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HomeMy Public PortalAboutSitePlan Minutes 2008-05-21 TOWN OF ORLEANS TOWN CLERKS OFFICtl' -. 09 APR 29 AM10: 53 For Official Use Only SITE PLAN REVIEW CommrrTEE May 21,2008-Minutes A meeting of the Site Plan Review Committee was called to order at 10:60 a.m. in Skaket Meeting Room at the Orleans Town Hall. Departments Present: George Meservey(Planning); Bob Canning (Health); Robert Felt(Fire); Brian Harrison(Building); Todd Bunzick(Water); Jennifer Wood (Conservation). Absent: Mark Budnick(Highway). FORMAL REVIM: Orleans Getty(c/o Erico lEntze),96 Route 6A David Lyttle(Ryder&Wilcox)and Erico Hintze were present for the Formal Site Plan application for Orleans Getty. Lyttle stated that a survey of the existing conditions on the property has been completed which includes making a determination of the location of the existing pavement and concrete. Lyttle reported on the"As Built"location of the existing septic system. Lyttle,stated that there is a proposal to provide five parking spaces as shown on the plan. Lyttle stated that a handicapped ramp and door will be rovi provided to the front door. Lyttle noted that the plan complies with the Floor Area Ratio and coverage requirements. Lyttle explained about the use and proposed flow and existing conditions of the current septic system. Regarding interior 6hanges, Lyttle explained that the two existing bathrooms will be reconstructed to contain sinks and toilets for employees only. Lyttle explained that a small hand sink is proposed near the coffee counter. Lyttle explained that the hydraulic lift system has been removed and all remaining fluids have recently been pumped out and are currently stored in a container behind the building. Comments: Fire: It is understood that there are no modifications to the pump island or the fuel system in front of the building. The alarm system and other Fire-Department issues can be handled through the permitting process. There appears to be reasonable emergency access all around the building. Building: There are issues with the compliance of the proposed handicapped ramp. The parking requirements state that the parking must be set back, 10' from the sides of the property,but the applicant can request a waiver for cause from the Building Inspector in consultation with the Planning Board under 164-34.A.(3). The building does not comply with the Transparency Requirements in the Village Center District which states that a third of the front exterior of the building must be transparent glass. Interior changes (such as counter heights)must meet all State and Local codes. This application will have to be reviewed by the Architectural Review Committee. Site Plan Review Committee Minutes—May 21, 2008 Page 1 of 3 Water: The water line in the rear of the building is located too close to the septic system.. There are questions on the age, installation and adequacy of the water line as well as reoccurring freezing issues. Aealth: Septic tanks must be rated H2O(they are paved over and have covers). All Federal and State Food codes must be met. Hand washing sinks must be provided. Separate sinks must be used for water for the coffee machines. Separate-bathroom slop-sinks (for wastewater such as mopping water)may need variances. The existing storage area can not be used in its present condition for food storage,only maintenance supplies, as it would need major renovations to upgrade the condition of the room(such as fixing broken windows-and creating a weather tight area)for retail food storage. All documentation on adequacy of the building and septic system must be filed with the Health Department. Conservation:ow ;Ms I I s an unusual wetland-delineation(Note: Lyttle responded that he used the same 50' and 100' wetland flags used in a previously approved filing). Planning: The need for a parking waiver,water line issues and handicapped ramp issues must be dealt with. CONSENSUS: The Site Plan Review Committee agreed by consensus with a request by David Lyttle to continue the Formal Site Plan application for Orleans Getty to a future Site Plan Review Committee meeting. FORMAL REVIEW: Aline Architecture,Inc., (a/k/a Architects Studio,LTD) (c/o Joyce A. Cuming), 100 Route 6A The applicant,Joyce Cuming was present for the Formal Review for 1'0' 0'' Route 6A. Cum ing explained her intent to deal with this project in two phases,the first of which is to create an office space with adequate parking with a possibility for future retail and two apartments on the upper floors. Cuming stated her intent to double the footprint of the building and provide handicapped access. The septic system will have to be replaced and surrounded with permeable soil such as gravel. Gutters and downspouts will be provided on the building to handle the roof runoff. An elevator will be provided for Handicapped access. A locust tree-that is a potential hazard to the building will.be cut down. An unsafe retaining wall will be eliminated and replaced. Parking issues will be dealt with and off-site parking in the parking lot may be used. Comments. Fire: The applicant is encouraged to speak with a sprinkler contractor. The need for a fire alarm system will be determined by the building use. There is adequate emergency access around the building for fire apparatus. Building: Installation of fire separation between the floors may be advisable in the early phases of the project. The 10' setback issue for the parking spaces can be dealt with through the Zoning Board of Appeals process. Water: It is important to remember the age of the water service and it should be noted that if any new water system is planned,the Matt Highway requires a State Road Opening Permit if any construction is proposed done on a state road and it is a very time consuming process and should be started as soon as possible due to seasonal restrictions on state roads. A sprinkler system will require engineered plans to be submitted to the Water Department. Site Plan Review Committee Minutes-May 21, 2008 Page 2 of 3 Health: Water must be diverted off the pavers located over the septic system. Kitchen must remain for employees only,not for commercial use. Conservation: Avoid invasive species in the planting plan. Planning: 25-year storm drainage must be contained on-site and drainage calculations must be prepared by a Professional Engineer and provided to the town and shown on the Formal Site Plan. Parking spaces sizes must be clearly identified on a plan by an Engineer or Surveyor. Swale and pavers and the proposed elevator area must be clearly identified and must meet all requirements. No invasive species shall be used in the landscaping plan. Any proposed signs must meet the requirements of the Or-leans Zoning Bylaws 164-35. No business shall have more than three (3)signs. All exterior lighting must conform to the Orleans Lighting bylaw (shielded and pointed downward)and manufacturer tear sheets must be provided for town review and must be shown on the plan. This application will have to be reviewed and approved by the Zoning Board of Appeals and Architectural Review Committee. CONSENSUS: There was a consensus of the Site Plan Review Committee that this application will have to come back for a continued Formal Site Plan Review. APPROVAL OF MINUTES: May 7,2008 MOTION: On a motion by Bob Canning, seconded by Jenny Wood,the Committee voted to approve the-minutes of May.7.2008. VOTE: 4-0-1 The motion passed by a majority. (Todd Bunzick abstained and Bob Felt left for another meeting). The meeting adjourned at 11:07 a.m. Respectfidly submitted: Karen C. Sharpless Recording Secretary Site Plan Review Committee Minutes—May 21, 2008 Page 3 of 3