/Hlt1£f'."~ of :{t--'/ '..3iscayrH? Connnuing f.;rc!,i'.2crurn l & f.nr1h122ring Services Task 4.3 - New Entrance to Key Colony from Sonesta Drive - Traffic Evaluation The proposed new driveway connection to Sonesta Drive, will alter existing traffic patterns and lead to a permanent rerouting of traffic. To analyze and document these impacts, BCC proposes to perform the following: • Collect peak hour turning movement count data (TMCs) at the intersection of Sonesta Drive & Pacific Road (TMCs already available for the intersections of Crandon Boulevard & Key Colony Drive and Crandon Boulevard & Sonesta Drive), • Estimate the potential volumes that would 1 use new entrance based on review of house and parking locations, • Traffic operations analysis for three intersections for existing and new conditions for AM and PM peak hours. The three intersections will be: o Crandon Boulevard at Key Colony Drive (review effect on SB left-turn & NB right-turn lanes), o Crandon Boulevard at Sonesta Drive (review effect on SB left-turn lane), o Sonesta Drive at Pacific Road. • Document findings in tech memo summarizing the following: o Existing conditions analysis, o Future conditions analysis for proposed entrance and o Summary/ Conclusions. \ \bcc. local\files \bcc\Praposa/s \ Municipal\ Vi/loge of Key Biscayne \2021 \Crandon_ Blvd _Improvements\ 11- 2021 _ Revised\11_ 2021 _JO_ Rev3. docx Page 9 Crandon Boulevard Desl[i11 • Fee Proposol Village ol' Key !foc;oyne Continuing Architechiral ~. Engine:::,,ing :,ervic~s Task 4.4 - Crandon Boulevard Existing Crosswalks Removal - Evaluation BCC will in coordination with the Village evaluate four (4) existing crosswalks for removal along Crandon Boulevard. BCC will follow the guidelines from Chapter 5 of FDOT Traffic Engineering Manual (TE M) to determine whether the current/existing crosswalks are still warranted. The existing crosswalks to be evaluated are as follows: • Crandon Blvd and Sunrise Dr • Crandon Blvd and E Enid Dr • Crandon Blvd and Grand Bay Dr • Crandon Blvd and E Heather Dr To evaluate the TEM guidelines, BCC proposes to perform the following: • Data gathering - Crash data for the latest five (5) years from Signal Four Analytics for the number of pedestrian and bicycle crashes. • Traffic Data Collection - The following traffic data will be collected for the study location: o 12-Hour pedestrian and bicycle count data for two days from 7:00 AM to 7:00 PM during a typical weekday (i.e., Tuesday through Thursday) for Crandon Boulevard. o 48-Hour bi-directional traffic volumes, speeds and gaps will be collected on Crandon Boulevard during the same two days as the pedestrian counts. • Field Reviews - BCC will perform field reviews during two of the highest pedestrian demand periods to review pedestrian activity in the area, pedestrian characteristics, pedestrian generators, pedestrian travel patterns and pedestrian- vehicle interactions. BCC will conduct a field review to qualitatively assess available gaps for pedestrians to safely cross Crandon Boulevard. • Crash data analysis and Collison diagram - Summarize and review crash data to identify pedestrian/bike crash patterns and contributing causes. Prepare crash summary by crash type, causes, time of day etc. A collision diagram will be developed for bike-ped crashes for the study location. • Analyze the above-mentio~ed subtasks to determine whether the crosswalk is still justified at the study location per the guidelines from Section 5.2 of the FDOT TEM. If the crossing is still warranted, the type of traffic control will be identified. Task 4.5 - Crandon Boulevard Speed Limit Reduction Evaluation The current speed limit on Crandon Boulevard is 30 mph and the Village plans to evaluate if it can be reduced. To review the posted speed limit along Crandon_ Boulevard, BCC will perform a vehicle spot speed study. To analyze speeds and document the findings, BCC proposes to perform the following: \ \bee. locol\files \bcc\Proposals \Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ Improvements \11-2021 _ Revised\11_2021 _JO _Rev3. docx Page 10 r r Crandon Boulevard Design - tee Proposal Village or K,~y Biscoyne Con1inuing Archltecturol &. t:n9ineering Services r· [ • Collect vehicle speeds at predetermined locations in coordination with the Village and County, • Determine the 85th percentile speed and 1 O mph pace for each direction of travel, • Evaluate the speed limit based on analysis of speed data according to guidelines, including the FDOT Speed Zone Manual, FDOT Context Classification Guide and the Miami-Dade County complete street guidelines, • Document the findings from the above-mentioned tasks. Task 5: Evaluation of golf cart access on Fernwood Road BCC will evaluate golf cart access on Fernwood Road to identify opportunities for consolidation and improvement to circulation of golf cart traffic. Task 6: Additional Services BCC will provide, as requested and authorized by you, additional services that require analyses beyond those described in Tasks 1 to 5. These additional services may include, but not be limited to: 1. Meetings not included in Task 1 (including attendance at public meetings), 2. Post Design Services including CEI, 3. Coordination with Miami-Dade County on Funding, 4. Other engineering assistance requested by the Client not covered in this list of additional services, 5. Subsurface Utility Engineering/Exploration (SUE) - utility locations (Quality Level-A) or designations (Quality Level-BJ, 6. Existing Landscape Irrigation System: Utilities Coordination scope-of-services does not include coordination of potential impacts and/or modifications to existing landscape irrigation systems, related appurtenances, or service lines. SUPPORT FROM VILLAGE L • To successfully complete the project, the Village will provide the following support: 1. Village/County to submit request for access to Signal 4 Analytics GIS Crash Database on the Consultant's behalf 2. Assist with the collection of pertinent data from Miami-Dade County on the BCC's Behalf 3. Facilitate meetings with Miami-Dade County, 4. Required Survey files within project limits 5. Required Geotechnical information 6. Village to provide Landscaping design 7. Village to provide Public Involvement services \ \bee. localViles \bcc\Proposals\Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ Improvements\ 11-2021_ Revised\11 _ 2021 _JO_ Rev 3. docx Page 11 8 . R e v ie w d ra ft d e liv e ra b le s - C o m m e n ts w ill b e p re p ar e d fo r re v ie w b y V illa g e sta ff, a n d o th e r in te re s te d p a rtie s se le c te d b y th e V ill a g e if n e e d e d . T h e V illa g e w ill c o n s o li d a t e a ll re v ie w d o c u m e n ts (in te rn a l a n d e x te rn a l to th e V illa g e ) in to a sin g le d o c u m e n t a n d tra n s m it to B C C . T h e V il la g e a g re e s th a t its re v ie w c o m m e n ts w ill b e d e liv e re d to B C C w ith in 14 c a le n d ar d a y s fo llo w in g re c e ip t o f th e d ra ft d o c u m e n t(s ) fr o m B C C. SC H ED U LE BCC shall submit the Deliverables for Tasks 2 through 6 under single cover and perform the Work as depicted in the table below. Completion dates are in months from notice to proceed (NTP): Schedule of Deliverables Tasks Project Activity Description and Deliverable Months from NTP 1 Data Gatherinq / Meetinqs 2 Months 2&3 30 % Design Plans 3.5 Month 2&3 60% Deslon Plans 3.5 Month 2&3 100 % Design Plans 3 Months 4 Engineerinq Analysis and Evaluation 3 Months 5 Evaluation of golf cart access on Fernwood Road 2 Months FEE A N D BILLI N G BCC will perform the services described in Tasks 1 through 5 of the Scope of Services for a fee of $179,656.00 according to the following fee breakdown: FEES Task Fee Cost Basis Task 1 - Data Gath ering / M eetings Task 2 - SB Right at Crandon Blvd/Harbor Dr - Design Task 3 - SB Left at C randon Blvd/Key Colony - Design Task 4 - Engineering Evaluation and Analysis Task 5 - Evaluation of Golf Cart Access on Fern w ood Road $22,346.00 $71,591.00 $22,712.00 $4 3,377 .00 $19,630.00 Lum p Sum Lum p Sum Lum p Sum Lump Sum Cost Plus To tal $179,656.00 A detail more detail fee sheet which includes all assumptions used in developing the estimates for each task is included in Exhibit A. Additional Services beyond those outlined in Tasks 1 through 5, will be provided for an \ \bcc./ocal\files\bcc\Proposals\Municipal\ Village of Key Biscayne\2021 \Crondon_Blvd_/mprovements\11-2021_Revised\11_2021_JO _Rev3.docx Page 12 Crandon ;)ol/le''CJl'(I i:lesign - ~.::,e ;'ro;:1osal 'ti!lc,ge: of :,ey Giscoyn.:: Corriinuinq /.;·c:;itectun:1i C. t:nr1ir.~2;-ing S2P.,ices additional negotiated Lump Sum or Limiting Amount Fee utilizing the Labor Rates included in Exhibit B. BCC will provide Additional Services after receipt of written authorization by Client. CLOSURE r - I If you concur in the foregoing and wish to direct us to proceed with the aforementioned services, please have authorized persons execute this Agreement in the spaces provided below, retain one copy and return another to us for our records. We appreciate this opportunity to provide these services to you. Please contact us if you have any questions. Sincerely, BCC ENGINEERING, LLC. Victor H Herrera, PE Senior Vice President Agreed to this day of , 2021. VILLAGE KEY BISCAYNE A Municipality By: _ (Print or Type Name) Title: (Authorized Personnel) _________ , Witness (Print or Type Name) \ \bcc. local\files \bcc\Proposa/s \Municipal\ Village of Key Biscayne \2021 \ Crandon_ Blvd_ lmpravements\11-2021 _ Revised\11 _ 2021 _JO_ Rev3. docx Page 13 Crandon Boulevord Deslf;n • be Pi oposol V l!l rJg e o f Key Bisc a y n t~ C o n tln u in g ;'.\.rc h ile d •Jroi Z, C:ngim,E,ring Services EXHIBIT A B ackup Fee Estimate \ \bee. /oea!Viles \bee\Proposa/s \Municipal\ Village of Key Biscayne \2021 \Crandon_ Blvd_ Improvements \11-2021 _Revised\11 _ 2021 _JO_ Rev 3. doex E X H IB IT 'A "; B C C E n g in e e ri n g , L L C Ba c k u p F ee E s ti m a t e C ra n d o n B o u le v a r d Im p ro v e m e n t P r o je c t V ill a g e o f K e y B isca y n e RFQ 2021-08 Continuing Architectural & Engineering Services 11/5/2021 Task No. Task Name Data G.athertng I Meetings A.Oatarequestlcol!eclion B.FleldReview C. Meeting Concept Design Kick Off BCC NO_Rotiatod Ratff j ] ¥ - JI! I l h Ii ti I ..., :E o.. ui o.. o.. <n W U O ..!: ..!: t, (I) blfl j ~ S190.00 $175.00 }151.00 $127.00 .!115.00 'S86.00 $8'1,00 S78.00 _SJS.00 $69.QO_ $62.60 S49.00 12 10 10 10 ·-t---------·-+----1----·r·---+-----+----+---+----1 12 16 ·+-------·-1----+--·--·-··I·----+----+-- 1' ~ ! iii 0 ' " i 46 $6,030.00 ~ f ! • J IE~planation NotH !Assumptions) ,_ Request & compile drainage data $131.09 1-Makeutilitycontacts,clislrlbuteplans,collect aodroviewdata. 32 $4.736.00 Roadway & MOT: (one field visit)2 people• 6 hours 'Drainage: $148_00 lu~~:s:ield visit) 1 perscn e 4 hours (onef1eldvisit) 1 person x a l'lours S&PM, Signals, & Lighting: (ono field vlsil) 2 peo ple • 6 hours 1B S2.970.00 Roadway & MOT:2 people• 2 hours Orianage:1 person x 2 hours $165.00 IUtmties:1 personx 2 hours S&PM. Signals, & lighting; 3 people • 2 hours 4 hours for SPE for k!ckoff 0. Meetings/ Concept Prcsentaticns 28 E. Stakeholder Coordination with County elal -;--·r--;-- ,-- - -+ --1-- 42 $7,560.00 Roadway: ITechnica! meetings fOf typical sections, MOT. comment reviews. local agencies {1 w/ MO Transit, 2 w/ VKB, t w/ MOC). (Includes hours lor $180.00 1PM) Drainage: 1 person •2 hours S&PM, Signals, & lighting: 3 people x4 hours I 1----t----00 --1 $175.00 I $1,050. Subtotal 18 72 " 11 10 144 $22,346.00 $155.18 S8 Rlgtn ,t CnmdoTl Blvd/Harbor Dt - O..lgn A. Roadway Oesign and General Tasks 35 35 23 46 46 23 23 231 $30,761.00 -Analyleexistingconditions -Provide horizontal and vertical geometry for ,proposed right tum lane $133.16 I-Provide new localion lot bus bay '•Propare Levol II TCP plans ,-Submit 30o/., 60¼. and 100% plans -Providoquantitiesandcostostimate B. Drainage Evaluation 10 15 10 40 $5,100.00 $127.50 •Permitresoarcl'lisnotincluded. •No drainage analysis /spread will be included consideringtho!thee•istil'l9concretegu1torwi11 romalninplacc. •A drainage report will not be needed If we dori't noed to get a permit from SFWMO and RER. We will not include a Drainage report assuming there will be no permits required. Drainage Report is nol part of the scope •Assume no permits will be needed. •Plotproposeddrainagestrocturos •Provide quantities for EQ report lol4 EX HIBIT 'A ': BC C Engineering, LLC Backup Fee Estim ate Cra ndon Boulevard Im provem ent Project ViUage of K ey Biscayne RFO 2021-08 Continuing Al'"chltectural & Er,glneerlng Services 111512021 Task No. Ti1skNam.1 C. Signing & Marking Evalua1ion D. Signalization Evaluauon I-·---·-···---··•-·• E.LightingEvaluation F. Utility Evaluation & Certification sec Ne!!_otiatcd Rates ! " ~ J i i I I ! i i I I Ii I I _...,I~ $190.00 ~175.00 $151.00 5_127.00 ~115.00 S86.00 S84.00 S78.00 !75.00 S69.00 S62.60 $49.00 " -------+ 50 20 " 25 10 " 25 10 -··-+--·-··-··-· --1-·· ---------- " i "' j ~ i 96 toe ,o 22 S13.248.00 513,800.00 $5,520.00 ·--·f-··-· $3,162.00 s 5. $138.00 Explanation Notes (Assumptions) •Data Analysis: Rev1ow availabfo stUdies and proposed geometric design alignment •Design: Develop master design file showing all signiog and pavement markings. Design includes markings for new right-tum lane and bike lane keyhole and replacing impacted signing. Multi- post mounted signs and custom sign panels not anticipated therefore no\ included as a scope Item. -Ouant.illes: Determlrie pay ~ems and quantities. •Plans: Develop Signing and Pavement Marking Plans ·--+-•--- -1--------- •Data Analysis: Review available s:ud1es and intersection geometry. •Cosign: Develop mas tor design filo showing signalizedinte1seclion. Designincludes :replacing or relocating existing pedestrian signal pole at northwesl corner of the intersection, $138.00 ladding signal head for new southbound righHum movement to southbound approach mast arm located at lhe sou1hwest corner, adding bike lane video zone detection to bike lane and relocating pole with camera localed at SB apPfoach. •Quantities; Determine pay items and quantities. •Pl.Ins: DevelopSignatixationPlans •Data Analysis: Review available studies and intersection geometry. •Design: Develop master design file showing design and layout of light poles. Design includes relocalionlreplacementofexisting!igh1polcand S1 38.00 lpull boxes impacted by the project Improvement on southbound approach. •Tec.hnicalspecial provisJori: Assume one technical special provision because of decorative Jighl pole. -Ouantilies: De!ermine pay items and Quantities. •Plans: Develop Signalization Plans I - Utility coordination fellow-up. review wo111 schedulosandflnalmarkedp!ans.constructabi!ity $143.73 review . .inddistribu,ellnalcontractptans. - Certify accommodations for utility conflict wOlk arecomplete. $135.33 Subtotal 41 ,., 33 126 52 33 60 23 ,,. S71,591.00 SB Laft at Cn1ndon BIYdn<ey Colony • Off:lgn A. Roadway Design and General Tasks ·-··•L- $9,489.00 S133.65 -Analyze existing conditions -Providehorizontalandvertica!geornetryforleft tum lane extension -PreparoLevellTCPplans -Submit 30•1o. 60¾. and 100% plans 1-Provide quantities and ccst estimate ---·--- 2of<l EX H IB IT 'A': B C C E n g ln e eT ln g , L L C B ac k u p F e e E s tim a te C ra n d o n B o u le v a rd lm p r o v o m e n t P r o je c t V illa g e:! o f K <!y B is ca y n e R F Q 2 0 2 1 -0 8 C o n ti n u in g Arc h ite c t u ra l & E n g in ee ri n g Se rv ice s 1 1 15 12 0 2 1 T3$k No. Tusk Name B. Drainage Evaluation C. Signing & Marking Evaluation O. Utmty Evaluation & Certification Subtotal sec Nc_Rotiatod Rate. [ ~ ~ !:, ~ ; t I ~ ] l i _£ ., ! ! i I ~ ~ H WW ~ • il. : a ~ I ! 1' ~ i= .. .5.5 .! ~ I E_ ~ .. I • ; tt.ml ~ $190.00 $175.00 i1s1.oo $127.00 }115.00 ~86.00 ~--00 $78.00 575.00 1-------1---- --+----+----+------+-- 28 +----'I--------- -t------· --t--- S69.00 $62.60 S49.00 " ~ ~ ~ I ~ il, 17 t----+----1------+- -+----- 56 22 $2,501.00 $7,560.00 $3,162.00 $147.12 Explanatlon Notoa (Auumpliona) •Permit research is 110tincluded. -Evaluate existing drainage gutter and inlet capacity for Iha new 0.02 ecres cl imperviOus area. •Assume no new Inlets will be requl1ed or existing inlets to be modified. •A drainage report will not be neecleO if we Oon't rieed to get a permit lrorn SFWMO and RER. We will not lnclUOe a Drainage report assuming there will be no permits required. Drainage Report is not part of the scope. •Assume no permits will be requi1eO. $135.00 -naia Analysis: Review available studies and :proposod ge0mol1ic Oesign alignmOOI •Design: Develop master Oesign file shoWi ng all 'Signing and pavement mari<ings. Design includes maOOngs for the cxtonsion of the southbound left• tum at the southboul'lcl approach of the !intersection. Multi-post mounted signs and custom sign panels rct anticlpateo therefore not includedasascopeitem •Quantities: Determine pay Items and quantities. •Plans: Develop Signing ancf Pavement Marking Plans --+-- --1------t--· --,-------t----+-------- • Uli~ty coordination follow-up. review work scheOUlesanOlinalmari<eOplans.constructability' $143.73 lreview.anddis1ribulefina!conttactplans. - Certify accommodations for utility conflict work arecomplcto. 17 .. 12 ,. 3' " 160 sn,112.00 S.136.!2 Engineering Evaruation and anatyats 4.1 Harbor Or/Femwoocl Rd Modification -Traffic Evaluation 4 2 Crandon Blvd/Grand Bay Drive Intersection Improvements · TrafficEvaluation 43 .. $6,336.00 $132.00 -Datacol!ectionfor2intersections(Hart>or0rive at Femwood Road & Harbor Drive al Woodcrest Road= 12hours. • F18kf review for a polential detour for the critical poriod as noted by VBK staff:: 6 hours. - Synctwo analysis for the existing and Octour conditions for two intersections = 6 hours (3 hrs per in1erseclion (AM/PM & E::dstir,gfde!our) x 2). • A tech memo with Sllisting conditions analysis andwilhfuturedetourand conciusions/rec:ommendalions = 20 hours. -Swcptpalhal'l8!ysis::4hours 56 60 $7,812.00 -Data collection for 2 lntorsections (Crandon Blvd at Galen Or & at Sunrise/W El'liO Drive)= 12 hours. -Fieldrevlew:(6hoursx2people)=12hours -Synchroanalysisforlheexlslingarddetour $130.20 I conditions for four intersections = 12 hours. -Oocumenl findings In tech memo with existing conditions anatysis al'lcl with M ure pmposeO detcor and conch.lsicmslrecommendations : 20 '"°""· -Sweptpathana1ysis=4hours -----L·--··-··--.L---. ~--~--~ -~-~----~--~------·--- Jof4 EX HIBIT "A': BC C Engineering, LLC Backup Fee Estim ate Crandon Boulevard lm provom ont Pro ject Vill age of Key Biscay ne RFQ 2021-0 8 ConUnulng Ar chitectu ra l & Engineering Services 11/512021 Task No. .... --+--------------+---"!~I s2os.oo T;1sk Name 4 3 New Entrance to Key Colony from Sooesta Dr - Traffic · Evaluation 4_4 ~~s':;;;!l~~a~;:o~e;1~!~va~:hon of existing 4,5 Crandon Blvd corridor level speed lim,t reducncn SobtOCal ace N_eqotiated Rates I 1 1 I t f l I l ! u ~ a.. Ir.I V,I 0.. u a.. w S190.00 $175.00 $_151,00 s_g_r.oo $_115.00 1~-_Q9 -~-0Q '1 "' 29 287 ~ Ji .. 5 i ! r .l ti ii I ! • "- ] j 'i- i " sra.oo $75.00 $69.00 27 ,-Traffic dataCOlleciion: $peed data= 10 hours (2 locations). •Oetermil'le 851h percentile speed and 10 mph paceafterdatacolleclion:4hrs. - Speed limit evaluation= 8 hours. - Document findings in tech memo with subtasks above and condusions/recomm<mdalions : 20 hours. ,o 37 !62.60 S-49.00 ~ ~ ~ ;;; ~ l I 45 '" 42 349 $5,907.00 S18.424.00 $4,898.00 S43,3TT.00 • ,: !Explanation Notes {Assumptions) -Datacollectlonfor1 intersection(SonestaDrive at Pacillc Road)" 6 hours. l •Eslimatepotentiatvolumesthatwi11uselhenew entrance=10hours. ,-synetiroanalysiSforthcexist1ngandnew $13127 I conditions for three intersections for AM and PM peak hours"" 9 hours. -Document findings in tech memo with existing conditions analysis and with future proposed cnlrance al"ld coni;:lusions/recommendations " 20 f:!!' gathering ~ crash data from S4 analylies = !6hours. -Traffic data collec1ion(x4 locations): 12-hour ped.lbike counts for two days : 11 x4 : 44 hours plus 48-hr bi-dlroclional tratric volumes"' 5x4 ,. $119.64 120 ncc rs. -Field Reviews" 6 hrs x 2 people= 12 hrs. CrashanalysisandcoUisiondiagram:32hrs ,-Document findings in tech memo with subtasks above and conclusions/recommendations = 40 hours. S116.62 5124..29 Evafuation m golf cart •cces11 on Femwood R0c1Cl Golfr.artaccessandcircula!ioncvaluat,on Subtotal 65 65 '30 $19,630.00 -1------···· ·-·· ·-·-·· ---- $151.00 )Assume 1J0h0ursofeffort .. " 130 $19,830.00 $151.00 Total Staff Hours 76 369 50 534 97 40 BS 67 1318 Total Staff Cost (Loadnd) S0.00 $14,440.00 $64,575.00 $7,550.00 $87,818.00 $11,155.00 S0.00 so.oo $3,120.00 j S&.375.00 j $4,623.00 $0.00 S0.00 $179,656.00 $136-31 4of4